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HomeMy WebLinkAbout2010-06-17 HPC packet MAPLEWOOD HISTORIC PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL June 17, 2010 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. May 20,2010 5. Chair Opening Statements/Presentations 6. Visitor Presentations 7. Old Business a. Create Heritage Award - Discussion Only b. The Shores at Lake Phalen - Former St Paul Tourist Cabins Site c. Oath of Office 8. New Business a. Communication with other Commissions - Discussion Only b. Bruentrup Heritage Farm Master plan - Discussion Only 9. Commission Presentations 10. Staff Presentations a. The Bus Tour on June 29, 20105:30 to 8:30 PM - Discussion Only 11. Adjournment NOTE: There may be a quorum of the Historical Preservation Commissioners in attendance at the Maplewood Area Historical Society meeting on July 14, 2010 at 7 p. m The Maplewood Area Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood. DRAFT MINUTES MAPLEWOOD HISTORIC PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL MAY 20,2010 - 7:00 P.M. 1. CALL TO ORDER The meeting was called to order at 7:03 P. M. by Vice-Chair Richard Currie. 2. ATTENDANCE Present: Vice-Chair Richard Currie, Commissioners Caleb Anderson, Bob Creager, AI Galbraith, Senior Planner Tom Ekstrand, Recorder Lois Behm, Guests 1977 Mayor Burton Murdock, Rachel Anderson and Harmony Anderson. Commissioner Pete Boulay arrived at 7:05 P. M. Richard asked for a moment of silence in honor of Sgt. Joe Bergeron. 3. APPROVAL OF I AMENDMENTS TO AGENDA Bob moved to approve the aQenda as presented, Caleb seconded, Aves - all. 4. APPROVAL OF MINUTES a. Minutes of April 15, 2010 Lois informed the Commissioners that the two obvious errors in the Minutes heading will be corrected in the final copy. Caleb moved to approve the minutes as presented. Pete seconded. Aves - all. 5. CHAIR OPENING STA TEMENTS / PRESENTA nONS Richard said the Historical Society has asked him to be the liaison between the Commission and the Society's Exhibits Committee Project, and asked if any of the Commissioners would want to do that instead of him. There were no responses, so Richard will assume that responsibility. 6. VISITOR PRESENTATIONS a. Burton Murdock, 1977 Mayor of Maplewood Richard introduced The Honorable Burton Murdock and asked him to tell us some things about the earlier years in Maplewood. Mr. Murdock thanked the Commission for the invitation and said he enjoyed his years serving Maplewood, first on Council then, when Bob Bruton's employer transferred him to another state, he was chosen to replace him as mayor. He added that Lu Aurelius was City Clerk at the time and kept everything together for him and the Council. He suggested the Commissioners ask him questions. Recap of Mr. Bruton's responses: The biggest issue for the City at the time he served was developing and following the City's Comprehensive Plan, especially as it related to zoning during a time of increasing development. The second big issue was that, as property's were developed the City installed water and sewer, but when people purchased the lots they deferred the water and sewer fees until the deferred amount became enormous and they had to take steps to collect that money. Another event was when the City had an opportunity to purchase Maple Hills Golf Course (Parkway Drive and Larpenteur Ave.) at a very low price when the owner had trouble keeping up the payments on it. The problem there was the hilly course which many older golfers did not like, reducing the income expectations. The offer was voted down and it has since been developed with town-homes. Another golf course was proposed on Century Avenue where the Rolling Hills Mobile Home Park is now, but that was voted down as well. Residential development and roads were both big issues during those years, and 3M was a major part of the development. Mr. Murdock praised 3M as they were always very thorough with their projects and have been an excellent part of the City. The only problem with 3M then was their habit of paying their water and sewer bill a day or two late, and when they sent one several days late the City assessed a 10% late fee. They were very unhappy about it and argued, but finally accepted the fact they were wrong and weren't getting their money back. The City and Fire Department had to buy a big ladder fire truck to be able to protect the tall buildings at 3M, but were aided considerably by a large donation from 3M. Before water and sewer were installed in Maplewood they researched their options and found it would be best to pay St. Paul instead of building their own facilities. They did have a problem because St. Paul had combined sewer and storm water disposal while Maplewood and other suburbs had created storm water holding ponds, but were being charged as if they were combined. Those cities combined forces and got the Metropolitan Council to change that practice. They did try very hard but failed to get a high school in Maplewood as they felt it would create a good identity for the City. However, there was a very active Maplewood Athletic Association for recreational activities. He also talked briefly about some of the large land owners and developers, Mogren, Schreier, Jordan and others who were responsible for much of Maplewood's growth. Maplewood Mall was initiated by a group of businessmen, (rather than by the City), who contacted the merchants and got the Mall built. Mr. Murdock also commented that it was too bad the Ostergren house and buildings were demolished instead of being preserved. He said the Council always tried their best to do what was best for the most people, but it was impossible to take care of everyone. He added that he firmly believes that everyone should spend at least two years serving in some capacity in City Government and thinks there would be far fewer complaints if they did. Pete told Mr. Murdock the Commission enjoyed hearing from him and thanked him for coming. 7. OLD BUSINESS a. Create HeritaQe Award - Discussion Only Richard noted that this item had previously been tabled until full Commission could be here, and asked if the preference was to table it again or discuss it. Pete said he envisions this as similar to the old Maplewood Award with the recipient someone who has done much for preservation and the award would be a small plaque. Bob said at this point he would nominate either Burton Murdock or George Rossbach. Richard requested discussion of the criteria for the award. Pete suggested having each Commissioner bring a list of potential honorees to the next meeting for consideration, possibly open it up to the public or members of the Historical Society. Lois suggested limiting the list to 3 names and include a short paragraph stating why the person was nominated. Pete agreed 3 was a good number, and suggested giving information to the Historical Society at their July meeting. b. Booth for Taste of Maplewood - Discussion Only Lois reported a person at the Historical Society checked about having a booth and was told there would not be any; that it would be strictly 'Taste of Maplewood'. c. BridQes for Frost Avenue (Addition) Tom displayed pictures of 2 proposed bridge designs for replacing the Frost Avenue bridge. One proposal, Concept 1, has an iron railing, Concept 2 does not. Pete said Concept 2 (without railing) looks almost exactly like the present bridge. Tom said there is very little difference, but the Design Review Board had chosen Concept 1. AI commented that he sees possible problems with the railing on Concept 1 - snow removal and upkeep. Pete added that Concept 2 would match the style of the Gateway Trail bridge directly to the north. Approval of Concept 2 was moved and Pete seconded - vote: Aves - all. 8. NEW BUSINESS a. Oath of Office Tom reported that, as required by State Statute, all people elected or appointed to City service are required to be sworn in, and he will administer the oath of office. Each person has a copy of the oath and is to read along, inserting their own name appropriately. Tom then led the oath of office and distributed the forms for signatures. b. Bruentrup HeritaQe Farm Master Plan - Discussion Only Richard moved to table this item until the next meeting when more information is available. Richard asked if anyone had anything to add as new business. Tom said he is working on the itinerary for the annual City Tour and if anyone has a place they would especially like to have on the tour to let him know and he will try to add it. 8. COMMISSION PRESENTATIONS Richard said he would like to see something done to improve communication between the various City commissions, in order to avoid duplications of efforts or conflicts between goals andlor projects of different groups. It was noted that all meetings are shown on Channel 16, and if unable to watch the meeting, the agendas are available on the City website. Tom said he would mention it to other staff and see what thoughts they might have. 9. COMMISSION PRESENTATIONS a. Maplewood Area Historical Society Update Pete mentioned he had presented the slide show about the history of Gladstone area at the May meeting of the Society. Richard reported the Society will have their annual Ice Cream Social on Wednesday, June 9 from 6:00 - 8:00 p.m. The Maplewood Garden Club will have a plant sale at the Farm on May 22, and the Farmer for a Day booth will be at the Ramsey County Fair July 14 - 18. 11. ADJOURNMENT - 8:33 p.m. MEMORANDUM TO: FROM: LOCATION: DATE: James Antonen, City Manager Michael Martin, AICP, Planner DuWayne Konewko, Community Development and Parks Director The Shores at Lake Phalen - former SI. Paul Tourist Cabin Site Link Wilson of Kaas Wilson Architects, representing the owners and developers, Jack Rajchenbach and Albert Miller of Maplewood Senior Living, LLC 940 Frost Avenue June 7, 2010 SUBJECT: APPLICANTS: INTRODUCTION Project Description Jack Rajchenbach and Albert Miller of Maplewood Senior Living, LLC are proposing to redevelop the 7.02 acre former SI. Paul Tourist Cabin site (940 Frost Avenue) with a senior housing development to be called The Shores at Lake Phalen. The development will consist of 105 units of senior housing in a three-story building with underground parking. The Shores at Lake Phalen development would be the first redevelopment project within the Gladstone Neighborhood Redevelopment area. The three-story building will be 85,894 square feet in area. There will be 32 memory care apartments with secure common areas for people with light dementia. There will be 73 assisted living units with kitchens in each apartment. The applicant is proposing a club room which would be open to seniors in the community. Other proposed amenities would include a beauty shop and spa, a library, a computer center, a craft room, and an exercise room. The applicant states that the spaces are designed to promote activity and interaction amongst guests, clients and staff. The proposed building will be staffed and managed by Southview Senior Living Communities, who is a partner in the project and operates other similar facilities in the Twin Cities metropolitan area. In 2007, the city council approved a four-story, 180 unit senior housing complex with underground parking. The project was never built and the 2007 approvals have now lapsed. A site plan of this previously approved project has been included as an attachment. Requests To build this development, the applicants are requesting that the city approve the following: 1. A conditional use permit for a planned unit development within the shore land overlay district of Phalen Lake. 2. Wetland buffer variance 3. Lot Division 4. Design review approval BACKGROUND July 25, 2006, the city council held a public hearing to review the closure of the St. Paul Tourist Cabin site. This hearing was required by state law to review the impacts that the park closing might have on the displaced residents and the park owner. December 13, 2006, the Metropolitan Council awarded the City of Maplewood a $1.8 million Livable Communities grant to help fund the proposed Phase I public improvements in the Gladstone redevelopment area. Public improvements planned were the reconstruction of Frost Avenue from Highway 61 to Phalen Place, which includes a roundabout at the intersection of Frost Avenue and East Shore Drive, sidewalks, decorative street lighting, and landscaping. In addition, the grant was to help fund the construction of stormwater treatment ponds and devices to treat stormwater that are currently discharged directly to Lake Phalen without any form of treatment. March 12, 2007, the city council approved the Gladstone Neighborhood Redevelopment Plan. This plan will help guide the redevelopment of the Gladstone area with a mixture of 650 new housing units and neighborhood retail and commercial uses. August 13, 2007, the city council approved the following land use requests for The Shores development: 1. Street Right-of-way vacation 2. Public easement vacation 3. Preliminary Plat 4. Conditional Use Permit for Planned Unit Development 5. Design Approval December 14, 2009, the city council returned the $1.8 million Livable Communities grant to the Metropolitan Council due to expiring deadlines and a lack of a developer. The city has resubmitting a request to the Metropolitan Council for this grant now that a developer is lined up. DISCUSSION Gladstone Neiqhborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan (pertinent pages attached to this report) outlines nine guiding principles to redevelopment in the area as follows: 1. Design the future of Gladstone as a village. 