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HomeMy WebLinkAbout06/07/20041. Call to Order MAPLEWOOD PLANNING COMMISSION Monday, June 7, 2004, 7:00 PM City Hall Council Chambers 1830 County Road B East 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. May 17, 2004 Public Headngs 7:00 Heritage Square Second Addition (Legacy Village - Kennard Street and Legacy Parkway) Land Use Plan Change (BC to R-3(H)) Planned Unit Development Revision Preliminary Plat 6. New Business a. Cahanes Estates Preliminary Plat (2415 Minnehaha Avenue) b. Code Amendment - Public Hearings c. Code Amendment - Planning Commission and CDRB 7. Unfinished Business None 8. Visitor Presentations 9. Commission Presentations a. May 24 Council Meeting: Mr. Bartol b. June 14 Council Meeting: Ms. Dierich c. June 28 Council Meeting: Ms. Fischer 10. Staff Presentations a. Annual Tour b. Rescheduling of July 5, 2004 Meeting 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JUNE 7, 2004 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. II. ROLL CALL Chairperson Lorraine Fischer Commissioner Jeff Bartol Vice-Chairperson Tushar Desai Commissioner Mary Dierich Commissioner Commissioner Commissioner Commissioner Commissioner Michael Grover Daniel Lee Paul Mueller Gary Pearson Dale Trippler Present Absent Present Present Present Present Present Present Present Staff Present: Tom Ekstrand, Senior Planner Ken Roberts, Planner Lisa Kroll, Recording Secretary Erin Laberee, Staff Engineer III. APPROVAL OFAGENDA Commissioner Trippler moved to approve the agenda. Commissioner Dierich seconded. Ayes - Desai, Dierich, Fischer, Grover, Lee, Mueller, Pearson, Trippler The motion passed. IV. APPROVAL OF MINUTES Approval of the planning commission minutes for May 17, 2004. Chairperson Fischer had a correction on page 8, in the 6th paragraph changing the word bud to abut. Commissioner Trippler had a correction on page 18, in number 6. changing the word herto here. Commissioner Pearson moved to approve the planning commission minutes for May 17, 2004, as amended. Commissioner Desai seconded. Ayes - Desai, Dierich, Fischer, Mueller, Pearson, Trippler Abstention - Grover, Lee Planning Commission Minutes of 06-07-04 -2- V. PUBLIC HEARING Heritage Square Second Addition (Legacy Village - Kennard Street and Legacy Parkway) Mr. Ekstrand said Town and Country Homes is proposing to build for-sale townhomes on the portion of the Legacy Village PUD (planned unit development) that was previously approved for rental townhomes and an executive office site. The applicant is proposing to build 178 townhomes. This site was previously approved by the city for 198 rental townhomes and the office building. The applicant is requesting that the city council approve the following: A comprehensive plan amendment to build townhomes where the executive offices were previously approved. The applicant is, therefore, requesting a change from BC (business commercial) to R3H (high density residential). A revision of the Legacy Village PUD for the change in ownership/rental status as well as the change from the office site to townhomes. 3. A preliminary and final plat for the new lot line configuration. Site, building and landscape plans. The community design review board (CDRB) reviewed these plans on May 25, 2004. The planning commission should review and take action on items 1 through 3. Commissioner Trippler said on page 2 of the staff report it states on April 26, 2004, the city council approved a revision from rental to for-sale townhomes. He asked if the city council had already approved this why was the planning commission reviewing this? Mr. Ekstrand said that was only a change to the development agreement and that was an element that had to take place before staff could go forward. Because the developer's agreement had denoted several specific items, one of which was that these be rental units. This had to be approved by city council to change the units from rental to for-sale townhomes before it could be forwarded to the planning commission. Commissioner Trippler said he spent a lot of time researching the parking situation. It seems the parking doesn't meet the criteria required by staff. Staff asked for 87 visitor parking spaces, however, he only sees 50 public parking spaces and 53 private parking spaces, which equals 103 parking spaces. If the private parking spaces are to be designated for residents to park there then those spaces wouldn't be available for visitors to use. Staff wanted at least five additional parking spaces available within 200 feet of the front door of each unit. In using his compass he discovered there were a number of units that didn't meet the 200-foot criteria. For example, they didn't meet the criteria in block 1, lot 3, unit A, and block 1, lot 5, unit A, and block 2, lot 1, unit A. There are 5 spaces in Block 2, lot 15, unit A & B1 that are technically within 200 feet but in order for people to use those spaces people would have to cross Kennard Street and get on the other side of Kennard Street. Planning Commission Minutes of 06-07-04 -3- Commissioner Trippler said hopefully we aren't asking people to walk 400 feet to get to those units. He said the applicant did a good job squeezing parking spaces in they still came up shod in their calculation. Commissioner Trippler asked if the sidewalks mentioned on page 5, item b. and item i. in the staff report meant the sidewalks are required or were they removed from the plan completely? Mr. Ekstrand said the sidewalks are still in the recommendation but are shown on page 5, in item h. Changes were made in the motion because of the redundancy. Some of that wording came from the old Legacy Village conceptual plan and changes have been made. Commissioner Trippler said he just wanted to make sure there would be ample sidewalks for people to use without walking on the street. Mr. Ekstrand said regarding the parking shortage mentioned by Commissioner Trippler, Mr. Ekstrand said he would concur that the applicant doesn't meet the 200 foot distance requirement mentioned in the staff report. This needs to be met and the applicant would have to make some plan revisions to meet those criteria. The public street parking is intended to be used by visitors to visit residents and should be counted in the number of total visitor parking. Commissioner Trippler said he understood the blue highlighted parking spaces on the plans were public parking spaces but he didn't understand why there was a distinction between private and public parking spaces and he assumed the private parking spaces could be allocated to people that live there but have more than 2 cars and need more space. If the parking spaces were private the spots wouldn't be available if the additional parking spaces were spoken for by the residents who have additional cars. Mr. Ekstrand said that is something the applicant could address. However, it's his understanding that the spaces shown on the plan are intended to be visitor parking spaces. Mr. Roberts said he believes items listed under item b. and h. are covered under the city improvement projects for County Road D and Kennard Street and aren't needed as conditions. Commissioner Mueller said even if those items are covered under the city improvement project he would like the words fiat allpossible stricken on page 5, in condition h. A good friend of his lives in Woodbury and lives in a townhome development similar to this proposal. He said the driveways are so short you can't park in their driveway because your car sticks out into the street. When you have a gathering such as the graduation party he attended there is no parking and it's a problem for people visiting. Either the residents live with the problem or the planning commissioners have the opportunity to recommend changes be made to the plan now so additional parking is available. Before experiencing this parking problem at the graduation party he thought there was ample parking, but now he believes there isn't enough parking