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HomeMy WebLinkAbout06/16/2009 - cancelled AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday, June 16, 2009 7:00 PM City Hall Council Chambers 1830 County Road BEast 1. Call to Order 2. RollCall 3. Approval of Agenda 4. Approval of Minutes a. June 2, 2009 5. Public Hearings 6. New Business 7. Unfinished Business a. Conditional Use Permit-Bruentrup Heritage Farm, 2170 County Road D b. 2009 City Tour-Review of Proposed Tour Route c. Election of Chair and Vice Chair 8. Visitor Presentations 9. Commission Presentations a. Commissioner Report: There were no items requiring planning commission representation at the June 8, 2009 city council meeting. b. Upcoming City Council Meeting of June 22, 2009. At this time, there are no scheduled items requiring planning commission representation. Commissioner Martin would be scheduled to attend, however. 10. Staff Presentations 11. Adjournment DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 02, 2009 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:05 p.m. II. ROLL CALL Commissioner Joseph Boeser Vice-Chairperson Tushar Desai Chairperson Lorraine Fischer Commissioner Harland Hess Commissioner Robert Martin Commissioner Gary Pearson Commissioner Dale Trippler Commissioner Joe Walton Commissioner Jeremy Yarwood Present Present Present Absent Present Absent Present Absent Absent City Staff Present: Tom Ekstrand. Citv Planner III. APPROVAL OF AGENDA Commissioner Trippler moved to approve the amended agenda, deleting Items 7.a.-CUP- T-Mobile at the request of the applicant and 10.a.-Vacant Lands Inventory until a later meeting; and adding Items 1 O.a.-CUPs & PUDs, b.-Conflict of Interest, and c.-2009 Summer Tour. Commissioner Desai seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. May 19, 2009 Commissioner Trippler moved to approve the minutes of May 19, 2009. Commissioner Martin seconded Ayes - Boeser, Fischer, Martin, Trippler Abstention - Desai The motion passed. V. PUBLIC HEARING None VI. NEW BUSINESS None VII. UNFINISHED BUSINESS None Planning Commission Minutes of 06-02-09 -2- VIII. VISITOR PRESENTATIONS None IX. COMMISSION PRESENTATIONS a. May 28, 2009 City Council Meeting: Commissioner Fischer reported on this meeting. b. Upcoming City Council Meeting of June 8, 2009: No planning items on agenda. c. Election of Chair and Vice Chair Commissioner Martin moved to table this discussion until more members of the commission are present. Commissioner Trippler seconded The motion passed. Ayes - all X. STAFF PRESENTATIONS-IN-SERVICE TRAINING a. Conditional Use Permits & Planned Unit Developments b. Conflict of Interest City planner Tom Ekstrand explained that city attorney Alan Kantrud is attending tonight's meeting to discuss in-service training items, as requested by the planning commission. Planner Ekstrand introduced city attorney Alan Kantrud. City attorney Alan Kantrud gave the commissioners a manual that included copies of various informational topics on planning codes and issues. Mr. Kantrud gave a presentation on Conditional Use Permits and Planned Unit Developments and answered questions from the commission. Mr. Kantrud also discussed issues of conflict of interest and other planning topics and concerns. c. 2009 Summer Tour Planner Ekstrand asked the commissioners for suggestions on the preferred format and to give input on details for the upcoming summer tour. The commissioners made suggestions on their preferences for the tour. Mr. Ekstrand said he will bring a mockup itinerary to the next meeting for the commission's comments. XI. ADJOURNMENT The meeting was adjourned at 8:23 p.m. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: James Antonen, City Manager Shann Finwall, AICP, Environmental Planner Bruentrup Heritage Farm Conditional Use Permit Amendment 2170 County Road D June 10, 2009 for the June 16, 2009 Planning Commission Meeting INTRODUCTION The Bruentrup farm buildings were relocated from White Bear Avenue to a 2.36 acre site within the Prairie Farm Neighborhood Preserve in 1999. Prior to relocation of the buildings, the city council issued a conditional use permit (CUP) to the Maplewood Area Historical Society (MAHS) to operate the farm on the new site as an educational and interpretive center. City code allows "public facilities" in any zoning district with a CUP. Since the relocation, Bruentrup Heritage Farm (BHF) has been the home of the MAHS where they host monthly society meetings and year-round educational, interpretive, and fundraising events. In 2006, the city received a $100,000 local preservation grant from the Minnesota Historical Society to complete the restoration of the barn. The restoration improvements, which include a fire sprinkler and alarm system, were needed before the barn could be used for public functions. The MAHS would like to create a sustainable cash flow to ensure that the farm expenses and other society projects are covered through their fund raising activities, and not dependent on city funding. The barn restorations are now complete and the society would like to rent out the facility for large fundraising events (such as weddings) in addition to hosting their own small and large events (such as Johnny Appleseed Days). Refer to the MAHS/BHF CUP Amendment Request and maps attached (Attachments 1 through 6). BACKGROUND February 8,1999, the city council approved the relocation of the Bruentrup farm buildings to the Prairie Farm Neighborhood Preserve. June 14, 1999, the city council approved a CUP for a "public facility" to be located within the Prairie Farm Neighborhood Preserve and a parking waiver for the reduction in the required number of parking spaces for such a use. December 13, 1999, the city council approved a 99-year lease agreement which allows the MAHS to lease the land and buildings for interpretive, educational, and fund raising purposes. However, it was determined in 2008 that the lease was never officially signed by both parties and as such the MAHS had been using the site without a formal lease since 1999. July 8, 2002, the city council approved a CUP revision to allow the construction of a parking lot on the east side of the site. December 1, 2008, the city council held a workshop to review the MAHS proposal for the sublease of the farm for large fund raising events. The city council expressed support for the proposal as long as parking and other possible nuisance issues are addressed in the CUP amendment. April 13, 2009, the city council approved an updated version of the 99-year lease agreement which allows MAHS to lease the land and buildings for interpretive, educational, and fundraising purposes. The city and the MAHS both agree to the terms of the lease and have both officially signed the lease agreement. May 19, 2009, the planning commission held a public hearing for the BHF CUP amendment. The planning commission tabled the item to allow time for the historical preservation commission (HPC) to review the proposal (Attachment 7). May 21, 2009, the HPC reviewed the BHF CUP amendment and expressed support for the MAHS's fund raising events. DISCUSSION The society would like to create a revenue flow by renting out the barn for weddings and other large events. With the appropriate rental agreements and insurance the society feels that they could feasibly rent out the barn for six large events, in addition to using the farm house and barn for other society events throughout the year. The rental of the barn and site for large fund raising events was not discussed during the city council's original approval of the BHF CUP (Attachment 8). As such, prior to the society subleasing the site for such events, the city must approve an amendment to the CUP. During the May 19 planning commission meeting, the commission expressed several concerns with the request for large fund raising events at the BHF. In summary, the commission stated that the society should be held to the same standards as other applicants who would request such a proposal. This means that the society should ensure that possible nuisance issues that may be created by such a use are addressed. This includes issues with noise, off-site parking, serving of liquor, maximum number of people during large fund raising events; clean up of trash after events, use of the adjacent Prairie Farm Preserve by large event attendees, and the maximum number of large events per year. MAHS Revisions to Original Proposal After review of the CUP amendment by the planning commission and HPC, the society met to refine their proposal. Following are the modifications proposed by the society for subleasing the site for large fund raising events: Hours of large fundraising events -10 a.m. to 10 p.m. Alcohol service - The society will allow alcohol service at weddings from 6 until 9 p.m. Guests will be required to leave the site by 10 pm. Music at weddings - Bands, D.J.s, or other large-scale music venues will be limited inside the barn. The rental agreement will require that the groups "hold down the volume", but the society 2 would like the option of allowing the barn doors to remain open (otherwise it gets too stuffy and dusty - especially if people are going to be dancing). Parking - Parking for large fund raising events where alcohol will be served is limited to the parking lot on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. The society will install temporary signs for crossing County Road D at the three-way stop sign intersection of County Road D and Ariel Street. Parking shuttle - The society will not offer this service for the large fund raising events. However, they will promote the idea with the rental groups so they can set up a shuttle or valet service for their guests. Number of large fundraising events per year - From May to October the society would like to schedule up to six large fundraising events (could be weddings, could be other groups). Barn capacity - The society will work within the 290-person maximum capacity for the barn. However, the society wants to have the right to allow more people to be on the grounds. This would mean that the total number of people allowed at the farm would be based on the total number of parking spaces (21 spaces adjacent; 278 parking spaces at Harbor Pointe). Previous Background Data The following information was included in the May planning commission staff report: Building Capacity Dave Fisher, Building Official, submitted a review memorandum regarding the society's proposed large events (Attachment 9). Mr. Fisher conducted a building code analysis on the maximum occupant load of the newly renovated barn and recommends that the occupancy for the building be limited to 290 people (165 people on the upper level and 125 people on the lower level). For this reason, the CUP should limit the maximum number of people permitted for subleased fund raising events to 290 people, dependent on parking arrangements. Parking The parking lot to the east of the site was approved as an amendment to the BHF CUP and includes 21 parking spaces (Attachment 10). The parking lot was funded and constructed by the city for the society's use and is also intended for use by visitors of the city's Prairie Farm Neighborhood Preserve. The city's parking code does not specifically address parking requirements for a "public facility" or for a facility that is rented for events. As such, the city should use the maximum occupancy of the barn as an indicator of the amount of parking needed for the proposed outside large events. The city used a similar calculation to determine the Myth's parking needs, which is a nightclub and rental facility. The calculation is based on an estimate of four people arriving in one vehicle for the large event, times the maximum occupancy of the barn. With this calculation, the rental of the barn at its maximum capacity would require 73 parking spaces (maximum occupancy [290] divided by the number of people in a car [4] = number of parking spaces required [73]). 