2. Transform regional trails into celebrated village corridors. 3. Make Gladstone a compelling quality of life choice. 4. Weave natural systems and ecological function into the built and recreational environment. 5. Allow Gladstone's future to whisper the story of its past. 6. Make walkability the standard. 7. Think of Gladstone as a neighborhood for all stages of life. 8. Make the Gladstone redevelopment plan a model for others to follow. 9. Make multi-modal links between Gladstone and areas beyond. 2 The Gladstone Neighborhood Redevelopment Plan further outlines development strategies for the St. Paul Tourist Cabin site as follows: 1. Both the natural and the built environment support multiple-family housing on this property. 2. The existing terrain allows placement of a multi-story building within the character of the existing setting. 3. The site is located in a shoreland zone and will follow shoreland regulations. 4. A four-story, multi-housing development currently lies between this site and Lake Phalen. 5. Redevelopment on the site should fall in a range of 12 to 30 units per acre. 6. Key factors to consider in shaping the redevelopment of this site include: a. Preserve existing natural vegetation and tree canopy. b. Access to the site should be coordinated with improvements to Frost Avenue and the proposed roundabout. c. Development of the site should consider the notion that this area serves as a gateway to the Gladstone area. d. Redevelopment of the site has important financial relationships with the remainder of the Gladstone neighborhood - actual implementation efforts should explore ways that this project can provide financial resources to other parts of the redevelopment plan, particularly the improvement of Flicek Park and Frost Avenue. The Shores senior housing development has the potential of meeting many of the redevelopment plan guiding principles and development strategies for the property. 2030 Comprehensive Plan and Density The city council adopted the 2030 Comprehensive Plan on January 25, 2010. The 2030 Comprehensive Plan incorporated the land uses and densities established by the Gladstone Neighborhood Redevelopment Plan. The 2030 Comprehensive Plan guides The Shores at Lake Phalen property as high density residential. High density residential has a density range of 10.1 to 25 units per net acre. The applicant is proposing a lot division for this site, which is discussed later in this report. As proposed, the resulting parcel the senior housing complex would be built on would be 4.2 acres in size. The gross density for the proposed project would then be 25 units per acre. However, the 0.22 acre wetland on site needs to be netted out, meaning as proposed the development is too dense as determined by the 2030 Comprehensive Plan. Staff is recommending a condition of approval be added to the lot division request to shift the boundary line with the proposed southerly lot in order to add enough "developable" land (at least 0.22 acres) to the northerly parcel in order to meet density requirements. For background purposes, the previously approved development had a density of 25 units per acre. The 2030 Comprehensive Plan ensures that density on this site is similar to what had been approved in 2007. 3 Zoninq The site is currently zoned as multiple dwelling residential (R-3). This zoning district allows for the development of a multi-family, senior housing complex such as the proposed Shores at Lake Phalen development. Shore land Overlay District The city code requires properties within the Phalen Lake Shore land Overlay District to have a maximum of 40 percent impervious surface area. The applicant has submitted plans that indicate 33.3 percent of the site will be impervious surface. The Shoreland Overlay District also requires that buildings be designed to reduce visibility (under summer conditions) from public waters and adjacent shore lands. Since this development will be constructed on the north lot, adjacent to Frost Avenue, the existing vegetation on the south lot will achieve the screening requirement to Phalen Lake. Care should be taken in the design of the future development to the south to ensure this requirement is met Conditional Use Permit for a Planned Unit Development A planned unit development will also allow flexibility from the multiple dwelling residential (R-3) zoning district that requires multi-family housing to have the following: 1. Unit Sizes: Code requires minimum unit sizes of 580 square feet per efficiency or one- bedroom units. The 75 studio units will range from 433 to 578 square feet in area, which requires flexibility from the minimum unit size of 580 square feet. The 22 one-bedroom units will range from 650 to 777 square feet, which meets code requirements. Code requires two-bedroom units to have a minimum unit size of 740 square feet. The 8 two- bedroom units will range from 893 to 931 square feet, also meeting code requirements. The city has allowed smaller unit sizes in the recent past primarily for memory-care units as shown in this comparison: Proiect Name Number of Memory Units Approved Unit Size Comforts of Home The Shores (2007 approval) The Seasons of Maplewood Lakewood Commons 42 units 20 units 30 units 100 units 221 to 360 sq ft 490 to 509 sq ft 388 sq ft 425 sq ft (efficiencies) Staff feels the reduced unit sizes would not be appropriate for typical apartment living. The senior-housing industry, however, has moved toward smaller room sizes since it has found that the larger spaces are not needed for assisted- or memory-care units. The city has allowed lesser unit sizes for memory-care units fairly regularly with recent projects as noted above. The proposed efficiency units are 2 to 147 square feet smaller than the city's required 580 square feet. Staff does not find a problem with this request for these units. 2. Height Code requires a maximum height requirement of 35 feet or three floors. The Shores at Lake Phalen development is proposed with three floors which meets code requirements. 3. Storage Space: Code requires a minimum indoor storage space of 120 cubic feet per unit. The applicant's plans do not show any areas for additional storage. The applicant is 4 requesting a waiver to this requirement. The applicant has stated in other facilities Southview Senior Living Communities operates, memory care and assisted living residents storage space needs are minimal. The previous plans for this site included 48 cubic square feet per unit for memory care and transitional units. Staff feels a reduction is warranted when considering the proposed types of units, but not a complete waiver. Staff feels providing storage space for residents within the range of 30 to 50 cubic feet per unit is reasonable. Staff is recommending the applicant provide at least 30 cubic feet of storage space per unit. 4. Parking: Code requires a minimum parking requirement of two parking spaces per unit, for a total of 210 parking spaces required for the Shores at Lake Phalen development. As proposed, however, the development will have 28 underground parking spaces and 24 surface parking spaces, for a total of 52. When asked, the applicants and Southview Senior Living Communities state that this number of parking spaces will be adequate for the development indicating that the memory care and assisted living unit residents typically will not have vehicles. Thus the majority of the parking lots spaces will be used by staff and visitors. In the applicant's narrative, there is a comparison of this project's proposed parking numbers to the amount of provided parking at other facilities Southview Senior Living Communities operate. Senior housing developments approved by the city since the 1980s have all been approved with reduced parking. The city has found that this apartment/town house ratio is excessive for senior facilities and has approved parking waivers for recently-approved projects. Examples are: . The Shores - previous approval (180 units) 360 spaces required 115 allowed . The Seasons at Maplewood (150 units) 300 spaces required 145 allowed . Summerhill (44 units) 88 spaces required 78 allowed . Comforts of Home (42 units) 84 spaces required 25 allowed Staff is supportive of the proposed parking reduction. The city council has supported the concept that senior-housing facilities, especially those with assisted- and memory-care units, require considerably fewer parking spaces than typical multi-family housing. 5. Parking Space Width: Code requires a minimum parking space width of 9.5 feet. The applicant's plans show the parking spaces will meet this code requirement. 6. Front Yard Setback: Code requires a minimum front yard setback of 30 feet to the right- of-way. The development proposes a 20-foot setback to the Frost Avenue right-of-way for the one-story dining room and kitchen facility on the north side of the building. The previous approvals for this site also included a 20-foot setback to the Frost Avenue right- of-way for the one-story kitchen facility. There is a patio shown on the site plan proposed to be setback 8 feet from the right-of-way line. This patio will interfere with the 10-foot required easement along the Frost Avenue property line. Staff is recommending the applicant be required to submit revised plans showing the patio setback at least 10 feet from the northerly property line. Code requires a 30-foot setback from East Shore Drive as well. The applicant's plans shows the building will be more than 100 feet setback from the property line. 7. Side Yard Setback: Code requires a 20-foot side yard setback. This would be applicable on the west side of the project lot. The plans show a setback of 35 feet between the side 5 yard property line and the building. All other setbacks proposed meet the R-3 zoning requirements. Wetland Buffer Variance There is a Manage C wetland located on the east side of the property, adjacent to East Shore Drive. When the city adopted the new wetland ordinance and wetland classification maps in December 2009, this wetland was upgraded from a Class 5 wetland with no buffer requirements to a Manage C wetland with a 50-foot buffer requirement. Regardless of the previous classification, the city required the previous development to maintain a 25-foot buffer. The new development proposal shows grading to within 5 feet of the wetland. For this reason, this development will require a 45-foot buffer variance. Shann Finwall, environmental planner, and Michael Thompson, city engineer, reviewed the wetland and wetland buffer plans and requirements. Please refer to their reports which are attached for additional information and recommended conditions of approval. Lot Division The applicant is requesting that the property be divided in two to create a northern