The URL can be used to link to this page

Home My WebLink About2009-06-17 PRC Packet AGENDA CITY OF MAPLEWOOD PARK AND RECREATION COMMISSION MEETING Wednesday, June 17,2009 7:00p.m. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. May 20, 2009 5. Visitor Presentations 6. Unfinished Business a. Community Gardens b. Fish Creek Natural Area Greenway Grant Update 7. New Business a. Capital Improvement Plan (CIP) 2010 - 2014 b. legacy Tot lot 8. Commissioner Presentations a. Subcommittee Reports 1. Dog Park 9. Staff Presentations a. Lions Park Redevelopment Update b. lake Links Trail Update 10. Commissioner Comments 11. Adjourn - (9:30 p.m.) Next meeting - July 15, 2009 CITY OF MAPlEWOOD PARK AND RECREATION COMMISSION MEETING Wednesday, May 20, 2009 7:00 p.m. COUNCil CHAMBERS - MAPlEWOOD CITY HAll 1830 COUNTY ROAD BEAST 1. CALL TO ORDER Commissioner Christianson indicated seven out of nine commissioners were present, so there was quorum. 2. ROLL CALL Commissioners Commissioner Craig Brannon Commissioner Don Christianson Chair Peter Fischer, absent Commissioner Dan Maas, absent Commissioner Mary Mackay Commissioner Carolyn Peterson Commissioner Bruce Roman Commissioner Therese Sonnek Commissioner Kim Schmidt 3. APPROVAL Commissioner Rom Peterson asked to ad Commissioner Roman as motion to approve the agen unanimous vote. . or corrections to be made to the agenda. Commissioner resent a brief subcommittee report under item 8. agenda. Commissioner Christianson made a Commissioner Schmidt. The motion carried by a 4. APPROVAL OF MINUTES a. March 18, 2009 Commissioner Roman stated he had a change to make to the minutes of March 18, 2009. He said Commissioner Schmidt was not listed as one of the attendees, either present or absent, and she was not present at the meeting. Commissioner Roman said the minutes stated he voted for the Lydia Avenue Route for the Lake Links Trail; however he had stated preference for the County Road D route. There was a sentence on page four that stated Commissioner Schmidt was speaking, however it was Commissioner Sonnek who was speaking. Another change was to reflect Commissioner Maas speaking in one portion of the minutes, not Commissioner Mackey, as stated. Under item 10, Commissioner Roman spoke about the dog park subcommittee, not Commissioner Brannon. The minutes should also be changed to reflect that Steve Love, a city engineer, was present as a staff member at the meeting. Commissioner Brannon moved to approve the minutes; with corrections; and Commissioner Sonnek seconded the motion. The motion carried by a vote of 7 to 1, with Commissioner Schmidt abstaining. 1 b. April 15, 2009 Commissioner Roman had one correction: Commissioner Schmidt was not listed on the minutes as absent or present in the minutes, and she was present at the April 15, 2009 meeting. Commissioner Brannon made a motion to approve the minutes as amended, seconded by Commissioner Schmidt. The motion carried by unanimous vote. 5. VISITOR PRESENTATIONS c. Recreation Division Update (Pauline Staples, Audra Robbins and Jim Taylor) Pauline Staples, Audra Robbins, and Jim Taylor were introduced as members of the Recreation division. Audra Robbins is the Recreation Program Supervisor and has been with the . for ten years. She works with programming for seniors, preschool, school age, special events, sport nd crafts, and music classes. Jim Taylor has been with the city for two and a half years and . h adult and youth sports. He manages fleld permits for soccer, baseball, and softball, and wo maintenance to ensure all fields are maintained. Pauline is the Recreation Program Manage community gyms at Carver and Edgerton. The Fourth of July event format will be changed this yea, 'ng the event more family friendly, featuring an All American Lumberjack Show. Audra spoke about su day camp at the Maplewood Community Center and Wakefield Park, and field trips to Valley Fair and Bay. She said there were two special events in April, 2009: a daddy-daughter dance and a kid's st . The daddy-daughter dance was the second annual, and it was a dress-up event. The kid's stuff s featured a large garage sale atmosphere and was held on May 1, 2009. The Taste of Maplewood will be held August 1, 2009 at the Maplewood Commu . nter, and Bella Diva and Lamont Cranston will be performing. There were questions from th . ners about revenue, reaching out to minority youth, and decreases/increases in enrollments of s There was discussion about minorities and how they organize their own sporting events and I Ginny Yingling, Environmental and Natural Reso ISSlone , s present to speak about Fish Creek and opportunities that have been presented from funding sources. The city submitted a proposal to the LCCMR (Legislative and Citizen Com . n on Minnesota Resources), and an Expression of Interest Form was submitted, with a proposal likely t ubmitted, to the Department of Natural Resources Metro Greenways Grant Program. She said were encouraged to apply for $200,000 for land acquis' ish Creek area; however the city would have to match (50-50) funds. Staff is determi . s will originate from, and will ask the Park and Recreation commission about fun Commissioner Yingling said there are three options that the city is pursuing: Lega viable option for next year; the LCCMR proposal, in which the city submitt dollars; and the Metro Greenways program requiring a 50-50 match, which cann ey received from the state. Natural Resources Coordinator Ginny Gaynor or/or Shann Finwall will attend the next Park and Recreation Commission meeting and add in. 8. UNFINISHED NESS a. Lions Park Neighborhood Meeting Parks and Recreation Manager Taubman said they are planning to have a neighborhood meeting on June 29 or June 30, 2009 on this issue at the Maplewood Nature Center. The commission discussed and decided on Monday, June 29, 2009 at 7:00 p.m. for this meeting to take place. b. Park and Recreation Commission Annual Report This item was on the agenda as an informational item. On April 27, 2009 the commission approved the report and it was sent to the City Council. Parks and Recreation Manager Taubman stated the copy they have received is the official document. c. Lake Links Trail- McKnight Road to Bellaire Avenue 2 Parks and Recreation Manager Taubman stated questions have been asked regarding constructing this trail as on-road. The City Council questioned how much the commission had addressed the on-road option, and decided it should have been discussed further. The three options to be submitted to the Engineering Department to consider are: 1. the option the Commission had recommended, along McKnight Road and Lydia Avenue connecting to the existing trail at Joy Park; 2. an all on-road trail; and 3. an off-road trail on McKnight Road and on-road on Lydia Avenue. The Engineering Department will submit their report on May 28, 2009 to the Council. The Park and Recreation Commission has strongly recommended against an on- road trail for safety reasons. One of the commissioners said that when they were presented with this issue, they understood it was to be constructed as an off-road trail. Much discussion followed regarding pros and cons of the three options. The commission felt very strongly in favor of off-road bike trails, especially in busy traffic areas. One of the commissioners asked if they could make a motion that they are opposed to an on-road bike trail. They concurred that a Park and Recreation commissioner should attend the next Council meeting. City Council member Will Rossbach joined the meeting and stated he wanted the Commission to understand how the Council felt about this issue. There had esidents present at the last Council meeting and there were concerns similar to the Park and Ion Commission's concerns. He said the Council received minutes of all the Park and Recreatio gs and they believed the Commission did discuss on-road options and had ruled them out bec fety rea . He stated the Council was well aware that few residents want a trail on or near their pro ver a city attempts to construct a trail in an existing residential neighborhood, neighbors are suggested making McKnight Road a two lane road, with extra room for a trail and parking on the e road opposite the trail. Along lydia Avenue, the trail would be off-road on the south side of the road. en parking spots could be added into the existing lot at Playcrest Park. 7. NEW BUSINESS a. Fish Creek N nway Commission (ad hoc committee) Parks and Recreation tated that on May 11, 2009 the City Council explored options for Fish Creek Natural A turallands and greenways including acquisition of private land, conservation easemen ing options, and authorized the formation of an ad hoc committee to research thi 'fied issues for passive recreation on the greenways that would not degrade natur es. There ussion at the Council meeting as to the makeup of this commission, and they have that the Park and Recreation Commission appoint one commissioner to serve. The committee will meet two times per month; beginning in June, 2009, and will be open to the public. The time frame recommen 's to meet through December 30, 2009. The commission will include outside agencies; consequently t erson appointed should have availability for daytime meetings. Commissioner Peterson stated she would be willing to serve. A motion was made by Commissioner Roman to nominate Commissioner Peterson to serve on the Fish Creek Natural Area Greenway ad hoc committee. Commissioner Schmidt seconded the motion. The motion carried unanimously. 8. COMMISSIONER PRESENTATIONS a. Subcommittee Reports 1. Dog Park Commissioner Roman stated the dog park subcommittee members met on May 6, 2009, and toured parks/sites under consideration which were Sherwood, Gloucester, Flicek, Western Hills, Kohlman, Harvest North and South, Four Seasons, and Hillside parks. After touring the parks, they ruled out Harvest North and Hillside. Commissioner Sonnek had created an information checklist for the members to assess features as they toured each park. They assessed what areas of the parks would be best for dogs. There were two neighborhoods that were strongly in favor of dog parks, and consequently they are considering these locations. Commissioner Roman said they may create a survey to distribute to the neighbors to assess how residents feel about dog parks in their area. Their next meeting will be June 3, 2009 in the 3 Maplewood Room at City Hall. Commissioner Sonnek stated as they looked at the parks, they discussed fencing and natural barriers, and proximity to streets. Commissioner Brannon stated there is a possibility of hockey rinks being used as "mini" or seasonal dog parks. Four Seasons, Wakefield, Gethsemane, and Afton have hockey rinks. 