3 In addition to the 21 parking spaces in the parking lot to the east of the site, the society has obtained a parking agreements from the Salvation Army (78 parking spaces) and Harbor Pointe (278 parking spaces). The Salvation Army is located to the south of the site on Woodlynn Avenue. The society proposes transporting people to and from the site on a wagon pulled by their farm tractor. The tractor would travel on a mowed trail through the open space site. The city currently allows the society to transport guests in this manner for the society's Johnny Appleseed Days. However, due to the liability issues associated with transporting people in this manner on city property for subleased large fundraising events (evening hours, liquor), staff recommends that this type of transport only be allowed during daytime hours. Since the Salvation Army is located quite a distance from the farm site, a shuttle system should be arranged by the society for parking in this location for the subleased large fund raising events. Another concern with parking in this location is its proximity to residential property to the west and north. Large event attendees leaving the site later at night with slamming doors and other noise generators could pose a nuisance to the surrounding residential properties. In addition to the Salvation Army parking, the society is also in negotiations with Harbor Pointe to use their parking lot (278 parking spaces). Harbor Pointe is located to the west of the site on County Road D. Harbor Pointe is located within walking distance of the farm site. To ensure safe pedestrian crossing, the city should ensure that appropriate temporary signs or crossing guards are present during the large events to direct people to the appropriate crossing intersections. If the society successfully obtains parking leases for the above-mentioned parking lots, they would have adequate parking to meet the city's parking code requirements. Liquor License The MAHS currently does not serve alcohol at their events. However, if they rent the site for weddings or other outside events, the MAHS would like to allow the renter to serve liquor with the appropriate license. Karen Guilfoile, city clerk, states that the city could issue temporary liquor licenses to the renters in order to serve beer and wine on the site. This license would require that the renter of the site hire an off-duty police officer when the beer and wine is served. If hard liquor or more than six temporary events with liquor are proposed, Ms. Guilfoile recommends that the city council consider an annual license that would cover all events at a pre- determined fee. Currently MAHS has an annual food establishment license that the city does not charge them for, which could be incorporated in the consideration. Noise A major concern of large events at the farm is the generation of noise. Any large scale music for outside events (such as DJs and bands) should be limited to inside the barn. Any event on the site must also comply with the city's noise ordinance which requires that no disturbing noises be generated after 7 p.m. Lieutenant Richard Doblar of the Maplewood Police Department in his review of the proposal (Attachment 11) also expresses concern over possible noise nuisances with this type of use. 4 Rental Agreement Subleasing of the site by the society for outside events should be covered by a rental agreement which should dictate hours of use, maximum number of people, location of parking, etc. The city should approve the rental agreement language. Master Plan The lease allows the MAHS to use and maintain the property for 99 years unless terminated sooner. The purpose of the use is designated in the BHF master plan (Attachment 12) and the approved CUP. The BHF master plan was last updated by the MAHS in January 2008 and describes the purpose of the BHF as an interpretive center for the history of agriculture in New Canada-Maplewood. The goals of the master plan include education and interpretation, learning by participation, historical authenticity, attraction of people, organizations, and community support, and home to the MAHS. Staff has found that the master plan contains some outdated material including the size of the site, conditions at BHF, and parking reference. In addition to updating this information, the MAHS should also modify the master plan to include the intent and purpose of the fund raising events. For this reason, staff recommends that the master plan be amended by the MAHS as part of the CUP amendment. Since the master plan is an attachment to the lease, those amendments must be approved by the city council. Insurance The structures and general liability are covered under the city's umbrella insurance policy. The city should require that the society or the renters obtain additional liability coverage for the subleasing of the site for outside events. Off-Site Sign The society is interested in working with the city and the county on posting a directional sign for the farm site on White Bear Avenue and County Road D, as well as on McKnight Road and County Road D. The city's sign code would allow such a sign in the right-of-way with approval from the city council. Currently the city has a similar type of directional sign for the Maplewood Nature Center along Century Avenue. Sign designs and details should be submitted by the society for approval by the city council. City Use of Bruentrup Heritage Farm The BHF is a great asset to the city and serves an important historical social function to our community. The city has also benefited from the use of the farm for other non-historical events such as movie nights put on by the recreation department and fund raising events put on by the Friends of Maplewood Nature and supported by nature center staff. The city should continue to work with the society to find other ways that the site could be used for city functions. In exchange, the society requests the use of the Maplewood Community Center for their annual fund raising Halloween Hoe Down. Each year the society has used the city's facilities at no charge, and they want to ensure this is memorialized in the CUP conditions. Staff is supportive of this request. 5 Open Space Issues The city has been re-establishing native plants on the Prairie Farm Neighborhood Preserve over the last few years. In addition to the preserve, there is a small oak savanna located immediately west of the BHF entry drive that the city has been maintaining as oak savanna. The CUP should ensure that this area located within the BHF site continues to be managed by the city as oak savanna. In addition, city staff encourages the society to submit their yearly event schedule to the Natural Resource Coordinator to ensure management of the preserve (such as herbicide treatments or controlled burns) does not disrupt their events. RECOMMENDATIONS Approve the amendment to the Maplewood Area Historical Society's Conditional Use Permit for the use of the Bruentrup Heritage Farm site (2170 County Road D) with the following conditions (changes to original conditions are underlined if added and stricken if deleted). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. New Conditions Which Applv to All Uses at the Bruentrup Heritaoe Farm: 6. Update the Januarv 2008 Bruentrup Heritaoe Farm Master Plan to include correct site size. site conditions. parkino references, and purpose and intent of uses includino anv subleased fundraisino events. 6 7. When the parkinQ lot located east of the site cannot accommodate parkinQ for an event (i.e.. events where there are more than 84 people based on 4 people per vehicle in the 21 space parkinQ lot located to the east of the site) the society must supplv off-site parkino to accommodate the events. 8. Off-site parkino at Salvation Armv (78 parkinQ spaces at 2080 Woodlvn Avenue): ~ The societv must supplv the citv with a siQned parkino aQreement between the societv and the owners of the Salvation Armv for the use of the parkino lot. Q.,. Transportation of Quests in a waoon pulled bv a tractor to and from the Salvation Armv parkino lot (Woodlvn Avenue) to the farm on a trail throuQh the Prairie Farm NeiQhborhood Preserve is onlv allowed durinQ dav time hours. c. When the Salvation Armv parkinQ lot is used bv the societv. and transportation of Quests is offered via the tractor throuQh the Prairie Farm NeiQhborhood Preserve as described above. the societv will supplv a crossinQ ouard at the Salvation Armv parkinQ lot to ensure safe crossino of pedestrians across Woodlvn Avenue. 