parcel and a southern parcel. The proposed senior housing project would be located on the northern proposed parcel. The southern parcel would be available for future development. The resulting lots would be approximately 4.2 acres in size for the north parcel and 3 acres for the south parcel. As noted in the 2030 Comprehensive Plan and Density section, staff is recommending a condition of approval be added to the lot division request requiring the applicant shift the boundary line to the south in order to meet density requirements. Any future development would need to meet the requirements set forth by the city's 2030 Comprehensive Plan and the Gladstone Neighborhood Redevelopment Plan. The submitted plat map shows a 20 x 20 foot right-of-way triangle which will need to be increased to 30 x 30 feet in order to accommodate for the Frost Avenue and East Shore Drive roundabout. Approval of the lot division should be conditioned on the developer dedicating 10-foot-wide pedestrian, drainage, and utility easements along the entire north property line adjacent to Frost Avenue. Desiqn Review Staff has not completed its review of the design elements for this site. The community design review board will conduct its design review on June 22, 2010. Environmental Review Refer to the report by Shann Finwall, environmental planner, and Virginia Gaynor, natural resources coordinator, dated May 28, 2010. The environmental review report includes information related to the shoreland overlay district, tree preservation ordinance, wetlands, stormwater requirements and landscape seeding. Enqineerinq Review Refer to the report by Michael Thompson of the Maplewood Engineering Department dated June 7,2010. Mr. Thompson's recommendations noted in his report should be made conditions of approval for this project. In summary, Mr. Thompson states the following are items the city is 6 planning for improvements along Frost Avenue and East Shore Drive in conjunction with the Shores at Lake Phalen development: . Mill and overlay along Frost Avenue from approximately 250 feet east of Trunk Highway 61 (TH 61) to Phalen Place. . The construction of a roundabout at the Frost Avenue and East Shore Drive intersection. . The installation of street lighting along Frost Avenue. . The installation of landscape and urban design enhancements along Frost Avenue from the Frost Bridge over Phalen Creek to Phalen Place. . The construction of a 10 foot wide bituminous trail along the south side of Frost Avenue from East Shore Drive to the west along the northerly boundary of The Shores property. . The reconstruction of the existing bituminous trail on the east side of East Shore Drive from Frost Avenue to Lake Phalen. . The construction of a pedestrian sidewalk/trail along the west side of East Shore Drive from development access driveway south to Lake Phalen. . Extension of utilities on East Shore Drive to service the development. . Restoration of the existing wetland on The Shores Senior Living property. . Construction of stormwater treatment facilities including final construction of rain gardens on the Shores Senior Living property and a rain garden adjacent to Phalen Lake along East Shore Drive. OTHER COMMENTS Deputy Police Chief Dave Kvam, Maplewood Police Department: Refer to Deputy Police Chief Kvam's comments attached. In summary, the Maplewood police department does not identify any significant concerns with the proposed development. Dave Fisher, Building Official: Refer to Mr. Fisher's comments attached. In summary, Mr. Fisher states that the building must meet the current International Building Code requirements. Butch Gervais, Fire Marshal: Shall install all fire protection systems according to state and local codes. Must also have minimum 20-foot access road for fire department. Richelle Nicosia, Saint Paul Regional Water Services: an 8-inch public water main is available in East Shore Drive and that construction plans and installation must be in accordance with Saint Paul Regional Water Services' Standards for the /nstallation of Water Mains. Historic Preservation Commission: The previous Shores development was originally reviewed by the Historic Preservation Commission at its May 15, 2007 meeting. The commission had two recommendations as follows: 1) signs indicating the previous long-term use of the property (St. Paul Tourist Cabins) should be constructed at the entrance or inside the gathering areas of the building: 2) preserve the large cottonwood tree located along Frost Avenue, adjacent to the former St. Paul Tourist Cabin entrance. This tree was included in a published book about Maplewood's Heritage Trees by Joe Quick. Staff is continuing these recommendations to the current proposed development. Also, the Historic Preservation Commission will be receiving a copy of this report. 7 RECOMMENDATIONS 1. Approve the conditional use permit resolution attached. This resolution approves the conditional use permit for a 105 senior housing planned unit development within the Shoreland Overlay District of Phalen Lake. Approval is subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's June 7, 2010 review. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 24 surface parking spaces. This is a parking reduction of 158 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). g. All signs on the property must be approved by the community design review board. h. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. i. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. j. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. k. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. I. The city council shall review this permit in one year. 8 2. Adopt the resolution approving wetland buffer variances from the Manage C wetland on the east side of the site. Approval is based on the following reasons: a. Strict enforcement of the ordinance would cause the applicant undue hardship because complying with all of the wetland buffer requirements stipulated by the ordinance would deplete the site area, substantially diminishing the development potential of this lot. b. Approval of the requested wetland buffer variance would benefit the adjacent wetland because the wetland is currently in poor condition and development of this site will allow for rehabilitation of the wetland and buffer areas. c. Approval would meet the spirit and intent of the ordinance since the proposed restoration and mitigation of the wetland buffers will greatly improve the quality of the wetland. Approval of this wetland buffer variance is subject to the following conditions: a. All permits and approvals by the Ramsey Washington Metro Watershed District will need to be secured. b. Satisfy the requirements set forth in the staff report authored by Mr. Thompson, dated June 7, 2010. c. Satisfy the requirements set forth in the staff report authored by Ms. Finwall and Ms. Gaynor, dated May 28, 2010. 3. Approve the lot division request to subdivide the 7.02 acre parcel located at 940 Frost Avenue. This lot division approval is subject to the following conditions: a. Satisfy the requirements set forth in the staff report authored by Mr. Thompson, dated June 7, 2010. b. Satisfy the requirements set forth in the staff report authored by Ms. Finwall and Ms. Gaynor, dated May 28, 2010. c. Submit to the city a revised plat showing the southern lot labeled as Lot 2, Block 1 and showing the boundary line shifted to the south to meet residential density requirements as determined by the 2030 Comprehensive Plan. Subject to staff approval. d. The applicant shall pay cash connection charges for the new multi-family lots for connection to the water main and sanitary sewer main. e. Deeds describing the two new legal descriptions, including the required trail, drainage and utility easement descriptions must be drafted and stamped by the city. Ramsey County requires this acknowledgment of approval to record the deeds. These must be recorded with Ramsey County within one year of the date 9 of the lot division approval or the lot split will become null and void (city code requirement). f. Prior to issuance of a grading or building permit for the new development on the new lots the following must be submitted to staff for approval: 1) Proof that Ramsey County has recorded the lot division. 2) A signed certificate of survey showing the location of all property lines. 3) Grading and drainage plan. 4) All necessary permits for sanitary sewer and water must be obtained. 10 CITIZEN COMMENTS Staff surveyed the 27 property owners within 500 feet of this site for their comments. There were 2 written replies. One was in favor and one had concerns. In Favor 1. Mindy Mac Runnel, 1890 Adele Street (sent via e-mail): I have no comment against this project or the changes requested. I thought it was a great idea from the start. Concerns 1. Jason and Erika Zerwas, 1866 East Shore Drive (sent via e-mail): We are hoping to get more info about public hearings on this matter. The senior living looks a lot better then the first plan that was developed in 2007, however we are very concerned with the dividing of the property. It was very clear that back in 2007 the property was to stay as one lot with the (zoning)? of senior and or memory care units only, no other uses were wanted by the neighborhood. We are just making sure that the property will not be divided up and than allowed to have other types of housing other than senior living. We are concerned that this is opening up the property to be used at a later date for higher density living with the possibility for low income or other development. Other concerns would be the side walk down East Shore Drive to the Lake that is in poor repair and not suitable for elderly foot traffic. Will this sidewalk be upgraded for their safety? Please respond to this e-mail informing us that it was received and that we will receive notice of future meetings. 11 REFERENCE INFORMATION SITE DESCRIPTION Site Size: Existing Land Use: 7.02 Acres Vacant - Formerly a Manufactured Home Park SURROUNDING LAND USES North: South: East: West: Frost Avenue and Gateway Trail and Keller Golf Course Across the Street East Shore Drive and Lake Phalen Across the Street Single Family Houses Four-Story Apartment Complex PLANNING Existing Land Use: Existing Zoning: High Density Residential Medium Multiple Dwelling Residential (R-3M) CRITERIA FOR APPROVAL Criteria for Conditional Use Permit Approval Article V, Sections 44-1091 through 44-1105 states that the city council may grant a CUP subject to the nine standards for approval noted in the conditional use permit resolution attached. Criteria for Variance Approval State law requires that the city make two findings before granting a variance. These are: 1. Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. 2. The variance would be in keeping with the spirit and intent of the ordinance. Undue hardship, as used in connection with the granting of a variance, means the property in question cannot be put to a reasonable use if used under the conditions allowed by the official controls. The plight of the landowner is due to circumstances unique to his property, not created by the landowner, and a variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. 12 Application Date The city received complete applications for a conditional use permit for a planned unit development, wetland buffer variance, lot division and site and design plans approval on June 7, 2010. The 60-day review deadline for a decision is August 6, 2010. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. P\Sec16\St Paul Tourist Cabin Site\May24, 2010 Submittal\Shore_PC_061510 Attachments: 1. Applicant Narrative 2. Location Map 3. Land Use Map 4. Zoning Map 5. Pial Map 6. Grading and Drainage Control 7. Utility Plan 8. Landscape Plan 9. Building Elevations 10. Gladstone Neighborhood Redevelopment Plan- Guiding Principles 11. Gladstone Neighborhood Redevelopment Plan - Development Strategies for 940 Frost Avenue 12. City Engineer Michael Thompson comments, dated June 7, 2010. 