2. Natural Resources Subcommittee Commissioner Peterson is working with the Natural Resources Subcommittee. She stated there are two members from the Environmental and Natural Resources commission on this subcommittee, and she has joined them from the Park Commission. They have had two meetings with Natural Resources Coordinator Gaynor, and are setting goals and objectives for the greenway corridors. She said this is a work in progress, and will bring a report to the commission at a later date. STAFF PRESENTATIONS a. Community Gardens Parks and Recreation Manager Taubman stated Natural Resources Coordinator Gaynor is the liaison with the garden groups. He said citizen volunteers are currently working at demonstration (demo) gardens at the Ramsey County Extension Service with Master Gardeners an. niversity of Minnesota. Staff is bringing forth potential sites for commission members to consider ne, 2009 Park and Recreation meeting. They will ask the commission to recommend a site for e citizen volunteers will attend the June Park and Recreation meeting and update the commi e sites. Park and Recreation Commission is to recommend one garden site for 2010. e 9, preparation of the site will take place, and in winter 2009-201 0 rules and regulations d to obtain one of the gardens, and in mid-April, 2010, the garden will open. There is a potential t . y may partner with the plots of land owned by First Free Evangelical Church on Hazelwood Avenue i ture. Currently, the city has involvement with gardens only at the Extension Service. Natural Re Coordinator Gaynor will be at the next Park and Recreation meeting to answer any further questions. b. Legacy Tot Lot Parks and Recreation Ma Konewko is requesting near future. 9. stated Community Development and Parks Director DuWayne . g for this project; and will bring bids to the commission in the 10. COMMISSIONE Commissioner Sonnek chos returned the next day to finish cigarette butts properly. They discu teaching a Geo Caching class at the may attend the class. ark for t ay/Maplewood Cleanup Day. She said she s already cleaned up. She reminded everyone to dispose of their e possibility of receptacles or signage regarding smoking. She is ood Nature Center on June 6, 2009. Anyone age 10 and over Commissioner Peterson said there will be an ice cream social at the Bruentripp farm property. Betty McCollum, Chuck Wiger and Dora Slawik will be present to celebrate ten years of "saving the farm". The date for this event is June 11,2009 from 6:00 to 8:00 p.m. with entertainment, ice cream, and root beer floats. People may bring non-perishable food items for the food shelf. Commissioner Mackey stated there was a grand opening of the new grounds at the Maplewood Nature Center. She said the grounds are beautiful and she recommended people to come and see them. Commissioner Schmidt addressed safety problems at Lake Phalen. She requested this as a future agenda item for discussing lighting and other safety issues. Parks and Recreation Manager Taubman stated there patrolling has increased in the area, and he thought cameras would be a good addition to the lake area. He said the situation is currently under control; however he will inquire about lighting on the Maplewood side. 4 Commissioner Brannon stated he had mixed feelings about greenway funding. He questioned how much money the Park and Recreation Commission had available, and the possibility of state funding. He said it is a difficult decision because they do not know how much funding they could receive. He said if they have to make a decision in the next month or so, the commission should seriously think about this issue. Commissioner Roman stated that in legacy Village the pond is dry due to the drought. He said it is a holding pond, and so if the weather is dry, the pond tends to dry up quickly. 11. ADJOURN - NEXT MEETING JUNE 17,2009 The meeting was adjourned at 9:17 p.m. 5 MEMORANDUM TO: FROM: SUBJECT: DATE: Parks and Recreation Commission Ginny Gaynor, Natural Resources Coordinator Community Gardens June 9, 2009 INTRODUCTION Maplewood staff and volunteers have been planning for community gardens in the city. A group of volunteers is working with several partners on demonstration gardens at the Ram sey County Extension office. City staff is working on plans for a community garden on city-owned land. At the June 17 Parks Commission meetin9, the volunteer group and staff will update the Commission on progress thus far. Staff has identified two city-owned sites that may work for community gardens and requests that Parks Commission provide input on which of these sites should pr oceed to design phase. DISCUSSION Gardens at Ramsey County Extension Site A group of citizen volunteers, lead by resident Dr. Julie Sinko, is working on gardens at the Ram sey County Extension offices (White Sear Avenue and Frost Avenue), a site owned by Ramsey County. Project partners include: community garden volunteer group, Ramsey County, Ramsey County Master Gardeners, City of Maplewood, and others. The group is currently working on three main projects. 1) Demonstration gardens. At the June 17th Parks Commission meeting, Dr. Sinko will provide a full update on the demons tration gardens underway at the extension site. Ramsey County approved the initial phase of demonstration gardens at the site and the city has provided some materials for the gardens. The volunteers have planned the initial demonstrations and have begun site pr eparation and planting. 2) Potential community garden plots at the site. Later this summer, the partners will evaluate whether or not to put community garden plots on this site. There is space for eight to twelve rental plots; parking and water are available; and soil s have not yet been evaluated. 3. Rules for the community garden. The vol unteer group is working on rules for the potential community gardens at the Ramsey County Extension site. Community Garden on City-owned Property Staff has been directed to develop plans for community garden on city-owned land, with plots ready to rent in spring 2010. The schedule for this project is: 1) June 2009 - present possible sites for a garden to Parks Commission 2) JulylAugust 2009 - develop detail ed plan and costs for garden 3) September 2009 - present detailed plan to Parks Commission 4) OctoberlNovember 2009 - prepare site 5) November/December 2009 - finalize rules and registration procedures 6) April 2010 - garden opens 1 Staff has looked at several possible sites for a community garden. In our evaluation, we looked for sites that met the followi ng criteria: 1) Site on city-owned property 2) Relatively flat land 3) Site large enough for at least 40 15' x15' plots 4) Soils conducive to gardening (anything but heavy clay or sites with excessive compaction or construction debris) 5) Site that would not res ult in loss of ball fields Staff believes the best possibi lities are Goodrich Park (attachment 1) and Prairie Farm Neighborhood Preserve (Attachment 2). A summary of each site is presented in the table below. Characteristics of Potential Community' arden Sites Goodrich Park Prairie Farm Preserve Park Classification Communitv Athletic Complex Neiqhborhood Preserve Garden location Near junction of Ripl ey and South side of preserve along Woodlynn North Sl. Paul Road Total Acreaae of Park 20.5 acres 23 acres Approximate acreage 1+ acres 1.5 acres available for garden Plots 50 15'x15' plots, plus paths, 50 15'x15' plots, plus paths, would would reauire about Y, acre reauire about Y, acre Soils . Fine for gardening Fine for gardening . May need extra preparation due to com oaction Special considerations . Neighborhood Preserve classification . High wires . Prairie nlanted in this area G Each site will require us to install a system for watering. Street parking is available at each site, and there is a large private parking lot near each site that we could request permission to use. Staff requests that Parks Commission discuss these two sites and consider: 1) Is street parking appropriate at the site? 2) Is this location convenient for people that may want to rent garden plots? 3) How will a community garden impact the neighborhood? 4) How will a community garden impact the park? The Prairie Farm site is classified as a Neighborhood Preserve. Use of the site for a community garden conflicts with the guidelines for a Neighborhood Preserve (Attachment 3). However, staff asks the Park Commission consider this site as a possibility because the Sruentrup Historical Farm is adjacent to the preserve and growing food is a perfect tie-in to the historical farm. If Parks Commission wants to pursue this site, staff will meet with the Open S pace Technical Advisory Panel to discuss the use of this site for gardens. RECOMMENDATION Staff requests that the Parks and Recreation Commission discuss the proposed sites for community gardens and recommend whether we should proceed to design phase for either of these sites. 2 ;;; c ~ ~ '\""'" ~ ~. ~~~ c ~~n! ~~~ <1l ll~H~L ~~i~ E \l"llc~21illle~E!ii ..c ~~a8~EL!l~~~lgj () rn ~ o E o 1\' ,.::.:1\ ;., (Il1\ ~ ---- ]I~\~ ]It~ ~I= \~ I-~ \\ "- = _ \\ l' '_ 6.....,~~ \ .., .1 ',-".., . "- :~~t IJ~;~C'''.' ... -- Xiii II~L__'.__.____._.___ L..2- .""!i'"if&m1l:il". '-....., ~~ TI ~~~'P1TnrnllTI1J]TIrr[T-IF t i c"~:"~lJll ~jmb~_ ji~-l d~Ju",I~I~I~mmt, :::J;t:g H ~i pi ~ ~~' .ccrrFLlIDJ a~r-- I '~~<Ji~ , 1>;~{LJJj~ T' ,_~~(,,,qJ:TLtL!<.,-" ~"~& " "'cc 8 ~ V~l I! II I ~'" "'" I ~ ~R:J:;:=r'5~:\.-rT\ \ ,--,_..t. I , _ ' 't. - / 120'" I~ j~l~~-------'~, ~-T ~\-- <::,;,:+ L.j '''-'''' ~ '_ ftl)3l'm\tIJ{iit.:;:"~ . ~ \ !:::::> "!'. , r-r - '- / 7"'-'" ~~ ~ ...T,_:r ~ '1 I r '" I ~ I ;;: l E ~ o . [I", \\\\ 0 " ~ ~~~lOJltitfrrr1~j:[1Jlhlllll:ft\ III I'''' ~ .1 ~ I~ I' rTTJji~i ~~r~~_' ,r~:J ~I~' ill -=-... _ _ ,trl~t " _' ---'r-'.';;';c..-- _.1.:!i_ .... .___ __ ~ ~"-g -.'f 1 I I' ~.L 000 - "-g:::::g ;c:: ~ ~~~ ~ ';.~~~~ ~ ~Q] ~---- --Ii i ~ I~ ,-~~ ~ C~.E n'\.~ / ,__ !', ,""", g~g pIf~ Ic~' ,I .~~'~"... --.,~ " Hj '; _, <Ll.;:l{d "" = 1 c. " _ j $1111 . 'tJ;lfffJ1Jl# ___"_"_."" ]1l-E I: JJ/'LI1 -g ti'8 LffiIII1'f <Ll"'<Ll f= ~"H L:c "'-H~ ~ ~T c~ ~ ~ r-~ Itl I 1Jh I 8J'1!Qj - ~.e '" ~ ~ lllill ~s~ " 0 " ;'"j g.-a8 'I E.s c: 1--cl~<H 1 o,,~ :j' ~ @g :;t I gef'l .' ; t ~II" ~il 1 . BbC !,::,::;::"",,<,<': Q) U ~ [ :?3@ - 9 ;::: ! I' 1 ~~j " " ~-"' " 15]f-< i ,,:il~ i ,',"- :~. ~~~ ;;:.;jN ~ ~ u " ~ s: ." ii, " o U " ! #-~"* i ~. ~ '" "'" Ui '" u ~ o ~ Attachment 1 GOODRICH PARK PROPOSED COMMUNITY GARDEN N < i s ] ~ " o ] "8 H 11I11 I ~ILJJ , B ~ ttLJII,IJ' wli III II u H~ '@ ~~ I' I I i I I ','1 "L- H , 'i'f~< 1/ _1 :;; uS :;/'\., U<1)"; :) +~ , !: g:: r :.jJjP:"" 0 ~.~ h;.=L2 ion .---l-\]~-,; a~~ I L.- :-AJJU:: . ~ H J o;;qc;,t:l\n'"J]:;mz i 8"0-0 f 1-/ 8 ~ ~ "v" iA R .;~.~ I. II ~ __[::c W; c..:, ]j~ ~ ~ ~d~ ~t 0 lY;:' f:H I--!h ~I .. ~~.]fri rr't k H-~l H: Ijl '-< f.:. I fr ss'" --__j ~ IfJ .. I + -~_.\.; ,n.:Hid\H- h. J i ~ __ 1-1 ~L i.::f II f\H! ~ p; ~"" ~ l i 1= m f-. jH E /'- J ~ I~ ;I>t 4=- I- -. In r~ ~/r I ,,- I \LHtjlit f::t::: [~ ~~~ :;. i- .---- iWicn iill, r ~U~ .