9. Off-site parkinQ at Harbor Pointe (278 parkinQ spaces at 2079 to 2127 County Road D): a. The societv must supplv the citv with a sioned parkinQ aoreement between the societv and the owners of Harbor Pointe which allows the use of this parkino lot. b. The societv must install temporary siQns for crossinQ Countv Road D at the three- wav stop siQn intersection of Countv Road D and Ariel Street durinQ use of this parkino lot. 1Q,. Anv larQe scale music proposed for anv event on the site (such as DJs and bands) should be limited to inside the barn. 1.1, Use of the farm must complv with the citv's noise ordinance which requires that no disturbinQ noises be oenerated before 7 a.m. and after 7 p.m. R In exchanoe for occasional use of the Bruentrup Heritaoe Farm site bv the citv. the citv will allow the societv the use of the Communitv Center at no charQe for their annual fundraisinQ Halloween Hoe Down. g The societv will work with Maplewood citv staff to coordinate the manaoement and use of the oak savanna located west of the entry drive within the Bruentrup Heritaoe Farm site with the intent of continuinQ to manaoe that portion of the site as oak savanna. ~ The barn must be posted with a maximum occupancv of 290 people. New Conditions Which Applv to the Subleasino of the Site bv the Societv for Laroe FundraisinQ Events: lli Subleased larQe fundraisinQ events are allowed six times per vear. 1Q" Subleased laroe fundraisino events are allowed from 10 a.m. to 10 p.m. 7 17. ParkinQ for subleased laroe fundraisinQ events in which alcohol will be served is limited to the parkinQ lot on the east side of the site and the Harbor Pointe parkino lot located about a block west of the site on the north side of Countv Road D. 1Q" Maximum number of occupants allowed on site for laroe fundraisinQ events in which alcohol will be served is limited to 290 people. jjL The societv must obtain the appropriate liquor license prior to servinQ alcohol on the site. 20. The societv must obtain the appropriate Iiabilitv coveraQe for subleased laroe events which holds the citv harmless. ~ A rental aQreement must be approved bv the citv which dictates hours of use, maximum number of people. location of parkinq. etc. P:\sec2N\Bruentrup\6-16-09 PC Report Attachments: 1. Maplewood Area Historical Society/Bruentrup Heritage Farm Conditional Use Amendment Request 2. Location Map 3. Site Plan 4. Land Use 5. Zoning Map 6. Proposed Parking Map 7. May 19, 2009, Planning Commission Minutes 8. Conditional Use Permit for a Public Facility (June 19, 1999 City Council Minutes) 9. Dave Fisher, Building Official, Review Memorandum 10. Conditional Use Permit for Parking Lot Expansion (July 28, 2002) 11. Police Department Review 12. January 2008 Bruentrup Heritage Farm Master Plan 8 Ail (~.cJ\ ~ t \ Maplewood Area Historical Society - CUP Application, April, 2009 Supplementary Information 1. Criteria for MAHSIBHF CUP Amendment Request 1. Conformity of uses with City comprehensive plan and code of ordinances: a. The operation of the Bruentrup Heritage Farm (BHF) and events organized or allowed by sub-lease by the Society have been allowed uses since the City Council approved our CUP on 6-14-1999, under CUP Resolution 99-06-046. It is our understanding that the historical farm is allowed as a "Special Use Park", as part ofthe City's Open Space District. b. The Society proposes to continue its currently allowed historical uses at the BHF. Such uses will be consistent with the Master Plan for the Bruentrup Heritage Farm - which includes the following goals: (I) Education and Interpretation; (2) Learning by Participation; (3) Historical Authenticity; (4) Attract the Interest and Support of People and Groups (this goal includes fund-raising activities); (5) Serve as a Home for the Maplewood Area Historical Society. c. The Society requests that the Planning Commission and City Council approve an amendment to our CUP that would allow a limited number of large, non-historical fund-raising events (see page XX for details). These large events (historical or non-historical) would be managed by the Society, in a manner that is consistent with our lease with the City. The Society will contract with outside groups to provide their own event insurance, liquor license and police if needed, and other special needs. 2. The Society's historical events and proposed non-historical group rentals would not change the existing or planned character of the site, the structures, or the surrounding area. 3. The Society would manage and control its events and group rentals in a way that would not depreciate property values in the area. 4. Consistent with its lease with the City, the Society would operate its historical uses and manage the non-historical group rentals to avoid/prevent dangerous, hazardous, detrimental, disturbing, or nuisance-causing activities on the site. 5. Vehicular Traffic Generation, Parking & Transport Arrangements: The Society uses 21 parking spaces at the City-owned lot adjacent to the farm. The Society allows limited parking for handicapped visitors at the farmyard. The Society allows for parking of several vendors and/or demonstrators inside the farmyard either behind the barn or at other designated locations. The Society has made arrangements with two commercial properties located about one block west of the farm on Co. Road D for _ off-site spaces. The Society will provide shuttle transport for Society events; groups that rent the barn will be required to provide shuttle service for their events. Attendance for all events will be limited to the available parking capacity. 6. The BHF is adequately served by public water and sewer, streets, police and fire protection, and appropriate drainage control. 7. The Society has operated the BHF for almost 10 years at the present site - without creating any excessive added costs for public facilities and services. 8. Preservation and incorporation of the site's natural and scenic features: The Society has worked with the City since 1999 to preserve mature oak trees on the site, plant small trees and bushes on the site, and generally cooperate with the City's management of the adjacent open space area. 9. The current and proposed uses at the farm would cause minimal or no adverse environmental effects. 10. Note: The Society has transferred ownership of the buildings on the site to the City. The lease agreement between the Society and the City states that the buildings on the farm are "public buildings" (Section 21 of the lease) II. Number, Type, Size and Attendance at Events - Yearly A. Outside Large Events ("Large" = 100+ people, May -October)* Large Historical Events 1. Ice Cream Social (approx. 100, over a 2.5 hour period) 2. Johnny Appleseed (250-300, over a 4 hour period) 3. Barn Dance (Barn capacity 200, plus some people outside onsite) 4. "public program" (100 - 1507) 5. "public program" (100 - 1507) 6. "public program" (100 - 1507) Large. Non-Historical Events 1. Weddings (100 to 4007 afternoon - evening 7) 2. School picnics (100 to 2007 morning or afternoon) 3. City's movie night (100 to 2007 Could also be inside.) 4. "group rental" (100 to 2007) 5. "group rental" (100 to 2007) 6. "group rental" (100 to 2007) * Attendance will be limited, based on barn capacity and parking capacity. The Society holds most of its outside programs in May to October. All Society events will be covered by its liability insurance. All "group rentals" wil! be required to purchase special insurance coverage, etc. Society will require police/security, liquor permit, & enforce noise limits. B. "Medium" Historical Society Events (inside or outside, 50 to 100 people) 1. Holiday Tea (10 am to 4 pm, up to 60 people in total) 2. Spring Tea (lOam to 4 pm, up to 60 people in total) 3. 4. 5. 6. C. "Small" Historical Society Events (inside or outside, under 50 people) 1. Monthly Society meetings (evenings, average 20 to 30 people) 2. Christmas Open House (Saturday, Sunday, average 30 people each day) 3. Holiday Pot Luck Supper (Evening, members only, about 30 people) 4. Projects and Activities (3 to 30, inside or outside, throughout the year) Committee meetings, planning and building exhibits or displays, general maintenance/repairs/cleanup/grass cutting/leaf raking, gardening, painting) 5. Tractor/Hay wagon rides - maybe 2 or 3 times/year, at the large events. 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I 'I' · II ii I" III 12~ I I.'j I .1-' I ~< 1-" .II '"3 () ~i, ). t CJ ~I , 'II I CJ ~I ! ~:l , ~;j I . ;ij I ;111 b I I: j i III' III' ,/ i "I;' >>.bo \11 > LI~~r' !I ,I I 'I 1 I , I , , ")") "" -!-~ .' ,J .,1 ~I Iiltj,;,.. g~:~~; ;~i' !~$I' ", . :1 tVi t\\~ :,ik f\qn Atm.th cl\eilt ~ ~~(( ." ~ ~ ~ ~ "" "" '" II:t1 ~ ~ ~ "" . ~ c t! ~ !b[ I- :I: Cl Z '" u :;; . WOODLYNN AVE o o & ,g €J ~"d U~ A-\tGlc..h Merit S- ~f ." \l~..i .f, 3;j;J "'ii ~6 ~ [L I 2110 f !b[ . WOODLYNN AVE o , f Zona t\~ ~h'M{ l'\T It> .~\.~ ~\ . ~'" ~ ." E'J Oil pLJ ~ \ ~ ~ r. ~:~~ LJc2J .~ 3121 ~ S c I 1i ~~nbou Colfee D !b[ '" f- en ~ "' '" " ri'~ 1t7f) o o ~ >liLI & ,1,1 €J 'ff'()~~ ~(\"'\~ Attachment 7 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2009 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:04 p.m. II. ROLL CALL Commissioner Joseph Boeser Vice-Chairperson Tushar Desai Chairperson Lorraine Fischer Commissioner Harland Hess Commissioner Robert Martin Commissioner Gary Pearson Commissioner Dale Trippler Commissioner Joe Walton Commissioner Jeremy Yarwood Present Absent Present Present Present Present Present Present Present City Staff Present: Tom Ekstrand. Citv Planner Shann Finwall, Environmental Planner a. 8:41 p.m.: Conditional Use Permit Amendment-Bruentrup Heritage Farm, 2170 County Road D Planner Shann Finwall presented the staff report for this request for a conditional use permit amendment. Planner Finwall said the Maplewood Area Historical Society (MAHS) was originally granted approval of the conditional use permit to operate the Bruentrup Farm. Planner Finwall explained that the Society now is requesting approval for the Bruentrup Heritage Farm facility to be rented out for large events, in addition to hosting their own small and large events. Commissioner Hess asked for clarification on what the noise ordinance and required hours of compliance would be for this facility. Planner Finwall responded that the noise ordinance requires that no disturbing noises be generated after 7 p.m., but that staff is recommending that all large-scale music be held inside the barn only. Commissioner Boeser said he is concerned with possible noise complaints with people coming and going from the facility during wedding events. Mr. Boeser said he has concerns with the applicant not being able to provide transportation from the Salvation Army parking site for large events. Commissioner Trippler said he has concerns with the discrepancy between the city and applicant regarding the maximum allowable occupancy, the requirement that renters