13. Phase I Gladstone Public Improvements 14. Deputy Police Chief Dave Kvam comments, dated May 27,2010 15. David Fisher, Building Official, comments, dated June 8, 2010 16. Shann Finwall, Envrionmental Planner, and Virginia Gaynor, Natural Resources Coordinated comments, dated May 28, 2010 17. 2007 Shores Site Plan 18. Conditional Use Permit Resolution 19. Wetland Variance Resolution 20. Applicant's plans (separate attachment) 13 Attachment 1 The Shores at Lake Phalen: Proiect Narratiye June 15, 2010 ~ The Shores at Lake Phalen Gateway to Gladstone (proposed project signage along Frost Ave) Introduction This lakeside property, on the north side of the Lake Phalen, provides a setting for a very successful low- to moderate-income assisted living for senior residents in the City of Maplewood. Our project, The Shores at Lake Phalen, has been designed to accommodate seniors looking for a more affordable assisted living option than the senior facilities currently available in Maplewood. Assisted living residences or assisted living facilities (ALFs) are a very good investment now as they are not dependent on home sales, but are more dependent on an age group who need services in an apartment setting (see market study). ALFs provide supervision or assistance with activities of daily living; coordination of services by outside health care providers and monitoring of resident activities to help to ensure a residents health, safety, and well-being. Assistance may include the administration or supervision of medication, or personal care services provided by a trained staff person. Assisted living, as it exists today, emerged in Minnesota in the 1990s as an eldercare alternative on the continuum of care for people, normally seniors, for whom independent living is no longer appropriate, but who do not need the 24-hour medical care provided by a nursing home. Assisted living is a philosophy of care and services promoting independence and dignity. There is no nationally recognized definition of assisted living in the United States. ALFs are regulated and licensed at the state level. More than two-thirds of the states use the licensure term "assisted living." Other licensure terms used for this philosophy of care include Residential Care Home, Assisted Care Living Facilities, and Personal Care Homes. Each state licensing agency has its own definition of the term it uses to describe assisted living. As varied as the state licensing and definitions are, so are the types of physical layouts of buildings that provide assisted living services. ALFs can range in size from a small residential house for three residents up to very large facilities providing services to hundreds of residents. An assisted living falls somewhere between an independent living community and a skilled nursing facility in terms of the level of care provided to its residents. Below are the high points of what we feel are the key issues regarding this specific project, The Shores at Lake Phalen, proposed on the site of the former Saint Paul Tourist Cabin (mobile home park) site at 940 Frost Avenue. Application Requests This site was approved in the 2006 comprehensive plan to have 180 units of senior oriented housing. The Planning Commission, Community Design Review Board and City Council approved a Kaas Wilson Design of a 4 story 180 unit ALF on this site in December of 2007 with the following attributes: 1. Vacation of the existing sewer which is shared between lots and coordination of a new line to city sewer services. 2. Preliminary Plat Approval 3. Community Design Review Board approval for project function and appearance Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 1 4. Conditional use permit for the P. U. D. a planned unit development for the development of senior housing within the shoreland overlay district. 5. Four story Height The new Development will be asking for a reduced number of senior units: 105 units, and only three stories in height. The concept plan will show a future housing component of 56 apartments to the south. Goals of the project from the city perspective It is the hope of the development team that this project will fulfill many community based goals: 1. Become the Gateway to the Gladstone Neighborhood. The Frost Avenue fagade will be examined closely by the city (see signage shown above). 2. Clean up a blighted site that was a nuisance to the police department, contained uncapped wells, and contributed polluted runoff that flowed into Lake Phalen. 3. Senior Housing with services is the best use of the site. Statistics from the state demographer's office indicate that every large city in Minnesota has, or will have, a significant need for senior housing. Senior housing with services also helps to stem economic issues related to the rising costs of health care in our community. 4. It is a goal of this project to provide supervised common spaces, in the building, for seniors in the community to come and use. We hope these common areas will become an asset to the Gladstone Neighborhood and surrounding community. 5. The project will create over 120 jobs which, with city bus service, could all be locally supported by Maplewood residents. 6. The project will provide filtration for a substantial amount of stormwater runoff, from Frost Avenue and the site, currently polluting Lake Phalen. 7. The project will re-align the malfunctioning sewer system running adjacent to the site. Services There will be 32 memory care apartments with secure common areas for people with light dementia. There will be 73 assisted living units with kitchens in each apartment. Three meals a day will be provided in two spacious dining areas. There will be a club room open to seniors in the community. Other amenities include a beauty shop and spa, a library, a computer center, a craft room, and an exercise/fitness room. These spaces are designed to promote activity and interaction amongst guests, clients and staff. The building will be staffed and managed by Southview Senior Living Communities, who is a partner in the project and has very successful senior living projects already in operation in the metro area. Description of Building Exterior From the integrated stone signage marking the entrance to the Gladstone Neighborhood, to the stone accented fagade along Frost and the main entry, it is the goal that this be a respectable facility for the City of Maplewood. The remainder of the building will be brick, Hardi-Panel and Hardi-Plank. All facias and soffits will be maintenance free. Mechanical equipment over the dining room will be screened along Frost Avenue, and residential ground based air-conditioners will have landscape screens. Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 1 The Shores at Lake Phalen: Parkinq June 15, 2010 We are requesting a variance for the amount of required parking to be provided by The Shores at Lake Phalen senior living project. Typically, the majority of residents in an assisted living facility do not, or are unable to, drive. Furthermore, residents in a memory care situation cannot operate motor vehicles. Given that our project is exclusively an Assisted Living and Memory Care facility, few of the project's residents will ever drive, and most will not own a vehicle. Thus the majority of the parking for projects of this type is for staff and visitors, which greatly diminishes the necessary parking for the project as a whole. For The Shores, staff parking will be provided in the garage and visitor parking will be located on the surface, at the building entrance. Southview Senior Living Communities (SSLC), who will be the operator of The Shores, also owns/operates many other projects around the Twin Cities metropolitan area. In each case, there has been a significant reduction in the parking provided (below what is typically required for multi-family housing), and this reduction in parking has not negatively impacted the residents, staff or visitors of the project. In fact, the reduced parking allows for less site disturbance and greater pervious/landscaped area on site, which has substantial benefits - from added stormwater infiltration, to reduced heat island effects, and more. Here are the parking figures from some other Twin Cities metro-area projects owned/operated by Southview Senior Living Communities: Project Inver Glen The Cascades Faribault The Shores Units 103 105 90 105 Unit Breakdown (MC/AL/IL) 33/31/39 15/56/34 14/51/25 32/73/0 Garage Parking Stalls 35 49 28 28 Surface Parking Stalls 23 27 35 24 Total Parking 58 76 63 52 It is important to note that the other SSLC projects listed are facilities which include "Independent Living" units. These units are occupied by able-bodied (and able-minded) seniors who live active and independent lifestyles. Most (or all) of the car-owning residents in these senior living facilities are "Independent Living" seniors. Since The Shores will be exclusively an Assisted Living and Memory Care facility, the necessary parking for the residents of this project will be significantly less than even the parking figures for the other three projects listed above. Essentially, the only necessary parking for The Shores project will be for staff and visitors. Given these considerations, while also bearing in mind the significant stormwater-related concerns on site, we feel that reducing the amount of required parking will be incredibly beneficial to the project itself, as well as the surrounding Gladstone Neighborhood and Lake Phalen. Kaas Wilson Architects would be happy to arrange a tour of the Inver Glen Senior Living facility for any City of Maplewood staff interested in seeing a Southview Senior Living Communities project firsthand. Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 1 The Shores at Lake Phalen: Wetland Encroachment June 15, 2010 This site was approved in the 2006 comprehensive plan to have 180 units of senior-oriented housing. The Planning Commission, Community Design Review Board and City Council approved a Kaas Wilson design for a 180-unit assisted living facility on this site in December of 2007. At the time of approval the wetland on site was classified as a Class 5, and the approved plan included the reshaping and enhancement of the wetland on site, and construction occurring up to 25' from the surveyed edge of the wetland. Maplewood recently adopted a new wetland ordinance, and the wetland on site is now classified as a Manage C wetland, with a 50' minimum buffer width. It is important, however, to note the wetland does not currently function at all in an infiltration capacity, due to pollution and destruction of the natural water flow on and around the site, and contaminated stormwater currently flows through our site and into Lake Phalen without proper treatment. The current wetland on our site essentially functions as a stormwater pond. Under the direction of Short Elliott Hendrickson Inc., this wetland will be completely regraded and enhanced by the City of Maplewood, in addition to enhancements and regrading along Frost Avenue and East Shore drive, to restore it to healthy function. Due to the wetland not functioning, and other factors, this site has been a significant contributor of polluted runoff flowing into Lake Phalen. Kaas Wilson Architects is working closely with the city and its consultants to clean up the blighted site. Our project has been designed such that 100% of our stormwater is infiltrated on site. Additionally, we are providing a number of raingardens on our site, two of which are being deliberately oversized for the purpose of infiltrating the city's stormwater runoff, thus filtering contaminants before the water reaches Lake Phalen. These two raingardens will filter 13,776 cubic feet of the City's stormwater runoff, in addition to their on-site load of 1,488 cubic feet of runoff. This will vastly improve the overall state of stormwater runoff filtration from its current state. This project, particularly the Frost Avenue border of our site, will become the gateway to the proposed Gladstone Neighborhood. The city has expressed a desire to keep as many of the mature trees located in the northeast corner of the property as possible, and (as with the previous design) honoring this request has been a driving factor in the project's current design. While the scope of the project has been scaled back from the previously approved 2007 plan, the relationship of our building to the wetland is still similar to the previously-approved design. Proposed construction still occurs up to (but not less than) 25' from the wetland, and maintains approximately a 50' average buffer from the wetland. While this means construction will be closer to the wetland than the recently adopted ordinance allows, we feel - given the wetland is being completely reshaped and enhanced as part of the overall project - that honoring a 25' minimum buffer, while preserving as many of the mature trees on site as possible and providing additional raingardens to the city for the infiltration of stormwater runoff, presents the best solution for handling stormwater while still complying with the city's vision for the site and the Gladstone Neighborhood. Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 1 The Shores at Lake Phalen: Lot Oiyision June 15, 2010 Due to the economic strains that have arisen since the project was previously approved in 2007, it has become more difficult to acquire financing for large multi-family residential projects. While the demand for senior-oriented units is still there, the current market is more supportive of developments that are smaller in scale or constructed in phases. Consequently our project, The Shores at Lake Phalen, has been scaled back in scope from the previously-approved design of 180 units of senior housing to the proposed design of 105 units. Despite this reduction in size, it is still the desire of the City of Maplewood and the project team to address the entire site from a cleanup, stormwater and utilities standpoint. Improvements are to be made along Frost Avenue and the entire length of East Shore Drive. An existing sewer line running along the west edge of the property is to be abandoned and removed, and a new line constructed along East Shore Drive, which will serve The Shores project as well as the residential property to the east of the project, currently on a septic system. A new public walkway, by the City of Maplewood, will run from Lake Phalen along the west edge of East Shore Drive to the entrance drive for The Shores. From there, Kaas Wilson Architects will create a public walkway through the project site, connecting the City's East Shore Drive walkway with the Frost Avenue walkway to the northwest. Kaas Wilson Architects is working to address stormwater and enhancement concerns on the site in a comprehensive manner. Though the size of the building itself has been reduced, we feel it is still important to make civil, utilities and landscaping improvements to the entire site, and we are working with the City of Maplewood and its consultants to accomplish this. We have proposed a lot division which splits the overall property into two lots: a northern lot on which The Shores at Lake Phalen will be located, and a southern lot for future development. We feel this is the best solution to maintain the viability of a senior housing project on the site, while also addressing the City of Maplewood's concerns for civic improvements to the project site and the future Gladstone Neighborhood. This split also allows a viable project to be constructed on the southern lot in the future, ensuring the continued vitality of the Gladstone Neighborhood development from the City's standpoint. Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 1 The Shores at Lake Phalen: Storaqe June 15, 2010 We are requesting a variance for the amount of required storage to be provided by The Shores at Lake Phalen senior living project. Typically, in senior housing projects, little storage space is required by residents outside of their units. Given the nature of this project, as exclusively an Assisted Living and Memory Care facility, the residents at The Shores will likely not need any storage space outside the closet space being provided in their units. Southview Senior Living Communities (SSLC), who will be the operator of The Shores, also owns/operates many other projects around the Twin Cities metropolitan area. In each case, there has been a significant reduction in the amount of storage provided (below what is typically required for multi- family housing), and this lack of dedicated storage space has not negatively impacted the residents. In fact, Southview Senior Living in West Saint Paul, the flagship project of Southview Senior Living Communities (which include "Independent Living" units), does not include any dedicated storage areas for its residents. Here are the storage figures from some other Twin Cities metro-area projects owned/operated by Southview Senior Living Communities: Project Inver Glen The Cascades Faribault The Shores Units 103 105 90 105 Unit Breakdown (MC/AL/IL) 33/31/39 15/56/34 14/51/25 32/73/0 Storage Lockers 28 10 23 0 It is important to note that the other SSLC projects listed are facilities which include "Independent Living" units. Since The Shores will be exclusively an Assisted Living and Memory Care facility, the storage space needed by its residents will be significantly less than even the figures for the other three projects listed above. Additionally "The Seasons at Maplewood," a senior living project approved for construction in the City of Maplewood earlier this year, is providing approximately 675 cubic feet total dedicated storage space for the entire project (between four storage closets on one level). The Seasons is a 150- unit project that includes Independent Living, and the storage space available to its residents is rentable - not dedicated to particular units. Given these considerations, we feel that reducing the amount of required storage area will be very beneficial to the project as a whole. Kaas Wilson Architects would be happy to arrange a tour of Southview Senior Living or Inver Glen Senior Living, for any City of Maplewood staff interested in seeing a Southview Senior Living Communities project firsthand. Tel: 612.879.6000 21044- Avenue South, Suite B, Minneapolis, MN 55404 WNW.kaaswilson.com Attachment 2 The Shores of Lake Phalen- Request for Conditional Use Permit, CDRB Review, Wetland Variance and Lot Division tJ Proposed Senior Housing Complex t Location Map City of Maplewood May 25, 2010 NORTH ~ aJ ~ ~ aJ () ~~ <l: () aJ ~ <( U ID(i)l....<( c..l....Q)l.... (/) () 0.. aJ ~<((J)c.. 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C 'n ~ ~ '-< " 8 x ~. ~ '-< 0.. ~ SC ~ ~ ~ ~ ~ 'l, c: ro ~. ~ S "' M S 8:" '"1 c.IJ '---< ~ p- re ~ I:j ,..87 r"'D ~ Q.... ~ ~ ~ S ~ ~ c.IJ o C ~ ~ 'l, 5-- ~ S ~ ro 9" ~ s' " ~ o << ~ 5' ~ u ~ ro ~ - '-< ~ ~ ~ p- m :.r.. ~ ~ o ~. ~ ~ Attachment 12 Page 1 of 8 Citv of Mavlewood - Enl!ineerinl! Plan Review PROJECT NAME: The Shores Senior Living PROJECT NO: 10-11 REVIEWED BY: Michael Thompson, P.E., City Engineer SUBMITTAL NO: Snbmittall, May 25, 2010 REVIEW DATE: June 7, 2010 The applicant, Link Wilson ofKaas Wilson, who represents Maplewood Senior Living LLC, is proposing to build a 3-story (l06-unit) senior housing complex on the Saint Paul Tourist Cabins site. The developer improvements would be coordinated with public improvement projects on Frost Avenue and East Shore Drive. The public improvements are proposed to include the following: . Mill and overlay along Frost Avenue from approximately 250 feet east of Trunk Highway 61 (TH 61) to Phalen Place. . The construction of a roundabout at the Frost Avenue and East Shore Drive intersection. . The installation of street lighting along Frost Avenue. . The installation of landscape/urban design enhancements along Frost Avenue from the Frost Bridge over Phalen Creek to Phalen Place. . The construction of a 10' wide bituminous trail along the south side of Frost Avenue from East Shore Drive to the west along the northerly boundary of The Shores property. . The reconstruction ofthe existing bituminous trail on the east side of East Shore Drive from Frost Avenue to Lake Phalen. . The construction of a pedestrian sidewalk/trail along the west side of East Shore Drive from development access driveway south to Lake Phalen. . Extension of utilities on East Shore Dr N to service the development . Restoration ofthe existing wetland on The Shores Senior Living property. . Construction of stormwater treatment facilities including final construction of rain gardens (RG) 100, 101 and B2 on the Shores Senior Living property and a rain garden adjacent to Phalen Lake along East Shore Drive. The following comments are to be addressed by the developer's engineer. Drainage/ Routing! Wetland/ Treatment I. The applicant shall provide an area and drainage summary with calculations showing that the post development runoff for the 2, 10, and 100 year critical duration storm events are at or below pre development rates. 2. As discussed during our project coordination meeting on April 16, 2010, the overall approach to storm water management and wetlands was for the city to lead the permit application submittal process for the project area as a whole including three separate Attachment 12 Page 2 of 8 projects: East Shore Utility City Improvements; The Shores Senior Living; and Frost Avenue City hnprovements. As part of the lead, the city will also prepare final design documents and complete construction ofRG 100,101 and B2 as shown on the JR Hill Plans. The City will also complete the wetland enhancement work around the existing wetland area. Plan notes should be added to these items to indicate work to be completed by others. 3. The City is planning to construct stormwater detention and treatment facilities within the boundaries of The Shores property. The developer shall coordinate site improvements with the public stormwater improvements to be constructed by the city. The developer shall coordinate the alignment of public storm sewer onto the property, including showing such improvements and labeling them "By Others" on the appropriate plan sheets. 4. The plan should note that RG 100, 101 and B2 will be rough graded to the finished grade ofthe RG. Final excavation, grading and placement of planting soil mix will then take place as part of the Frost Avenue City hnprovements. 5. The project narrative should describe that routine annual vegetation and landscape maintenance of RG 100, 101 and B2 will be completed by the owner. Less frequent major maintenance activities to maintain the function ofthe systems will be the responsibility of the city. The developer will be required to execute a maintenance agreement for the storm water treatment systems. 6. The existing drainage map shows no detail on sheet 2.1 and is hard to view properly. Please ensure information is legible. 7. One area that is not clearly identified on Sheet 2.1 is the drainage area to the trench drain on the underground parking drive and the adjacent area to the west. This area needs to be shown and included in the HydroCAD model. Both maps should also show the drainage on the south parcel/portion of the property and include the proposed addition of culvert FES 7 in the HydroCAD modeling. 8. It appears that the emergency overflow from the trench drain area is currently into the garage at the GS elevation shown as 865.83. The overland flow elevation to the west- southwest is something less than 868. Is it possible to grade an overflow swale to the west-southwest ifthe trench becomes plugged, so that the overflow can overtop the curb instead of flooding in the garage? 9. Sheets 3.1 and 4.1 show the overall storm sewer system routing. Plan notes should be added that clarify portions ofthe work that will be completed by others (i.e., the City). These include: FES 3; FES 7; drain tile for RG 100, 101 and B2. 10. The plans should show "future diversion of Frost drainage" on two locations along Frost Avenue into RG 100 and 101 and one along East Shore Drive into RG B2. 11. FES 4 directs new discharge directly onto the private property to the west. This should be redirected further to the north or to the south with the addition of a shallow grassed Attachment 12 Page 3 of 8 swale prior to the outflow entering the private property. The model edits referred to in Comment 7 would need to show no increase in the overall peak discharge rates from the site. 12. The drain tile from RG 100 also is shown within the private property to the west. Please direct this outlet to the south and into the swale area suggested in comment 12. 