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HomeMy WebLinkAbout2010-01-13 HRA Packet AGENDA MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY WEDNESDAY, JANUARY 13, 2010 7:00 P.M. CITY HALL, CITY COUNCIL CHAMBERS 1. Call to Order 2. Roll Call . 3. Approval of Agenda 4. Approval of Minutes a. October 14, 2009 5. Unfinished Business 6. New Business a. 2009 Code Enforcement Year End Report b. Home Foreclosure Information c. Election of Chair, Vice Chair and Secretary 7. Visitor Presentations 8. Commission Presentations 9. Staff Presentations a. HRA Vacancy (no report)-the deadline for applicant's to apply for the vacant position on the HRA is January 20th. Interviews are tentatively set for sometime in February. 10.Adjournment DRAFT MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA WEDNESDAY, OCTOBER 14, 2009 I. CALL TO ORDER Chairperson Pearson called the meeting to order at 7:00 p.m. II. ROLL CALL Chairperson Gary Pearson Commissioner Josh Richter Commissioner Joy Tkachuck Vice-Chairperson Beth Ulrich Present Present Present Absent Staff Present: Tom Ekstrand. Citv Planner III. APPROVAL OF AGENDA Commissioner Richter moved approval of the agenda as presented. Commissioner Tkachuck seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. August12,2009 Commissioner Tkachuck moved to approve the minutes of Aug~st 12, 2009 as presented. Commissioner Richter seconded The motion passed. Ayes - Pearson, Richter, Tkachuck V. UNFINISHED BUSINESS None VI. NEW BUSINESS Since city attorney Alan Kantrud was not yet present at the meeting, it was decided to proceed with the code enforcement report. a. 2009 Third Quarter Code Enforcement Report City planner Tom Ekstrand presented the 2009 third quarter code enforcement report that was assembled by building official David Fisher. Planner Ekstrand said the report was grouped into four categories: long grass and weeds, debris and trash, junk vehicles and parking on grass, and miscellaneous zoning complaints. Planner Ekstrand compared this year's figures-to-date with the 2008 totals. Commissioner Pearson requested that staff break down the figures in each category at the enforcement process time to show those numbers. Housing and Redevelopment Authority -2- Minutes of 10-14-09 b. City of Maplewood Commission Handbook and HRA Bylaws Since city attorney Alan Kantrud was not present at the meeting, City planner Tom Ekstrand presented the city commission handbook and HRA bylaws and answered questions from the commission. Planner Ekstrand said the various appendices will be provided to the HRA commission at the next meeting. VII. VISITOR PRESENTATIONS A woman visitor explained she is a Maplewood homeowner who is working on a school Masters Degree project and is employed at the St. Paul Public Housing Agency. It was mentioned to her that there is an opening on the HRA. VIII. COMMISSION PRESENTATIONS Commissioner Pearson said he has heard that N.E.ST bus service is being cut back or cancelled and asked staff to check on that. Planner Ekstrand said he would check and report back. IX. STAFF PRESENTATIONS Planner Ekstrand informed the commission that the next regular meeting is scheduled on Veterans Day and city offices will be closed. Planner Ekstrand asked if the commission would like to reschedule or cancel the November meeting. Commissioner Pearson suggested the November meeting be cancelled and the December meeting be held at the regularly scheduled time. IX. ADJOURNMENT The meeting was adjourned at 7:20 p.m. MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Dave Fisher, Building Official and Tom Ekstrand, Senior Planner 2009 Yearend Code Enforcement Report January 5, 2010 INTRODUCTION Attached is the 2009 yearend code enforcement report for review and discussion. p:HRA\Code Enforcement Report 2009 year end df Attachment: 2009 Year End Code Enforcement Report 2009 YEAR END CODE ENFORCEMENT REPORT Complaints Received Year End 2009 2008 133 126 125 115 137 113 82 82 477 436 . Long GrassIWeeds . Debris & Trash in Yards . Junk Vehicles & Parking on Grass . Misc. Zoning, Housing & Other Total Number of Complaints Received Enforcement Matters Resolved . Number of Complaints Resolved . Enforcement Action in Progress 441 36" Total Number of Complaints Received 477 424 --1l 436 Enforcement Action in Progress Break Down 2009 . Long GrassIWeeds . Debris & Trash in Yards . Junk Vehicles & Parking on Grass . Misc. Zoning, Housing & Other 1 12 13 12 36 Citations/Abatements Number of Citations Issued Number of Abatements 15 35 3 38 Comments The total number of complaints received were little higher this year than in 2008. The number of citations issued increased by 500 percent. The numbers of debris and trash complaints were higher in 2009, but not by much. Last year's yearend total was 115 complaints and we're 125 in 2009. The junk vehicle and parking-on-the-grass complaints are also a little higher than last year's total. Overall, the numbers are consistent with 2008. "The 36 cases of "enforcement action in progress" for 2009 were ongoing and, therefore, carried over into 2010 for resolution. These matters will be resolved in 2010, but not logged in as 2010 cases. p:HRA\Code Enforcement Figures 2009 Year End 110 df #2 MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Tom Ekstrand, Senior Planner Foreclosure Totals January 5, 2010 INTRODUCTION Staff received the following figures from Ramsey County on the number of home foreclosures in Maplewood in the last three years. This is presented for the commission's information. No action is required. 