obtain additional liability insurance, and the problems with transporting people in rainy weather in an open wagon. Commissioner Martin commented that the improvements to widen White Bear Avenue recently considered by the commission are already reducing parking spaces for businesses along White Bear Avenue. Planning Commission Minutes of 05-19-09 -2- Robert Overby was present representing the applicant, Maplewood Area Historical Society. Mr. Overby said the MAHS envisions hosting three to six non-historical events annually. Mr. Overby said the MAHS has worked with staff to complete the necessary requirements to hold large events and by controlling the type of activities that would be held at the farm. Mr. Overby said the MAHS agrees with the need for a shuttle to transport people frorn the parking areas to the farm and that the tractor and wagon would not be used for large groups or after dark. Mr. Overby said they have a written agreement with Salvation Army for 78 parking spaces and expect to get a written agreement with Harbor Pointe for another 250 parking spaces. Commissioner Boeser commented that if the MAHS eliminated holding weddings and not allowing alcohol at the farm most of the issues would go away. Mr. Overby said weddings were seen as a target group where there might be limited rental interest and would create larger revenue. Carolyn Peterson, 1801 Gervais Avenue and a member of MAHS, said the purpose of MAHS is as an historical farm. Ms. Peterson said they have school groups coming to the farm, but they need to have fund raising to support the farm expenses. Commissioner Hess commented that if the situations could be controlled and liability issues are taken care of, he did not see any problem with having an occasional wedding at the farm and he understands that they would probably generate more cash flow than some of the other events. Commissioner Pearson said he would not be upset if a rental of a smaller group wedding were held that celebrates the heritage. Mr. Pearson said he does not like use of the wagon or cutting another trail through what is supposed to be prairie land and maintained as such. Mr. Pearson said he also has a problem with the current conditional use permit that requires "the use would generate minimal vehicular traffic local streets and would not create traffic congestion or unsafe access on an existing street" and Mr. Pearson said he feels this proposal would. Mr. Pearson said the existing conditional use permit calls for additional parking with an amendment of the permit. Mr. Overby responded that staff has determined that the grade off of County Road 0 is too steep to allow the westerly parking area to be enlarged. Mr. Overby said that even for medium-sized events, MAHS would need to rely on additional off-site parking with a shuttle bus provided. Comrnissioner Pearson said he is concerned that this proposal could be precedent setting. Mr. Overby responded that if the commission finds it is not appropriate to use off-site parking, an expansion of the existing parking lot will need to be investigated or the weddings will need to be held during daytime hours with no alcohol served. Mr. Overby said the MAHS is open to trying various rental events in trying to make this fund raising successful. Richard Currie, a member of the Maplewood Preservation Commission, said at their last meeting a motion was made to have this request for a CUP amendment come before their commission before it went before the planning commission, but staff moved it to the planning commission first. Mr. Currie said many issues were added by staff that the preseryation commission is not in favor of. Char Wasiluk, 1740 Frank Street and a member of MAHS, said she wanted to comment on the negative attitude on the weddings. Ms. Wasiluk said there was a large wedding held at the farm last fall and there was only one small complaint regarding driving a vehicle on the trail and the driver was told to stop immediately. Ms. Wasiluk said farm weddings are very popular and are a good way for MAHS to raise funds. Planning Commission Minutes of 05-19-09 -3- George Rossbach, 1406 County Road C East and a member of MAHS, said that many volunteer hours and dollars have gone into the farm in the last ten years. Mr. Rossbach said the stumbling block at this point seems to be a historic event as opposed to a non-historic event. Mr. Rossbach said he hates to see the weddings eliminated as a source of income. Mr. Rossbach said the use of the building for fundraising is quite limited, since there is no heat or air conditioning in the building. Nicholas and Chris Glendenning, 2226 County Road D East, said he considers a large wedding with alcohol much different than a youth sock hop in the barn. Mr. Glendenning is concerned with living next to a wedding reception hall, loud music after 10-11 p.m., traffic and littering. Chris Glendenning clarified that they live two houses from the farm with all of the bedrooms facing the farm. Ms. Glendenning said they are concerned with loud noise since they have young children. Commissioner Trippler said he is concerned that this proposal would set a precedent; he is concerned with damages to the buildings and property with alcohol being used, and excessive noise in the neighborhood. Commissioner Fischer said she was concerned with considering this proposal without the recommendation from the historical commission. Robert Overby suggested that if the commission is going to table this proposal, that direction be given to MAHS by the commission of their consensus of what should be eliminated. There were no further comments from the public; the public hearing was closed. Commissioner Trippler commented that members of MAHS have heard the comments and concerns tonight and should be able to make some changes based on their wants or what they think is appropriate, rather than having the commission tell them their wants. Commissioner Hess said he has sorne of the same concerns with safety, security, and noise, but he feels if there is security on site, shuttle service to the site, limited hours and noise constraints, the weddings could be successful and provide the needed revenue. Commissioner Hess moved to table this request until the historical commission considers it and gives its recommendation. Cornmissioner Martin seconded The motion passed. Ayes - all AUachrnent 8 Maplewood City Council Meeting June 14, 1999 (Partial Minutes Regarding Bruentrup CUP) 3. 7:53 P.M. Bruentrup Farrn Relocation (2170 County Road D) - Conditional Use Permit - Waiver of City Code Requirernents - Plan Approval a. Mayor Rossbach convened the rneeting for a public hearing. b. Manager McGuire introduced the staff report. c. Director of Cornrnunity Developrnent Coleman presented the specifics of the report and answered questions posed by the Council. d. Commissioner Lorraine Fischer presented the Planning Commission report. e. Boardmember Ananth Shankar presented the Cornmunity Design Review Board report. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following persons were heard: Carolyn Peterson, 1999 Jackson, representing Friends of Bruentrup Farm Peter Boulay, E. Cnty Rd. C, Maplewood Area Historical Society Bill Bruentrup, 2380 White Bear Avenue g. Mayor Rossbach closed the public hearing. Councilrnember Carlson moved/introduced the following Resolution approving a Conditional Use Permit (CUP) for the relocation of the Bruentrup Farm to the city property at 2170 County Raod D and moved to approve the following resolution waiving the code requirements for parking lot paving, parking lot striping, parking lot curbing and an in-ground irrigation system for the relocated Bruentrup farm at 2170 County Road D and moved to approve the plans (dated 6-2-99) for the proposed relocation of the Bruentrup farrn to the city property at 2170 County Road D. The city bases this approval on the findings required by the code. The property owner (the city) and the Maplewood Historical Society shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. Construct a trash durnpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the publiC it does not have to be screened. f. 2. 3. c. 6-14-99 1 d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city deterrnines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of comrnunity developrnent may approve minor changes. 99-06-046 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Maplewood Historical Society applied for a conditional use perrnit for the relocation of the Bruentrup farrn to city open space property. WHEREAS, this perrnit applies to the property on the south side of County Road D between McKnight Road and Ariel Street. The legal description is: Except the East 633 feet of the North 183 feet and except the South 150 feet of the North 333 feet of the East 213 feet and except the South 905 feet, the N E 1/4 of the N E 1 /4 (subject to roads and easements), in Section 2, Township 29, Range 22. (PIN 02-29-22-11-0009) WHEREAS, the history of this conditional use perrnit is as follows: 1. On June 7, 1999, the planning cornmission recommended that the city council approve this perrnit. 2. On June 14, 1999, the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written staternents. The council also considered reports and recornrnendations frorn the city staff and planning cornmission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conforrnity with the city's cornprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrirnental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, srnoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only rninirnal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 6-14-99 2 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council has determined that waiving Requirernent One from above for this public use would balance the public interest between governmental units by allowing for the relocation and preservation of the farm buildings on a city-owned open space property. Approval is subject to the following conditions: 1. All construction and building locations shall follow the site plan approved by the city. Additional buildings frorn the Bruentrup site may be allowed if funding perrnits. The director of community developrnent rnay approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall becorne null and VOid. The council rnay extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The city shall add more parking to the site if they deem it necessary. 