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HomeMy WebLinkAbout05/12/2009 AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, May 12, 2009 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. April 14, 2009 5. Design Review: a. The Minnesota Waldorf School, 70 County Road BEast 6. Unfinished Business: 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 14, 2009 I. CALL TO ORDER Vice-Chairperson Ledvina called the meeting to order at 6:05 p.rn. II. ROLL CALL Boardmember John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Boardmernber Ananth Shankar Boardmember Matt Wise Present Present Present at 6:15 p.rn. Present Present Staff Present: Torn Ekstrand. City Planner Shann Finwall. Environmental Planner III. APPROVAL OF AGENDA Boardmember Wise rnoved to approve the agenda as presented. Boardmember Dernko seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. February 10, 2009 Boardmember Shankar moved approval of the amended rninutes of February 10, 2009, changing Matt Ledvina to Linda Olson under Call to Order. Boardmember Wise seconded Ayes - Demko, Olson, Shankar, Wise Abstention - Ledvina The motion passed. V. NEW BUSINESS a. University of Minnesota Urban Tree Management Program Environrnental planner Shann Finwall introduced Dr. Gary Johnson, a professor at the University Minnesota, Departrnent of Forest Resources. Dr. Johnson gave a presentation of the findings of research done by his spring sernester graduate class regarding planting trees in an urban boulevard. Dr. Johnson received comments and questions frorn the board. Planner Finwall said the Urban Tree Management Program report and city ordinance prohibiting planting trees in the right-of-way will be reviewed in the coming rnonths. At this time, Boardmember Olson took over as chairperson of the meeting. Community Design Review Board Minutes 04-14-2009 2 VI. DESIGN REVIEW a. Ashley Furniture Comprehensive Sign Plan Amendment, 1770 County Road D Planner Ekstrand presented the staff report for the request of Dernar's Signs for a cornprehensive sign plan amendment for Ashley Furniture. Mr. Ekstrand said the applicant has three existing signs and is now proposing to install a fourth sign on the north elevation at the west end of the building. The applicant was not present at this meeting. Boardmember Shankar asked if the only reason for the sign is to direct customers to parking in the rear. Planner Ekstrand said the applicant discussed both the desire to catch the attention of Slumberland store shoppers and the need to direct custorners to parking in the rear. Boardmember Olson said she is syrnpathetic to Ashley Furniture's circumstances with their building placement near County Road D and she does not have a problem with this additional sign request. Boardmember Ledvina said he understands Ashley Furniture's situation and he is okay with the sign, but he does not like the directional aspect of the sign. Boardmernber Wise said he is in agreement with the other board members' comments and he is okay with the sign. BoardmemberWise rnoved to approve the revision to the comprehensive sign plan date-stamped February 27, 2009 for the proposed sign on the north elevation of Ashley Furniture, 1770 County Road D. Based on the approval, the allowed identification signs for this building are as follows: 1. The wall sign above the main customer entrance on the south side of the building. 2. The wall sign above the building entrance on the northeast corner of the building. 3. The wall sign on the west elevation at the north end of the building. 4. The wall sign on the north elevation at the west end of the building. For reference purposes, these signs are all shown in the report dated April 8, 2009. Staff may approve rninor changes to this sign plan. Major changes are subject to the review and approval of the community design review board as an arnendment of the cornprehensive sign plan. Boardmernber Shankar questioned whether the directional "parking in read" signage would be lit. Planner Ekstrand said he could assume if Ashley Furniture were trying to be more visible that the sign would be lit, but since the applicant was not present at the meeting to answer questions they could not know with certainty. Boardmember Shankar said he is not in favor of the "parking in rear" sign facing Highway 36. Boardmember Olson seconded Ayes - Demko, Ledvina, Olson, Wise Abstention - Shankar The motion passed. Boardmember Shankar said he abstained because he does not feel the "parking in rear" signage is appropriate for this location. Community Design Review Board Minutes 04-14-2009 3 VII. UNFINISHED BUSINESS a. Sign Code Amendment Update Planner Shann Finwall presented the staff report and said that the board's recommended approval of a revised sign code has had no action to date. Ms. Finwall said the city council discussed the draft sign code in May 2006, but did not take any action or give direction. Planner Finwall updated the board on the proposed sign code revisions and asked for direction on how the board wants to proceed. Boardmember Ledvina said he feels all of the