available. Commissioner Dierich asked how wide the streets would be in order for a car to turn into the driveway? Mr. Ekstrand said it's a narrow area at 36 feet wide and is similar to an alley. The normal width of a drive aisle for two-way traffic within a parking lot is 24 feet wide. This isn't going to be a high traffic situation but if a vehicle is parked in the driveway opposite your home it could be very tight to maneuver around. Mr. Ekstrand said this area will be posted no parking. Planning Commission Minutes of 06-07-04 -4- Mr. Ekstrand said the applicant said they want people to pull into their garages; they don't want vehicles left out in the driveway. Commissioner Mueller said he didn't remember the planning commission approving 198 units for these previously for-rent units. After reading that the applicant had reduced the number of units from 198 down to 178 units and that the units are now owner occupied, he thought that was great but now he's thinking maybe the number of units should be reduced even more. He asked if the units increased in size when the units went from rental to for-sale units? Mr. Ekstrand said when the planning commission originally looked at this plan itwas a conceptual plan. The plans did show more units but staff cannot compare the two because the plan wasn't officially proposed it was only a concept for density purposes. Commissioner Mueller asked how the density fit the city code in terms of acreage? Mr. Ekstand said it's a reduction in density because they reduced the units by 20 but it fits within the high density, which is what this was patterned after. Commissioner Mueller asked how much it was over for medium density? Mr. Ekstrand said he would have to calculate that out. Chairperson Fischer asked the applicant to address the commission. Ms. Krista Fleming, Land Acquisition Manager with Town & Country Homes, 7615 Smetana Lane, Suite 180, Eden Prairie, addressed the commission. She thanked the commission for the opportunity to present another development in Legacy Village. She said the first model home in Heritage Square should be ready in time for the fall Parade of Homes. Ms. Fleming went into some of the details regarding the appearance of the buildings and how they designed them to fit in with the Heritage Square development. The city council stated they were agreeable to either rental townhomes or owner occupied townhomes and decided to develop the owner occupied townhomes. These townhomes are called the Majestic Collection and fit into the overall planned unit development and provides another balance to the lifestyle people can have living in this community. These units will be 1,900 square feet with the option of adding additional livable square footage totaling 2,900 square feet. The price of these homes will be $220,000 to $240,000. They are trying to encourage the pedestrian friendly feeling in this development. The plan encourages people to drive their cars into the garage and be a part of their front entrance way and to their neighborhood by using the front decks and sidewalks. Everything is connected with a personal sidewalk to your home and a common sidewalk connects to your personal sidewalk and the general public sidewalk that runs throughout the development. The townhome development will be homeowner-association maintained. Town & Country Homes has built a similar development in Apple Valley and it's been selling very well. It's not the same product but the people in the City of Apple Valley have the same concept as the City of Maplewood does with a pedestrian friendly neighborhood. The private and public street parking was to determine where there are private areas set aside that are not on a street. The additional parking isn't set aside for somebody to have an extra parking space those are for the guests to park. Town & Country will work with the city to meet the requirement to have an appropriate number of parking spaces within 200 feet from the front door. Planning Commission Minutes of 06-07-04 -5- Commissioner Trippler said he has a neighbor with six cars, and if he were to buy a home in this development he asked what the neighbor would do with his four other cars? Ms. Fleming said the focus market groups that typically buy these homes usually don't have many cars. They are usually single people, married couples with no children, married couples with one child, divorced parents with a child living with them, empty nesters, or retired individuals. They don't have a restriction that quantifies people's automobile usage. However, in the homeowner's association documents they regulate over night use of parking within these areas so the situation is monitored. In situations where this has been a problem they send notices out and identify areas where people need to park there car. This discussion is also brought up when the sale of the unit takes place. They state the homeowner has two parking spaces inside the garage and any other space that is needed they would have to find space off site someplace. Those additional parking spaces are for visitors only. Commissioner Trippler said he thought the idea of this development was to be community friendly but as he looks at the plan it appeared most of the units are facing the street and not facing each other. Four units along Kennard Street face the street instead of facing their neighbors. Ms. Fleming said that provides another aspect of the pedestrian friendly neighborhood. This is also the situation in Heritage Square I where they have on-street parking on Kennard Street. It's to satisfy the market that wants to have pedestrian activity on the street scene. People can park in front of the homes and walk up to the door and have a sense of community with people sitting on their decks in front of their home or people walking by your home giving a street presence. There are also units that will face each other and have a courtyard area so there will be both types of living situations available. Commissioner Desai asked if Hazelwood Street and Kennard Street would be no parking? Mr. Ekstrand said Kennard Street is a traffic mover but there will be on-street parking on the west side of Kennard Street. On the east side of Kennard Street will be the Senior Housing, which has not been reviewed yet. Hazelwood Street is a residential roadway and with the upcoming Southwinds townhome development which will go where the five residential homes are currently, there may be on-street parking. Commissioner Mueller said parking is always an issue in developments. He noticed on some of the ends of the alleyways show bump-outs but other areas don't. He asked if that was a setback issue or did the applicant decide not to put the bump-outs in those locations? Ms. Fleming said in most cases it's a setback issue. Other times it was because of a retaining wall because of the existing grade problems with the regional trail that goes through there and also because of the power line easement. She said they have placed parking and bump-outs in every possible location that they could and would have placed more parking in the development if there was space available. Commissioner Mueller said there are areas where it appears there could be more bump-outs but it may appear that way on the plan when really there is a legitimate reason there isn't a bump-out on the plan. Planning Commission Minutes of 06-07-04 -6- Ms. Fleming said they will take another look at the plan to be positive bump-outs are in every possible location. She said they want to make the customer happy and when you get into a certain price range of homes they would like to make sure they have used every possible location for increased parking for the future usage. Mr. Ekstrand said condition f. on page 5 of the staff report addresses that issue. Some areas abut wetlands and slopes that make it difficult or impossible to have additional bump-outs even though it appears on the plans that there's enough room. Commissioner Trippler asked if it was an economic