5. Any new lights shall be installed to meet the city code. This requires that they be screened or airned so they do not cause any light-glare problems on streets or residential properties. 6. If necessary, the city shall get a permit from the watershed district for the grading and site disturbance. 6-14-99 3 To: Frorn: Subject: Date: Attachment 9 MEMO Shann Finwall, AICP, Environmental Planner David Fisher, Building Official Bruentrup Heritage Farm at 2170 Co Rd DE - Conditional Use Permit Amendment May 7, 2009 The building code analysis provide by John Gaspar, NAI Architects, Inc. had a maxirnum occupant load on the upper level of 165 occupants and a maximum occupant load of 125 on the lower level when the plans were submitted for construction. The building code requires the maximurn occupant load to be posted in the building. o Post the upper level with a maximum occupant load of 165 occupants. o Post the lower level with a rnaximurn occupant load of 125 occupants. Notify the Minnesota Historical Society per the 20 year agreement with the city. Provide accessible parking. Attachment 10 MINUTES MAPLEWOOD CITY COUNCIL 7:08 P.M., Monday, July 08, 2002 Council Chambers, Municipal Building Meeting No. 02-14 (pARTIAL MINUTES-PERTAINING TO BRUENTRUP FARM CUP) 1. 7:15 p.m. Bruentrup Farm (2170 County Road D) A. Conditional Use Permit Revision B. Design Approval C. Consider Funding Options D. Change Order Authorizing Construction a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. c. Jackie Monahan-Junek presented the Planning Commission Report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Conditional Use Permit Revision: George Rossbach, 1406 East County Road C, Maplewood Carolyn Peterson, 1801 Gervais Avenue, Maplewood Charlotte Wasiluk, 1740 Frank Street, Maplewood Deb Charpentier, 2212 County Road D East, Maplewood . Kevin Berglund, 1929 Kingston, Maplewood Councilmember Collins moved to table this item until after item H3. Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmember Collins Nays-Councilmembers Juenemann, Koppen and Wasiluk Motion failed. Councilmember Koppen moved to adopt the resolution approving a revised conditional use permit (CUP) for the Bruentrup Heritage Farm at 2170 County Road D: RESOLUTION 02-07-126 CONDITIONAL USE PERMIT REVISION WHEREAS, the Maplewood Historical Society was granted a Conditional Use Permit on June 14,1999, for the Bruentrup Heritage Farm at 2170 County Road D, further described as: Except the East 633 feet of the North 183 feet and except the South 150 feet ofthe North 333 feet of the East 213 feet and except the South 905 feet, the NE y" (subject to roads and easements), in Section 2, Township 29, Range 22. (pIN 02-29-22-11-0009) WHEREAS, the Map1ewood Historical Society has submitted a site plan proposing a parking lot on the eastern side of the Bruentrup Heritage Farm site. WHEREAS, on July 1, 2002, the planning commission reviewed the site plan revisions and recommended that the City Council approve this permit revision. WHEREAS, on July 8, 2002, the City Council conducted a public hearing on said site plan and Conditional Use Permit (CUP) Revision, after due published notice in the legal newspaper and notice of said hearing was mailed to surrounding property owners, and after considering all testimony from every person or persons wishing to speak or those who wished to submit written statements, and after considering reports and recommendations from city staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate area property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoking, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development and design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the approved site plan dated Mav 17, 2002. for the proposed 21-car parking lot for the Bruentrup Heritage Farm to be located on the eastern side of the farm house building, which shall include a bus turnaround, subiect to the addition of extensive landscape features which shall be designed bv a registered landscape architect to screen from view the 2 properties to the east and northeast of the parking lot. Approval is granted siting the fact that the parking lot is located and designed to minimize the impact to the City owned and maintained open space. and that the parking lot would not change and is consistent with the operation of the Bruentrup Heritage Farm as a public facility. 2. All construction shall follow the site plan approved bv the City. The City Engineer mav approve minor changes to the site plan. 3. The City Council shall review this permit in one vear. 4. Anv parking lot lights shall be installed per City code. subiect to the approval ofthe City Engineer. 5. The site plan dated Mav 1999 shall be deemed the approved site plan for the Bruentrup Heritage Farm site. except the addition of the 2l-car parking lot on the eastern side of the site. 1. <\11 con6tructien shall follew the site plan approveEl by the city. The Eliree-tor ef cenJRHmity develepment may appro'/e minor c-hanges. 2. The preposed construction must be substantially started within ene year of ceuncil approval or the permit shall become null and "oiEl. The council may extenEl this EleaEllioo fer one year. 3. The city council shall re'/iew this permit in ene year. 4. The city shall add mere parking to the site if the city council deems it necessary. 5. Any new lights shall be installed te meet the city cede. This requires that they be screened or aimeEl se they Ele not cause any light glare preblenlG on streetG or re6idential preperties. 6. If neeessary, the city shall get a pcnnit from the watershed district for the grading and site dioturbanee. Seconded by Councilmember Wasiluk Ayes-Councilmembers Collins, Koppen, Juenemann and Wasiluk Nays-Mayor Carclinal Design Approval: Deb Charpentier, 2212 County Road D East, Maplewood Dave Huebl, 2191 County Road D East, Maplewood Kevin Berglund, 1929 Kingston Avenue, Maplewood George Rossbach, 1406 East County Road C, Maplewood Councilmember Koppen moved to approve the design plans for the Bruenturo Heritage Farm Parking Lot at 2170 County Road D. Councilmember Wasiluk offered a friendly proposal to work with the neighbors on the agreeable screemng. Seconded by Councilmember Juenemann Ayes-Councilmember Collins, Koppen, Wasiluk and Juenemann 3 A1tOcuhmetlT II Maplewood Police Department Memo To: Shann Finwall From: Lieutenant Richard Doblar M Date: May 15, 2009 Re: PROJECT REVIEW - Bruentrup Heritage Farm After reviewing the attached proposal for the rental and hosting of large and small events at the Bruentrup Heritage farm site, I have the following comments and suggestions: 1. Noise from events such as weddings that incorporate disc jockeys and or live bands beyond 2200 hours would generate noise complaints. This is due to the close proximity of residential housing to the immediate south of the farm property. This would be especially true if the music was held outdoors. The city noise ordinance (18-111) does allow for exceptions under permitted and sanctioned events frorn the city. However, consideration should be given to limit those hours to not later than 2200. 2. Outside events held after the hours of darkness where extra lighting rnay be utilized could potentially generate further citizen complaints (Public Nuisance 18- 30/33). Again, this would be covered under the permit. 3. During events where liquor is to be served I sold, there should be a paid off-duty Maplewood Police Officer on site. This would rnirror the Maplewood Cornmunity Center when liquor is seryed during events there. If there are any questions or concerns regarding these comments or suggestions, please feel free to contact me at your earliest convenience. I can be reached at (651) 249-2604 or via e-mail atrichard.doblar@ci.rnaplewood.rnn.us . 1 MASTER PLAN FOR THE BRUENTRUP HERITAGE FARM 2170 COUNTY ROAD D MAPLEWOOD, MINNESOTA DECEMBER, 1999 UPDATED DECEMBER, 2001 UPDATED JANUARY 2008 MAPLEWOOD AREA HISTORICAL SOCIETY 2 IINTRODUCTIONI "YOUR PAST REMAINS BOUND UP IN YOU; IT LIVES IN THE PRESENT, AND IT WILL FOLLOW YOU INTO THE FUTURE."- STEINER The purpose of the Bruentrup Heritage Farm is to preserve and tell the story of farming and farm life in the township of New Canada, and later in the City of Maple wood. The Bruentrup Heritage Farm is located at 2170 County Road 0, between White Bear Avenue and McKnight Road. The farm occupies about 3.5 acres of a 32-acre open space site that is owned by the City of Maplewood. The Parks chapter of the updated City of Maplewood Comprehensive Plan indicates that the farm and open space site are a "Special Use Park". The city plans to select a name for the open space site, and restore the cultivated fields to original prairie grasses and flowers. The Bruentrup Heritage Farm consists of the farmhouse (original part 1890's, new part 1912), barn (1905), granary, metal shed/blacksmith repair shop, machine shed, and the bricks and front door from a smokehouse (will be rebuilt). Two other buildings from the original farmstead were not saved: machine shed and a chicken house/garage. In 2006"2007, a replica of the original chicken house/garage was built by Society members and is located directly east of the farmhouse. This building will serve as a welcome center for visitors, and has accessible restrooms. The saved buildings were moved from the original Bruentrup Farmstead that was located at the southeast corner of White Bear Avenue and Lydia Avenue. The site where the buildings now sit is part of the Conklin - Howlett Farmstead, which had dairy cows, boarded horses, and was active until the 1970's. In May of 1999, the Maplewood Area Historical Society and the City of Maplewood succeeded in obtaining a $100,000 special grant from the Minnesota Legislature, to help in the relocation of the farmhouse and farm buildings. This money was matched by a donation of $100,000 (later increased to $150,000) by William and Raydelle Bruentrup to the Historical Society as the local matching funds for the relocation project. The Bruentrups also donated the house and farm buildings to the Historical Society. After the buildings were moved to the present site, the Historical Society donated the buildings to the City of Maplewood. The city now 3 owns the buildings and they are covered under the city's insurance. In May of 1999, the city granted a conditional use permit for the Heritage Farm. In December of 2000, the city and the Historical Society entered into a 99-year lease, under which the Historical