=: II, ., .. L ~:;g e i= II ' " . _,' ~~~ 0. ~tIJ "C: iffi~ I'~~ ill ~~ ~ ,'1. \ 0""'"~ m I. ~ . "'__ ,. , . ~~~ :f; \--- W I L ,-""~ E 1__ _ ~ ~ \.. JLL:__,_ \ I~I ,;$ f- I~~ - t, '''-L (. Y--=:=. -~ tJ ." ~ 11= I _ln0i;)) ,;; , ._ ;,-,J l.,-t. l 1_ I. L( L-LJ ~ i II l2t)(' ~~f- I Y ./ ~"'~~ ~ ;':~" ..- I, "'.,?'~ I; = / /' " Ii ._~. ____ '..' t= i ,... / ~.~! I-- i ":,,, .. ,.u \ r=:, 'OF: i;l g---I'~-~-"--; \\\ ~I'~--' I'" ,_.: 4 g if Q ~ l!! ID ~_~ ~ i! ID ~ f 0" &~m~ ~ ~~~ ~ ~~. i o~~z .- \,J E7 I '" _ ~ ... .~~g ~1Stje~~ Jl~~8~'Il&~Vl&J:Vl E c - C Q) E .r: u .l!l [I" \\.,," 0 ~ ir~ I ;n1=:~J! if ~t:. 71 Q,l ~W~ Q,l .. ~ "0 o o ..cI .. o ,.Q ..cI "iI Attachment 2 PRAIRE FARM PRESERVE PROPOSED COMMUNITY GARDEN Attachment 3 Maplewood Neighborhood Preserves Statement of Purpose and Policies Approved by Maplewood City Council 2/26/01 1. Purpose of Preserves The Maplewood Neighborhood Preserves were set aside by and for the citizens of Maplewood to preserve natural resources, scenic areas, and landscape buffers. They are protected natural areas where people can enhance their understanding and enjoyment of the natural world through passive-use activities such as nature study and hiking. 2. Commitment to Preservation The preserves are the only sites in Maplewood's Park System where preservation of natural resources is placed above all other activities, uses, and priorities. Preservation of natural resources will guide site plans, recreational activities permitted, rules, type of trails, and management. Maplewood has a special commitment to areas of the preserves with high ecological quality and will insure they are not degraded due to trails, recreational activities, or neglect in management. 3. Commitment to Restoration and Management Restoration and management of natural resources is a primary focus of the Neighborhood Preserve Program and takes precedence over recreational use of the preserves. Where ecologically and economically feasible, the city will restore the preserves to native plant communities so residents can experience the prairies, savannas, woodlands, and wetlands that historically dominated this landscape. Management may include, but is not limited to, the use of prescribed burns, controlling the population of wildlife species, herbicide application, removal of exotic species, planting of native species and enhancing wildlife habitat. 4. Recreation, Access, and Amenities The preserves are open to community use and activities that have minimal ecological impact. Passive activities such as hiking, bird watching, and nature study have priority over other recreational activities at the preserves. Amenities such as improved parking, trails and benches may be needed at some preserves to make them more accessible to hikers and to help prevent environmental degradation. There is no mandate that every preserve have trails or other amenities. Routing regional or city trail systems through a preserve is discouraged; however, such a trail may be permitted if alternative routes on nearby roads or along the site perimeter are seriously evaluated and determined to be impractical or undesirable. Decisions on trails and amenities will be determined individually for each site and will be based on site ecology, terrain, soils, activities permitted, and use patterns. 5. Commitment to Education As places for people to enhance their understanding and enjoyment of nature, the preserves are open to informal and formal learning experiences such as self study, guided tours, interpretive signs, brochures, and school programs as long as environmental impact of these activities is minimal. , AGENDA REPORT TO: FROM: SUBJECT: DATE: Park Commission Charles Ahl, Assistant City Manager DuWayne Konekwo, Deputy Director of Public Works 2010 - 2014 Capita/Improvement Plan June 12, 2009 INTRODUCTION Attached is the proposed 2010 - 2014 Capital'mprovement Plan for review by the Park Commission. After a review of the requested projects and recommended plan, it would be appropriate for the Park Commission to make a recommendation to the City Council, who will review the CIP at their July 13'h Regular Meeting. Following is a summary of the information used in the decision process. Background - Financial Plan The balance of funds available in the Park Development Fund over the past few years: 2005 End of Year Balance 2006 End of Year Balance 2007 End of Year Balance 2008 End of Year Balance $ 592,878 $ 884,950 $1,236,752 $1,657,039 The Maplewood accounting process requires that funds be transferred out of the various funds into a project fund. The transfers for 2009 are: Lions Park Joy Park lake Links Trail Gladstone Savanna - Phase I Open Space Improvements Neighborhood Parks Comprehensive Plan $ 50,000 $ 200,000 $ 115,000 $ 40,000' $ 50,000 $ 50,000 $ 10.000 $ 515,000 Total 2008 Project Transfers Effective Fund Balance $1,142,039 The plan anticipates that there will be additional PAC fees received during the remainer of 2009 Future 2009 PAC Revenue $ 100,000 Plan for 2009 End of Year Balance $1,242,039 Park Commission - CIP Discussion Page Two . _ Gladstone Discussion: It is anticipated that the first phase of Gladstone may begin later in 2009. The first development has been delayed, so we do not know when we will receive the PAC fees from that development. A review of the Gladstone plan: . It was originally assumed that the City would receive $2,400,000 of PAC fees from the development. However, that was based on the following: 800 new units @ $3,000 per unit = $2,400,000 . The development plan has been revised to a new range of 650 - 690 new units. In addition, there was discussion that some of these units will be reduced space, such as senior housing that do not pay full PAC fees. The current plan for PAC revenue is: 665 new units @ $2,250 per unit = $1,496,250 . We have proposed to begin consideration of Savanna improvements during the second half of 2009, with major improvements in 2010. This would be supplemented with a proposed agreement with the developer of Phase I whereby the Developer would make a $500,000 contribution to the Savanna improvements as part of the Development Agreement. . Future phases of the development are proposed in 2012 with Phase II and 2014 in Phase III that correspond to a similar level of PAC Fees from the developments. The overall plan is that all PAC fees collected.in Gladstone's redevelopment would be dedicated to improvements within Gladstone with a focus on attempting to supplement these funds with other sources of monies through the development process. . We have identified improvements of $1 ,800,000 that is shown within the plan, which is an increase of $300,000 from last year's plan, but a decrease in the PAC contribution. Discussion There is currently no general tax dollars dedicated for a transfer into the Park Development Fund. The 2006 - 2010 CIP identified the possibility that general fund levy money would be transferred into the fund beginning in 2007. This did not occur. The CIP is a planning document, not an official budgeting allocation. In April 2005, when the 2006 - 2010 CIP was prepared, it was assumed that taxes may become available beginning in 2007 in the amount of $393,330, and increase by $300,000 in 2008 and another $300,000 in 2009, so that the 2009 allocation was $939,080. The 2007 and 2008 approved City budget did not include any allocations, and it is highly unlikely that $939,080 will be available for 2009. A CIP for the years 2007 - 2011 was not adopted by the Council. There was no tax dollars dedicated to the Park Development Fund in the 2008 - 2012 CIP. It should be noted that the 2009 - 2013 CIP proposed to start a small levy dedication for park replacements of $60,000. We recognize that there is an annual need of $200,000 - $300,000 for park equipment replacements and community field upgrades; however, these improvements cannot be funded from the Park Development Fund and PAC fees due to the legal requirements for use of PAC fees. The only other current source offunds is property taxes, which are very limited in 2009 - 2010. It will not be easy to begin this dedication of tax dollars; however, we are recommending that $265,000 of general levy dollars be dedicated to this purpose during the 2010 - 2014 period. Park Commission - CIP Discussion Page Three Background: 2010 - 2014 Capital Improvement Plan The assumptions for future years include some less conservative assumptions on PAC fees but also a conservative approach on Fund Balance. . The intent is to be planning for projects that may occur in future years, while also maintaining an appropriate fund balance. Following are the assumptions: Park Charges by Year: . 2010 . 2011 . 2012 . 2013 . 2014 . TOTAL PAC Charges $ 600,000 ($400K PAC from Gladstone) $ 635,000 ($335K PAC from Gethsemane) $ 900,000 ($600K PAC from Gladstone II) $ 250,000 $ 650.000 $3,035,000 Projects Planned by Year: . 2010 . 2011 . 2012 . 2013 . 2014 . TOTAL PROJECTS $1,160,000 $1,074,000 $ 850,000 $ 300,000 $ 800.000 $4,185,000 $ 155,000' Projected Fund balance at end of ;2014 * - the attached Park Development Fund report (403) Includes an extra $120,000 effective starting balance that needs to be reduced beginning in 2009 or in 2010. RECOMMENDATION It is recommended that the Park Commission discuss of the items listed above. After discussion of the CIP that is proposed by the City Manager, it is recommended that the Park Commission recommend approval to the City Council. Attachment: 1. CIP - Park Development Fund (403) statement of Revenues 2, Packet of Information related to Parks within proposed 2010- 2014 CIP NEW PROJECTS IN THE CAPITAL IMPROVEMENT PLAN Changes in project expenditures for the years 2010-2014 within this C.I.P. compared to the previous C.I.P. are as follows: 2009-2013 2010-2014 Increase (Decrease) Year C.I.? C.I.P. Amount Percent 2010 16,163,400 14,685,810 (1,477,590) ~9.1% 2011 13,483,500 10,904,240 (2,579,260) -19.1% 2012 15,709,960 12,049,670 (3,660,290) M23.3% 2013 9,927,380 12,808,600 2,881,220 29.0% TOTALS $55,284,240 $50,448,320 ($4,835,920) -8.7% Some of the increases listed above are due to changes in the time schedule for projects. New projects within the 2010-2014 C.I.P. total $14,917,000. The projects are as follows: FIRE DEPARTMENT $110,380 3,350,000 $3,460,380 Ambulance Replacement Fire Training Facility BUILDING MAINTENANCE $59.000 MCC Exercise Equipment $59,000 PARKS $250,000 325,000 60,000 1,260,000 600.000 $2,495,000 PUBLIC WORKS $450,000 1,400,000 127,820 174,950 57,350 245,830 108.670 3,590,000 2,750,000 $8,902,620 $14.917,000 Wetland Enhancement Program Implementation of Non-Degradation City Campus Improvements Gethsemane Park Neighborhood Parks Lift Station Upgrade Program Edgerton/Roselawn Drainage Improvements Two l-Ton Trucks Wheel Loader One Jacobsen Lawn Mower JeWac Truck Two Taro Mowes and One 4-Wheel Truckster FarrelllFerndale Area Street Improvements Dennis/McClelland Area Slreeet Improvements Grand T alai 1/1 $25,000 " c CG 1/1 ::l $20,000 0 .r:; I- $15,000 $10,000 $5,000 $0 2010 PROJECTS BY CATEGORY 2010-2014 2011 2012 iilBUILDlNGS 2013 2014 . REDEVELOPMENT o EQUIPMENT EilPARKS . PUBLIC WORKS FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS BY PROJECT CATEGORY ALLOCATION OF COSTS BY YEAR PROJECT CATEGORY TOTAL 2010 2011 2012 2013 2014 BUILDINGS $4,365.600 $180,000 $521,000 $325.100 $3,250,800 $88,700 REDEVELOPMENT 10,625,000 1,375,000 0 3,500,000 0 5,750,000 EQUIPMENT 3,731,660 776,810 638.240 454,570 982,800 879,240 PARKS 6.300.000 1,780,000 1.905,000 1.070.000 520,000 1,025,000 PUBLIC WORKS 51 ,341.500 10,574.000 7,840,000 6,700,000 8,055.000 18.172.500 TOTALS $76.383.760 $14.685.810 $10.904.240 $12,049.670 $12,808.600 $25,915,440 PROJECTS SCHEDULED FOR 2010 PROJECT PROJECT NUMBER PROJECT TITLE CATEGORY COST Fo09.030 Fire Training Facility BUildings $150,000 MT08.010 City Facilities Security Systems Enhancement Buildings 30,000 $180,000 FD03.020 Replacement of Fire Truck Equipment $438,630 PW04.090 Street Sweeper Equipment 1S0,000 PW08.020 Staff Ca", Equipment 76,000 PW06.050 One 11/2 Ton Truck and Two 1/2 Ton Pickups Equipment 114,180 $776,810 PM10.010 Wetland Enhancement Program Parks $50,000 PM10.020 Implementation of Non-Degradation Parks 50,000 PM03,010 Lions Park Improvements Parks 250,000 PM03.060 Joy Park Improvements Parks 150,000 PM07.010 Community Field Upgrades Parks 35,000 PM07.100 Parks - Trail Development Parks 150,000 PM08.040 Park Equipment, Fence and Court Replacement Parks 25,000 PM08.050 Gladstone Savanna Improvements Parks 920,000 PM08.080 Open Space Improvements Parks 50,000 PM08.070 Neighborhood Parks Parks 100,000 $1,780,000 PW03.140 White Bear Avenue, Radatz - Buerkle Public Works $3,174,000 PW03.160 City-wide Sidewalk Improvements Public Works 50,000 PW03.180 Sanitary Sewer Pipe Lining/Sealing Program Public Works 100,000 PW03.190 Sanitary Sewer Sump Pump Removeal Program Public Works . 120,000 PW06.140 Hills & Dales Area Streets Public Works 5,190,000 PW07.060 Western HiIIs/Larpenteur Area Streets PUblic Works 200,000 PW08.050 Lakewood/Sterling Area Streets Pubfic Works 200,000 PWOa.090 Howard/Ripley Streets Public Works 1,040,000 PW09.090 TH 36 - Rice Street Interchange Improvements Public Works 500,000 $10,574,000 CD04.010 Gladstone Area Streets cape ~ Phase 1 Redevelopment $1,375,000 $1,375,000 Grand Total $14,685,810 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Lions Park Improvements TOTAL COST: $350,000 PROJECT NUMBER: PM03.010 I PROJECT CATEGORY: Parks DESCRIPTION: Lions. Park renovations JUSTIFICATION: Lions Park is a three-acre neighborhood park site located at the corner of Century Avenue and Farrell Street. The park is in extremely poor condition and currently has one marginal ball fieid with significant erosion, standing water, and major water drainage problems running through the park. The playground equipment is in extremely poor condition and 90% of it has been removed. There is no off-street parking and very limited vegetation. This expenditure will provide for development of a park plan and application for grants. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ~um~~~~.E~nglo'g~~~j~ttm1~1t~%1~?ltm~~9rfu~~~)~;' ?i~~)}?9~A~f!glf4ili~f,~2;Q~~1~~~~rrlr: f;HnFgq~l~;~f~k~f :;~nn~Q;1~:@g :~}J~t?9:1:4~;gWi: :'~09!rlg;t9(@ Environmental Utility Fund I 25,000 250,OO~ I 0 0 0 0 25,000 Park Development Fund 25,000 50,000 0 0 0 325,000 PROJECT COSTS PROJECT STARTING DATE: May 2008 Preliminaries: $0 Land Acquisition: $0 PROJECT COMPLETION DATE: November 2010 Construction: $125,000 Equipment and Other: $225,000 NEIGHBORHOOD: 09 - Beaver Lake Project Costs: $350,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Joy Park Improvements I TOTAL COST: $600,000 PROJECT NUMBER: PM03.060 I PROJECT CATEGORY: Parks DESCRIPTION: Joy Park DevelopmentlManagementfTrail/Shoreland Protection JUSTIFICATION: Joy Park is a 63-acre park site that was conveyed to the city in 1995. The park is located at the intersection of Joy Road and Century Avenue. Joy Park is arguably one of the most beautiful land forms in the city park system. Joy Park has had no physical improvements in the past 20 years. The site currently consists of a boat launch, two block-vault bathrooms, and three metal picnic structures. The proposal for 2010 - 2014 is to continue to implement outcomes of the master plan as well as lake shore protection measures such as installation of BMP's. PROJECT COSTS AND FUNDING SOURCES BY YEARS: :~j~fM~fi~~~fl~W~mDg~~~p~JRt;Mlffi~r&1~)nm;}?-ri9f;~e.~@~M~i1i~;?~j;9.:!i0.lUl~jj~;f~;?P~.~~<<~i~ili[fjt~~~Q~g~]H!Niji;~E~~qt~WW~~iJ\~}f,~?9:m.: 'i;;:I"ii~Qiii91wiii?tJ IlPark Development Fund I 200,000 I 150,000 I 100,000 I 150,000 I 01 01 600,000 I PROJECT COSTS PROJECT STARTING DATE: May 2007 Preliminaries: $25,000 Land Acquisition: $0 PROJECT COMPLETION DATE: September 2010 Construction: $475,000 Equipment and Other: $100,000 NEIGHBORHOOD: 05 - Maplewood Heights Project Costs: $600,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Community Field Upgrades I TOTAL COST: $225,000 PROJECT NUMBER: PM07.010 I PROJECT CATEGORY: Parks DESCRIPTION: Community Field Upgrades JUST/FICA TION: General upgrades of various community fields. This proposal will provide the City with resources to begin updating andlor replacing basketball and tennis courts, fields and fences. Included in this proposal are upgrades to Goodrich and Wakefield fences, restoration of ball flelds at Goodrich and site enhancements to each of these parks. Additional upgrades of other parks determined by the Park Commission is also included in this fund. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ~1r~~:~~r~1;~q@I~~t$Q~k~(!WH~~1~g~;~11~N}J?i.p,rlQrY~w~!N~\~~:.?qJP~!i~:NfWf.~:g1n:79jW@~f;H;mi~':~?91?i'~1~mif;;;~{;,1~'ij';t~~~~;~h>'M~1t~Qj'~~;;Mt:;ii;t.ftU6~jryg'rt.~(?N' lC.l.p. Fund I 35.000 I 35.000 I 35.000 I 35,000 I 35.000 I 50,000 I 225,0061 PROJECT COSTS PROJECT STARTING DATE: March 2009 Preliminaries: $0 Land Acquisition: $0 PROJECT COMPLETION DATE: September 2014 Construction: $225,000 Equipment and Other: $0 NEIGHBORHOOD: Not Designated Project Costs: $225,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Parks - Trail Development I TOTAL COST: $400,000 PROJECT NUMBER: PM07.100 I PROJECT CATEGORY: Parks DESCRIPTION: Development of a Comprehensive Trail Improvement Plan JUSTIFICATION: This program is proposed to begin with the development of a Master Trail Plan in 2008. This Master Trail Plan would prioritize the use of PAC fees for the acquisition and construction of trail corridors and trail extensions, construction of the transportation and recreational components to meet citizen needs and desires for trail connections and corridors throughout the Community. The Master Trail Plan would identify numerous projects with the City pursuing grants and assistance from outside agencies for the construction of a trail corridor each year. The use of the PAC money is proposed to assist with the acquisition of trail rights of way. This Master Trail Plan will use funds other than PAC fees for the construction of trails. Projects have not been identified at this time but will be developed as part of the Master Trail Plan. PROJECT COSTS AND FUNDING SOURCES BY YEARS: f.1~f~~4~~~l~q~l!i@jfig:,~J?Kir~~{imf~lh}.ti~~[r~~]}~Hq~~r~~1f~Hf~!J.;2fQ1'9"J1ii,W~;~)!;?Q1m~~:~tl~.ml~Q,~gi}1~!!~t.ii~ll~~Q1tt~~\int:f~:f;~iiNj;+{.'J!Mij(j4jijg;f9'~fl Park DeVelopment Fund I 100.000 I 60,000 I 60,000 I 60,000 I 60,000 I 60.000 I 400,000 I PROJECT COSTS PROJECT STARTING DATE: January 2009 Preliminaries: $50,000 Land Acquisition: $0 PROJECT COMPLETION DATE: December 2014 Construction: $350,000 Equipment and Other: $0 NEIGHBORHOOD: Not Designated Project Costs: $400,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Park Equipment, Fence and Court Replacement I TOTAL COST: $220,000 PROJECT NUMBER: PM08.040 r PROJECT CATEGORY: Parks DESCRIPTION: General Replacement of Park Equipment, Fences, Courts, etc. JUSTIFICATION: This project will provide for the periodic replacement of equipment in the City's park system. It will be used for park equipment, fences, basketball and tennis courts requiring replacement over time. PROJECT COSTS AND FUNDING SOURCES BY YEARS: J~~;'Wj'~t;~rtwrF;4n~!~'g:~H~~~1~r~~Mji~q~'~i~i~rjrF.f~9r;f.#.~~1~il~nm2'(~1{)~{;~@t(%ilij~~Q]jigWN~1!~i~~H~R~g"R~t*11M~rr~9I~~A~Wf,fil~!.:r?j)iAt~'~3k~frl1.4n9)n.fi~t9}~ti Itc.l.p. Fund I 25.000 I 25,000 I 40.000 I 40,000 I 40.000 I 50,000 I 220,000 I PROJECT COSTS PROJECT STARTING DATE: January 2009 Preliminaries: $0 Land Acquisition: $0 PROJECT COMPLETION DATE: October 2014 Construction: $0 Equipment and Other: $220,000 NEIGHBORHOOD: Not Designated Project Costs: $220,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Gladstone Savanna Improvements I TOTAL COST: $1,800,000 PROJECT NUMBER: PM08.050 I PROJECT CATEGORY: Parks DESCRIPTION: Restore Native Plant Communities and Install Trails and Interpretive Signage JUSTIFICATION: Gladstone Savanna is a 23-acre neighborhood preserve that formerly housed railroad maintenance facilities. Located in an area undergoing redevelopment, the improvements at the preserve will add much to the neighborhood and will celebrate Maplewood's cultural and natural heritage. PROJECT COSTS AND FUNDING SOURCES BY YEARS: :ff@~1i~lrJ~~~~fffii~TOir~W4~~~H~~:,~jff,~1mi&~ ~~~h~}1'it?~~6,Wf. '~'N;~Ol;6ii~W: ;":'i',:~!tl1':e@' :~~-~~{~QH~'~tf~)~ (&~1!;~Q~~ffi~h1!: ;~,:;~m?QI41i~!~i~:M:~~~@j-J:~.a.r; Bonds-Speclal Assessment 40,000 460.000 0 400.00~ I 0 400.00~ I 500,000 Park Development Fund 40.000 460,000 0 0 1,300,000 PROJECT COSTS PROJECT STARTING DATE: July 2009 Preliminaries: $80,000 Land Acquisition: $0 PROJECT COMPLETION DATE: November 2014 Construction: $1,720,000 Equipment and Other: $0 NEIGHBORHOOD: 07 - Gladstone Project Costs: $1,800,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Open Space Improvements I TOTAL COST: $300,000 PROJECT NUMBER: PM08.060 I PROJECT CATEGORY: Parks DESCRIPTION: Provide funding for open space improvements JUSTIFICATION: Provide funding for open space improvements. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ~r#W~~~?~~i!f~nm!)g;~Qgr.gf,}kihtMtf;~~1~1t1~~~~~iY~~~n.~1~B\:~~1P;jlr&W01~i~:?~~M)IM~gi~~:W~a,1~~H~,~!~.t~[t.~~Qii_~'-~~~lf.JHJ:~!;~Ql*.!gm!Jlgqn9mg~TQl~t~ Park Development Fund I 50,000 I SO, 000 I 50,000 I 50,000 I 50,000 I 50,000 I 300,000 I PROJECT COSTS PROJECT STARTING DATE: January 2009 Preliminaries: $0 land Acquisition: $0 PROJECT COMPLETION DATE: October 2014 Construction: $150,000 Equipment and Other: $150,000 NEIGHBORHOOD: . Not Designated Project Costs: $300,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Neighborhood Parks I TOTAL COST: $600,000 PROJECT NUMBER: PM08.070 1 PROJECT CATEGORY: Parks DESCRIPTION: Neighborhood Parks JUSTIFICATION: Maplewood has thirty-five parks that need to be maintained and supported with staff time as well as equipment updates. Staff surveyed all parks in 2007 and 2008 and rated each park including the condition of the equipment, play areas, basketball and tennis courts, fields, fences and structures. Issues such as drainage, parking and grading were also looked at. The existing Parks Master Plan and future amendments to the pian will serve as a valuable tool for these neighborhood park renovations. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ';~~~iWM~~{rm~n1tj!1a~~9~i~)~~fTh'm'~1mu;~t~?ff~9~?:Y~~ffi11tt}~H~~9~~m~[Nilltff~?91i}l~1:i";W~1~iiM~~1?K(~~lm1rjf;g~~#j1~;~1!tk~1;t~Q3~X~~~~1F.:~Haj~grp~!;l Park Development Fund I 01 100,000 I 100,000 I 100,000 I 100,000 I 200.000 I 600,0001 PROJECT COSTS PROJECT STARTING DATE: Preliminaries: $50,000 Land Acquisition: $0 PROJECT COMPLETION DATE: Construction: $550,000 Equipment and Other: $0 NEIGHBORHOOD: Not Designated Project Costs: $600,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Wetland Enhancement Program I TOTAL COST: $300,000 PROJECT NUMBER: PM10.010 I PROJECT CATEGORY: Parks DESCRIPTION: Reclamation and enhancement of wetlands and buffers throughout the community JUSTIFICATION: This program is an outgrowth of the Environmental Utility Fund's (EUF) establishment. The EUF fund exists in order that wetlands within the community can be enhanced with pre-treatment structures; wider protection buffers; cleaning of debris and deltas; and expansion of the wetland properties and areas of the existing wetland system. Specific areas will be selected on an annual basis based upon the Annual Report on the Environmental Utility Fund and identification of degraded receiving waters within the community. This program was previously under the Public Works Department, but has been moved due to departmental restructuring. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ~iRl~il(t~%1~E,~~~~:~lmr$QMf~f0.~~~~l~~jWltWig.o9~~~~.~r~1~~~!t~@1~QJ9.'$jfj;11ili[;!~f~qA~j~!1t~iff:~~t~9~~:~~~~W~3;fJt~9;f$~jj$RJ*~~@f?~~~iliN~ffi;if.~@)Dgj'P.(~!~ Environmental Utility Fund I 50.000 I 50,000 I 50.000 I 50.000 I 50.000 I 50.000 I 300.000 I PROJECT COSTS PROJECT STARTING DATE: January 2008 Preliminaries: $75,000 Land Acquisition: $0 PROJECT COMPLETION DATE: July 2014 Construction: $0 Equipment and Other: $225,000 NEIGHBORHOOD: Not Designated Project Costs: $300,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Implementation of Non-Degradation I TOTAL COST: $505,000 PROJECT NUMBER: PM10.020 I PROJECT CATEGORY: Parks DESCRIPTION: Develop Program to Meet State Mandates for Runoff Quality and Control JUSTIFICATION: This new program is an expansion to the City's NPDES mandated Municipal Storm Water Permit (MS4) requirements. Beginning in 2006, selected MS4 communities must develop a non-degradation plan that addresses pollutant loading to surface waters and wetlands in the city. The city is required to develop a non- degradation plan that will provide stormwater runoff pollutant loads (total volume, total suspended solids, and phosphorus) back to levels present in the City in 1988. The city will be required to develop water quality and land use models to determine the levels present in 1988 and then develop practices and projects to ensure that we do not exceed these levels. The City will also be required to project runoff levels to the year 2020. This program provides planning and improvements necessary to meet this state mandated program. The program will work in conjunction with and enhance the wetland enhancement program. This was previously under the Public Works department, but has been moved due to departmental restructuring. PROJECT COSTS AND FUNDING SOURCES BY YEARS: ~l~~~~w~r.~-~M@Jng~J?G.r~mfi~~~~~lli~H;]R.ff.~~Y~?r~~~tJ(~~!;?QitEim~.;t~~'m79ff~1}~tMHf~jg1}ff~~~~i~T:l!Wmm?m~~!f~1{i~i!:~mm~&1~~f.~~tF.:~!1~rij~'i~gf~~! Environmental UUllty Fund I 180.000 I 50,000 I 50.000 I 75,000 I 75.000 I 75.000 I 505.000 I PROJECT COSTS PROJECT STARTING DATE: May 2006 Preliminaries: $60,000 Land Acquisition: $0 PROJECT COMPLETION DATE: December 2014 Construction: $445,000 Equipment and other: $0 NEIGHBORHOOD: Not Designated Project Costs: $505,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: City Campus Improvements TOTAL COST: $60,000 ~..-_.- ] PROJECT CATEGORY: ------..--... PROJECT NUMBER: PM10.030 --..... "'---~---'--"-'-'- Parks .-..... .......-...----..-- --" __..______.._m_nn. _____._ DESCRIPTION: Improve the City Hall Campus JUSTIFICATION: The building entrance improvements are part of upgrading the appearance of the City Hall campus including additional plantings. :-Fuhding $ource' ". I.PrlorYears I "2010:" I "2011".:t":," 2012. "":1"'" 2ins,""",I:" 2014" ' I Funding Totall Environmental Utility Fund I 01 01 20,000 I 20,000 I 20,000 I 01 60.000 I PROJECT COSTS --.-.. PROJECT STARTING DATE: March 2011 Preliminaries: $0 --" --~~_..---~- Land Acquisition: $0 ..-.-. PROJECT COMPLETION DATE: October 2013 Construction: $60,000 Equipment and Other: $0 -- .._- NEIGHBORHOOD: Not Designated Project Costs: $60,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2010 - 2014 PROJECT TITLE: Gethsemane Park TOTAL COST: $1,260,000 PROJECT NUMBER: PM10.040 I PROJECT CATEGORY: Parks DESCRIPTION: Gethsemane Park Purchase and Renovations JUSTIFICATION: Gethsemane Park is a local neighborhood park that the City has leased from Gethsemane lutheran Church for the past 28 years. A purchase agreement has been negotiated for a portion of the park in conjunction with a senior housing project that the Church. is pursuing. PROJECT COSTS AND FUNDING SOURCES BY YEARS: 'f1ti~~~f~f.m[il~~YQ~jfig.j$9p.rfun~1~~i~;.~}i~}t~;~;PnC;~'!y.~a~)~ :~H~f~;gq;~,Q.i:~H\~ ;3J~m;~~i;~~i~nm!r iig;;i'iiilt~i:;';fijf:i"W;iij(iij~;ii~;;; :ii;~:t:; ~~Q1AHi:e;1!;qoqi~gffi9~~t Park Development Fund 0 0 624,000 0 0 0 624.000 Bonds-Special Assessment 0 0 225,000 0 0 0 225,000 Bonds-G.O. Improvement 0 0 411,000 0 0 0 411,000 PROJECT COSTS PROJECT STARTING DATE: January 2011 Preliminaries: $29,000 -- Land Acquisition: $806,000 PROJECT COMPLETION DATE: November 2011 Construction: $325,000 Equipment and Other: $100,000 NEIGHBORHOOD: 09 - Beaver Lake Project Costs: $1,260,000 FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY PROJECT CA TEGORY Status: Proposed PROJECT NUMBER PAOJr:CTTITlE FD09.030 FIre Training F.-dllty MT10.030 MT08.010 MTQ8.040 MTOO.11Q MT06.120 MrOO.140 MT08.160 MT09,010 FD03.020 FDOO.020 FDOB.010 FD09.010 FD09.020 1109.010 IT09-02o PW04.090 MCC Exerclse Equipment city FaciliUes Security Systems Enhancement MCC E>.1.erfor Metal Painting MCClapllelsure Pool Fln!sh City Hall Bollar#1 MCCCarpet CllyliallCarpet MCC Pool Sand Filter Replacemenl Of Fire Truck Replacernent of Fire Truek Ambl.JlanceReplacement Ambulance Raplaoomenl AmbulanooReplaceml1ll1 Phone$ystem FlberOpllas PWOO.010 Two Toro Lawn Mowen; and Two TiaUers StroolSwllilp6r PWOO.050 PWOO.020 S1tdf Cars One 1112 .Ton Truck and Two 112-10n Pickups PWOS.C60 One Tractor Loaderand Thre$ Wheel Trutkster PWOO.070 01'19 Snow Plow Truck P\IV07.030 P'NOG.080 One Jacobsen Lawn Mower Two1-TonTrue1<s PW1:l7.040 Wheel loader pwoa.020 One Jacobsen lawn Mower PW08.040 PW08.030 Two 112Ton Pickup Trucks Flvll1J2TonPlckupTrucks PW09.010 JeWacTruck pWOg.020 TwoToro MOwe1S and One 4-WhoalTruckster PW09.030 Onl) 1 tonOne-1112 Ion sndOno 112 ton Trud<s PW09.040 One Temlem Mil Snow Plow Truck PROJECT CATEGORY BuiklingMainlens Bullc1ingMalntMa BulldlngMalntena Building MarntenQ Building Malnlena Building Mainlena Building Maintena BulldlngMalntena BuikllngMalntena roTAL COST 3,370,000 69,000 150,000 120,000 255.000 73,400 163,400 53,700 141,100 PRIOR "EARS 20,000 2010 150,000 o o 30,000 200.000 ALLOCATION OF COSTS BY YEAR 2011 2012 2013 o 3,000,000 o 30.000 o 60,000 o o 40.000 o 53,700 "'.000 30,000 30,000 2014 o o o o o o o o o o 168,000 o 82,400 60,000 o 87,000 30,000 o o o o 63.000 o 73.400 o o o o o o o 60.400 58,700 88,700 4,385,000 :W,OOO 180,000 521,000 325.100 3,250,800 Equipment Equipment Equipmenl Equipment Equipment Equipment Equipment Equipment Equipment Equipmllnt Equipment Equipmon! Equipment Equtprmmt Equipment Equlpmenl Equipment Equipment Equipment Equ;pmllnt Equipment Equipment Equipment 435,630 467,200 105,250 110,380 110,380 150,000 439,100 150,000 90.000 76,000 114,160 69,710 155,600 55,670 127,820 174,950 57,350 60.660 12$,650 245,830 106,670 148,510 203,000 40,000 o 438,630 o o o o 150,000 o o 76.000 114,180 o o o o o o o o o o o o o o 105,250 o o o o 169,1.00 90,000 o 69,710 o o 55,670 o o o o o o o 148,510 o o o o o 113,000 o o o o 155,600 o 127,620 o o 67,350 o o o o o o o o o 110,380 o 150,000 116,200 o o o o o o o o 50,660 o o 245,1130 o 100,670 o o 203,000 o o o 467,260 o o o 110,380 o o o o o o o o o o o o o o o o o o o 174,950 o o o o 126,650 o o o o o FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS. GROUPED BY PROJECT CATEGORY Status: proposed PROJECT NUMBER PROJECT TI1lE PROJECT CATEGORY TOTAL cose PRIOR YEARS 20" ALLOCATION OF COSTS BY YEAR 2011 2012 2013 2014 PM10.01O PM10.020 PM10.030 PM10.040 PMOS.Ci0 PM03.060 PM07.010 PM07.100 f"M08.040 PMOS,OOO PMOS.060 PMOS.07D WGlland Enhancement Program Implementatlonof Non.[)egradaUon CltyCampus Improvements GelhsemanaPaik lionsParl<lmprovemenls Joy Park Jmprovements Commllnlly Raid Upgrades Parks-TrallDElvelOptl1anl Park Equlpment, Fanceand Court Replacement Gladstone Savanna Improvements OpenSpaeelmprovemools NeighlmrhoodParlls P\^I03.130 60000 Road, Holloway. Larponteur PW03,140 Whlte Bear Avenue, Redel:1; _ Buellde PW03.160 Oly-wlde Sidewalk rmprovements PVVD3,160 Sanitary Sewer Pipe lining/Sealing Program PW03.210 PW03.190 Sanitary Sewer Sump Pump Removal Program littStationUpgradeProgmm PW04.110 PWOS.oao P'v'VOO.130 PWOO.140 PW07.000 ExIsting County Rd D. Easl ofTH 61 (0 Hazelwood PondAvanuefDorlandRoad EdgertonIRoselawn Drainage Improvemenhi HlIls&DalesAteaStreets PW07.10Q TH 36 - E:ngllsh Intersection Improvements WestemHlIIsII.arpllntoorAreastrcets PW08.050 L..a/I:ewoodl$ter1lng Area Streets PWOB.060 CresMewlHlghwood Araa SIm.als PWOB.07D Bartelmy Mayer Area Streel$ PW08.080 Bartelmy Street, Mlnnehaha Ave. 10 Stll/w.:Iter Rd. P'M)8.100 PW08,090 HowardlRlpley Streets StelUngStreet, Pond Avenue 10 Lol'ldln Lane Parks P3;f1{S Parks Parks p,,,,, p,,,,, P."" p,,,,, Parks Parks Perks Parks PubllcWof1{s PUblic Works Public Works PublIc Works Publi<:Works Public Works PUbUcWorks Public Works PublJcWorks Public Works Public Works PublloWotks pub/Ie Works PubllllWolks PubllcWo/k5 Public Works Public Works PublleWolks 3,771,660 "".000 776,810 638,24{) 454,570 982,800 879,240 300,000 505,000 60.000 1,260,000 350,000 600,000 225,000 850,000 220,000 1,600,000 300,000 600,000 00.000 50,000 50,000 160,000 o 50,000 50,000 o 20,000 o 60,000 o 1,260,000 200,000 150,000 250,000 50,000 100,000 35,000 35,000 35.000 150,000 40.000 50,000 100,000 75,000 20,000 160,000 35,000 150,000 40.000 400,000 60,000 100,000 60,000 60,000 60,000 75,000 o o o 100,000 150,000 75,000 20,000 o o 35.000 150,000 40,000 60,000 100,000 