13. FES 3 is shown within the boundary ofthe wetland. The FES and rip rap should be moved outside the boundary of the wetland. FES 3 has an elevation error - should say 864.95. 14. Drain tile from RG B2 and RG 101 should extend an additional 30 feet, just short ofthe wetland edge. 15. No specific information was provided on the proposed level of imperviousness or for the extent of volume control needed to meet the City and RWMWD standards. However this information was pulled out ofthe PDF version of the HydroCAD model report and preliminary estimates run for the project area as a whole, including the planned Frost Avenue City hnprovements. Estimates show that the overall project area consisting of The Shores Development and the Frost and East Shore Drive City hnprovements need roughly 14,000 cubic-feet of volume control credit. As proposed roughly 19,000 cubic- feet is provided which treats stormwater above and beyond requirements and could be considered towards mitigation of wetland requirements. The developer should still provide specific numbers on the level of imperviousness on site so that staff can confirm estimates for the combined R WMWD permit application. 16. Based on the HydroCAD model provided, the proposed rainwater gardens have a planting soil depth... to the under drain, ranging from less than 1 foot to just over 2 feet. The typical detail uses a minimum depth ofthe planting soil of 2 feet as show on Sheet 3.1. Please modify the model to show a minimum of2 feet of planting soil, and preferably 2.5 feet, over the drain tile. 17. The drain tile under RGs should be changed to 8-inch. The riser and clean outs can remain 6-inch pipe. 18. STMH 102 shows an invert elevation of868.0 at the bottom ofthe RG Basin. The HydroCAD model includes a weir structure with an invert at 870.0. The plans should include a detail of this structure showing the primary outlet, the weir and the overflow. 19. The existing wetland is highly degraded and the city has prepared preliminary plans to restore the wetland and surrounding buffer. This work will be completed with the Frost Avenue City hnprovements. The plans for the Shores development should reference this future work by others. Any work in the buffer adjacent to the proposed retaining wall and entry drive should be consistent with the city plan (see Preliminary Plan - attached ). 20. The wetland class with buffer setback shall be shown on the plans. Also the date ofthe wetland delineation and delineator must be shown on the plans. Ensure a note is made on Attachment 12 Page 4 of 8 the plans that buffer areas are to have no disturbances, and must be signed such upon completion ofthe improvements. 21. Show rip rap type and quantity including filter fabric placement. 22. Include a more legible rain garden detail on the plans. 23. 3-foot deep sumps at all drainage structure just upstream of rainwater gardens/infiltration basins will be required in order to act as pretreatment. Standard Plans 24. City Project 10-11 shall be given on each sheet in the title block location. 25. Existing utilities shall be shown in dashed lines. 26. Surveying bench mark information shall be placed on all plan sheets. 27. Plan Sheet 1.2, Existing Conditions, is incomplete. The developer shall re-submit the plan to the city for review with the appropriate level of detail, showing the Lot 1, Block 1 south property line and identifying existing site conditions and features by note and/or legend. 28. Please provide logs for the soil borings shown on the plans. 29. The proposed concrete patio on the north side ofthe building encroaches on the proposed 10' drainage and utility and sidewalk and trail easements (see Right-of-Way/Easement Comments). Please make the revisions necessary to avoid encroaching on the proposed easements. 30. The City is preparing a utility bid package in Fall 2010 for East Shore Drive City Improvements. In addition to water main and sanitary sewer improvements including service stubs to the development, the City will construct the driveway apron to the site as well as storm sewer in the vicinity ofthe driveway. Further coordination with City engineering staff will be required. Grading and Drainage 31. The grading and drainage plan shall include contours and spot elevations, and all storm sewer information including pipe lengths, size, slope, invert/rim elevations, etc. 32. The applicant shall add the following text on the storm sewer plans sheet: "Owner, at Owner's sole cost and expense, shall maintain the private drainage pipeline in good working order and repair commensurate with the city's standards for similar drainage pipelines such that water flows freely though the system. Owner shall take all necessary action to keep the drainage pipeline free from debris, trash, foliage, and any Attachment 12 Page 5 of 8 other obstruction that may alter or impede the flow of water. Owner shall also perform any relocation of the drainage pipeline pursuant to the standard specification of the city should relocation be necessary due to pipe failure or blockage, as determined necessary by the city. " 33. Driveway slope extending from East Shore Drive shall be shown. Recommended slope is between 2% and 8%. Consideration should be given to proposing a slope at or near 2% at the intersection approach with East Shore Drive (landing area). 34. All retaining walls over 4-feet require submittal to the City of Maplewood Building Department and must be stamped by a licensed engineer in order to secure the required building permit. The developer shall submit a retaining wall plan and details for review. Information provided shall indicate the wall type and include a section view detail ofthe proposed walls. 35. An emergency overland release path, with spot elevations and arrows, for stormwater shall clearly be shown on the grading plan (assume pipes are blocked). Erosion & Sediment Control Plan 36. The disturbance is over one acre and necessitates a National Pollutant Discharge Elimination System permit from the Minnesota Pollution Control Agency (MPCA). The approved grading and erosion & sediment control plans shall be incorporated into the SWPPP. 37. The NPDES log sheet shall be kept on site during all construction activities. 38. Plan Sheet 3.2, Erosion and Sediment Control, is incomplete. The developer shall re- submit the plan to the City for review with the appropriate level of detail, including identification of erosion and sediment control features by note and/or legend. The plan shall be in accordance with all NPDES and Ramsey Washington Metro Watershed District requirements. Also the developer's engineer shall: a. Identify erosion and sediment control measure at project boundary limits of disturbed areas on the plan sheet (i.e... .silt fence, straw wattle, etc.. .). b. Identify locations for equipment/material storage, debris stockpiles, vehicle/equipment maintenance, fueling, and washing areas. Address measure to contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. c. Identify locations and provide details for concrete washouts. d. Identify locations and provide details for stabilized construction accesses (rock entrance pads). Attachment 12 Page 6 of 8 e. Identify the quantity of materials to be imported or exported from the site (cu-yd). f. Describe measures (e.g...sediment basin, sediment trap, etc) taken during the rough grading process to intercept and detain sediment laden run-offto allow the sediment to settle and how the settled stormwater will be de-watered and introduced to the public drainage system. g. Show that inlet protection and other temporary erosion control measures shall be installed to protect existing storm sewer structures along Frost Avenue and East Shore Drive during grading operations on The Shores site. h. Place the following verbiage shall be added to the plan: "Effective erosion and sediment controls shall be in place prior to any storm events. " Storm / Sanitarv / Water / Fire 39. The storm sewer details need to be incorporated into the grading and drainage plan as mentioned previously. 40. Verify sewer service slopes and pipe material and that adequate capacity exists to service the project site. 41. The city plans to abandon a segment of existing sanitary sewer along the westerly boundary of Outlot A. The developer shall grant the city a right-of-entry to complete the sanitary sewer abandonment work. 42. The City will install sanitary sewer, storm sewer, and watermain service stubs as a part of the public improvements along East Shore Drive. The developer shall coordinate the location of the services with city engineering staff. 43. According to the Fire Chief an additional internal fire hydrant shall be installed on the Frost Avenue side ofthe proposed building. 44. The 8" DIP plug shown splitting off to service the future development site (Outlot A) is not permitted. A separate stub would be extended to Outlot A as part ofthe East Shore Drive City Improvements. Future coordination with city engineering staff is required to identify the location of these future stubs and possible looping ofthe internal system. 45. Ensure the internal fire flows for the sprinkled building are adequate assuming the hydrants are in use. Agencv Submittals 46. Permit approval from Ramsey-Washington Metro Watershed District will be required since the site disturbs over one acre. The city will coordinate the submission ofthe Attachment 12 Page 7 of 8 overall permit package and treatment calculations; however the developer shall be responsible for all non-city portions ofthe overall project. 47. Coordinate proposed water with Saint Paul Regional Water Services. Review and approval must be received. 48. Verify needed permits with the Minnesota Pollution Control Agency. 49. Other agency approvals may be needed and it is the responsibility of the developer or the developer's engineer to ensure all necessary permits and approvals are obtained. Traffic / Streets / Access 50. Provide a typical cross section of the driveway on Sheet 5.1. 51. A "No Parking" condition will be required along the entire length of the private driveway and loop as a result of the 24 foot wide drive aisle. This is required for emergency vehicle access. The plans shall include signage stipulating No Parking. 52. According to the Fire Chief, the 5' wide sidewalk connecting Frost Avenue to the internal driveway shall be a minimum of 10' wide drivable surface to accommodate fire access. 53. The city shall construct the driveway apron as a part ofthe public improvements. The developer shall coordinate the location, width, and slope ofthe driveway with city engineering staff. Landscape Comments 54. The proposed landscape improvements on the site shall be coordinated with the proposed public landscape improvements along Frost Avenue and East Shore Drive, including the type and location of plant material. Also, refer to comments developed separately by Ginny Gaynor, City Naturalist. 55. In order to address the City's tree preservation ordinance, the developer shall prepare a tree plan showing the location, type, number, and size oftrees to be removed and shall include a tree mitigation/replacement schedule as outlined in the Woodlot Alteration Permit Application. The developer shall work with city staffto identify possible locations for replacement trees, including the possible installation oftrees within the right-of-way along Frost Avenue and East Shore Drive. Right-of- W av/Easement Comments 56. Drainage and utility easements shall be provided around all public stormwater facilities on the site. The exact location and extent ofthe easements shall be coordinated with city engineering staff. The developer shall provide the city with right-of-entry over The Shores property to allow for the construction ofthe public improvements. Attachment 12 Page 8 of 8 a. Drainage and utility easements are needed over the areas covered by RG 100, 101 and B2 to allow the city access for final construction. These rain gardens will be located within the public easement however the Developer shall have maintenance responsibilities as will be defined in a separate maintenance agreement (refer to comment 64). 