reason for removing the office complex from the plan? He understood the reason to delete the rental office from the plan but it may be an attractive feature for a potential homeowner to have an office complex close to home so they could walk to work instead of driving. Ms. Fleming said economics played a part in that decision, however, there are still areas within the PUD that provide office space and maybe staff could offer more information. Chairperson Fischer asked if anybody in the audience wanted to address the commission? Mr. Travis Smith, 1663 County Road D East, Maplewood, addressed the commission. He is the President of the homeowner's association at the Emerald Townhomes. He said he moved to Maplewood two years ago but he didn't know the people in the townhomes would be assessed $1,000 for a development going in across the street. Town & Country Homes mentioned the price per unit would be $220,000 to $240,000. With a base price of $220,000 going up from there the units could be selling for a quarter of a million dollars ($250,000). He asked if this was the price for each unit then why were the current residents in the area being charged to pay for the road assessments and not the developer since this benefits them and not the current residents? Mr. Ekstrand said he isn't comfortable addressing assessment issues. He said assessments are levied where the improvements are found to be a benefit to property owners along the roadway. He said he would be happy to get Mr. Smith's phone number and pass it along to the Public Works/Engineering department and ask someone to call him back with more information. Ms. Erin Laberee, Staff Engineer for Maplewood, said she hasn't been very involved with the County Road D project but she is aware that assessments are for road and utility improvements. Mr. Smith said his property taxes for 2005 are now $2,100 for a 1,700 square foot townhome is outrageous. At that tax rate for the twelve townhome residents that comes to over $24,000, which is new money for the City of Maplewood. He asked why that money isn't being utilized for the street assessment? Mr. Roberts said to clarify the property taxes go to at least four different taxing groups. They include Ramsey County, the Watershed District, City of Maplewood, the Maplewood/North St. Paul/Oakdale school district, and the Met Council. The City of Maplewood's portion of the property tax is only about 18%. The largest portion of the property tax is for the school district and the next largest is for Ramsey County. The city's portion of Mr. Smith's property tax bill is only a small portion of his tax statement. Planning Commission Minutes of 06-07-04 -7- Mr. Smith said Town & Country Homes should still have to pay for the street assessments since the assessment wasn't there when he moved in two years ago. As president of the association he is speaking on behalf of the other homeowners in the Emerald Townhome development as well. Granted he prefers to look townhomes rather than an office building. Now the homeowners have to pay from their pockets for somebody else's pleasure and that isn't right. Mr. Roberts said there is an upcoming assessment hearing for the County Road D project and the proposed assessments. This is the time to voice your objections and go through the process that is mandated by state law. The planning commission can't deal with this situation at their level. Mr. Smith said he is aware ofthe meeting on June 14, 2004. Mr. Smith left his name and number for Mr. Ekstrand to pass onto the proper department. Commissioner Dierich said Mr. Smith said he thought paying $2,100 for property taxes for a 1,700 square foot townhome is out of line but in reality there are other townhomes in the city with similar square footage that are paying close to $4,000 for their property taxes. She said when we live in a city all of the residents have to pay for roads and improvements whether we will directly benefit from them or not. These are huge improvements that will be done to County Road D. She likes the fact that these townhomes will be owner occupied rather than rental but she is concerned about the lack of parking. She believes adding more bump-outs could take care of the lack of parking in the development and the commission should request the developer to add more parking. Because the developer has already reduced the number of units from 198 to 178 she doesn't believe it would be appropriate to request another reduction of units. Commissioner Trippler said staff has already included that criteria in the conditions. The commission doesn't need to specify where to put the parking, the applicant just needs to include additional parking. Mr. Ekstrand said when Phil Carlson, the original city consultant for this project, included that as part of the recommendation, staff felt that was an important condition for reasons stated by Mr. Mueller with things such as graduation parties or gatherings that require additional parking spaces. Commissioner Dierich said 89 parking spaces for a development of this size seems too small and she would be more comfortable increasing the number. Commissioner Mueller said the plan says 103 parking spaces on the plan so the developer has already increased the parking spaces on the plan. To him the convenience of the parking is more important than the actual number of parking spaces. Commissioner Trippler moved to adopt the resolution on page 44 of the staff report approving the comprehensive land use plan amendment from BC (business commercial) to R3H (high density residential) for a 1.5-acre parcel previously planned for an office building in Legacy Village at Maplewood. Approval of this change is because the proposed townhomes would be more compatible and in character with the adjacent townhome development than the previously approved commercial building. Planning Commission Minutes of 06-07-04 -8- Commissioner Trippler moved to adopt the resolution on pages 45-49 of the staff report approving a revision to the Legacy Village planned unit development as it relates to the previously approved rental townhomes and executive-office suites and clubhouse sites. Approval of this revision is based on the findings required by the ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. The development shall follow the plans date-stamped April 30, 2004, except where the city requires changes. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the Assistant City Engineer's report dated May 28, 2004. 5. The applicant shall sign a development agreement with the city before the issuance of a grading permit. 6. The applicant shall provide a copy of the homeowner's association documents to staff for approval. 7. ~ Townhomes and ©ffico/C!','bho'Jse: The project will be constructed according to the plans from Town and Country Homes date-stamped April 30, 2004 from, ,.,,+~,,r,~ ~_ ..... ,4.,,,,,4 ~/o/nq in '-' ,4,,,.~no except as specifically modified by these conditions. Sidewalk connections will be added connecting the power line trail to the curb of end ~ !n at least four locations and connectinq the power line trail to the curb of Villa.cie Trail East (east of Kennard Street) in at least three locations to be approved by staff. d Tho ........... o;~ ..... i~,o · . .?, Village Trail East (east of Kennard Street) Stceet--B and Flandrau Street East Street 6, serving the townhomes will be constructed in their entirety with the townhomes, regardless of the status of the multi-family and commercial parcels to the east. Parking spaces will be provided at the ends of the driveways as shown on the plans and wherever else they may fit at tho rear '-'~ h,,ih-I;,-,,-,o I 0 '~ ~,,,~ d "C/" ~ "a/on 2!/22 ""'~ o~/0~ -,,,,~ o;~ ..... ,~ .... ;,, h ...... ;~ from th ...... ~; ........ Planning Commission Minutes of 06-07-04 -9- ho ko A six-foot-wide sidewalk should be provided if..,'-* ....o" r'-"'"'"'";h'" on the south side of County Road D for the entire length of the project from Hazelwood Street l~4vo to Southlawn Drive The grades of the power line trail and all sidewalks will meet ADA guidelines for slope. The landscape plan is approved as proposed with the exception that the boulevard trees alonq Kennard Street shall be planted accordinq to the approved Kennard Street Boulevard-Tree Plantinq Plan. The curve in the middle of Village Trail East (west of Kennard Street) Gt-reet-A ..... ~,,, ~,..,,~,,,-,o ,n .,n,~ ,O ,,,~ shall be flattened as much as possible to limit headlight glare on aimed qto the front of the units. All setbacks are approved as shown I~,,;l~l;n,'~ 4 A C 4,4 4~ 0'1 ')") 0"~ 0/I q. Visitor-parking spaces for the r-ental-townhomes will be added or modified as follows: Planning Commission Minutes of 06-07-04 -10- 1) ';:est side of Kennard and at !east 51 spaces an the east side of Kennard, ~a~ac, ee. In addition to the parkin.q spaces Jn front of each .qara.qe door, the applicant shall provide additional vJsitor-parkJn§ spaces at the minimum quantity of one-half space per townhome unit. This works out to a minimum of 89 lO0-visJtor parkJn.q spaces required. Furthermore, the vJsJtor-parkin,q spaces must be placed such that the front door of no unit Js more than 200 feet from a group of at least five spaces. 2) 4) The n,~rl/ir~ I,,-d. ;,-~r +h~ ~l,,h~,o~/~;~ ~,,;l~in~ ~,,ill k~ m~;;i~ ~ ~ "nr~f ~f s. An easement over the power line trail on this parcel will be provided to the city for access and maintenance. Commissioner Trippler moved to approve the preliminary and final plat for Heritage Square Phase II, subject to the following conditions: The applicant shall comply with the requirements in the assistant city engineer's report dated May 28, 2004. The applicant shall sign a developer's agreement with the city engineer before the issuance of a grading permit. Planning Commission Minutes of 06-07-04 -11- The applicant shall dedicate any easements and provide any written agreements that the city engineer may require as part of this plat. The applicant shall pay the city escrow for any documents, easements and agreements that the city engineer may require that may not be ready by the time of plat signing. Commissioner Pearson seconded. Ayes - Desai, Dierich, Fischer, Grover, Lee, Mueller, Pearson, Trippler Commissioner Dierich added a friendly amendment changing item Q., number 1. from 89 parking spaces to a minimum of 100 spaces. The motion passed. This item goes to the city council on June 14, 2004. VI. NEW BUSINESS a. Cahanes Estates Preliminary Plat (2145 Minnehaha Avenue) Mr. Roberts said Mr. Kelly Conlin, representing Homesites LLC, is proposing a 10-lot plat for single dwellings in a new development called Cahanes Estates. It would be a 3.39-acre site on the north side of Minnehaha Avenue on the property at 2415 Minnehaha Avenue. To build this project Mr. Conlin is requesting that the city approve a preliminary plat for 10 lots for the 10 single dwellings. Mr. Roberts said staff recently discovered that Ramsey County is requiring an additional ten feet for a right of way on Minnehaha Avenue and that condition has been added as part of the final plat on page six of the staff report. Commissioner Trippler said lot number six concerned him in the northeast corner. It drops off substantially to the garage on the other side of the lot line. When looking at the plan he wasn't sure how the landscaping would keep runoff from leaving the property. He asked if the developer would bring fill in for that area? Ms. Laberee said they could use a rainwater garden or a swale in the area to control volume and runoffto the property. During large rains they may receive some runoff but additional measures can be made to reduce the runoff. Commissioner Trippler said he noticed the property at 2405 Minnehaha Avenue which runs the length of the property was for sale and he wondered if the owner was interested in selling to the developer to be included in the development? Mr. Roberts said he worked with the buyer of that property and the city recently approved a lot split to create two more lots fronting on Meyer Street. The person selling the property at 2405 Minnehaha Avenue recently bought the property from an estate and has approval for two more lots. Mr. Roberts said the property could still be incorporated into this development but maybe the applicant can address that issue. Planning Commission Minutes of 06-07-04 -12- Chairperson Fischer asked the applicant to address the commission. Mr. Kelly Conlin, representing Homesites LLC, residing at 11855 Isleton Avenue, Stillwater, addressed the commission. They held a neighborhood meeting to find out their concerns and the main concern was the drainage in the area. They have been working with Hedlund Engineering regarding the drainage issues and have come up with a new drainage plan that will improve the drainage situation. His partner, Mr. Keith Koecher, representing Homesites LLC, addressed the commission. Commissioner Trippler asked if the developer had checked into acquiring the property at 2405 Minnehaha Avenue? Mr. Conlin said Homesites was interested in acquiring the property but when he spoke to the owner of the property he stated he would be developing the property himself. Chairperson Fischer asked if item e. on page 4 of the staff report should be stricken? Mr. Roberts said yes item e. is a duplicate of item i. and that would be corrected and updated for the city council. Chairperson Fischer asked if the road should be called Chris Court or Cahanes Court? Mr. Roberts said public safety would like the road labeled Cahanes Court and that is a condition listed on page 6, item 4. b. Commissioner Pearson moved to approve the Cahanes Estates preliminary plat (received by the city on May 18, 2004). The developer shall complete the following before the city council approves the final plat: (changes or additions are in bold and deletions are stricken) 1. Sign an agreement with the city that guarantees that the developer or contractor will: ao Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b. *Place temporary orange safety fencing and signs at the grading limits. c. Pay the city for the cost of traffic-control, street identification and no-parking signs. Provide all required and necessary easements (including all utility easements and ten- foot drainage and utility easements along the front and rear lot lines of each lot and five- foot drainage and utility easements along the side lot lines of each lot). Have Xcel Energy install a streetlight at the intersection of Minnehaha Avenue and the proposed street (Cahanes Court). The exact location and type of light shall be subject to the city engineer's approval. g.f. Provide all required and necessary easements, including any off-site easements. Planning Commission -13- Minutes of 06-07-04 Demolish or remove the existing house, garages and sheds from the site, and remove all other buildings, fencing, scrap metal, debris and junk from the site. k..h. Cap and seal all wells on site; and remove septic systems or drainfields, subject to Minnesota rules and guidelines. Complete all curb on Minnehaha Avenue on the south side of the site. This is to replace the existing driveways on Minnehaha Avenue, and restore and sod the boulevards. *Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, driveway, trail, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo from Erin LaBeree dated June 1,2004, and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show house pads that reduce the grading on sites where the developer can save large trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: (a) (b) Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. Shows no tree removal beyond the approved grading and tree limits. (c) Shows all spruce trees as a mix of black hills spruce or Austrian pines. (6) Show drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the runoff from the surrounding areas. (7) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. At a minimum, the slopes shall be protected with