o o 25,000 25,000 o 50,000 150,000 50,000 o 400,000 60.000 920,000 50,000 200,000 7,070,000 50,000 so,ooo 1,905,000 1,070,000 520,000 1,025,000 740,000 3,374,000 430.000 600,000 510,000 460,000 857,500 950,000 1,400,000 5,<170,000 5,420,000 12,000,000 1,990,000 4,240,000 930,000 1,170,000 1.240,000 850.000 o 100,000 770,000 1,780,000 o 0 200,000 3,17<1,000 180,000 50,000 100,000 100,000 o 120,000 o o 30,000 o 0 280,000 5,190,000 o 50,000 100,000 120,000 o 150,000 o o 00.000 200,000 5,220,000 o 100,000 o SO.OOO 100,000 120,000 150,000 o 850.000 o o o 0 0 0 o 200,000 1,790,000 0 o 0 250,000 3,990,000 o 0 100,000 830,000 o 0 0 0 o 200,000 1,040,000 0 0 640,000 o so,ooo 100,000 150,000 o o o o o o o 50,000 100,000 o 150,000 o 657.000 o 1,400,000 o 0 o 25,000 11,975,000 o 0 o 0 o 0 150,000 1,020,000 o 100,000 o 0 750,000 FIVE- YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY PROJECT CA TEGORY StaluS: proposed PROJECT PROJECT TOTAL PRIOR ALLOCATION OF COSTS BY YEAR NUMBER PROJECT TITlE CATEGORY COST YEARS 2a10 2011 2012 2013 2014 PW09.060 Gertenf'QndOrainagelmprovements PubficWork$ 600,000 0 0 0 100,000 700,000 PW09.070 Femda/eIlw Area Slrwt Improvements PubllcWorl;s 2,070,000 0 0 0 0 200,000 1,810,000 PW09.oao FarrtllllFemdaleAIll8 Str.eet Improvements Publ!eWofl<s 3,590,000 0 0 0 200,000 3,390,000 0 PW09.090 TH 36 - Rice Stroot Interchango Improvements Publ!cWotks 550,000 60.000 500.000 0 0 0 0 PW09.100 Dennis/McClelland Area stroot ]mprovemenl~ PublioWork$ 2,750,000 0 0 0 200,000 2,550,000 0 52,381,500 1,040,000 10,574,000 7,840,000 6,700,000 8,055,000 18.172,500 COO4.010 Gladslone Area $treetscape. Phase I Redeveropme1Jl 4,215,000 2,840,000 1,375,000 0 0 0 0 COOR020 Gladstone-Phnsell Redevelopment 3,500,000 0 0 0 3,500,000 0 COOR03O Gladslone-Phaselll Redevelopment 5,750,000 0 0 0 5,750,000 13,465,000 2,840,000 1,375,000 0 3,500,000 0 5,750,000 81,073,760 4,710,QQQ 14,685,810 10,904,240 12.049,670 12,808,600 26,916,440 PROJECTS DEFERRED In the course of preparation of this Capital Improvement Plan, several noteworthy projects were proposed but deemed by staff to not be appropriate for inclusion at this time. These projects are discussed below and included for your review. . Hillcrest Area Redevelopment - Staff recommends that this project be deferred until the Gladstone Neighborhood Redevelopment is further along so as to avoid competing with each other. . Housing Replacement Program - This is a worthwhile project and the current economic conditions would call for some investment in this project. City finances are not cnrrently available to provide sufficient benefit. . Commercial Property Redevelopment - While this is a worthy project, staff does not believe that the costs are a priority use oftax levies. Staff will continue to look for opportunities in this area. . Various Requests for Trucks, Lawn Mowers, etc. - This equipment will continue to need periodic replacement and other similar requests are included in the CIP. These projects are indicative of a need to keep replacements down to an only-as-needed basis. . Police Department Expansion - This is an expensive proposition and its need has not been adequately demonstrated. The move of the 911 dispatchers to Ramsey County will provide some relief from space congestion. . Public Works Carpeting - While this will certainly require replacement, staff believes this need can be deferred for a few more years. . Community Center Gym Roof, Pool Area Dehumidification and U1tra-voilet Treatment System - Several maintenance initiatives are recommended for the Community Center. Staff believes the other projects are higher priority at this time. . City Hall / Police VA V Boxes - This initiative would allow more convenient operation ofHV AC dampers allowing better control of heating and cooling. At this time, staff believes that boiler replacement is more critical. · City Landfill Closure - Staff continues to monitor the landfill and work with authorities. When closure is mandated, this will be added to the next crp. . Various Street Improvements - The following street improvement projects are deferred to 2015 or beyond and will be considered in the normal street improvement plan: o SterlinglIdaho Streets south ofLarpenteur Avenue. o MontanalNebraska Area Streets o Carver Crossings Area Improvements o County Rd C Area Streets, TH 61 to White Bear Avenue . Signal System at County Rd. D and Hazelwood - 3 way stop signs are installed and are effective. Signal lights are not yet warranted. CITY OF MAPLEWOOD, MINNESOTA PARK DEVELOPMENT FUND (403) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ACCT. NO. 2010 2011 2012 2013 2014 Prooertv Taxes: 3011 Current $0 $0 $0 $0 $0 3012 Delinquent 0 0 0 0 0 3017 Interest 0 0 0 0 0 lnteraovemmental Revenue: 3523 State homestead market value credit 0 0 0 0 0 3530 Misc. state aid/grants 0 0 0 0 0 3534 County - Other Grants/Aid 0 0 0 0 0 3544 Other Gov't - Mise Grants 0 0 0 0 0 Miscelfaneous Revenue: 3801 Investment earnings 27,200 16,510 8,040 9,190 8,360 3804 Sale of property 0 0 0 0 0 3809 Miscellaneous Income 0 0 0 0 0 3851 Park availability charges - residential 500,000 485,000 750,000 150,000 550,000 3852 Park availability charges - non-resldentlat 100,000 150,000 150,000 100,000 100,000 Total revenues 627,200 651,510 908,040 259,190 658,360 Expenditures: 4480 Fees for Service 4490 Consulting 0 0 0 0 0 4530 Outside Rental-Property/Bldgs 4660 Construction - building 0 0 0 0 0 4710 Land purchase 0 0 0 0 0 4720 Park development projects 1,160,000 1,074,000 850,000 300,000 800,000 4730 Building improvement 0 0 0 0 0 4751 Awarded Construction Contracts 4820 Interest payments 0 0 0 0 0 4920 Interest on Interfund loans 0 0 0 0 0 4930 Investment management fees 1,770 1,070 520 600 540 4960 Engineering Charges - Genl Fund Total expenditures 1,161,770 1,075,070 850,520 300,600 800,540 Excess (deficit) of reVenue over expenditures (534,570) (423,560) 57,520 (41,410) (142,180) Other financing uses: Transfers In (out) From Public Improvement Project Fund 0 0 0 0 0 To Public Improvement Project Fund 0 0 0 0 0 Proceeds from tax abatement bonds 0 0 0 0 0 Net Increase (decrease) in fund balance (534,570) (423,660) 57.520 (41,410) (142,180) Fund balance - January 1 1,360,050 825,480 401,920 459,440 418,030 Fund balance - December 31 $825,480 $401,920 $459,440 $418,030 $275,850 PARKS AND RECREATION COMMISSION REPORT TO: FROM: SUBJECT: DATE: Parks and Recreation Commission Doug Taubman, Parks Manager Consideration of 2009 CIP Projects June 11, 2009 INTRODUCTION Funds in the amount of $60,000 have been allocated in the 2009 CIP for park improvements. CIP Project Number PM08.040 identifies $25,000 in funds for General Replacement of Park Equipment, Fences, Courts, etc. in 2009. CIP Project Number PM07.010 identifies $35,000 in funds for Community Field Upgrades in 2009. A number of park improvement projects have been identified by staff as being critical to the continued operations of recreation division programs as well as meeting the needs of residents. The projects identified by staff are as follows: a) Replacement of Lights on Goodrich Park Fields 2 and 3 b) Replacement of Backstop and Sideline Fence on Goodrich Park Field 3 c) Resurfacing of Vista Hills Park Tennis and Basketball Courts d) Resurfacing and Repair of Maple crest Tennis Court DISCUSSION The Goodrich Park lights were installed in 1977, the backstops were installed in approximately 1975 and the sideline fences were installed in 1984. Based upon the heavy use of this facility, all have exceeded their life expectancy for serviceability. In the case ofthe lights it has also become an issue of safety. The technology in our Goodrich Park field lights is more than 30 years old and is no longer adequate or safe for today's game, player, and equipment. We currently have 52 -1000 Watt High Pressure Sodium Lights at Goodrich Park which produce a dim yellowish light that does not provide enough light for players to be able to safely see the ball. New technology in bats and balls, along with players being bigger and stronger, creates a situation where the ball comes off the bat at tremendous speeds making for unsafe playing conditions. For several years the lights at Goodrich Park have been the number one softball related complaint received by staff. (See Attachment A) Staff is proposing to replace the existing lights with 52 - 1000 Watt Metal Halide lights which produce a significantly brighter white light, energy savings, and safer playing conditions. Consideration should also be given to the scope ofthis program. During the 14 week summer program we have over 100 adult teams playing 50 plus games per week. Each team typically has 13 or 14 players which translates to well over 1,300 players on these fields each week. The fall softball program, which is not quite as large as the summer program, has 40 plus teams, and 500 plus players playing approximately 50 games per week for five weeks. It is important to recognize the significance ofthis program in the recreation program budget. The summer and fall softball programs annually produce in the neighborhood of $72,000 in revenue with $32,000 in expenditures. The $40,000 of excess revenue provides a vital subsidy to overhead costs and non-revenue producing programs. It is important that we recognize that adult softball operates in a competitive market and that we need to provide safe and attractive facilities or we risk an exodus of teams. Many of our tennis courts are in need of resurfacing and repair. Staff has identified the courts at Vista Hills and Maplecrest Parks as the top priority for this year. The determination of which courts to resurface and repair was based upon the needs of the community and recreation programming staff. Vista Hills was chosen because it is our primary lesson court. Each year, from May through August, the Recreation Division enrolls approximately 135 participants in 15 to 20 tennis classes. Many of these participants also use these courts for recreational play. Maplecrest was chosen because of the amount of recreational play these courts receive and the basically unplayab1e conditions that currently exist. The low estimate for each park came from Finley Bros., Inc and totaled $24,740. RECOMMENDTION Staff is recommending the Parks and Recreation Commission make a recommendation prioritizing the 2009 proposed CIP projects. Attachments: Al - A3 Goodrich Field Light Bids B 1 - B5 Goodrich Field Light Support Letters Cl - C4 Tennis and Basketball Court Bids Dl & D2 - Goodrich Backstop and Sideline Fence Bids Attachment Ai Keller Electric, Inc. Max Gebhard (612) 414-1081 - Cell City of Maplewood Parks and Recreation Department Attention: Doug Taubman - Parks Manager Project: To install new fixtures at Goodrich Ball Fields Proposal: To remove the existing 52 -1000 Watt High Pressure Sodium fixtures and install 52 - 1000 Watt Metal Halide Sportsliter fixture with polycarbonate shield. New wiring from Sportsliter fixture to existing poles. Total: $49,969.00 to include fixtures, wiring, labor. (Bid good thru June 7, 2009, on Sportsliter fixtures) Note: Old light fixtures to be recycled by the City of Maplewood. * Max Ge6hard Keller Electric, Inc. * S-(<1-D~ Date Submitted May 11th, 2009 HUNT Electric Corporation Attachment A2 Doug Taubman City of Maplewood RE: Goodrich Ball Field Lighting Upgrades Doug, Hunt Electric is pleased to provide you with pricing for the above-mentioned project. Our price for this work is $61.285.00 and is based on the following scope of work. Included in our scope . Disconnect and remove (52) existing 1000W HPS light fixture (turn over to owner for disposal) . Furnish and Install (52) new 1000W MH light fixtures (see attached cut sheets) . Furnish and Install new wiring from the light fixtures to the poles . Aim all new fixtures based on a factory provided aiming schedule . Applicable sales tax, permit fees and lift rental costs Excluded from our scope . Premium time labor . Unforeseen delays due to field conflicts . Restoration costs to field due to wet/soft soil conditions Terms and Conditions . Pricing valid for 30 days . Pricing based on straight time labor (unless otherwise noted) Thank you for the opportunity to service your electrical needs. If you have .any questions feel free to contact me at 651-643-6627 or via e-mail atKcolvard@huntelec.com Sincerely, HUNT ELECTRIC CORPORATION /~~ Keith Colvard Project Manager I Field labor Coordinator Special Services Division Phone (651) 646-2911. Fax (651) 643-6575. 