Loading...
HomeMy WebLinkAbout2010-05-19 PRC PacketAGENDA CITY OF MAPLEWOOD PARK AND RECREATION COMMISSION MEETING Wednesday, May 19 2010 6:30pm Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. April 21,2010 5. Visitor Presentations a. Phalen -Keller Regional Park Master Plan — Bryan Murphy 6. Unfinished Business a. Community Meeting -Proposed Sherwood Dog Park b. Lions Park c. Frost Ave. Bridge 7. New Business a. Joy Park b. Extreme Green Makeover Judges c. Goodrich Park Master Plan 8. Staff Presentations a. Kennard Tunnel Lighting b. Oath of Office 9. Commissioner Comments 10. Adjourn — (9:30 p.m.) Next meeting — June, 16 11. Special Meeting — CIP Budget CNIIWas] auMaICRIMS m PARKS AND RECREATION COMMISSION MEETING Meeting Minutes Wednesday, April 21, 2010 7:00 p.m. COUNCIL CHAMBERS — MAPLEWOOD CITY HALL 1830 COUNTY ROAD B EAST.; 1. CALL TO ORDER Chair Roman indicated there was a quorum and 2. ROLL CALL Commissioners Commissioner Craig Brannon, present Commissioner Don Christianson, prey+ Commissioner Peter Fischer, present Commissioner Dan Maas, present Commissioner Mary Mackey, present Commissioner Carolyn Peterson .prese Chair Bruce Roman, present Commissioner Therese Sonnek, preser Commissioner Kim Schmidt. present Community 3. APPROV Commissioner Br motion. order. DuWayne Konewko, present to approve the agenda. Commissioner Mackey seconded the Ayes: All The motion passed. 4. APPROVAL OF MINUTES a. March 17, 2010 There were no changes made to the minutes. 1 Commissioner Maas made a motion to approve the minutes. Commissioner Christianson seconded the motion. Ayes: All Abstain: Schmidt The motion passed. 5. VISITER PRESENTATIONS 6. UNFINISHED BUSINESS a. Dog Park Survey Results Ms. Robbins, Recreation Supervisor, began with an then discussed these results. Richard Carle, 1627 Sandhurst Avenue, addr several questions that expressed his concerns The commission proceeded by addressing some Jeannette Carle, 1627 Sandhurst park, and expressed her concerns Mr. Taylor, Candace Marcus, 1636 the survey results. The commission ie commission. Mr. Carle came forward with I the proposed dog park in Sherwood Park. 4r. Carle's questions. the commission. Mrs. Carle also opposed the dog .ming in Sherwood Park. commission. Ms. Marcus spoke against the Staff recommended setting up a neighborhood meeting at the next Parks & Recreation meeting in order to give the neighbors of Sherwood Park the opportunity to voice their opinions. The commission agreed with Staff and decided a letter should be sent out to the same recipients of the survey, informing them of the meeting. b. Gethsemane Park Lease Agreement Discussion Mr. Konewko, Community Development & Parks Director, informed the commission of updates regarding the Gethsemane Park Lease Agreement. Mr. Konewko informed the commission that the church has agreed to reduce the rent to $1,800 a month, down from $2,200 a month. He also informed the commission that the appraised amount for the land was $735,000, which had decreased from $790,000. The commission determined that the ultimate decision that should be made during their discussion is whether or not they intend to purchase the park. 7 Commissioner Fischer advocated for the purchase of Gethsemane Park. He discussed that the ramifications of removing Gethsemane Park as a Maplewood Park, would result in 227 homes and an apartment complex without a public park within a half mile of their homes. He explained that there isn't a promising alternative park in the area that could substitute if Gethsemane Park is removed from the picture. The commission discussed whether or not the lease should be continued. Commission Peterson mentioned that the commission should keep in mind that full usage of the park is not part of the agreement. The commission discussed the uses and time restrictions that are part of the current purchasing agreement. The commission discussed concerns that there was no predicted closed end to the current lease Staff requested a recommendation that can be forwarded to City Council. Commissioner Christianson motioned to terminate the Gethsemane Park Lease. Commissioner Peterson seconded the motion. Commissioner Mackey amended that the lease should be terminated at the end of the softball season, due to our current obligation with that program. Staff informed the commission that if remaining softball season. Mackey withdrew her amendment. The commission continued discussion restricted use during school hours. C( particular issue. Commissioner Maas minimal in comparison to the gain of, be negotiated in the purchase agreeme Commissioner Peterson sug¢ested cal field would be located for the -d usage of the park with the school, and the k communicated concerns regarding this amount of time allotted to the school is Staff indicated that this concern could possibly a vote to end discussion and to vote on the previous motion. Commissioner Roman motioned to call for a vote to end the discussion. The motion did not pass. The commission continued with discussion. Discussion commenced, and the commission then voted on the motion to terminate the Gethsemane Park Lease. Ayes: Christianson, Brannon, Schmidt, Mackey, Peterson, Sonnek 97 Ayes: Christianson, Brannon, Schmidt, Mackey, Peterson, Sonnek Nays: Fischer, Maas, Roman The motion passed. Commissioner Fischer asks that a minority report accompany this recommendation to the council. The minority proposed that they pursue the continuation of the Gethsemane Park Lease Agreement, with the intention that they will pursue finalized details for purchasing the land. This would ideally occur within 6 months. Commissioner Peterson requested that the reasons for minutes. 