wood-fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. Planning Commission Minutes of 06-07-04 -14- (8) (9) (10) All retaining walls on the plans. Any retaining walls taller than 4 feet require a building permit from the city. Sedimentation basins or ponds as required by the watershed district or by the city engineer. No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). c. The street, driveway and utility plans shall show the: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Street with a width a 28 feet (with parking on one side), shall be a 9-ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of the intersection at two percent. New street (Cahanes Court) with continuous concrete curb and gutter, except where the city engineer determines that concrete curbing is not necessary. Completion of the curb on the north side of Minnehaha Avenue and the restoration and sodding of the boulevards. Repair of Minnehaha Avenue (curb, street and boulevard) after the developer connects to the public utilities and builds the new street. Coordination of the water main alignments and sizing with the standards and requirements of the Saint Paul Regional Water Service (SPRWS). All utility excavation located within the proposed right-of-way or within easements. The developer shall acquire easements for all utilities that would be outside the project area. A water service to each lot. The plan and profiles of the proposed utilities. A detail of any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. The cul-de-sac with a minimum pavement radius of at least 42 feet. Label Minnehaha Avenue and the new street as Cahanes Court on all construction and project plans. Paying for costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: Planning Commission Minutes of 06-07-04 -15- Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the new street as Cahanes Court and label Minnehaha Avenue on all plans. c. Show any additional required right-of-way for Minnehaha Avenue. Secure and provide all required easements for the development including any off-site drainage and utility easements. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. Obtain a permit from the Ramsey-Washington Metro Watershed District for grading. 8. Sign a developer's agreement with the city that guarantees that the developer or contractor will: ao Complete all grading for overall site drainage and ponding areas, install all retaining walls, install the landscaping and replacement trees, install all other necessary improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Minnehaha Avenue (street, curb and boulevard) after the developer connects to the public utilities. d. Meet all the requirements of the city engineer. Submit the homeowners' association documents for review and approval by city staff. These shall include provisions for the maintenance and use of the rainwater gardens. 10. Record the following with the final plat: a. The homeowners' association documents. b. A covenant or deed restriction with the final plat that prohibits any driveways on Lots 1 and 10 from going onto Minnehaha Avenue. A covenant or association documents that addresses the proper installation, maintenance and replacement of the retaining walls and the gardens or drainage systems. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 11. Obtain a permit from Ramsey County for the new street access. Planning Commission -16- Minutes of 06-07-04 12. Obtain a NPDES construction permit from the Minnesota Pollution Control Agency (MPCA). 13. The owner or contractor shall get demolition permits from the city to remove the house, garage and the other structures from the property. 14. The property owners shall submit a petition to the city requesting the installation of the public improvements. 15. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Commissioner Trippler seconded. Ayes- Desai, Dierich, Fischer, Grover, Lee, Mueller, Pearson, Trippler The motion passed. This item goes to the city council on June 28, 2004. b. Code Amendment- Public Hearings Mr. Roberts said staff is proposing that the city council amend various sections of the city code about public hearings. There are several sections of the code that now say the city council will hold a public hearing when the city is considering a land use, planning or rezoning proposal. To be consistent with the recent direction of the city council, the city needs to change the code to say that the planning commission will hold such hearings. There are several parts of the current city code that are not consistent with the recent directive of the city council. The council must change the code to make it consistent with the new policy. Commissioner Trippler said on page 5 of the staff report, under permit termination, on the second to the last line it says suspension of operations until the city holds a public hearing. He asked who is the "city"? Mr. Roberts said the way that is written it could mean the planning commission or the city council could hold the public hearing. If the city had to shut down an operation in Maplewood, he isn't comfortable having the planning commission hold the public hearing verses the city council. Because in the end the council will be making the final decision and then there would be two public hearings. He said if the planning commission had a strong feeling one way or the other, the wording could be changed. Commissioner Dierich recommended writing "either" the planning commission and/or city council. Planning Commission Minutes of 06-07-04 -17- Commissioner Pearson said if the planning commission does the public hearing and a violation occurred it would have to be heard by the city council anyway for the final decision. If there was a cease and desist situation having the planning commission and the city council hold public hearings would delay the process even longer. Mr. Roberts said he would agree with Commissioner Pearson. Chairperson Fischer said she understood this to mean that the planning commission would be holding the public hearing but in the end the final decision is still to be made by the city council. Mr. Roberts said correct. Chairperson Fischer asked if it is necessary for the planning commissioners to receive some additional training on how to hold public hearings? Mr. Roberts said if the commission felt it was necessary staff could invite the City Attorney and Melinda Coleman to come in and speak on the do's and don'ts of holding a public hearing. Chairperson Fischer said the city council has had the added advantage of having the City Attorney at the hearings as well, which is an advantage that the planning commissioners don't have. Commissioner Pearson moved to adopt the proposed ordinance amendment about public hearings starting on page two of the staff report. Commissioner Trippler wanted the word "city" changed to planning commission on page 5., item a. Commissioner Dierich seconded. Ayes - Desai, Dierich, Fischer, Grover, Lee, Mueller, Pearson, Trippler The motion passed. This item goes to the city council on June 28, 2004. c. Code Amendment - Planning Commission and CDRB Mr. Roberts said staff is proposing that the city council amend several sections of the city code about the planning commission and the community design review board (CDRB). There are several actions of the code with language about the duties and chairpersons of the planning commission and CDRB. These code sections now say that the respective commission or board will elect or appoint the chairperson. To be consistent with the recent direction of the city council, the city needs to change the code to say that the city council will make such appointments. In addition, the planning commission and CDRB should revise their respective rules of procedure to reflect the new policy of the city council. (additions and changes are in bold deletions are stricken) Commissioner Dierich asked if councilmember Rossbach could address this item with the commission? Planning Commission Minutes of 06-07-04 -18- Mr. Will