2300 Territorial Road. St. Paul, MN 55114. www.huntelec.com Attachment A3 April 28, 2009 Craig Gallop Musco Sports lighting Phone: 763/533-2030 Fax: 763/525-0070 E~mail: craig.gallop@musco.com PO Box 27231 Golden Valley, MN 55427 www.musco.com Doug Taubman Park and Recreation Department City ofMaplewood 1830 County Road B Maplewood,~ 55109 Re: Lighting of Goodridge Park Softball Fields #2 and #3. Dear Doug, It was nice seeing you again and viewing the softball field lighting at Goodridge Park. There are presently 26 high pressure sodium fJXtures lighting each field. I estimate that the light levels are about 20 footcandles infield and 10 footcandles outfield. If we replace the lighting with the Musco Sportscluster Green lighting system, we will be able to reduce the fixture count to 18 fixtures per field and increase the field lighting to 30 footcandles infield and 20 footcandles outfield. In addition to the significant increase in field lighting, the Musco Sportscluster Green system would eliminate 90% of unwanted spill and glare light as compared to your existing fixtures. This will make the lighting environmentally friendly to surrounding residential areas and eliminate sky glow. There would be a sigriificant reduction in utility usage provided by the Light-Structure Green system. It is estimated that over the 10 year warranty period, the City will reduce total energy consumption by 132,732 kwh and will eliminate 95.3 metric tons of C02 from the environment. The estimated cost of the Sportscluster Green lighting system installed for both fields is $88,000 - $93,000. This does not include the Control-Link wireless control system which would be an add of $7,480. The costs assume that the existing underground wiring and switch gear are not in need of replacement. Please let me know if there are any questions or if more detailed information would be helpful. ~~e(tO~ Craig ~~p CfXX) mus~t!@ MfIfPf AGENDA CITY OF MAPLEWOOD PARK AND RECREATION COMMISSION MEETING Wednesday, June 17,2009 7:00p.m. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. May 20, 2009 5. Visitor Presentations 6. Unfinished Business a. Community Gardens (l.~ b. Fish Creek Natural Area Greenway Grant Update C,.G.- c. Lions Park Neighborhood Meeting - July 30, 2009 l"\ .,..,.'" d. lake Links Trail - McKnight Road to Bellaire Avenue {Ilk""" 7. New Business '- .C' '1., a. Capital Improvement Plan (CIP) 2010 - 2014 l\(\~D~ "-"(-+ .,......... b. legacy Tot lot _ AG<:A.>t>A JI.",?--" M~o "Dc--- 8. Commissioner Presentations a. SUbcommitte~Reports==== ~ 1. Dog Park 9. Staff Presentations 10. Commissioner Comments 11. Adjourn - (9:30 p.m.) Next meeting - July 15, 2009 Page 1 ofl Attachment B 1 Doug Taubman From: JeffDick-Home [jeff.dick@comcast.net] Sent: Friday, May 29,200910:06 AM To: Doug Taubman Subject: Lighting at Goodrich Hi Doug, My name is Jeff Dick with Team Pig softball. Our team has been playing mens softball at Goodrich for about 20 years. Over this period, I've heard coundess negative comments about the "yellow" lights. The comments have to do with the difficulty seeing the ball during night games. I'm an outfielder and I have extreme difficulty seeing the ball during night games. I was talking to a couple infielders from our opponent's team just the other night and they were commenting how difficult it is to "pick up" the ball off the bat with the current lighting. As you know, with the current bat technology combined with the strength of the players, the balls are leaving the bats at tremendous speeds that seem to increase every year. Frankly, I'm amazed I haven't heard of any serious injuries due to the poor lighting. Please know that you have my support for your proposal to improve the lighting at the Goodrich ball fields. Thanks for all you do. Jeff Dick Team Pig Softball 651.246.8661 5/29/2009 Attachment B2 James Taylor Maplewood Park & Recreation May 20, 2009 Dear Sir: I am the Umpire-in-Chief for the Maplewood Adult Slowpitch softball program, and also umpire 15 hours each week at Goodrich Fields, in Maplewood. I am writing to call your attention to the lighting problem at Goodrich Fields. Instead of bright, white lights, which most parks have, Goodrich has dim yellow lights. These lights do not adequately illuminate the fields and, because of that, cause some serious health hazards to the players. Because players cannot see the ball as well as they should, their reaction time is slowed considerably, thus raising the possibility of being hit with the ball, and seriously injured. There have been numerous minor injuries that have occurred due to the poor lighting, and, at some point, someone is going to get hurt seriously, and the city will be facing a potentially costly lawsuit. In addition, I know that some teams have left the Maplewood leagues, and gone to other cities, for the only reason that the lighting in Maplewood is so poor. Of course, the poor lighting makes the umpires' jobs harder, as well, since it is very difficult to see in the outfield, to determine if some balls are being caught, or trapped. Anything you can do to alleviate this problem would be greatly appreciated. Thanks! Mike Miller Independent Sports Network Page 1 ofl Attachment B3 James Taylor From: Ben Stewart [homesbyben@yahoo.com] Sent: Tuesday, May 19, 20094:21 PM To: James Taylor Subject: Goodrich Softball Fields - Lights Dear Mr. Taylor, I am the manager for my softball team that plays in the Tue. nights Men's D League (Summer & Fall ball) at the Goodrich fields in Maplewood. We have now played in the league many years, and have recently heard the lights may be replaced. I strongly urge this to be done, due to the fact the current lighting is not sufficient, and it poses a safety risk to all the players. When the sun goes down, the orange glow the lights give off makes it difficult to track the ball, from the infield & outfield. I feel the Goodrich field lights are over-due to be updated and replaced. Thank you for your attention to this matter. Regards, Ben Stewart For people... who expect more from their Realtor! Edina Realty 2137 4th Street White Bear Lake, MN 55110 Direct: 651-271-0877 Email: HomesByBen@yahoo.com Check out my New Website! - www.BenStewart.EdinaRealty.com Of all the people you know, who would be the next to move? 5/27/2009 Page 1 ofl Attachment B4 Doug Taubman From: Duane Lundgren [Duane.lundgren@buerkle.com] Sent: Monday, June 01,20092:31 PM To: Doug Taubman Subject: field conditions at Goodrich fields I am taking this time to make you aware of a very serious problem at Goodrich 2 and Goodrich 3 fields. I have played in the Maplewood leagues since the 1970s. This past year I lost two of my better players because of the lighting conditions at these two fields. They are both outfielders and had told me that it is dangerous in the outfield once the lights come on. This would involve 8 and 9pm games or if the weather is such that the lights have to be turned on. It's a combination of the color of the lights and how tall they are. Last year one of these players took a ball into the chest because of the lighting. He at that time said to me "this is the last year for me on these fields." He opted not to play this year and took his twin brother with him to the Lakewood fields by the YMCA. They are both in a Thursday night 0 league. Many of the guys are trying to encourage me to switch to those fields next year. I have played in the Maplewood program for well over 30 years. I would like to stay in the same program with all the teams I have come to know. I implore you to do something about the lighting for the safety of the players and the well being of the leagues in the future. Thank You, Duane lundgren Softball Mgr and player for over 30 yrs 6/1/2009 Attachment B5 VVednesday,JunelO,2009 To: Parks and Recreation Commission Members From: Jim Taylor Re: Lights at Goodrich Park Goodrich Park hosts our adult softball program in the summer and fall. Adult softball is very important to the Recreation Programming Department. Below are some of the statistics: . Adult Softball is our 2nd biggest revenue generator bringing in between $70,000 and $75,000 per year in revenue . Between Summer and Fall we have 140 teams or about 1800 participants annually . Approximately 928 games a year are played each year with 290 that require playing under the lights VVe have received numerous complaints about playing conditions with the lights on from our participants as well as umpires. VV e have also lost some teams and players due to safety concerns. Complicating matters even more is by fall we have to go to a yellow colored ball by USSSA rules and it will be even more difficult to pick up the ball off the bat. VV e have done everything we can from a safety stand point to protect our participants other than upgrade the lights. In the past year we have moved the bases back to 70' and are now allowing the pitchers to pitch up to 6' behind the pitching rubber. VVith today's bat technology and participants generally hitting the ball harder it is only a matter of time until somebody gets seriously injured with the current state of our lights and the lack of visibility. Because ofthese safety concerns we need to consider our liability. Should we not be playing under the lights? If we were to not have lighting at the park we would have to turn away 20% of our current participants in the summer league and our entire fall program. That would mean in the summer we would lose 26 teams plus the 10 team Chemical Dependency League which rents our fields on Friday nights. It would also mean the complete cancellation of our fall program. This translates to a $35,200 loss of revenue. This loss in revenue would be devastating to our Recreation Programming capabilities since the revenue generated from adult softball directly supports a large portion of our programming budget. If you need any further information or numbers please let me know. Thanks!!! e5/11/2ee9 e1:e5 9529336164 FINLEY BROS INC Attachment C 1 Quotation ( 05-10-09 ) To: Maplewood Parks Maintenance Dept. 1830 Cty. Rd. B Maplewood, Mn. 55109 From: Finley Bros. Inc. d.b.a. Tennis West POBox 677 Hopkins, Mn. 5534 0.) 