groundwork was completed and reviewed by the various entities involved and he does not have anything to add to this draft. Boardmember Olson said her opinion of a temporary sign is for a maximum of 30 days and a maximum number of three times a year. Ms. Olson said she does not agree with a temporary sign duration being for 60 or 90 days. Ms. Olson said that it was discussed that window signs be reduced from 75% to 30%, but she feels that 30% might be too restrictive and her preference would be for 50%. Boardmember Ledvina said that as part of the board's previous review, the allowable size of window signs was surveyed with surrounding cities to see what percentage of total area they had used. Mr. Ledvina said a lot of staff and board time was spent analyzing and in discussion to determine the board members' opinions and what members felt was reasonable. Boardmember Ledvina said that the board determined at that time that 30% was a reasonable number and said he would not support changing that number. Boardmember Ledvina moved the community design review board support staff's pursuit of the sign code changes and that this be again taken up with the city council and further, that the language as the board finalized it in its last version be brought to the city council. Boardmember Shankar seconded Boardmember Olson asked if the draft amendment document discussed and reviewed tonight, with the addition of a sentence stating "as recommended by the city attorney", would be forwarded to the city council. Planner Finwall responded that it will be discussed with the city manager on how best to proceed, but that process is what is intended. The board voted: Ayes - all The motion passed. VIII. VISITOR PRESENTATIONS Mark Jenkins, 830 Century Blvd. S., commented regarding political signage that one of things not caught from the last election was that candidates have single signs and also blocks of group signs. Mr. Jenkins wondered how the sign code would apply allowing one sign per candidate. Planner Finwall said the current political sign code was updated and approved in 2005 and would not be changed with this draft. Ms. Finwall said the code enforcement officer will enforce the sign code. Community Design Review Board Minutes 04-14-2009 4 IX. BOARD PRESENTATIONS Boardmember Ledvina commented that Dr. Gary Johnson mentioned a tree owner's manual in his presentation and suggested that it would be a great resource for the city to have available for residents. Planner Finwall reported on the April 13 city council meeting. X. STAFF PRESENTATIONS Planner Ekstrand informed the board of the schedule of interviews for the two board vacancies. Boardmember Olson asked if the board could submit questions for the city council to ask board applicants, since the board no longer interviews candidates. Planner Ekstrand said he would be happy to forward questions or comments from the board to the city council. Boardmember Olson said in the past the board has submitted one question for the interviews and she feels the board should have input on the selection of their committee members. Planner Ekstrand said he would clarify with the city council how they want to proceed and email board members with the information in the morning. XI. ADJOURNMENT Boardmember Shankar moved to adjourn the meeting at 7:40 p.m. Boardmember Demko seconded Ayes - all MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Conditional Use Permit Revision Minnesota Waldorf School 70 County Road BEast May 4, 2009 INTRODUCTION Project Description Melinda Lopes, of the Minnesota Waldorf School, is proposing to replace a temporary classroom building with a permanent structure and to build additional space for administrative purposes. The permanent classroom building would be 7,338 square feet and would replace the temporary building which is 3,432 square feet in size. The proposed additional office space would add 710 square feet to the main building. The design of both the new classroom building and office addition would be consistent with the existing facilities. Please refer to the applicant's letter attached to this report for more information on the school's approach to design principles. Also attached to this report are building elevations for the proposed structures and the proposed revised site plan. BACKGROUND August 23, 1999: The city council approved a CUP for a school and a comprehensive land use plan change from BC (business commercial) to S (school). October 9, 2000, November 13, 2001, December 23, 2002 and December 22, 2003: The city council approved one-year time extensions for the CUP. February 14, 2005: The city council approved an indefinite approval for the CUP and stated that the permit would only be reviewed if a problem arose. Requests Ms. Lopes is requesting city approval of: 1. A conditional use permit (CUP) revision to build a permanent classroom building, add additional office space to the existing building and amend the site plan. The city code requires council approval of a CUP revision for an owner to expand or revise a site for which a CUP exists. 