1. The commission was apprehensive about t] 2. The commission was concerned that the us with the school. 3. The commission was concerned that additional dollars that their negotiati being spent. 4. The commission was concerned that 5. The commission was concerned that towards the acquisition of Gethsema 6. The commission was not satisfied w 7. The commission was not satisfied w 7. Mr. The commission briefly discussed the CIP. lease agreement be included in the cost per e of the ease for be lost. land. and would be shared ;ar, and investing in additional dollars is yet no expiration date on the lease. ,cision to allocate the specified amount of money •k wasn't very financially sustainable. terms of the current lease agreement. current lease payment. Parks Director, reviewed the CIP with the commission. 8. Staff Presentations a. Lions Park Update= Ms. Robbins, Recreation Supervisor, informed the commission of the Lions Park Open House that will take place on May 0. b. Wakefield Picnic Shelter Update Ms. Robbins updated the commission on the status of acquiring a picnic shelter, and informed commission that it will be presented to City Council at their next meeting. c. Phalen Keller Regional Park Task Force 0 Ms. Robbins informed the commission that a Phalen Keller Regional Park Task Force open house will occur on May 61h. Ms. Robbins encouraged the commission to attend. d. Goodrich Backstop Mr. Taylor, Recreation Supervisor, updated the commission on the installation of the new backstop in Goodrich Park, as well as solving the drainage issue located on field 2. e. Recreation Summer Programs Update Mr. Taylor and Ms. Robbins both updated the commission programs. 9. Commissioner Comments Commissioner Fischer had no comments. Commissioner Maas inquired on the status of install; under Kennard. Ms. Robbins informed him that she Commissioner Maas than inquired about how many Robbins informed him that registration had been fill Commissioner 1 are Maplewood summer recreational the tunnel on the Lake Links Trail cess of developing a cost proposal. :d up for the Community Garden. Ms. I the number of gardener's that had registered. Commissioner Brannon inquired if striping the crosswalk at Sunset Ridge was scheduled to be completed. Mr. Konewko responded by informing commissioner Brannon that this will be completed Commissioner. Schmidt reminded the commission that when guests are speaking at the microphone, that banter should not be permitted and that permission from the Chair should be obtained before responding to them. Commissioner Schmidt expresses that it was inappropriate to banter back and forth, and that the speaker should be given the appropriate opportunity to express his or her opinion. Commissioner Mackey had no comment. Commissioner Peterson asked Ms. Robbins if the National Trail Walk was still scheduled to take place. Ms. Robbins responded by letting the commission know that it was still happening, with some slight modifications. Ms. Robbins updated the commission of the changes. Commissioner Roman thanked everyone for participating in the park cleanup the previous weekend, and to those who intend to clean up for Earth Day. Commissioner Roman inquired about the parking issue 5 at Legacy Park. Mr. Konewko updated the commission on the situation, and informed them that as completion date approaches, parking will become less of an issue. Commissioner Brannon moved to adjourn the meeting. Commissioner Fischer seconded the motion. Ayes: All The meeting adjourned at 9:42 pm [7 Dear Maplewood Residents, We want to thank you for the great response to the survey we sent out about the possibility of creating a fenced, off -leash dog park within Sherwood Park. Your feedback is very important to the Maplewood Parks Commission and The Parks Department. A total of 435 surveys were sent out to homes in the Sherwood Parks neighboring community. We received back 168 surveys; 89 did not favor the dog park, 61 did favor it and 18 were undecided. Because the results were so close, The Maplewood Parks Commission would like to invite you to participate in a neighborhood meeting to discuss the matter further. Background information on the Dog Park Issue: The Maplewood Parks Commission has received many requests over the past several years for an off -leash dog park and has been working