Rossbach, City Councilmember, residing at 1386 County Road C, Maplewood, addressed the commission. His understanding of this change was to allow a procedure to be in place so if a person wanted to pursue being a chairperson for their commission they had a way to do that. As an example in the 14 years he served on the planning commission there were times he would have liked to be the chairperson but he felt the historical precedence that was in place with Lorraine Fischer as chairperson she would continue as chairperson. He felt it wasn't appropriate for him to put his name out as chairperson nor did anybody volunteer his name as chairperson. There were always commissioners with more seniority on the commission and it did not seem appropriate for him to put his name in the process as long as the chair wanted to continue being the chairperson. This policy was not proposed because of what happened to him. However, all the commissions and boards tend to act the same way, if there is a chair in place they tend to stay there unless they decide to step aside or retire. This proposed policy was put in place so if there was another person that was interested in being a chair it could be a way to become chairperson. He believes the city council is a reasonable group of people and for example the planning commission was unanimously set on having Lorraine Fischer remain the chairperson and didn't submit another name he believed the city council would accept that. The code amendment document says you "shall" submit two names to the city council. He believes if the commission submitted one name it would be agreeable to the city council, however, he would have to check on that. The change is not being made so the city council can make sure the commission rotates chairs but it would allow for change to be made. It would allow somebody who wanted to become chair to have that opportunity. Especially if a chairperson was not performing to the extent that they should, Commissioner Dierich said this situation is unusual because typically when you serve on a board or commission you are allowed to choose your own chairperson. She asked what would happen if the city council picked a chair and the planning commission did not care to have that person as the chair. Would the city council be speaking to the planning commissioners before they made a chairperson change? Chairperson Fischer said for many of the years she was on the planning commission the city council named the chairperson. That was not true of the other commissions but it happened for the planning commission. Somewhere along the line the city council decided they had not chosen the chairperson for the other commissions or boards so they asked why were they choosing the chairperson for the planning commission? Mr. Rossbach said in a study of the cities that surround Maplewood the City of Maplewood is the only city that allows the commissions to choose their own chairperson. Making this change would align Maplewood with other cities' common practice. The commission can use their council contact person, which is Mr. Rossbach, to voice their questions and or concerns and he would bring those back to the city council. Commissioner Dierich said this process seems a bit like high school where you put the peoples name in and the politically correct thing to do is to select the most popular person. Mr. Rossbach said the difference is that the commissioners are to write down two people's names that they feel are qualified to serve as the chairperson and those two people want to serve as chairperson. Planning Commission Minutes of 06-07-04 -19- Commissioner Trippler said he had called Mr. Rossbach on Sunday June 6, 2004, to discuss this issue as the contact person for the planning commission. He sees the planning commission's primary goal as being an advisory group to the city council and he would hope that as an advisory group they would be free to give their advice without worrying about political implications. By having the city council have the authority to choose who chairs the group, there may come a time when the city council could decide they don't like the choice the planning commission made and they could pick somebody else which could give a direct implication by the selection of the new chair. As he read the proposal on chair and vice chair it says "the planning commission shall submit two names for nomination as chairperson to the city council every two years. The city council will elect the chairperson for the planning commission". It doesn't say they will select a chairperson from the two names that were submitted. It says "the planning commission may submit two names" he read that to mean the city council could select somebody from the two names but they could decide to select a different chairperson for the commission. Mr. Rossbach said that is certainly possible, although he doesn't believe that is the intent of the city council. Commissioner Trippler said he didn't think that was the intent either but it's a concern of his that as an advisory group the city council will give direction to the commission of how to move ahead while trying to do their business. He thinks it's counter productive, which doesn't serve the city council very well. Mr. Rossbach said he has never known the planning commission to feel stifled in their ability to give comments so he's not too concerned about that. The city council is looking for the commissions to be more involved in the process. By holding the public hearing earlier in the process means that issues could be addressed ahead of time before getting to the city council for the final decision when it's too late to make changes. Mr. Rossbach said the most common complaint by Maplewood residents has been why are they there to speak at a public hearing when it's too late to make changes or address the issue when the city council is to vote tonight on the final decision. The city also wants to make sure the residents feel the public hearing was done right and that they had the chance to speak on the issue and possibly get the issue resolved. Mr. Rossbach said he doesn't believe the proposed code amendment change is for the city council to remove people from the boards or commissions. He believes the city council would like to rotate chairs and allow others to have an opportunity to become chair if they would so choose. The council could ask to meet with someone or even ask them to step down if they for example missed several meetings, did not speak at the meetings, or were difficult to work with. This would be referred to as being removed from cause. Commissioner Desai said in the time he has served on the planning commission he hasn't seen the chairperson's position as being influential in any decision making process for any subject matter. He sees the chairperson's role as the person that keeps the process moving along and in order. He doesn't see the driving force in making this code amendment change. The planning commission just voted for the chairperson and vice chair in January and he didn't hear anybody say they wanted to be chairperson so the commission voted to reelect Lorraine Fischer as chairperson. Planning Commission Minutes of 06-07-04 -20- Commissioner Pearson said he will be voting against this change. He doesn't see where this is coming from. He doesn't feel anybody is afraid to speak out if they wanted to be the chair or vice chair. He said Mr. Rossbach was not timid about the issues or his opinions at the meetings and he shouldn't have been timid about speaking out regarding becoming the chairperson. He said Mr. Rossbach certainly wasn't timid about seeking a spot on the city council. He personally has nominated Lorraine as chairperson for the last two elections because she does a fine job and has been very sensitive to residents in the community, especially during public hearings and has a hard time finding where the displeasure is with the city council. Mr. Rossbach was the vice chair the last two