Society will operate and maintain the Heritage Farm. IpURPOSE OF THE BRUENTRUP HERITAGE FARMI As noted above, the Bruentrup Heritage Farm will interpret the history of agriculture in New Canada-Maplewood. Information may also be presented about trends and changes in agriculture in Minnesota and the rest of the United States. The Heritage Farm will use exhibits, demonstrations, and involvement of visitors in typical farming activities during the period from 1891 (the year William A. Bruentrup started the farm) to 1999, when the farmland was sold for commercial development. A majority of people living in Maplewood and in Minnesota have no personal connection to farming or to the land resource. A primary emphasis of the Heritage Farm is (a) to help people who are not farmers to understand the challenges of farming during the twentieth century, and (b) to re-connect non-farm people to the source of their food: farms and farmers. . The farmhouse will be the center for the Maplewood Area Historical Society's office and activities and will provide a place for the Society's monthly meetings and special events. A second emphasis of the Bruentrup Heritage Farm will be to preserve and interpret the non-farm history of Maplewood and its townships prior to the incorporation as a city in 1957. The Historical Society will' create exhibits and demonstrations about general Maplewood history, and will interpret this information to the public at the Heritage Farm. IpURPOSE OF THE MASTER PLANI The master plan for the Bruentrup Heritage Farm provides a written and graphic explanation of how the historical interpretive facility should be operated. The master plan includes goals and objectives, a site analysis, economic feasibility, and a concept plan for historical interpretation and education that will guide the development of exhibits, activities, and programs. 4 IGOALS AND OBJECTIVESI Goal 1 - EDUCATION AND INTERPRETATION The Heritage Farm will tell the story of agriculture in Minnesota as it happened in a once-rural community (New Canada Township) on the edge of Saint Paul that has now become a fully-developed suburb (City of Maplewood). Exhibits, demonstrations, and visitor participation in typical farming activities will connect people to the various aspects of agriculture between 1891 and 1999; farmers, farm families, and farming; and historical events. that affected farming. Goal 2 - LEARNING BY PARTICIPATION The Heritage Farm will emphasize exhibits, displays, and activities that involve people through their senses of sight, hearing, touch, smell, and imagination. For example, visitors will see and learn about authentic old farm machinery. Visitors will see (and to the extent possible participate in) the process of cultivating the soil, preparing it for planting, planting the crop, coming back to see how the crops are growing, and helping with the harvest of the crops. Goal 3 - HISTORICAL AUTHENTICITY The Heritage Farm will accurately and objectively portray the stages and changes of farming in Maplewood and in Minnesota. In cases where information, artifacts, or exhibits either did not come from the Bruentrup Farm or were not used there, members of the Historical Society and their volunteers will provide that explanation to visitors. Goal 4 - ATTRACT PEOPLE, ORGANIZATIONS, AND COMMUNITY SUPPORT The Heritage Farm will offer year-round activities of interest to individuals, families, schools, and civic or cultural groups. For these activities to happen, the Heritage Farm will need the continuing support of the Maplewood Area Historical Society, the City of Maplewood, and donations and grants from public and private organizations, as well as the time, 5 talents, and energy of volunteers interested in their community's history. The fact that the Historical Society has been certified by the Internal Revenue Service as a "501 (c) (3)" non-profit organization may encourage donations of money, materials and services, since such donations may be tax-deductible. Goal 5 - HOME FOR THE MAPLEWOOD AREA HISTORICAL SOCIETY Since December of 2000, the Historical Society has been holding its monthly meetings at the farmhouse. A portion of the farmhouse basement has been converted to serve as an office for the Historical Society. Historical artifacts, files, and information about Maplewood will be stored there. ISITE ANAL YSISI The purpose of this section is to establish baseline data that can be used to guide initial recommendations for development and future opportunities for the Bruentrup Heritage Farm. 1. LOCATION - ACCESS The Heritage Farm is located on the northern edge of the city of Maplewood, on County Road D, between White Bear Avenue and McKnight Road. (See area location map.) Approximate distances to other cities from the Heritage Farm: A. White Bear Lake = directly across 1-694 to the north B. Oakdale = 2.5 miles east, via 1-694 or local roads C. North St. Paul = 1.0 mile southeast, via local streets D. Roseville = 6 to 7 miles west, via 1-694 and Hwy. 36 E. Saint Paul = 3 miles to city limits by bus or car, 5 or 6 miles to downtown F. Stillwater G. Woodbury H. Minneapolis = 10 miles east, via 1694 and Hwy. 36 = 10 to 11 miles southeast, via 1-694 = 15 miles to downtown, via 1-694 and Hwy. 36 6 Visitors to the Farm by automobile can access the site from the freeway interchange at 1-694 and White Bear Avenue, or take local roads to County Road D. A parking lot for the Heritage Farm and the open space area is being planned by the city. Handicapped parking access will be provided at designated spaces. Visitors who travel by bus to the Farm can access the site by taking the route 69 bus that runs from downtown Saint Paul east on Seventh Street and Minnehaha Avenue, then north on White Bear Avenue to Larpenteur Avenue, then east/north to North St. Paul, then west/north to Woodlyn Avenue. Signs on Woodlyn Avenue will direct visitors to take a walking path north through the open space area to the Farm site. The main driveway to the Farm will be used by visitors until the parking facilities are installed. After that time, only the farm caretaker and their visitors, handicapped visitors, and special event vehicles that need access to the house or barn will be allowed to use the main driveway. 2. CONDITIONS AT THE HERITAGE FARMSITE -1999 AND LATER In 1999, the land was vacant and unused. All of the original farm buildings were gone. Parts of the concrete floor in the barn were still visible, the foundation wall of a garage was still in place, part of the front sidewalk to the house was still in place, and the foundation for the well house remained, The trees and bushes were overgrown and in need of trimming. Several trees that were dead or growing at dangerous angles were removed. Trees were also removed to make room for the septic system mound located east of the house. None of the large oak trees on the site were disturbed. Some of the original barbed-wire fencing remained along the west edge of the trees. This was removed in 2001, when crews removed. buckthorn. As part of the site preparation for moving in the house, a basement was excavated at the site of the original house. Work crews discovered that remnants of the burned-down house had been dumped in the old basement and buried. This material was removed, and an old well was properly abandoned and sealed. 7 After the house was moved in, concrete block foundation walls were built, and the house was lowered onto the walls. The walls will be covered with fieldstone to look like the original walls under the house. A basement was excavated for the barn, a foundation wall was built, and the barn was lowered onto the walls. Extra bracing was added on the outside of the walls, after it was discovered that the foundation walls were not built wide enough to give adequate support for the weight of the barn. The walls will be covered with fieldstone to look like the original walls. 3. TOPOGRAPHY AND SIGHT LINES The immediate area where the farmhouse is located is level, and is framed by trees to the east and west. Some trees remain to the north along the edge of the property. The house is visible from County Road D, immediately in front of the site. At the location where the barn was installed, the terrain starts to slope downward in a southerly direction. This is all right, since the barn is designed to sit in the side of a hill, and the terrain will allow for construction of ramps to three sides of the upper level of the barn, and construction of doors to provide access to the basement of the barn at the south end of the building. Parts of the farmsite are visible from the south along Woodlyn Avenue. However, this will mainly be the upper parts of the taller buildings, since Woodlyn is at a lower elevation, and the ridge on which the powerline is located acts as a visual barrier. At certain times of the year, the upper part of the barn may be visible from 1-694, when leaves on trees do not block the view. 8 f" ~W~'\) 1k; 1':: it t--r-m"""'" ,.~ '" ? !' '8;f\31<: ~.~ ~ ~ tl'! , r- ~ ~Q).1iV. '~~." ~ ""- --,.;r;;;:l'b:1 t;;f......~!'1i "I ...J ~ ~ .-;.:;, . g; f ~ '~ ~~~;- '~ l~ l~ i' ' l:.. Q'> \A -"~ ;s::--"i ::R ffi l1i , r -- . \' t \. ,I "', , .' . "j \ ) <i '-'~~~ t , '--~'-1 j I ,J ;.. ~~ I ,,~ I 1 '"", I , !~J ( . J.'-"~ ".;~.Y~-"" ,i, I' "-~ ). ,~,I~"l:"'( -':r-$\~ ~ r "", t', '......... "4,... CJ1.,. j .1-..[ /.".t' '.; " (" r- )_~_"r~~'[~-Y , ,~,) r.':-'.".'<."'J' ~",:;.,jll _.LZ:'i....-LY~tJ \. ~K ::::" ;. ~r .~ '. ( ( ( "', /'""'- ,''', - +, \ ( ") I ~'". \ J' t )' " \ '-_....' " ." '\ ) I t \ ~ -(' ",",~-.." -, j l : I =_.~-- , "7 ~ iV-)- -l J: J.-...../~....... " ( , f ( ( " I,' ". , , l' \..........\.-._, I ) 'c: ) !-:;- ....< _....l.~: . .. jt ) I~- ..', It; il !i I" -!! "':1 f", I \,:.) " , " 'f ( II C~ (,.1\ ( II "+:-;1 (I (~ (, ~I ! 'I rll ) J J;,; 1 i ~ 510 .liS ) j,f _iJlb }1' ')1 -< I )1 JI 1 ! ':"(I"i-~-'("(:.'-~'- "," 'l~ -.t' -, (I .j".-..( v...~" ( l ~-~'\-...-'" I, " -j jj, y' ~;;t ...,,,," ,. ,"," r: l~ ~ ,r , . 1 _J-) j..)~)--\ ~......" -T .'-/ .,. " 1. 