to find a way to address the needs of the community. A group of University of Minnesota students did a survey of people concerning Parks as part of a Capstone project that they did for Maplewood. The survey revealed that the Sherwood Park neighborhood was one of the areas in Maplewood that people were requesting and could potentially support a dog park. The Maplewood Parks Commission set up a subcommittee that looked at dog parks throughout the Twin Cities to see what worked and how they were designed. They also looked at many different locations in the City of Maplewood. After many months of work, they came up with some suggestions that eventually focused on *Sherwood Park. To find out more information, please go to www.ci.maplewood.mn.us and look on the Parks and Recreation Commission's Homepage. Meeting Information: The neighborhood meeting is scheduled for Wednesday, May 19th in the Maplewood City Hall Council Chambers and will be a part of our regular Parks and Recreation Commission Meeting that begins at 6:30pm. There will be a brief presentation on the proposed dog park after which we will open things up for discussion. If you have questions or concerns, please call the Parks and Recreation Department at 651-249-2007. We hope to see you there! *see map of the proposed dog park area on the back side of this letter 11:�I"L I I _j CO Sherwood Park Potential Dog Park Site - approximately 3 acres COPEAVE No E i "Offilri �ee� �e � ae 0 50100 200 300 400 MKZM n Feet 0 owl w o/ n , 0 \/ R »j ƒ/ /n 0 0 = rD \ } 7 7 3 _ � � � 2 g � & \/ ( :\ <§ ( z/ B � ) 2\ n§ \/ ( TO: Parks and Recreation Commission FROM: Ginny Gaynor, Natural Resources Coordinator DATE: May 10, 2010 RE: Update on Joy Park Improvements Background In 2004 Maplewood completed the master plan for Joy Park (Attachment 1). In 2008, Maplewood City Council approved Phase I improvements for Joy Park and installation began late summer 2008. At the May 19 Parks and Recreation Commission meeting, staff will provide an update on phase 1 improvements and discuss proposed phase II improvements. Discussion Staff proposes the schedule below for phasing of Joy Park Improvements. Phasing of Joy Park Improvements Phase I Install Lake Links Trail—status: completed. 2008-2009 W Reconstruct boat launch parking lot—status: completed. • Construct five rain gardens—status: completed but contactor will fix drainage problems. • Enhance 3 western wetlands—status: initial work completed; contractor has 3 - year contract for weed control and to ensure establishment of seeded area • Restore 250' shoreline along Silver Lake—status: scheduled for May -June 2010 Phase 2 Install fishing pier (DNR grant requires installation this year) 2010 Install trail from boat launch to fishing pier to Century • Complete shoreline restoration, including adding 2 additional step access points Phase 3 Reconstruct western parking lot 2012 Construct stormwater BMP's for parking lot runoff • Construct trails for play/picnic area and west % of park • Install picnic shelter • Install play equipment Phase 4 • Install trail at the preserve (north of Joy Road) 2013+ • Natural resources projects to enhance habitat and plant communities The schedule was developed based on the following: 1. The city received a DNR grant for a fishing pier, which requires that the pier be installed in 2010. The grant requires that we provide a trail to the pier. 2. There was very high use of the western half of the park in 2009. We'd like to improve access for anglers to the eastern half of the park to spread visitors throughout the park. 3. There are not enough parking spaces at the park. Additional parking spaces are needed before playground and picnic amenities are installed since those will likely increase the number of visitors to the park. CIP funding is scheduled as follows, subject to council approval: 2010: $150,000; 2011: $100,000; 2012: $150,000. Phase 2 will require approximately $150,000. Phase 3 will require approximately $250,000. Funding has not yet been allocated for Phase 4. Phase II, proposed for 2010, includes installing a fishing pier (Attachment 2) east of the boat launch (approximate location shown on Master Plan). The city has received a grant for the pier, which requires that we install it in 2010. The grant requires that we provide an accessible trail to the pier and staff recommends installing the trail in 2010. The master plan calls for a bituminous trail but a decision on whether the trail will be bituminous or gravel will be made after soil borings are taken. Phase 1 shoreline restoration is currently under contract and scheduled for June 2010. It includes installing two step access points and restoring approximately 250' of shoreline. Phase 2 shoreline restoration would be conducted later this year under a new contract. It includes installation of two additional step access points and completing the lakeshore restoration. Maplewood Nature Center and partners have scheduled a special field day at Joy Park for families