times and he handled some meetings when Lorraine was out and did a fine job as acting chair. He thinks this change will become political and he will not be voting for this. Mr. Rossbach said he appreciates Mr. Pearson's comments and believes Mr. Pearson should vote his conscience. The point about him not being shy regarding the issues and his opinion is true; however, he said he still felt inhibited about the historical precedence set so he never felt it was appropriate for him to put his name out there as chair. Commissioner Dierich said she doesn't necessarily see this as a bad thing, however, she could see it being manipulated by the city council. She sees both points. Suppose somebody is a chairperson for a few years and then another person is the chairperson for a few more years. And there is no connection between the vice chair and the chairperson. You can lose a lot of continuity. The boards that she has been involved with for organizations have groomed the vice chair to move into the role of chairperson. The two chair's work together and when it comes time to change chair's the vice chair moves into the chairperson role and a new person becomes the vice chair to begin the process of working together all over again. This would make more sense than what the city council has proposed. She believes the idea is to get new blood in and this is the best way to move people around by preparing them for their new role. Commissioner Dierich said she would hate to lose the continuity that the planning commission and other commissions have with the history or knowledge the chairs have serving time. As liaison between the commissions and boards, Mr. Rossbach may need to sit down with the city council and state the issues that planning commissioners have. Commissioner Grover asked if someone would review for Commissioner Lee and himself how the process of becoming the chair and vice chair? Chairperson Fischer reviewed the current procedure of voting during the second meeting in January for the chairperson and vice chair therefore by writing names on a piece of paper to nominate them and if those people are willing to serve a vote is taken and agreed upon. Commissioner Trippler said he can understand the concern the city council may have for individuals that are serving on a board or commission that are not performing adequately. He thinks that is one of the things the city council should be looking at to make sure good people are serving on commissions and boards. He disagrees with the manner in which the city council has approached this. A better mechanism of doing this is to look at when terms come due for renewal. After the three year term the city council should thank the member for their service and let them know it's time for them to move on. By giving the city council the authority to select the chair doesn't resolve issues like that. Planning Commission Minutes of 06-07-04 -21- Mr. Roberts said the council added some language about reappointments which states "The council will not impose term limits, however, they will make annual or reappointments through an open or community wide process. Each year every commissioner seeking reappointment will reapply and possibly interview again with the city council along with other candidates." He believes the city council would get more people to apply for openings and in January interview candidates. If the members aren't reappointed there would be openings for the new applicants to interview for. Mr. Rossbach said to clarify that would only happen when the person's term was up. Everybody is not reviewed every year it is only when your individual term is up. Commissioner Dierich said to separate this from the political process, the city council could vote for the vice chair with the understanding that the vice chair would automatically move into the chairperson position after a three year term. Commissioner Mueller said the city council has the opportunity to have or not have the current board and commission members. He wasn't aware everyone had to be interviewed every three years. If the city council wants advice from the commissioners without any strings attached or fear associate, don't start appointing the chairs for the boards and commissions by telling them this person must be your leader. He said there may not be anything political with this but it could happen in the future. Mr. Rossbach said he knows the recording secretary is getting these comments down for the city council to review and then they will know how they feel about the proposed code amendment change. Commissioner Desai said regarding interviewing commissioners after their terms expire, maybe the city council should be working with the commissioners "while" they are serving their term to fit in as a commissioner. Waiting until their term expires when it is too late to make changes is a reactive way to handle the situation rather than proactive. Mr. Rossbach said while he was serving his time on the planning commission there were a few times he was coached by the city council and was told he wasn't following the protocol as he should have been and was asked to correct things. The council lets you know if there is a problem. This should not be viewed by the commissioners as a way of moving them out, it is more a way to get residents involved in applying for a position on a commission or board. The city council would like to be able to evaluate current members and interview new applicants to find the most qualified individual to serve the city in a role as a planning commissioner or board member. Mr. Rossbach said for instance, if there is an area of Maplewood that is not well represented on a commission or board and the opportunity arises to cover that area in the city that would be something for the city council to weigh. If a Maplewood resident spent their career as a planner and decided to apply for a spot on the commission, they would be an asset as well and something for the city council to consider. Other cities have higher participation rate on their boards and commissions with this particular open interview process. Historically Maplewood has had very little participation and has many of the same people on the commissions. This open interview process gives residents in other cities the feeling that they have a chance to serve on one of the commissions and this is what the city council has proposed for Maplewood as well. Commissioner Desai asked if the reason people haven't applied was because the city is discouraging people from applying or was there some other reason why residents aren't applying? Planning Commission Minutes of 06-07-04 -22- Mr. Rossbach said people have not been discouraged from applying, people just haven't applied. Commissioner Pearson said the city has advertised openings over and over again so it hasn't been a matter of not advertising for openings. He asked how the city council planned on getting more applicants other than going out and actively seeking applicants from the various neighborhoods that don't have current representation. Mr. Rossbach said already this year the city has had more applications than they have had in previous years, so the process is already beginning. The city just finished interviews to fill an entirely new committee and has recently added a new board member and two new planning commissioners, the police civil service and the parks commission, so people are applying. Commissioner Desai asked if any thought has been given to limiting the number of terms a person can serve in order to have more opportunity for new members to serve the city? Mr. Rossbach said he hasn't heard any discussion of limiting terms of any board or commission. He said he has also never been in any meeting where the council has discussed any displeasure with the performance of a board or commission member. It's more about giving responsibility and input to the commissions and what are the things for the city council to consider if the council is going to do