2. The site and building design plans. DISCUSSION CUP Revision The proposed site revision with the addition of the permanent classroom and additional office space will meet the requirements for a CUP. It should not have any negative impact on the adjacent residential neighborhood and in fact the site should be improved with the replacement of a temporary building with a permanent structure. Proposed Building Design and Site Plan The proposed classroom building will be built in the same general area as the existing temporary building in the southwest portion of the site. The architecture of the building will be similar in character as the main, existing school building. The applicant's plans indicate that the materials will be similar as to what exists currently on the main building. The two new office space additions to the existing main school building will be built in existing recesses and will use similar materials and be consistent in character as the rest of the building. The only change to the photometric plan occurs in relation to the new, permanent building. The photometric plan for that building indicates it is in compliance with city code. The applicant's site plan shows that several existing structures are to be removed. The structures to be removed include three wood sheds, a brick oven, and a chicken coop that would be relocated to the south side ofthe existing main school building. The plans also show a revision made to the paved area on the southwest side of the school building. The amount of impervious surface would be reduced. The reduced impervious surface would result in the loss of one parking space. Parking The site currently has 83 parking spaces on site - 79 standard stalls and four ADA accessible stalls. There are no specific parking requirements for schools. The applicant has indicated that they feel there are adequate parking facilities on site. At staff's suggestion the Minnesota Waldorf School completed a parking analysis detailing the use of its parking facilities for a typical week, from 8 a.m. to 5 p.m. The results of that survey are attached to this report. For larger events held at the school the Minnesota Waldorf School has been using parking lots at the neighboring Tri-District Elementary School as overflow. Kristine Black, principal of the Tri-District Elementary School, has indicated to the city that Waldorf has permission to use its lots for overflow during events. A letter from Ms. Black is attached to this report. DEPARTMENT REVIEWS Police Department's Comments Lt. Mike Shortreed, of the Maplewood Police Department, had the following comments on the Waldorfs proposal. . Adequate outdoor lighting should be incorporated into the project in order to assure that visibility at all entrances/exits as well as around the facility are appropriate and does not provide for darkened areas for people to loiter without detection. . Adequate signs should be provided in order to readily mark all entrances/exits at the facility. . Construction site thefts and burglaries are a large business affecting many large construction projects throughout the Twin Cities area. The contractor should be encouraged to plan and provide for site security during the construction process. On- 2 site security, alarm systems, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents in a timely manner. Fire Marshal's Comments Maplewood's Fire Marshal Butch Gervais had the following comments on the Waldorfs proposal. . Fire protection installed per code . Alarms installed per code Building Official Comments Maplewood's Building Official David Fisher had the following comments on the Waldorfs proposal. . Provide a complete building code analysis when the plans are submitted for construction. Use the 2006 IBC and the Minnesota State Building Code. . A separate demo permit is required to raze the existing school. . A separate permit is required for remodeling the existing school. . The owner is required to obtain a Minnesota registered design professional for all aspects of this project. . Must comply with the Minnesota State Building Code . Verify the Fire Department has access around the site and adequate fire hydrants. . The school is required to have a fire sprinkler system and fire alarm. . All modular construction is required to be IBC labeled per the state building code. . Provide accessible parking. . Provide address numbers on the building. . Recommend a preconstruction meeting. City Engineer's Comment Steve Kummer, staff engineer, provided comments summarizing his review of the proposal. Please refer to Mr. Kummer's memo attached to this report. 