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Home My WebLink About02-02--09 delete duplicateAgenda Item 4a Approved: 5/1/09 MAPLEWOOD CIVIL SERVICE COMMISSION MINUTES February 2, 2009 1. Call meeting to order The February 2, 2009 meeting was called to order at 5:02 p.m. Members Present: Marlene Palkovich, Chair Lisa Liddell, Secretary Steve Gunn Others Present: Chief David Thomalla Commission Liaison Terrie Rameaux City Attorney, Alan Kantrud Lieutenant, Michael Shortreed 2. Elect Secretary and Rotate Chair Chair Palkovich moved that Commissioner Liddell become the Commission Chair for 2009 and Commissioner Gunn become the Commission Secretary for 2009. Lisa Liddell seconded the motion. Ayes — All 3. Approval of November 19, 2008 Meeting Minutes Secretary Gunn moved to approve the November 19, 2008 Meeting Minutes. Commissioner Palkovich seconded the motion. Ayes - All Commissioner Palkovich asked Chief Thomalla for input on the language amendment submitted by the City Attorney, Alan Kantrud. Chief Thomalla asked for clarification as to when to break a tie between two candidates. Secretary Gunn suggested that the tie be broken when the list of candidates is approved. Commissioner Palkovich moved to accept: AN ORDINANCE AMENDING THE MAPLEOOD POLICE CIVIL SER VICE COMMISSION R ULES AND REGULATIONS, SECTION 10 The POLICE CIVIL SERVICE COMMISSION of Maplewood does hereby: Section]. Section 10 titled "CREATION AND MAINTENANCE OF ELIGIBILITY LIST' is amended with the following modification: Section 10 (c) is hereby relabeled as Section' 10(d). And, Section 2 Section 10 titled "CREATION AND MAINTENANCE OF ELIGIBILITY LIST' is amended with the addition of the following language to read: (c) In the event that two or more candidates are ranked in such a manner as to create a, "tie, " between each other or themselves, the contest shall be decided by the toss of a coin by the Chair. The candidate with the surname closest to the beginning of the alphabet shall be assigned the, "heads "result and the other candidate the, "tails, " result. In the event that more than two candidates are subject to this section, the contest shall be conducted in the same manner with the first two contestants selected based on alphabetical ranking, the victor of which shall then compete with the remaining candidate. Agenda Item 4a Approved: 5/1/09 Passed by the Maplewood Police Civil Service Commission on this second day of February, 2009. Approved: Commission Chair Attested: Recording Secretary Secretary Gunn seconded. Ayes — All 4. Review and Approve Revised Deputy Police Chief Job Description Commissioner Palkovich asked why the "Provides supervision for the Communications Manager" was removed from the job description. Chief Thomalla stated that the Maplewood Police Department no longer has a communication center. Commissioner Palkovich moved to approve the Deputy Police Chief Job Description. Secretary Gunn seconded the motion. Ayes - All 5. Review and Approve Posting and Exam Process for Deputy Police Chief Secretary Gunn asked why Lieutenants were left out of the group the Deputy Police Chief would supervise. Chief Thomalla said that should be added in. Ms. Rameaux stated there was a clerical error and apologized for the mix up. The body of the posting would have the job description of the Deputy Police Chief. Commissioner Palkovich moved to accept -the posting for the Deputy Police Chief. Secretary Gunn Seconded the motion. Ayes — All Chief Thomalla reminded the Commission that they needed to approve the exam process as part of this. Chief Thomalla stated they would remove any internal influence in the exam process, that there would be outside panel members, likely other chiefs from other cities, but he would like to reserve the right, with the Commission's approval, to sit in on the interviews to hear the candidates' responses only, with no input. Commissioner Palkovich asked if it would be possible for any of the Commission members to sit in on the interviews. Chief Thomalla said that would be up to the Commission to decide. Commissioner Palkovich moved to accept and approve the exam process for the Deputy Police Chief. Secretary Gunn seconded the motion. Ayes — All 6. Review and Approve Revised Lieutenant Job Description Chief Thomalla reviewed the changes to the job description. Chief Thomalla stated that the position of Deputy Chief was approved as part of the 2009 budget. Chair Liddell moved to accept and approve the Lieutenant job description. Secretary Gunn seconded the motion. Ayes — All 7. Review and Approve Revised Sergeant Job Description Chief Thomalla reviewed the changes made to the job description. Secretary Gunn moved to approve the amended Sergeant job description. Commissioner Palkovich seconded the motion. Ayes — All 8. Review and Approve Posting and Exam Process for Sergeant Chief Thomalla explained the promotability index and the process of its formation. Chair Liddell moved to accept and approve the posting for the Police Sergeant position. Secretary Gunn seconded the motion. Ayes — All Secretary Gunn moved to accept and approve the exam process for the Police Sergeant position. Commissioner Palkovich seconded the motion Ayes — All Agenda Item 4a Approved: 5/1/09 9. Review & Approve Backgrounds for Police Officer Candidates & Certify Names for Vacancies There was discussion regarding all the background investigations, in particular the suitability of Candidate #1. Commissioner Palkovich was not in favor of approving and certifying Candidate #1. After much discussion, Chair Liddell moved to accept the background investigation on Candidate #1. Commissioner Palkovich seconded the motion. Ayes - All Commissioner Palkovich moved to not certify Candidate #1. Secretary Gunn seconded the motion. Ayes — All Commissioner Palkovich has some issues with Candidate #2. After some discussion Chair Liddell moved to accept the background investigation on Candidate #2. Secretary Gunn seconded the motion. Ayes - All Secretary Gunn moved to certify Candidate #2. Chairperson Liddell seconded the motion. Ayes — Gunn, Liddell Nays — Palkovich Chief Thomalla stated that the reason Candidate #35 is being considered is due to the fact that he is a paramedic. The Bylaws allow for reach -down of paramedics on the eligibility list. Chair Liddell moved to accept the background investigation on Candidate #35. Commissioner Palkovich seconded the motion. Ayes - All Commissioner Palkovich moved to certify Candidate #35. Chair Liddell seconded the motion. Ayes - All Chair Liddell moved to accept the background investigation on Candidate #6. Commissioner Palkovich seconded the motion. Ayes - All Chair Liddell moved to certify Candidate #6. Commissioner Palkovich seconded the motion. Ayes — All 10. Other Chair Liddell flipped a coin to break a tie between the two candidates #12 on the Police Officer Eligibility List. The coin landed with heads up. Based on the recently amended process for breaking a tie, the first #12 shall remain 12 and the second #12 shall become #13. Chief Thomalla stated that there was currently one police officer opening, up to three within the next month due to retirements and eventual promotions. There was some discussion regarding diversity within the department. Chief Thomalla stated he'd like to see more diversity. During this process, we've already lost two during the background process. He stated the department currently has 5 Asian officers, 1 African American officer, and 1 officer with some Hispanic background. The department's authorized strength is 55 officers. 11. Adjourn The meeting adjourned at 6:10 p.m. Recording Secretary Terrie Rameaux