those things. Mr. Rossbach said the city council is trying to put some things in place to get the best performance from the people serving on the board and commissions. Mr. Rossbach said the commission is taking the wrong view if they think the city council's intent is to push people off the commission. Commissioner Desai said he meant if the intent was to get residents to apply for openings by limiting the number of terms people can serve as done with the President of the United States and other offices that have limited terms this would be one aspect to create more openings on the board or commission. Mr. Rossbach said one comment he heard by a city councilmember was this is an experiment and if it doesn't work out things can be changed. The city council believes this is going to work but they are very interested in hearing the board and commissions comments. Commissioner Lee said he hears the city council is going to be giving more responsibility to the boards and commissions but on the other hand he hears the council is going to be taking things away. Mr. Rossbach asked what the city council is taking away? Commissioner Lee said the city council is taking away the right to vote for their chairperson. He doesn't understand if things are running smoothly why take that right away? As the saying goes if it isn't broken why fix it? Mr. Rossbach said the comments will be reflected in the minutes but he would recommend that the commission forward their motion to the city council and the city council will consider it. Commissioner Trippler said he just wanted to point out that he has been spoken to by the city council as Mr. Rossbach was so the city council does coach the members before it is too late to make changes. Planning Commission Minutes of 06-07-04 -23- Mr. Rossbach excused himself from the meeting so the planning commission could vote on this item in his absence. Chairperson Fischer said if the commission had the prerogative to submit two people's names and the council were limited to choose one of the two names, that may meet some of the concerns being expressed here. Commissioner Trippler said he spent some time as a rule writer for the State of Minnesota and in statutory language the word "shall" means must. So that means the commission must submit two names for chairperson. What would the planning commission do if only one person wanted to be chair?. If the commission submitted one name then theywould not be following the ordinance. To him the question is does the commission think it's a good idea to allow the city council to appoint the chair and do they want to relinquish that authority. Commissioner Dierich said the issue is that the city council wants to make this code amendment change and they will vote yes for this is whether the planning commission is displeased with it or not. She believes the planning commission should mold this ordinance so that it is palatable to the commission and then let the city council know this is something the planning commission can live with and something the city council can live with. Commissioner Dierich said if the city council vote for a chairperson and the planning commission is unhappy with the decision, you will have some displeased commissioners because of the city council's decision. Mr. Roberts reminded commissioners that the minutes will be forwarded to the city council and even though this policy change was adopted by the city council in March 2004, the city council may change their mind. Commissioner Pearson said if this gets changed you can be sure the amendment will be cast in stone. Commissioner Mueller said he is a volunteer and will speak his mind even if the city council has to appoint the chair. He would like the commission to be as free and honest as they want to be. When it boils down to it this is a political issue and it shouldn't be. The city council has the opportunity to keep or remove members when the council appoints members to the boards and commissions. If the city council is serious about this when your term is up for review he is not sure how that will all play out. If it all plays out that will be the time the council removes members or even the chairperson. He likes the way things work now and doesn't want to be politically savvy. Commissioner Pearson said it feels like the commission is losing a basic freedom or autonomy of this commission that was set up. Chairperson Fischer said she has been in both situations so she doesn't feel intimidated either way. At times she has felt intimated by the voting process held in January. When nobody else wants to put their name down for chairperson during the voting process she has felt intimidated. She realizes not everybody feels comfortable taking control of a meeting and serving as a chairperson. She has remained chairperson for a long time because nobody else has said they wanted the position. As Commissioner Dierich stated earlier you need some history of the city to carry forth as chair. Planning Commission -24- Minutes of 06-07-04 Commissioner Mueller said maybe the term limit shouldn't be for the commission maybe it should be for the chairperson, which would require a rotation of chair people because the term limit was up. Commissioner Mueller moved to a~lept deny the proposed code amendments about the planning commission starting on page three of the staff report. For the Planning Commission .... ~.. deny the proposed revision to their Rules of Procedure on page six. Commissioner Pearson seconded. Ayes - Desai, Grover, Lee, Mueller, Pearson, Trippler Nay- Fischer Abstention - Dierich Chairperson Fischer asked how may commissioners would vote aye if the code amendment was reworded? Commissioners Dierich, Fischer and Grover said then they would have voted aye. The motion passed. This item goes to the city council on June 28, 2004. VII. UNFINISHED BUSINESS None. VIII. VISITOR PRESENTATIONS None. IX. COMMISSION PRESENTATIONS a. Mr. Bartol was the planning commission representative at the May 24, 2004, city council meeting. In Mr. Bartol's absence Mr. Roberts gave a report. The planning commission appointments took place appointing Michael Grover and Daniel Lee, Mounds Park Academy 2051 Larpenteur Avenue East Expansion passed ayes all, the Capital Improvement Plan for 2005- 2009 was approved ayes all, the Chesapeake Properties Retail Center 3091 White Bear Avenue for PUD and Preliminary Plat was approved ayes all, and the Toenjes Hills Estates off McMenemy Street was approved ayes all. Planning Commission Minutes of 06-07-04 -25- b. Ms. Dierich will be the planning commission representative at the June 14, 2004, city council meeting. Items to discuss include Heritage Square Phase II, Olivia Gardens on Stillwater Road for 7 twin homes, and the Trout Land Development west of Highway 61 and the new County Road D, and the CUP at 2086 Edgerton Street for Ronald Rygwalski. c. Ms. Fischer will be the planning commission representative at the June 28, 2004, city council meeting. Items to discuss include the Code Amendment-Public Hearing, City Code Amendment for PC and CDRB, and the Cahanes Estates at 2415 Minnehaha Avenue. X. STAFF PRESENTATIONS a. Annual Tour Mr. Roberts said the planning commission should start planning their annual tour of the city. Commissioners agreed to Wednesday, July 28, 2004, for the annual tour date. The commissioners wanted to visit Legacy Village and the extension of County Road D, Gladstone redevelopment area, and possibly the MnDot site behind the Priory property. b. Rescheduling of the Monday, July 5, 2004, Planning Commission Meeting Mr. Roberts said since Monday, July 5, 2004, is a city holiday; the planning commission needs to reschedule their meeting scheduled for that date. Staff suggested Tuesday, July 6, or Wednesday, July 7, 2004, as possible alternative dates for a planning commission meeting. Commissioners agreed to reschedule the Monday, July 5, 2004, meeting to Wednesday, July 7, 2004. Xl. ADJOURNMENT The meeting was adjourned at 9:55 p.m.