3 Environmental Planner's Comments Shann Finwall, environmental planner, has indicated that the proposal meets and exceeds the city's tree replacement requirements. The Minnesota Waldorf School's proposed site plans show the removal of three existing trees - totaling 52.75 caliber inches. Code would require the planting of three trees with a minimum of 2 caliber inches. The landscaping plans indicate that 14 new trees will be planted. Ms. Finwall indicated that there are no slope concerns in relation to the new structure and that it meets code requirements. It is suggested that the applicant consider fencing in this area to help protect the slope. COMMITTEE ACTION On April 7, 2009, the planning commission held a public hearing and recommended approval of the proposed CUP revision for the expansion and remodel. RECOMMENDATIONS A. Adopt the resolution attached to this report. This resolution revises a conditional use permit revision for the Minnesota Waldorf School at 70 County Road B East to build a 7,338 - square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building. The city bases this approval on the findings required by the code. Approval of this CUP revision is subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped April 7. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the property owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Dedicate a 25 feot wide 't.'etlamJ suffor casement arololFld the wetland to the City of Maflle'tlood. 6. ffistajf Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sIlaII mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues a certificate of occupancy for the first phase of this Elovelopment. 7. The applicant sRall ostain an off site drainage easement fer storm drainage onto the 4 aButting neighbor's property aEljaoent to the northeast corner of the site, retain thoir storm 'Nater on their own property or maintain the existing drainage flow by not inoFOasing the rate of runoff into tRe pond on tRe aEljacent proporty. The drainage plan shall be subject to the city enginoer's approval. B. Approve the site plan date-stamped April 7, 2009, and the building elevations date-stamped March 20, 2009, for the 7,338-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineering department for approval. b. Submit to city staff a cash escrow or an irrevocable letter of credit for all the required work. The amount shall be 150 percent of the cost of the work. 3. Provide continuous concrete curbing around all proposed parking and drive areas. 4. The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In that case, an enclosure shall be provided using the same materials and color as the building. 5. An inground lawn-irrigation system shall not be required because of the remote nature of this site. 6. Ensure that site is in compliance with ADA requirements for handicap parking spaces and that spaces have correct signage. 7. Satisfy the requirements set forth in the staff report authored by Mr. Kummer, dated April 16, 2009. 8. Satisfy the requirements of the building official, fire marshal and police department, as stated in this report. 9. All work shall follow the approved plans. Planning staff may approve minor changes. 5 CITIZEN COMMENTS Staff surveyed the 17 property owners within 500 feet of the Minnesota Waldorf School for their opinions about this proposal. Staff received four replies. The comments are below. In Favor The plan enclosed sounds good! I have no objections to this proposal. (Hilltop Dental, 50 County Road BEast) Waldorf is a wonderful neighbor - it is my opinion they should get a revision so it can replace and expand. Thank you. (Christensen, 140 County Road BEast) I own the commercial property across County Road B; seems like no impact to me. (Acorn Property Management, 71 County Road BEast) No Comment No Comment (Peck, 120 County Road BEast) 6 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 8.2 acres Existing Use: School SURROUNDING LAND USES North: East: South: West: Businesses across County Road BEast Houses across railroad right-of-way Tri-District Elementary School and Sandy Lake across the railroad tracks Tri-District Elementary School and Hilltop Dental Clinic PLANNING Land Use: Zoning: School (S) Business Commercial (BC) Conditional Use Permit Ordinance Requirements Section 44-1092(3) requires a CUP for educational institutions. Findings for CUP approval Section 44-1097(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to the findings in the attached resolution. Design Review Ordinance Requirements Section 2-290(b) of the city code requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 7 Application Date The city received the completed application for a conditional use permit revision and site and design plans approval on March 20, 2009. The initial 60-day review deadline for a decision is May 19, 2009. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Based on the revised meeting schedule to review this application, the extended deadline for the City of Maplewood to complete the review and take action on the request will be July 20, 2009. P:\SEC18\ WaldorflCUP Revision_031309\CDRB_051209\WaldorCCDRB_051209.doc Attachments: 1. Location Map 2. Zoning Map 3. Future Land Use Map 4. Applicant's Letter 5. Applicant's Parking Survey 6. Letter from Ms. Black (overflow parking at Tri-District Elementary School) 7. Mr. Kummer's Engineering Report, dated April 16, 2009 8. Architectural Site Plan, dated February 9, 2009 9. Landscaping Site Plan, dated March 9, 2009 10. Conditional Use Permit Revision Resolution 11. Applicant's Plans (separate attachment - CDRB received with packet sent for April 28, 2009 meeting) 12. Applicant's Landscape Plans (separate attachment - CDRB received with packet sent for April 28, 2009 meeting) 8 Attachment 1 Waldorf School - Request for Conditional Use Permit Revision and CORB Review t Figure One-Location Map City of Maplewood March 19, 2009 NORTH Attachment 2 Waldorf School - Request for Conditional Use Permit Revision and CDRB Review t Figure Two - Zoning Map City of Maplewood March 19,2009 NORTH Attachment 3 Waldorf School - Request for Conditional Use Permit Revision and CORB Review @ 6 ~ ~ 0 D ~" / t Figure Three - Land Use Map City of Maplewood March 19, 2009 NORTH Attachment 4 March 9. ~009 City oi" Mapkwood COllll11unily Design RcviewBourd ] 830 County Road BEast Maplewood,MN 55] 09 Rc:_.,..(~qnditional Design Review and Cnnditis,n,!~~J.J)se Amendment for the t\/lilJX1.~.0_~_H(J Waldori"~~ll"s>L]J)J3~sU:~".umy_IZoad B. Markwood. Minnesota 55]] 7 Deaf Board Members: Thc Minnesota Waldori" School mes established in ] 98] to support the development or Waldori"edueatio!1 in the Twin Cities. From its establishment the school has grown and developed. The continued growth oi"the Minoesota \Valdori" School kd to the purchase of its current Mapkwood property in .lul) 1999. and a permanent movc into its current facilities in January 2001. Soon aller moving into the new l-~H::ilities, it became apparent that additional space \-HIS needed and the lour upper grades were moved to a p0l1abie building on the south eastern portion of the site. As the school has continued to grow in its new home; and students and t"euity have had the opportunity to live into their current laci]ities. it has grachwlly become apparent that the existiug 1'1cilities do not Jlrlly meet their pedagogical and practical space needs. An internal review process has been undenvay for several years to best deh'rminc how [(1 proceed. This has led to a detailed master planning process and a linancial feasibility process. In the filII of 2008. this detailed analysis oi" the school's needs and iinancial capabilities led to the idcntincation of three primary areas of work necessary ror th\,' school to continue meeting its goals ll)l' the future. These are: . To replace the temporary upper grades classrooms VI"ilh a permanent structure. . To reorganize the use of space ,vithin the existing school lacililies to take hdll'r advantage of available space. . To add several administration o!'liees displaced by this internal reworking tli" lire existing facilities. . To expand the sprinklering or the central portion or the existing IllCility to encompass the entire i"acility. MINNESOTA \YJA DORF SCHOOL if) EAST CUUNTY EClAt) B ~ \-1,-'1.1' Ll:'\\'OOD, 1\1 N )111 ~ . (6'11) .liC'-6_ GO . FAX ((~.'i II 4}17_ 6iiDO In revicwmg the schoors operating structure. a senes t)f observations_ and recommendations were made regarding how these proposed fi.lcility changes could best be made whi.le at the samc time making it possib.le for thc school to continue its day-to- day activities. Most critical in this process is that the planned laciiitics will replace spaec that is used by programs currently in operation. Thus. the school must replace the current portable classrooms and make modifications and minor additions to the existing sehoul during the SUmmer break so that the lost classroom spaces arc replaced and operational by the beginning of the 20(l9-2010 school year. Coming out of this revie\\' and master planning process. the school is n()\y applying [0 make the following changes in its Jacilities to meet these immediate gnals: . Remove the existing portable classroom building southeast of the- rnain school buildings and replace it with a permanent lacility: Add h\'o new office areas into existing recesses in the north filCC or the existing main school facility: Extended the sprinkler system in the main huilding to cover the Ix1lancc of the existing majn schooJ building. Splinklcrs win also be included in the ne\-\' Cacility that replaces thc portable classrooms: and Tn enhance the landscape in lhe areas of lhesc additions and renovations to better meet the school's long term design goals. . . . Desittl1 PrincinJes As part of the overall review of the site and its facilities thc following design principles vvcre recognized and reconfilmt'd: . That the structures continue to reOect the rural "jarm" character of" thc Minnesota landscape. an important aspect oCthe current building design: . 