2007 there were 99 foreclosures 2008 there were 147 foreclosures 2009 there were 197 foreclosures Total 443 p:HRA\Foreclosure Report 110te MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Tom Ekstrand, Senior Planner Election of Officers January 5, 2010 INTRODUCTION The HRA bylaws require that the authority select a chairperson, vice chairperson and secretary at the first meeting each year. The current officers are: Chairperson: Gary Pearson Vice Chairperson and Secretary: Beth Ulrich I have attached the HRA bylaws. RECOMMENDATION Select a Chairperson, Vice Chairperson and Secretary for 2010. p:HRA\Election of Officers Report 1 10 te Attachment: HRA Bylaws BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF MAPLEWOOD, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Housing and Redevelopment Authority of Maplewood, Minnesota." Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle with the symbol of a Maple Leaf in the center and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be at the City Hall in the City of Maplewood, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairperson, a Vice-Chairperson, and a Secretary. Section 2. Chairperson. The Chairperson shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairperson shall sign all contracts, deeds and other instruments made by the Authority. At each meeting, the Chairperson and city staff shall submit such recommendations and information as they may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice-Chairperson. The Vice-Chairperson shall perform the duties of the Chairperson in the absence of incapacity of the Chairperson: and in case of the resignation or death of the Chairperson, the Vice-Chairperson shall perform such duties as are imposed on the Chairperson until the Authority selects a new Chairperson. Section 4. Secretarv. The Secretary shall perform the duties of a Secretary for the Authority and in the absence of the Chairperson and Vice-Chairperson, shall perform the duty of Chairperson of any meeting. Section 5. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Section 6. Election or Appointment. The Chairperson, Vice-Chairperson and Secretary shall be elected at the first meeting each year of the Authority from among the Commissioners of the Authority and shall hold office for one year or until their successors are elected and qualified. An Executive Director may be appointed by the Authority. Any person appointed to fill the office on Executive Director, or any vacancy therein, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be eligible to this office. Section 7. Vacancies. Should the office of Chairperson, Vice-Chairperson or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting and such election and term shall be for the unexpired term of said office. When the office of Executive Director becomes vacant, the Authority may appoint a successor as aforesaid. Section 8. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of such personnel (including any Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE III - MEETINGS Section 1. Reqular Meetinqs. Monthly meetings shall be held without notice at the regular meeting place of the Authority on the 2nd Wednesday of each month at 7:00 o'clock p.m. unless the same shall be a legal holiday, in which event said meeting shall be rescheduled. Section 2. Special Meetinqs. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Authority or may be mailed to the business or home address of each member of the Authority at least 72 hours, three (3) days, prior to the date of such special meeting. At such special meeting no business shall be considered other than designated in the call or notice, but if all of the members of :~\ :2 the Authority are present at a special meeting, any and all business may be transacted by the Authority at such special meeting. Section 3. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quorum for the purposes of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon to vote of a majority of the Commissioners present. Section 4. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Call to Order 2. Roll Call 3. Approval of AQenda 4. Approval of Minutes 5. Unfinished Business 6. New Business 7. Visitor Presentations 8. Commissioner Presentations 9. Staff Presentations 10. Adiournment All resolutions shall be in writing and shall be copied in the minutes of the proceedings of the Authority. Section 5. Manner of VotinQ. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. Section 6. Rules to Govern Meetinqs. Rosenberg's Rules of Order shall govern the meetings. ~\ :i r' ARTICLE IV - AMENDMENTS Amendments to Bylaws. The bylaws of the Authority shall be amended only with the approval of at least three of the members of the Authority at a regular or special meeting. ~i 'i , i i J i -~ ;;j I Date of Original Approval: April 22, 1975 Date of Last Revision: October 14, 2009