952-933-8272 fx.) 952-933-6164 Attn: Mark Maruska C.) 612-581-6523 Fx.) 651-249-2409 Re: Resurfacing a battery oftwo (2) tennis courts and a full court basketball court at Vista Hills Park. Approx. 110' x 180' Descriotion of work: Pressure wash, manually scrap, and treat for mold & mildew. Clean, treat, and fill cracks. Cracks are mechanically routered and no sand is used as back fill! Note: do to the nature of structural cracks, there permanent repair can not be guaranteed. They will reflect. Patch and level "bird bath" areas. Max. three (3) applications under base bid. Install Nova USA Surface System for existing acrylic over asphalt Construction. Filler/ binder coat, texture coat and finish coat. Color(s): Green playing court with red border. Striping: 2" white playing lines for tennis and basketball. Total Base Bid $11,970.00 Est; mate accepted: Date: PAGE e2/e3 Z/') 05/11/2009 01:05 9529336164 -....- Attachment C2 Quotation ( 05-10-09 ) To: Maplewood Parks Maintenance Dept. 1830 Cty. Rd. B Maplewood, Mn. 55109 Attn: Mark Maruska C.) 612-581-6523 Fx.) 651-249-2409 FINLEV BROS INC From: Finley Bros. Inc. d.b.a. Tennis West POBox 677 Hopkins, Mn. 5534 0.) 952-933-8272 fx.) 952-933-6164 Re: Resurfacing a battery of two (2) tennis courts and a half court basketball court at Maplecrest Park. Approx. 110' x 120' plus 55' x 55'. Descriotion of work: Pressure wash, manually scrap, and treat for mold & mildew. Clean, treat, and fill cracks. Cracks are mechanically route red and no sand is used as back fill' Note: do to the nature of structural cracks, there permanent repair can not be guaranteed. They will reflect. patch and level "bird bath" areas. Max. three (3) applications under base bid. Note: Surface drainage is severely challenged do to sub base movement and original grade of asphalt mat. Install Nova USA Surface System for existing acrylic over asphalt construction. Filler/ binder coat, texture coat and finish coat. Color(s): Green playing court with red border. Striping: 2" white playing lines for tennis (2) basketball (1/2) and four sq. and hop scotch. . Total Base Bid ................................................ Raymo d . Finley c.) 612-363-3004 E~1imatc accepted: $12,770.00 Date: PAGE 03/03 '5/7 PROPOSAL SU.BMITTEDJO IVlaplewood r'arKs uepartment !tlJ~~a~uska 6~9~710-4598 B"?f-249-2409 OIlTE lVIay 15, 2009 CELL# WORK# STREET 1830 County Rod B CITY, STATE, AND ZIP CODE Maplewood MN 55109 MAP LOCATION JOB NAME Vista Hills Park JOB LOCATION Maplewood MN We hereby subnp,t speQification~nd estimates for: Kepalr and Kesurtaclng a Battery oftwo Asphalt Tennis Courts and one Basketball Court Power wash. Patch areas holding over a nickel's depth of water after one hour's draining and drying time. Fill cracks. Apply one coat filler coat binder (black). Apply one coat sand filled texturing course (red & green). Apply one finish coat (red & green). Stripe per UST A rules. Two tennis and one full basketball. 100% acrylic system for tennis (sportmaster system). We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of; T welve-thousand-four -hundred-sixty & 00/1 00----------------------------------------- 12,460.00 dollar~($ ). Payment to be made as follows; Net Due 30 Days Upon Completion Any person or company supply labor or materials lor this improvemenllo your property may file a lien against your property if that person or company is not paid for the contributions. All depths are average and measurements are approximate. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to specifications submitted per standard practices. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and 'other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. See Additional Contract Terms On The Back. No FINANCE CHARGE made on accounts paid within 30 days. Past due invoices will be charged 11/2% per month FINANCE CHARGE (18% annual percentage rate). Authorized Signature MYk{~0 f{lch r'eltler (li IZ-\J 1\J-ZZU4) Note: This proposal may be withdrawn fifteen (15) by us if not accepted within days. Acceptance of Proposal- The above prices, specilications and conditions are satisfactory and are hereby accepted. The general provisions on the back of this contract are made a part of this contract and incorporated herein by this reference. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: Signature .I-~;;;- White Copy (Return to Office) - Yellow Copy (Customer) - Pink Copy (File) .P.ROPOSAL SUaMlTTEQJO IVlaplewood Parks uepartment JOiVfkliUfa~uska STREET 1830 County Rod B CITY, STATE, AND ZIP CODE Maplewood MN 55109 MAP LOCATION ~~249-2409 JOB NAME Maplecrest Park JOB LOCATION Maplewood MN We hereb~ubmit specifi~tions a,nd estimatE!H. for: . Kepalr ana Kesurraclng a l5attery of two Asphalt Tennis Courts and one 350 SY Game Court Area Power wash. Patch areas holding over a nickel's depth of water after one hour's draining and drying time. Fill cracks. Apply one coat filler coat binder (black). Apply one coat sand filled texturing course (red & green). Apply one finish coat (red & green). Stripe per USTA rules. Two tennis doubles tennis courts and game court per original layout. 100% acrylic system for tennis (sportmaster). We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the ~um of; Thirteen-thousand-one-hundred-seventy & 00/1 OOmm__m__mm__mm_________ 13,170.00 dollars($ ). Payment to be made as follows; Net Due 30 Days Upon Completion Any person or company supply labor or materials for this improvement to your property may file a lien against your property if that person or company is n01 paid lor the contributions. All depths are average and measurements are approximate. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to specifications submitted per standard practices. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. See Additional Contract Terms On The Back. No FINANCE CHARGE made on accounts paid within 30 days. Past due invoices will be charged 11/2% per month FINANCE CHARGE (18"/" annual percentage rate). Authorized ~t- AIh Signature f{IC Peltier (b I L-818-aU4) Note: This proposal may be withdrawn fifteen (15) by us if not accepted within days. Acceptance of Proposal- The above prices, specifications and conditions are satisfactory and are hereby accepted. The general provisions on the back of this contract are made a part of this contract and incorporated herein by this reference. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: II] i VISA Signature White Copy (Return to Office) - Yellow Copy (Customer) - Pink Copy (File) Attachment Dl . . KELLER Fence Company,INC . . An Affirmative Action Equal opportunitv Emplover. 2281 Hampden Avenue, P.O. Box 14154, St. Paul, MN 55114 Ph: (651) 646-8305 Fax: (651) 646-1615 www.kellerfence.com PROPOSAL TO: Mr. Mark Maruska Maplewood Parks 1830 East County Road B Maplewood, MN. 55109 BID DATE: 04-09-2008 PROPOSAL NUMBER: 044311 FOB: Jobsite Regarding: Goodrich Park - Ballfield Fence and Backstop - Black Vinyl Coated. Keller Fence Company proposes to furnish and install the following: Sideline and DUl?:out Fence; 268 L.F_ - 96" high, 6 ga., 2" mesh vinyl coated Chain Link fencing with 2-3/8" O.D. line posts and 1-5/8" O.D. top rail. 2-7/8" O.D. vinyl coated end and comer posts. 1-5/8" O.D. bottom and center rail (partial). 10EA.- 348 L.F. - Backstop; 1EA.- 10' x 20' x 10' - 14' high vinyl coated backstop with 2-7/8" O.D. posts, 3 -1-518" O.D. rails (plus 1 additional in the back section), 6 ga. flnsh fabric on the wings and upper back section, and 6 ga. core fabric on the lower back section. FOR A TOTAL COST OF........................$ 21,400.00 Notes: 1. The above is for one field. 2. All rail and posts are vinyl coated 40 grade. 3. All posts are concrete set 4. The above includes removal and disposal of existing fence and backstop. The above quotation is good for a period of fifteen (15) days from the date of this proposal. Keller Fence Company appreciates the opportunity to quote on this project and hope it merits your favorable review. If you have any questions or need additional information do not hesitate to call us at the above number. Sincerely, KELLER FENCE COMPANY, lNC. -_/ uJ~ ~~AHL Authorized Merchants Metals Dealer .\\ Attachment D2 \. e.' F(Of'. (;;'ry tV /IA/"u,: ;.<.1001-' ,1-11- ,?/{'(! t77AR <:. ,,/-1f/ . 1":6,,() {7 0: DI</t: I-"J:\F? 1-<- x x x. ('7J, -]TR./AL.S /\Ali) /AiSIAtLAT/CA! ClF eU\(:.k_ . V(~YL !-~<Ar'6 (',I'(I'/I^-I L.//L""--_FAC(<.Sl': I~.:!~D 5IL,<--UAk .1 t-.AfC to 11:1 c!!-ko /3A.J-?-T/~;;l..6 (CJ/l7/ 'L.~ / <;C. . )<... x ~ ~ea?~ '( ,; , . ,I' I .oA. ... /AI.:STAL ,Ie' ^ p~-., /'- f(/ ;0.... fAr Ii E'JA,OZS_T( F' -J-c"p,' - /N'::;'ALf-' E'If. 5/iY:;L./A./(:; Fc:'At'e> , /6A. .. I\~.mo~~ EY/~IINC"1 B4:./<Sfi:::;P J(.p: - A:c/?'l()\I~', [YI::;F/Aic~ c)/Dt''.J./Ne:' -7~'-A/("l." I j ~ )t .,,_ J rK/t:,f: ,IS C'7c.e.Vj UA..!II L p,";-?7- 1.)["'. e..111"1' c..1Z.. Poul-It FliX Note /671 To Phonall "lIXIr rll~ n TO: FROM: SUBJECT: DATE: Parks and Recreation Commission Doug Taubman, Parks Manager Legacy Park Tot Lot June 9, 2009 On October 15, 2008 the Parks and Recreation commission recommended moving forward with the Parks Planning and Development Process for the Legacy Park "Tot Lot" within the Legacy Village development. At the May 28, 2009 City Council Meeting staff asked for and received approval to utilize available for final grading and excavation, minimal landscaping, and the purchase and installation of play structures. Funds are available in the amount of $80,000 for this project. Most of the rough grading of the lot is completed for placement of the park amenities. Staff will be working with the Public Works Department for additional site preparation. In addition, staff will proceed with the park development process, including developing conceptual plans which we will share with the commission prior to a neighborhood meeting in August 2009. Q Il -..1J = ;~ ~ "_'~IlO-t.W.~Hj.Ro!;'.'-"_"-'-_':.-'_.' ----- ~ .....1-1..-..... " ! g ,E " "3 g: , .... ~n 1:1'- "O~ ......1 08~! 'gd ::r:::<g ! ( > ~ ill ,..~ ~11l ] "' ~~ r ~ ~ ~ " ~ "0 o o ~ ...... g. ;;;; .... ~ 0) bJl ~ ......" ?~ ~ ~8 ~ H:* Packet Page Number 85 of 189 Attachment 1