1--,)- ~~.._.,.,._.w -----~~~ " Some of the townhouses on the north side of Woodlyn Avenue can be seen from the Farmsite. To block the view, evergreens or thick-growing bushes could be planted along the edge of the powerline right-of-way. This vegetation could also screen the farmsite from a future walking/biking trail that may be constructed along the powerline right-of-way. These and other planting ideas for the farmsite will need to be coordinated with the city's open space coordinator. One or two of the existing houses on the north side of County Road D may be visible from parts of the farmsite. However, this should not be a problem, since the Heritage Farm is not planned to be a "living history farm" and so modern-day aspects of farm life and adjacent land uses can . be compatible in the historical interpretation of the site. The same comments apply to the sound of traffic on 1-694, which is about one-half block to the north. 4. UTILITIES As of September, 1999 there was no electricity, natural gas, water or sewer service at the farm site. The old well was drilled to a shallow depth, was determined by the city to be not usable, and was sealed. After the buildings were moved to the site in November of 1999, telephone, water, gas, and electric utilities were provided to the house. Sewage treatment for the house Was provided by an on-site septic system. The tank and an above-grade mound system were installed east of the house. When County Road D was rebuilt, sanitary sewer service was provided to the Farm, and the septic system was removed. Portable toilets will be rented and used for activities that draw large crowds. Electricity was also provided to the barn. I ECONOMIC FEASIBILITY 1. THE MARKET AND VISITORS Marketing of the Heritage Farm will depend on the time required to properly develop and set up displays and demonstrations, and upon the availability of volunteers to help operate the facility. During the first year, 10 operation of the Farm will begin with visitor hours mainly on the weekends from approximately Memorial Day to Thanksgiving or Christmas. Visitors to the Farm will come from the following sectors: + Families from the "east metro" area of the twin cities; + Students from area schools on Saturdays, or on a weekday by appointment - if volunteer interpreters are available; + People living within a25 - to - 50 mile radius of Maplewood; + Tourists passing through the area on the freeways. (The Historical Society needs to work with the city, Ramsey County, and MNDOT to get informational signs placed at major roadway intersections. Information also needs to be placed in major newspapers, chambers of commerce, area hotels and restaurants, MN Dept. of Tourism information centers, and elsewhere.) Annual estimates of visitors from these market sectors during the first year of operation may range from to . Special events held at the Farm could add more people. For example, in September of 2001, the Historical Society held an open house/dedication of the Farm (from 10 AM to 3 PM). Even though it was cold and rainy all day, at least 150 people came. A second example of potential attendance is the Christmas Open House held in December of 2001 (from 1 :00 to 5:00 PM), where people came to see the decorations in the house and also walk through the barn. Again, at least 150 people attended. 2. OPERATIONS, MAINTENANCE, COSTS AND REVENUES Historical Society members will continue to work to secure additional funding to support the operation of the Farm. A five year plan and budget of program needs, costs, and revenue will be prepared to guide ongoing operations. The Historical Society will select a caretaker to live on the premises, in order to provide general oversight of the property and watch for would-be vandals and thieves. The caretaker will sign a lease with the Historical Society that will allow the caretaker and family to live in the upper floor of 11 the house and use the laundry area in the basement as needed. Caretaking duties such as grass cutting and snow plowing will also be specified in the lease agreement. The Historical Society will(Ri:Q:yIde:::expenses and fees for people or groups that want to bring in special exhibits or conduct demonstrations. Special fund-raising events may be held as needed to bring in extra revenue. These events may be held at the Farm or off-site, depending on the type of event. The Historical Society needs to budget for operational costs and set visitor fees, before the Farm is opened to the public. Funds raised from visitor fees and donations will be used for program operations. The economic viability of the Farm will depend upon the sustained efforts of the Historical Society to secure annual and multi-year funding. Effective marketing and advertising can help to develop the expected visitor levels, which in turn will demonstrate the value of the facility and its programs to potential visitors. Word-of-mouth support in the community and regular notices in "Maplewood In Motion" will also help. In regard to programs, the Heritage Farm will occupy a unique niche in the historical sites of the Twin Cities metropolitan area, because the Farm will cover all aspects of farming and farm-family life from 1891 to 1999. Unlike other historical sites, the programs will not be confined to any single time period. The goal of this interpretive site is to show how farming and the Maplewood area has changed over the last 108 years, during the transition from rural township to developed suburb. This comprehensive, multi- faceted approach to programs should help to engage the interest of a wider audience of visitors. ICONCEPT PLANI As noted at the beginning, the Bruentrup Heritaqe Farm will emphasize chanqes in aqriculture in Maplewood and in Minnesota from 1891 throuqh 1999. A primary emphasis of the Farm is to help non-farming visitors develop a better understanding of the challenges of family farms. A second primary emphasis is to re-connect people to the source of their food - the soil, the farm, and the farmer. A third emphasis is to preserve the non-farm historical aspects of Maplewood and provide exhibits that will interpret that history. 12 The orientation of the house and buildings at the original site of the Bruentrup Farm will be re-created at the County Road D site. Farm buildings that could not be relocated will eventually be rebuilt, or historically comparable buildings may be acquired and moved onto the site. The restored farm will be the setting for exhibits of the Bruentrup and Howlett/Conklin farm families, as well as "hands-on" demonstrations of historical farming practices which will allow supervised participation by visitors. Some of the demonstrations will be related to activities in the house, and others will concern activities related to the farrning operation. The Farm will also include exhibits and activities related to the non-farm history of the Maplewood area. The first floor of the farmhouse will be used for public tours and for Historical Society meetings. The basement will be used for an office, storage, and for laundry needs of the caretaker. The caretaker will use the second floor, and other areas, as specified in the lease. The Historical Society will develop a policy to guide the rental use of the first floor by civic groups. The barn and other farm buildinqs (existing and yet-to-be rebuilt or replaced) will be used to store and display farm machinery and exhibits of historical farming artifacts. The farm buildings will also be included in an interpretive program which will explain why farmers needed to have certain kinds of buildings, implements, tools, animals, machinery, and other resources to successfully operate a farm. The barn may also be used for special programs and events, such as arts and crafts exhibits, parties, etc, The basement of the barn will be used for displays or exhibits about the horses and dairy cows which occupied that area. The Historical Society will also consider requests by the Maplewood Parks and Recreation Department or the Maplewood Nature Center to use this area at specified times. Parts of the open space on the farm site may be used for demonstrations that use farm animals or farm machinery for planting and harvesting of certain crops using historical methods and implements, and for other activities which require outside space. 13 FOURTH OF JULY RESERVED By special arrangement with Bill and Raydelle Bruentrup, the Farm will be closed to the public on the 4th of July each year, so that the Bruentrup family may celebrate their annual family get-together. The Bruentrup family may also use the kitchen in the farmhouse and the yard outside on that day. TIME PERIODS FOR RESEARCH AND INTERPRETATION This concept plan recommends that four general time periods be researched and interpreted at the Heritage Farm: 1. Horse and steam-powered farming (1870 -1920) 2. Early mechanized farming (1920 - 1945) 3. Farming after World War II (1945 - 1975) 4. Farming of today (1975 - 2000) Note: Farming before 1870 (the Pioneer Farming era) preceded the time period of the Bruentrup Heritage Farm. There are other historical farms in the Twin Cities area which portray the pioneer farm era, such as the Oliver Kelley Farm near Elk River, and the Gibbs Farm at Larpenteur and Cleveland Avenues near the University of Minnesota's Saint Paul "farm campus". The Heritage Farm will also research and interpret historical information and artifacts based on the historical contexts and themes that have been created by the City of Maplewood's Historical Preservation Commission. GENERAL DESCRIPTION OF THE TIME PERIODS A: FARMING HISTORY 1. Horse and Steam-Powered Farminq (1870 - 1920) This was a period of changes in general on the farm. The steam-powered machinery of the 1870's was still used in the 1890's. However, the conversion from hand-powered and horse- powered labor to mechanized labor began during this time period. 14 The political and social changes of this time were evident by the impact of the Grange (started by Oliver Kelley), the anti-monopoly party, and major farm protest movements. During this period, the influence of people on agriculture reached a particular level of importance. Typical activities of this era would be best represented by interpretive programs, and secondly, by farm festivals (barn-raisings, group harvests, quilting & husking bees, etc). 2. Early Mechanized Farminq (1920 -1945) The 1920's were the end of a "golden age of agriculture and the onset of one of the country's most troubled times" (the Depression of the 1930's). Technological advances, such as gasoline - powered farm machinery. and electricity (which dramatically changed farm life), were gradually made available to farms during this time period. The "dust bowl" soil erosion problem of the 1930's began to be addressed by the federal government through new methods of cultivation that conserved the topsoil by preventing erosion by wind or water. 