and individuals to learn about buffers and shoreline restoration. We hope commissioners will join us for that on August 10, 2010, 6:30-8:30 p.m. Recommendation Staff recommends approval of Phase II improvements for Joy Park improvements. Attachment 1: Joy Park Master Plan Attachment 2: Fishing Pier ATTRO ENT I To: Community Design Review Board (CDRB) Environmental and Natural Resources (ENR) Commission Parks and Recreation Commission From: Ann Hutchinson, Lead Naturalist Date: 5/13/2010 Re: Extreme Green Makeover— Request for Judge BACKGROUND In 2010, the City of Maplewood, in partnership with Ramsey -Washington Metro Watershed District (RWMWD) and the Ramsey County Library, launched the Extreme Green Makeover. Transforming Yards for a Sustainable Maplewood. The goal of this project is to raise public awareness and increase the use of sustainable landscaping practices in our community. An educational series will teach residents how to create landscapes that benefit both people and the environment. One lucky resident will win a $15,000 yard makeover! Education Series The education series will give participants the knowledge to implement GREEN landscaping practices in their yards. Educational activities include: • Classes and demonstrations covering rain gardens, low input lawn care, design, native plantings, rain barrels, and composting. 9 Tours of natural areas, rain gardens, and native plantings. • Project website with information on GREEN landscaping. • GREEN landscaping display at Ramsey County Library -Maplewood. • News campaign with press releases for each event and educational pieces. • Video of the Extreme Green Makeover highlighting the design and installation process. The Makeover One Maplewood homeowner will be awarded a $15,000 front -yard makeover that features GREEN landscaping principles. Interested residents will submit an application and photos of their yard. A panel of judges will review applications according to criteria such as site visibility and compatibility of homeowner goals with GREEN landscaping principles. The new landscape will integrate features such as a driveway trench drain, rain garden, native landscaping, and rain barrels. Maplewood's Extreme Green Makeover will yield a design that demonstrates innovative solutions to address the environmental issues on site. The Makeover Team will include a landscape designer/contractor, the homeowner, and a staff representative from Maplewood and RWMWD. The contractor will hire and manage any subcontractors needed. Volunteers will not be used to implement the makeover. The Makeover is a take -off on the Extreme Home Makeover television series. We hope to model certain elements from the TV show in the yard makeover, such as using video to interview the final contestants, to announce the winner, and take before -during -after shots of the makeover. RECOMMENDATION Participants Needed for the Extreme Green Makeover Judging Panel One judge is needed from the Commissions to be on the Extreme Green Makeover selection committee. There will be seven people total on the committee including nature center staff, watershed district volunteers and staff, and one member each from the CDRB, ENR, and Parks. Judges need to be available on the following dates for making site visits and reviewing applications (the deadline for turning in applications is June 25'"): • Wed., July 14: 5-8 pm - Review applications at MNC, light supper • Thurs., July 15: 5-8 pm - Site visits with judges • Mon., July 19: 3-6:30 pm - Site visits with judges • Tues. and Wed., July 27 and 28: evening - Final interviews We hope to notify the finalists by July 23 and interview finalists on July 28 or 29. We will announce the winner on August 2, 2010. Summary Staff requests that one commissioner from each of the three commissions volunteer or be nominated by the full commission to participate in the judging of the Extreme Green Makeover Contest. Your assistance in this important program is appreciated. AGENDA REPORT TO: Parks and Recreation Commission FROM: Jim Taylor, Recreation Program Supervisor SUBJECT: 2010 Commission Goals DATE: May 12, 2010 INTRODUCTION Goodrich Park is a 24 Acre Park; dating back to 1971 the city was in a lease agreement for the Park, through the county, for a period of 25 years. In 1996 the park became City property. The Park has three high use softball fields that take up less than half of the park. Goodrich park is one of our most used and visible parks and is in need of redevelopment. The master plan would include redevelopment of any areas not on the playing surface of the ball fields. DISCUSSION Attached are the three bid proposals for the Goodrich Master Plan RECOMMENDATION Staff recommends the Parks and Recreation Commission approve the proposal from SEH for the amount of $14,500 with a total budget of $18,000 for other incidental work that needs to be done by the City. The master plan would be paid for using monies available in PAC. Attachments 1 -Proposal from SEH 2- Proposal from