57. The current preliminary plat shows a 20' by 20' right-of-way triangle at the northeast corner of Lot 1, Block 1 for construction ofthe proposed roundabout at the Frost Avenue/East Shore Drive intersection. The right-of-way triangle needs to be revised to be 30' by 30'. 58. The developer shall dedicate a 10' wide drainage and utility easement along the south side of Frost Avenue along the entire northerly boundary of The Shores property on the plat. 59. The developer shall also dedicate a 10' wide sidewalk and trail easement along the south side of Frost Avenue along the entire northerly boundary of The Shores property. 60. All right-of-way/easements shall be shown on all plan sheets. Miscellaneous 61. The developer or project engineer shall submit a copy ofthe MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this proj ect. 62. The owner and project engineer shall satisfy the requirements of all permitting agencies. 63. A lighting plan shall be submitted. 64. The owner shall sign a maintenance agreement, prepared by the city that covers all private stormwater treatment devices (list devices i.e... .sumps, swales, gardens/basins, etc...) and RG 101, 102, and B2. 65. The developer shall enter into a development agreement with the city. The city will prepare this agreement. *************** END OF COMMENTS ************** !l:~W:>\l-do;ln\SI-<<o<ld\o..U\_lS\ma",",,1{1l0~W.tl.~"S.1lI1~12;X1",nt>M 001 Ii- rrl~ , :; g ~ < ~ "'~ m;:""" :E:~ . _0 = ><- c. ~~ ~w. ~~ ~~8 0 > !i~ ~~ "'p i z m ~:!l ~~ r "''' ~::J '~ _:u 1;:2 " n~ -z 2;0 8f,j~ " 00 om "'~ ~ ~ Iii ~ti ~~ i~ ''-' ~., ~~~ ," ~:.: E'O:.:>:;~:J ,'I" "~""~'~ mli~~~:'ii~' ,"'i!~jl& ZB zo~j ;;(O~ g !!'Q ~&i '" n~ ~ U nn :i:~" :t ~~ ~~IH ~H ~ ~~ ~~~~ ~'"Z ~ ",to IIlil;;:: ~~~ 0 ~~ g~:'l!11 ~H ~ ~~ ~~r~ .... "l <" >>":<l1 ~~g ~ ~~ ~.~ il;lilol '" e:< :;; ~ ~u ~ ~~ ~ ~ 2~~ ,.. ~~ ~ ~ ~~E ~ ;~ ~ ~ rnc[g ~ u I ~ e', , .. I · "Ii n II -I ! ~ ! . 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S '!'.x~' , f1i~!.i~b~ ~ ~d!~U. g i'ii!l!<"lfoZ- S I~ ~~~ f'I ~~ ~~! ~ ~I ~ii ~ ~'" ~;;!o ~'> ~g ;;;~~ ; :;!b Ji;3:~ ~~ ~~~ ~ g~~ ~ ~~S ~ ~~!!; ~ o~~ ~ ~m'" nil i 38\1 >'R'S>Z.'OZ ~Fli"~m~~~~~ I!~I~~'~~~' ~;j"'i-',,~.g~~~ ~gz<> '" Y'....i1i'" ;,;@~~ ~~ ";F 1ll~1ii~ ~fi eJ1N: 03,,'" ,,"" "'o!li ~gH~ d ;;2g ~~~~ ~i ~!~ ~i~~ ~~ ~~; ~~i~ ~~ a ~ 8--<ga~S!'? ~f;;l ;;~ ~ ~ oo~ "" z ::: ~l;:o ~g ~ '" ',e. <. - 2~i" ~~ ; ~ Q"'~ ~~ ~ ~ !. 00 ~ ~ d ~! i ~h~ · , oS~! 5 Attachment 13 \ ' , \ \ ' ,\ , , , , \ \ \ , , , , , , , , , , , , , , , , , , , , , , , , , , \ \ , , , , , , , , , , , , ~l?ID~ I I ~~~ ~i 0 < ~- " ~ ; ~ ~ " m~ ~ . 77~ @i I m 0 ~ n' ~ ~~ ~ ;; ~~~ . ~ . ~, . I~o o~ " ii . ~ 2 ~ ? I u[ ~ 8 f' . '.ur> ~g . . . .0. m... ::1% . ~8' ~u i . :..!" . 8="- 0- 0 e " &\!ll !, , 00 . ~ oil ~ ! !i Attachment 14 Maplewood Police Memo To: MichaelMartin, City Planner From: Dave K vam, Deputy Police Chief Date: 5/27/2010 Re: Project Review, Maplewood Senior Living, LLC, 940 Frost Avenue I was unable to identifY any significant concerns with the proposed development, from the police department's perspective. Initially, I was concerned with ensuring sufficient security was provided to help minimize thefts of and from vehicles which are common to multi-housing environments and other places where vehicles congregate. However, the proposal reflects there will be limited resident parking, in anticipation oflow need, so that should not be a significant concern. Though the elderly, statistically, are the least likely population group to be affected by crime, they express the most concern about it. Proper btlilding security and lighting needs to be ensured, not only to prevent actual criminal occurrences, but also to provide residents the peace of mind they seek. The only other concern I identified was the choice of ingress/egress to the complex. If many cars are expected to come and go from the development, particularly during morning and afternoon hours, the likelihood of accidents increases. Though an entrance/exit onto East Shore Drive may come with some visibility limitations, it is preferable to Frost Avenue which has higher speeds and heavier traffic volumes. Attachment 15 Memo To: Michael Martin, Planner From: Dayid Fisher, Building Official Re: The Shores, 940 Frost Avenue - Proposed Public Vacation, Preliminary Plat, CUP far a PUD & Design Review Date: June 8, 2010 The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. All exiting must go to a public way. Verify the building meets all the requirements for noise based on the Minnesota Guide to Noise Control in Minnesota from the MPCA. Proyide adequate fire department access to the buildings. The building setbacks must comply with the 2006 IBC for exterior wall protection. Retaining walls oyer 4 feet require engineering and a building permit. Proyide fire sprinklers to NFPA 13. I would recommend a pre-construction meeting with the contractor, the project manager and the city building inspection department. Attachment 16 Environmental Review Project: The Shores at Lake Phalen Date of Plans: April 16, 2010 Date of Review: May 28, 2010 Location: 940 Frost Avenue Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@ci.maplewood.mn.us Virginia Gaynor, Natural Resources Coordinator (651) 249-2416, virqinia.qaynor@ci.maplewood.mn.us Background: The project involves subdividing the 7.06 acre property at 940 Frost Avenue into two lots, with the northern lot being developed with a 1 06-unit senior housing development called the Shores at Lake Phalen. The site was previously a manufactured home and tourist cabin development. All of the manufactured homes and tourist cabins were removed from the site in 2007 and 2008 for a previous senior housing development which was never built. Environmental issues include the location of the property within the Shore land Overlay District of Phalen Lake, heavily treed site, a Manage C wetland located on the east side of the property, adjacent East Shore Drive, and stormwater runoff into Phalen Lake watershed. A. Shoreland Overlay District: City code requires properties within the Phalen Lake Shore land Overlay District to have a maximum of 40 percent impervious surface area. The applicant has submitted plans that indicate 33.3 percent of the site will be impervious surface. The Shoreland Overlay District also requires that buildings be designed to reduce visibility (under summer conditions) from public waters and adjacent shorelands. Since this development will be constructed on the north lot, adjacent Frost Avenue, the existing vegetation on the south lot will achieve the screening requirement to Phalen Lake. Care should be taken in the design of the future development to the south to ensure this requirement is met. Shoreland Overlay District Recommendations: To reduce impervious surface on the site, the applicant should consider using pervious pavers for the parking spaces on the surface parking lot. This was a requirement of the previous development. B. Tree Preservation Ordinance: Maplewood's tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. A specimen tree is 1 Attachment 16 defined as a healthy tree of any species which is 28 inches in diameter or greater. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree and bases replacement on that size. In essence, the ordinance requires an applicant to plant a greater amount of smaller replacement trees because they removed a significant number of large trees. The previous development submitted a tree survey for the overall site which shows 246 significant trees on the property (3,883 total caliper inches). Of those trees, five are considered specimen trees (including a large 48-caliper-inch cottonwood tree located on the north side of the property near Frost Avenue). Tree Removal and Replacement: No tree removal plan has been submitted with the new development proposal. The landscape plan submitted with the new development reflects that 70 new trees will be planted on the site. Tree Preservation Recommendations: The applicant must submit the following: 1. A tree survey showing the location, species, and size of all significant trees on the site. 2. A revised grading plan which overlays the significant trees on the plan, showing which significant trees will be removed. 3. A tree replacement plan calculating the number of significant trees removed with the number of trees replaced to ensure it meets with city code requirements. C. Wetland Ordinance: There is a Manage C wetland located on the east side of the property, adjacent East Shore Drive. When the city adopted the new wetland ordinance and wetland classification maps in December 2009, this wetland was upgraded from a Class 5 wetland with no buffer requirements to a Manage C wetland with a 50-foot buffer requirement. Regardless of the previous classification, the city required the previous development to maintain a 25-foot buffer. The new development proposal shows grading to within 5 feet of the wetland. For this reason, this development will require a 45-foot buffer variance. The wetland delineation report prepared by SEH for the previous development describes the wetland as a Type 2 (wet meadow) with fringes of Type 1 (seasonally wet woodland). The wet meadow portion of the basin is dominated by reed canary grass and the woodland is dominated by balsam poplar and occasional American elm. Common buckthorn, a noxious shrub, is also present in both the wet woodland fringe and the upland woodland areas. There is a culvert at the southeast corner of the wetland that is plugged with sediment, trash, and dead vegetation. There are several areas along the wetland boundary where yard waste has been dumped into the wetland. Also, the north boundary of the wetland has been partially encroached upon from mowing and recreational use in the adjacent yard. 2 Attachment 16 The minimum mitigation required for buffer restoration without a variance request is to seed the buffer with a native seed mix. The mitigation of the buffer variances should go above and beyond just seeding within the buffer. The applicant's grading and landscape plan shows a series of rainwater gardens which will cleanse the water prior to entering the wetland or leaving the site. These stormwater management improvements will help mitigate the wetland buffer variance, if they go above and beyond stormwater requirements and are constructed and planted correctly. In order to assess whether mitigation of the wetland is adequate, the applicant must submit more detailed landscape and mitigation plans showing planting in the entry rain garden and steps to be taken within the degraded buffer to mitigate the variance. Wetland Recommendation: The applicant must submit the following: 1. A wetland buffer mitigation plan showing how the applicant will mitigate the reduction in buffer. The mitigation plan should include which tasks would be completed by the applicant and which ones would be completed by the city as part of the public improvements along Frost Avenue and East Shore Drive. Types of mitigation might include, but are not limited to: a. Restore buffer and/or wetland with native plants. b. Manage weeds in buffer and/or wetland. c. Reduce stormwater runoff impacts (many options). d. Give the city a stormwater easement to create rain gardens on the site that filter runoff from Frost Avenue. The only portion that counts towards mitigation is that which goes beyond the filtration required for the development. 2. A revised landscape plan showing the following detail within the wetland buffer: a. the removal of the turf grass on the south side of the wetland and replacement with native seed or plantings. b. if seed is used within the buffer, the developer shall work with staff to determine an appropriate seed mix. The mix will include both grasses and flowers. c. If native seed is used, the seeding contractor shall specialize in native restoration and the applicant shall maintain a maintenance contract for the seeding. See requirements for native seeding below (E: Seeding Natives). 