3. Farminq After World War 11(1945 - 1975) During this time, larger machinery and powerful chemicals such as herbicides and pesticides were introduced. Research and development of hybrid seeds (which produced larger yields) also started during this time. The size of a typical farm increased, and farms became less diversified as farmers concentrated on growing one or two "cash crops" (wheat, corn or soybeans in Minnesota) or raising livestock excl usively. 15 4. Farminq of Today (1975 - 2000) In the mid-late 1970's, farmers were encouraged by the U.S. Department of Agriculture to plant crops "fencerow to fencerow", in order to take advantage of the high prices for grain and other farm products at that time. Farmers responded by producing more, buying more land, bigger tractors, and other farm machinery. The high prices soon returned to lower levels. However, the loan payments that farmers had to make on their land and machinery purchases did not decrease. In addition, the lower prices for farm products translated into a lower value of the farm land compared to the high debt level. The lower equity in the farm made it harder for many farmers to get affordable financing to operate their farms, or to have the cash flow to make regular payments on their loans. As a result, many farmers were forced to auction off their farms or give them back to the lenders, in order to settle their debts. In the 1990's, increased competition from corporate farms and "soft" foreign markets combined to place even more pressure on today's family farmers. Some farmers have turned to specialty crops and organic farming methods to gain a better return on their investment. In this time period, most family farms relied upon income from one or more jobs held outside the farm in order to "make ends meet". Some of the topics to be covered for each time period are: 1. Family farms and farming families 2. Farms on the edge of urban areas 3. Farm machinery and tools 4. Seeds and crops 5. Livestock and feedlots 6. Farm service businesses 7. Farm economy, prices, and farm management 8. Education, skills, and experiences to be a farmer 9. Role of farm research and extension services 10. Pesticides, herbicides, and other chemicals 11. Organic farming and other specialty crops 16 12. Changes in farm implement technology 13. Changes in soil cultivation and conseNation 14. Environmental impacts/benefits from farming 15. Transfer of farms to new generations, new farmers 16. Urban development pressures and farm preservation 17. The farm community and social life B. NON-FARM HISTORY 17 ~. '""\, ~wlil:f\) ~!h(\}(b' .... l': "'- ,- t'- CI1t ~ ;:,:c.>-' tif\~~ 3ii;:;-~l> V; F I- * II> k ~,'\11\$\. ~ 1;). ~ '. --~('t,.:i t;f~1ff1i ~~~\) ~fF\~1) '" (,1\ V\ '::1 ..,\..... ";,f ~ !~" I ~ , I . \ t: I., (I ~ \ ,..)\' : ~ ~_.~_/ , ;- ~! 11 ~~ i f.~_J ...;.-,\ 'Y-"~.,. .~ "'. \ ( "l.,f<- ,_'. ,\. . L t, _ .}._( 1.. .L ..,J- , ~". '\ '- "', .-.- "y \ . ~." " r \ \ ij _, .~( ~t (".\ (-'0 .c". ' ) + ) r \ ; ..<'; f '-. \ .~ ) t, i ',j '1'" i, _,_ ' '".,N' \. ) 1 " , i "'i-- \_-(".~.I , ' . -, .L ~7 ~ J: ~./ ~ ,. i c;)TI <: ~ ~I ( \ II '....\i' '-T, II ( ~ ( 11 _" tl _._---.".,.:.~ . , :~(~""'j...---r.(.:,~~,. -'f ~.,. ',.,-1 c" '''f.; .'" ~ " .;:, J ] ,~)- I_I ~ J - " . 1~ ~-, 1.j..w,J'--'" - .."......... .' " "T I .J ~ -;;- \ ...1_._ ;.~~ .} I c<::: :: I! :) I ~ )1",- jl{) )1 S j ,~, _ 7.!- ."'1 J J \ ", ('; ~; ~ ,l.\ <: -I ) .{ ) " ) 2 ).-L]t) " ) <J. .) f t1 1 : "\ ( I' , , s 11 q ""'\) " ~;' .;:::::; --: ~ ; :; ;, )~ ,,-'1 " j " ~~ ,~ -,~ '\I7t ''';) ,~ \ I 'r. ~ I i 14, v =r .~ 't~ :2 oJ Oy \1 ~ Insert - A DESCRIPTION OF THE HISTORICAL COMMISSION'S HISTORICAL VISITOR ACCESS When this plan was prepared in 1999, the temporary plan for visitor access was to have parking on Woodlyn Avenue, and then walk or ride a hay wagon up to the farm site. The permanent solution to visitor access was a proposal to have an off- street parking area, with a trail leading to the farmstead. Initially, a parking area site was proposed west of the oak trees located across the driveway from the farmhouse (see site plan). Recent discussions (late 2001) between the Historical Society and the City of Maplewood now favor a parking area located east of the trees that are east of the farmhouse. This parking area is to be financed and built by the City of Maplewood, and will serve both visitors to the farmsite and people using the recreational trail that is planned to pass by the northern edge of the Heritage Farm. A small building or structure should be located on the edge of the parking area, to serve as the initial contact point for visitors to the Heritage Farm. Admission fees and general information about the Farm would be handled at this building. After visitors pass through this building, they would follow a trail leading to the farmhouse, where they would be greeted by volunteer interpreters and/or Historical Society members. The trail to the farmsite would be accessible to visitors whose physical movements are limited by disabilities. POTENTIAL HERITAGE FARM PROGRAMS A: FARMING HISTORY ACTIVITIES Examples of seasonal programs include: 1. Spring - Planting things by hand or machine - Easter or Earth Day activities - May Day or Arbor Day activities - Memorial Day/weekend activities - Livestock shearing (Visiting animals) 20 2. Summer - "Barn-raising" for repair & construction projects - Outdoor games from different time periods - Plays, concerts, ice cream socials, arts and crafts - Harvesting and baling of hay - Fence building - Fruit harvest 3. Autumn -Harvesting and canning of produce -Making apple butter ,apple cider -Corn husking and roasting -Butter churning -Barn dances -Arts and crafts, plays, concerts -Livestock butchering (if allowed by the city) -Thanksgiving events 4. Winter -Quilting bees -Christmas, New Year, Groundhog Day -Winter games or sports -Candle making -Repair of tools and other farm equipment B: NON-FARM HISTORY ACTIVITIES 21 COORDINATION OF PROGRAMS WITH GROUPS Development and design of interpretive programs and special events at the Heritage Farm should reach out to the general public, and also to the special interest groups that are involved with agriculture in Minnesota. Examples include: - agribusiness - farm organizations (farm bureau, farmers union, etc.) - youth groups (4-H, Future Farmers of America, scouting) - area farmers, students from foreign countries - government sponsored events - educational groups (schools, U of M extension, the new urban agricultural high school in Little Canada) - area and state historical societies - research & preservation groups (Preservation Alliance of MN) - arts and theater groups - service organizations - religious organizations - musical groups - professional and technical organizations - foundations and other financial support groups 22 CREDITS AND ACKNOWLEDGEMENTS Primary Author: Robert Overby, Maplewood Area Historical Society Contributors: Bill and Raydelle Bruentrup, Carolyn and Glenn Peterson, Char Wasil uk, AI Galbraith Reference: "A Master Plan For The Minnesota Agricultural Interpretive Center", RCM, Mankato, MN (1980) 23 MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Tom Ekstrand, Senior Planner 2009 Tour Route Discussion June 5, 2009 INTRODUCTION On June 2nd, the planning corn mission gave the following suggestions about the upcorning surnmer tour format and route: 1. Skip the old "drive-by shooting" tour format. Focus on two to four different sites that are significant and were reviewed by other advisory cornmittees. An exarnple is the Fish Creek potential open space. 2. Consider trails and paths and how they connect and interact with development opportunities and proposals. 3. Consider including unique buildings such as the St. Paul's Monastery building. 4. Pick sites that relate to major sections of the comprehensive plan update. What impact may the comprehensive plan have on development potential or opportunities? 5. More substance and fewer sites. 6. Hold the itinerary to 10 to 12 sites rather than the previous 36 or so "drive-by" sites. Consider projects that were rnore controversial with rnore substance to thern. 7. Don't try to cover the entire city. Perhaps focus on specific part of town (ex: south leg, northerly end, etc). 8. Start from city hall as usual, but terminate at a point away from city hall and not the past method of "completing a circle" with the terrnination point being a point near city hall. Possible Tour Stops or Drive-by 1. St. Paul's Monastery Planned Unit Development-View new development, new street installations, the new monastery and townhomes. 2. Hillcrest Mixed,Use Neighborhood-Consider potential for continued "redeveloprnent" of this area. 3. Mogren Retail Development-Look at CarMax site and new Costco, vacant sites still available for development. 4. Legacy Village-Observe status of project build-out and see what is still pending for construction. Consider the project design with reduced setbacks and mix of comrnercial and residential uses. 5. Nature Center-Dinner stop and tour of the recent improvements. 6. Bruentrup Farm and open space-Review and tour of the farm facility. 7. Joy Park-See park improvements 8. Lion's Park-Review plans for park improvements 9. Watershed District office in Little Canada-Review their unique environmentally conscious building techniques. 10. White Bear Avenue/County Road D irnprovements-Review the scope of work to take place with street widening project. 11. Fish Creek area lands-I included this since it was discussed at the last planning commission rneeting, however, access to this area is blocked off at Carver Avenue and, therefore, is inaccessible. Potential Walking Stops 1. Legacy Village (although this is a repeat) 2. Joy Park 3. St. Paul's Monastery 4. Watershed District 5. Nature Center (during dinner stop) Additional Possible Drive-by Sites 1. Gethsemane Senior Housing (approved and pending) 2. St. John's Hospital expansion (approved and pending) 3. Legacy Shops retail center (approved and pending) 4. The Regent Senior Housing at Legacy Village (approved and pending) 5. Rain garden and neighborhood street irnprovernents DISCUSSION The ideas listed above are possible suggested stops without much elaboration. Staff will prepare a complete informational material packet with a map for the actual tour. RECOMMENDATION Review the above ideas and come with additional suggestions to establish the 2009 tour program and route. p:\ planning commission\2009 tour route discussion 6 09 te 2