Sanders Wacker Bergly 3- Proposal from McGhie Betts f{`mcN memr 1 Mr. James Taylor March 2, 2010 Page 5 City Deliverable. • Approve Final Master Plan. SEH Deliverables: • Present Final Master Plan to Parks and Recreation Commission and City Council • Prepare final cost opinion that identifies the proposed improvements, by unit costs • All project graphics including Final Master Plan to be provided to the City on CD in PDF format. Schedule Our proposed schedule is to proceed with work upon authorization from the City and complete our work by August 31, 2010. Estimated Fees Compensation shall be on an hourly basis, based on actual hours worked for SEH personnel assigned to the project, plus reimbursable expenses. Our estimated fees for the main project tasks are summarized for the major project tasks. Our estimated fee for the scope of work described in this proposal is $14,500. Task 1. Project Initiation (Includes Data Collection and Base Map) $1,500 Task 2. Meetings $2,500 Task 3. Site Analysis $1,000 Task 4. Master Plan $7,500 Task 5. Final Master Plan $2,000 TOTAL $14,500 Respectfully Submitted, SHORT ELLIOTT HENDRICKSON INC. Veronica A Anderson, ASLA, AICP Project Manager Attachments C-3 Ron Leaf, PE Sr. Water Resources Engineer 4TTt}M"FIN )-I- IN B. Document the planning and public process as part of the Master Plan document. C. Prepare an implementation section of the Maser Plan, including cost estimates, phasing, anticipated funding and schedule. D. Meet with staff/design team. E. Present the Master Plan to the Parks and Recreation Commission. CONSTRUCTION DOCUMENT PHASE Upon approval of funding for the project, the following standard design tasks will be provided, as described in AIA documents. The specific work program, schedule and fees will be negotiated at that time. Schematic Design Phase Design Development Phase Construction Document Phase Bid Phase Construction Phase TOTAL HOURLY RATES Principal Landscape Architect/Planner Project Landscape Architect/Planner Designer/Technician ESTIMATED BREAKDOWN OF TASKS AND FEES 15% 20% 40% 5% 20% 100% $ 85.00/hour $ 75.00/hour $ 65.00/hour Proposal—Goodrich Park Page - 4 February 19, 2010 a Task E. Description Meeting Principal $85.00 2 Project ; �� LA M 2 Technician $65.00 0 TOTAL $320.00 3 PUBLIC PARTICIPATION A. Meeting 4 1 41 0 $640.00 B. Meeting 4 4 1 0 $640.00 C. Meeting 4 1 4 1 0 $640.00 -- 4 CONCEPT ALTERNATIVES A. Concept Alternatives 8 16 8 $2,400.00 B. Preliminary cost estimate 2 4 0 $470.00 C. Meeting 2 2 0 $320.00 D. Meeting (included in Task 3) 0 0 0 $0.00- E. Meeting 2 2 0 $320.00 5 PRELIMINARY MASTER PLAN A. Preliminary Master Plan 8 16 8 $2,400.00 B. Support material 2 6 0 $620.00 C. Cost estimate 2 2 0 $320.00 D. Meeting 2 2 0 $320.00 E. Meeting (included in Task 3) 0 0 0 $0.00 F. I Meeting 2 2 1 0 $320.00 6 MASTER PLAN A. Master Plan 8 16 16 $2,920.00 B. Document public process 2 2 4 $580.00 C. Implementation plan 2 4 2 $600.00 D. Meeting 2 2 0 $320.00 E. Meeting 2 2 0 $320.00 TOTAL Proposal — Goodrich Park Page - 5 February 19, 2010 A-TTI+C, WME" 3 For the work outlined, we estimate the following fees: Site Planning Services include: 1. Community Engagement: Workshops/Open House $ 5,150.00 2. Schematic Design: On-site visit, prepare analysis boards, preparation of a concept plan; Incorporating input from stakeholders; $ 4,630.00 3. Concept Refinement: Meetings with client to review analysis, input, draft 'plan, final plan and preparation: $ 4,838.00 4. Reimburseable costs (mileage, printing): 360.00 Total Estimated Cost of Services: _ $14,978.00 The above estimate represents an hourly estimate. You should be aware that actual fees will be charged in accordance with our current Schedule of Hourly Rates and Charges and that actual hours would be used for billing purposes. Should the scope of work change in nature or be expanded to include additional services, we reserve the right to renegotiate the fees with you. Invoicing will be monthly in accordance with our Schedule of Hourly Rates and Charges and payment for services shall be made every thirty (30) days as charges are incurred and billed. A finance charge at the rate of 1-1/2% per month on the unpaid balance shall be charged on all accounts over 30 days past the statement date. Schedule: We anticipate the planning process will take three to months. The schedule can be adjusted to meet the needs of the City community for additional interaction and discussion necessary to reach decisions. The schedule will be developed with City staff for this planning process that takes into account the City meeting and budgeting calendars. McGhie & Betts is prepared to begin work on this project upon execution of this Agreement and complete the work in accordance with the proposed schedule. We are enthusiastic about the prospect of working with the City of Maplewood on this project! We commend you for engaging in this visioning process and look forward to creating with you a vision for the future development of Goodrich Park.