3. Prior to grading, the applicant will install city approved wetland signs at the edge of the approved wetland buffer that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. The signs must be placed every 1 OO-feet along the edge of the buffer at a minimum. The placement of these signs must be verified with a survey to ensure proper placement. 4. The applicant must submit a cash escrow or letter of credit to cover 150 percent of the wetland mitigation. 3 Attachment 16 D. Stormwater Plantings: The applicant is proposing four filtration basins on the site. Our engineer has provided comments regarding the filtration basin. The comments in this section apply solely to the planting of the basins. The rain garden in the center of the entry circle will be planted and maintained by the owner. Native seeding of this rain garden is not appropriate since: 1) this is a major focal point that needs quick establishment for aesthetic reasons and 2) seeding the bottom of a rain garden is rarely successful. Filtration planting recommendation: 1. The plan should indicate a temporary cover crop will be seeded in the three rain gardens being planted by the city. 2. The applicant must provide a detailed landscape design for the center rain garden. We strongly encourage the use of trees, shrubs, and perennials in this planting. a. At least 5000 square feet must be planted with plants (not seed) and we recommend that the whole area be planted. b. If cost is an issue, using very small shrub plants (# pots or bareroot 1- 2 year olds) would be preferable to using seed. c. If the whole basin is planted (no seed used), this shall be considered part of mitigating the requested buffer variance. d. Seed may not be used on the bottom of the basin. e. If some of the slope are is seeded with natives, the requirements below (E: Native Seedings) apply. E. Native Seedings: The applicant is proposing to seed much of the site to native grasses and flowers. It is very difficult to establish native prairie seeding. Most native seedings done as part of new developments fail. The applicant should understand that it takes three to five years to establish a native seeding and during that time the site is very weedy and residents often complain about the aesthetics. Please note that due to the length of time for establishment the city will hold escrow until the prairie (not the cover crop) is established. The applicant may want to consider a different type of ground cover. Native Seeding Recommendations: If the applicant wishes to seed native prairie grasses and wildflowers, the applicant must indicate the following in the plans (this applies to areas with native seed, it does not apply to areas planted with containerized or bare root plants. 1. The native seeding shall be done by a contractor that specializes in native plant restoration and whose business is at least 50% native plants/restoration. 2. The applicant will enter into a three year maintenance contract with the seeding contractor that ensures establishment. 3. The applicant must sign a wetland buffer restoration maintenance agreement with the city which will require the applicant to ensure the native plants are established within the buffer. 4 Attachment 16 4. The applicant shall post small signs indicating this is a native seeding and that it will take 3-5 years to establish. 5. The applicant shall revise the Type I seed mix, which is not an ideal mix for our region. The areas with Type I seed mix could be Prairie Restoration's short/dry or mixed height/mesic mixes, or a similar mix approved by staff. 5 i ~ g ~ ii ~$ :,s~~ "'If...... ;~~~ ;>;~i:!1O '" j 8m ~o~ f- 8~ ~~8 :z~! ..a!~ ~~ ~~ ~...~ ~~~ 118'" s ~~ 'H ~~; .11.......... .a.....~'-'_..."'''' 5:,i! :s.tf'" ~.:i2fi.' ......i:S "'011;::;- ""re1!! ..lf~~~~ 5.!!azil!! a::-- ~~"'~g=~ ~~~~= S.,ll iii~~'3:<I<~.& :...tSr::i:! . i .. . ~ ~ 8 g : " c ,!'h.-1j, g z"'Sl ~ k.... :S'!',J, a... S '., .<< .c _: u,. ~ "",' e.il~.dlee ..:::t:.-I!Sh U~]~i~ ~ ~f~ Attachment 17 , I' ..... ~ I,. 'r:. -I~ ~~~ . E ~ m~ ~ > ow ~~ ~ III ~ ~ g- '0.... 1i:.~ t '0 ~~ ~~ ~~ ~ ~1Il ~ ~N:- ab IIlL ~ eN Lt ~~ t ~ -~ a ~L m~ ~t at L '0 ~~ 1!J ,~~ .2c ~~ .~~ ~~ 8.~ :5 ~t; (\J~~~ ~ LIIl ~~ ~~b~~- t t~IIl~~ ~~IIl~c c~ ~~L C ~;~d~ ~t;~~t;~ ~~~~~~f~ru~~~~~ :~ ~~~~ ~ 2~~bL ~~~~d~ ~~ ~o~a~ C3t;~ 4~'O~ 111- ~ ~ '~~~~~~IIl~"'b !M~~L~~~ja~i8~ 1Il:~t~8~ ~ o~~~'O~~'Oa~'O~ .~alll~"'~~~~~M",~t;'~~~~~"'d S t ~cU:f z.~ 1-' "j1-' z.:1-'~ G1.~'OagJ::1~ t t a(lJ~ ~8 .t~1-' ~~ ~ ~ ~ [e(U~tMt~tttat~~~LGI~a5e~~~sa~~~~2~~dg ~~~~~~at;~at~a~a~~f~~~~~~~~a~~~~~~~iE ~cU~8a~2~82~~2~~8~~~~~~8~~~~~~~~~~~~~ o t~ H -," "" " ~c 8 z ~ W ~ '" b I co a'" "-II ~'r- Ui ti " o U> Attachment 18 CONDITIONAL USE PERMIT RESOLUTION NO. WHEREAS, Link Wilson, Kaas Wilson Architects Representing Jack Rajchenbach and Albert Miller of Maplewood Senior Living, LLC, applied for a conditional use permit for a planned unit development to construct a 1 05-unit senior housing complex known as The Shores at Lake Phalen. WHEREAS, this permit applies to the following property: Address: 940 Frost Avenue Property Identification Number: 16-29-22-31-0024 Existing Legal Description: That part of Government Lot 2, Sec. 16, T. 29, R. 22, Ramsey County, Minnesota which lies S' of Frost Avenue as described in Document No. 1999021, W of Frost Avenue Connection as described in Document No. 1999021, N' of East Shore Drive as described in Document No. 367903, and NE' of a line described as commencing at the center of said Section 16, thence S 89 degrees 32 minutes 38 seconds W, assumed bearing, along the N line of said Government Lot 2, 1130.00 feet, to the point of beginning; thence South 27 degrees 23 minutes 03 seconds East, 1121.18 feet to an angle in the north line of said East Shore Drive, said angle point being 658.56 feet westerly of the East line of said government lot 2 as measured along the N line of said East Shore Drive and said line there terminating. New Legal Description (After Lot Division): All that part of Lot 1, Block 1, The Shores of Lake Phalen, Ramsey County, Minnesota that lies northerly of the following described line: Commencing at the southwest corner of said Lot 1, thence North 27 degrees 23 minutes 03 second West, along the southwesterly lot line of said Lot 1, a distance of 509.1 feet to the point of beginning of the line to be described; thence North 64 degrees 53 minutes 46 seconds East, a distance of 160.32 feet; thence North 69 degrees 51 minutes 35 seconds East a distance of 105.83 feet; thence South 61 degrees 19 minutes 41 seconds East, a distance of 74.90 feet to a point on the easterly line of said Lot 1 and there terminating. WHEREAS, the history of this conditional use permit is as follows: 1. On June 15, 2010, the planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports from the city staff. 2. On , 2010, the city council reviewed this request. The city council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council described conditional use permit, because: the above- 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 1 Attachment 18 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's June 7, 2010 review. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 24 surface parking spaces. This is a parking reduction of 158 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). 2 Attachment 18 g. All signs on the property must be approved by the community design review board. h. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. i. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. j. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. k. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. I. The city council shall review this permit in one year. The Maplewood City Council this resolution on ,2010 3 Attachment 19 VARIANCE RESOLUTION NO. WHEREAS, Link Wilson, Kaas Wilson Architects Representing Jack Rajchenbach and Albert Miller of Maplewood Senior Living, LLC, applied for a variance from the wetland protection ordinance. WHEREAS, this variance applies to the following property: Address: 940 Frost Avenue Property Identification Number: 16-29-22-31-0024 Existing Legal Description: That part of Government Lot 2, Sec. 16, T. 29, R. 22, Ramsey County, Minnesota which lies S' of Frost Avenue as described in Document No. 1999021, W' of Frost Avenue Connection as described in Document No. 1999021, N' of East Shore Drive as described in Document No. 367903, and NE' of a line described as commencing at the center of said Section 16, thence S 89 degrees 32 minutes 38 seconds W, assumed bearing, along the N line of said Government Lot 2, 1130.00 feet, to the point of beginning; thence South 27 degrees 23 minutes 03 seconds East, 1121.18 feet to an angle in the north line of said East Shore Drive, said angle point being 658.56 feet westerly of the East line of said government lot 2 as measured along the N line of said East Shore Drive and said line there terminating. New Legal Description (After Lot Division): All that part of Lot 1, Block 1, The Shores of Lake Phalen, Ramsey County, Minnesota that lies northerly of the following described line: Commencing at the southwest corner of said Lot 1, thence North 27 degrees 23 minutes 03 second West, along the southwesterly lot line of said Lot 1, a distance of 509.1 feet to the point of beginning of the line to be described; thence North 64 degrees 53 minutes 46 seconds East, a distance of 160.32 feet; thence North 69 degrees 51 minutes 35 seconds East a distance of 105.83 feet; thence South 61 degrees 19 minutes 41 seconds East, a distance of 74.90 feet to a point on the easterly line of said Lot 1 and there terminating. WHEREAS, Ordinance No. 895, the Environmental Protection and Critical Area Ordinance dealing with Wetlands, requires a wetland protection buffer of 50 feet in width adjacent to Manage C wetlands. WHEREAS, the applicant is proposing to grade up to five feet from the wetland, requiring a variance of 45 feet. WHEREAS, the history of this variance is as follows: 1. On June 15, 2010, the planning commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council these variance request. Attachment 19 2. The city council held a public meeting on , 2010, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council described variances based on the following reasons: the above- a. Strict enforcement of the ordinance would cause the applicant undue hardship because complying with all of the wetland buffer requirements stipulated by the ordinance would deplete the site area, substantially diminishing the development potential of this lot. b. Approval of the requested wetland buffer variance would benefit the adjacent wetland because the wetland is currently in poor condition and development of this site will allow for rehabilitation of the wetland and buffer areas. c. Approval would meet the spirit and intent of the ordinance since the proposed restoration and mitigation of the wetland buffers will greatly improve the quality of the wetland. Approval of this wetland buffer variance is subject to the following conditions: a. All permits and approvals by the Ramsey Washington Metro Watershed District will need to be secured. b. Satisfy the requirements set forth in the staff report authored by Mr. Thompson, dated June 7, 2010. c. Satisfy the requirements set forth in the staff report authored by Ms. Finwall and Ms. Gaynor, dated May 28, 2010. The Maplewood City Council approved this resolution on ,2010. 2 MEMORANDUM TO: FROM: SUBJECT: DATE: Historical Preservation Commission David Fisher, Building Official Oath of Office May 5, 2010 for the June 17th HPC Meeting Pursuant to State Statute, section 358.05, all elected or appointed officials must swear an oath of office prior to conducting or participating in any business of the commission or board. The oath of office is as follows: I, [name], do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the Historical Preservation Commission in the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Staff will be swearing in all Historical Preservation Commissioners with the oath of office during the June 17th Historical Preservation Commission meeting. Each commissioner must sign the oath, which is then filed with the office of the City Clerk. P:HPC Oalh 01 Office May 20 2010 dgl