'rhat \\'ithin this overall "vernacular" form of architecture. the unique character or the Waldorf pedagogical needs of the sehool's programs bc met with spaces that integrate this character \,vith integrity: and . Tbat the buildings need to respond with integrity to the site and tbc cnvirpnl11enL Of particular Concern is the proper reorganization, or design or fllCililics that arc sound in their relationship to the environment and energy use. The accompanying Illeilities and site designs bave been developed with these desigo principles in mind. To further enhance tbese design directives. the landscape design bas been developed around the use of native plant species. and the cultivation or landscape areas that rence! the '"prairie" nature of the indigcnous lanclscape. The Ic)lIowing items address specific aspect of the CUP Amendment and Community Dcsign Revicw fhr this proposed project: Pm)dng aDiLY~hicular Traffic l'v1anaQcl11cnt This application arIses out of the need to provIde new facilities for existing school programs, oot tn ~ldd new programs. As such the school has l11~ldc a detailed analysis of traffic H(}\v, and parking demands for a live day period in a typical school \vcl'k. The parking counts have been taken on an hourly basis,_ except during the peak drOp-iJiT and pickup time in the morning and afternoon, 8:20 to 8:35 am and 3:20 to 3:35 pm, In these periods the count \vas made at half hour intervals. The chart of these parking counts is provided as Appendix A to this letter, I-laving completed this detailed parkIng analysis, the school has rccon!-irmcd that the analysis prepared for the original tllCllity is still working and needs no adj Llstmt'l1ts with the proposed modifications. At present there are 83 parking spaces on site: 79 standard stalls and 4 ADA accessible stalls. From the accompanying detailed analysis it is dear that throughout almost all periods of the- day. the existing parking lots arc only minimally in use. At the heaviest use times. the maXimUl1l11Umber Oreal'S parked is between 43 anJ 62 cars. leaving a minimum or 21 spaces open and availahle for use sf peak use times, In addition to this ongoing daily use. there are several times during the yen!" when the se-hool holds larger events. During these periods, overflow parking is provided on lhe lo\ver field Immediately east of the entry gate on County l~oad B. A curb cut IS huiltintll the cllrb in this area to t~lcilitate the use or the field at these timcs. In addition. the school has a lbrmal agreement \Vi1h the adjacent l'larrambcc School to accommodatcuny overt1o\v parking not able to be provided for on site. A copy oftbe agreement bct\\'cell thei\1innesotn \Valdorf School and the Harrambee School is provided as ^ppcndix J), IJ~~ Survey As the proposed ncv\.' work replaces existing temporary structures and pavement thaI is to be removed. there is liule impact on existing planting or trees anticipah:Jwilh the work covered undcr this application. The nc\\! work will result in the Joss o1'1h1'ce trees: ;\ three stemmed River Birch (flelll/a J1igf'(/): J st- 15" DBlI. 2nd - 8.5" Dill I. ]rd - 5" f)BH . A Green Ash (Ff'(/xiJ11/s peJ1/1.\Y/1"aJ1ica): 12.25" f)Bf! . A Green Ash (Fraxinus penmy!vaJ1ica): 12" DBH Cfhcsc trees are located on the civil engineering documents, This makes Cor 52.75" of lotal signiFicant healthy trees to be removed. This is well helow the threshold oflOly{) of signllicant tree diameter inches on the s'itc. As such \\Ie are required 10 replace I tree of' a minimum of 2" caliper per tree removed, or a minimum ofJ trees. ThL' landscape plans accompanying this submission arc calling for the addition of 14 new trees. "Vetland !mpact In the l1m1heastcll1 corner o'C the site a \vctland area has been mappeJand is currentl) enclosed as part of the original planning process Cor the existing buildings. The CklSCSl point of the existing buildings is approximately 460 teet away :from the neatest edge or this wetland area. The majority of the proposed construction is to replace the existing portable buildings which arc located on the opposite side oftlle existing building_ a\vay li'pm the idemilied wetland areas. As such the majority or the w()l'k proposed undel" this application is located away li'mn. and shielded limn the wetlands by the existing slructures. It is anticipated that there will be some runoff from the proposed ne\\' buildings. Some of this J'unoffwlll find its ,"vay lnlo the storm sewer system, vvhich is ultimately discharged to the wetland, However. as there is an approximate equivalent amount of impervious surface before and after completion of the work, no impact on the wetland is anticipated. In addition, a small area of onice is to be added on the wctland side of the existing buildings. These will infilltwo small recesses in the existing huilding. They tow! Ull addition of aboul 700 s'l.n. and arc surrounded on three sides by the existing structure. This small infiU area maintains the gcneraJIy existing minimum setback from the wetland areas and will have a very minor impact on the landscaped area on the \~.'elland side orthc existing structurc. Please releT to the landscape plans ((11' details of the site work in this arca.ot' the proposed work. Proiect Photometries All existing parking and paved areas for this proposed \\'ork are already in place on site. No changes arc proposed to either the site lighting or lhe exterior paved arcas covered h) site lighting. As such the existing photometries for site lighting remain unchanged under this application. The only modification to the exterior lighting forthis proposed 'vvork is the addition or exteriorhuilding lighting in the soffit areas of overhangs at the entrances to the new filcility which is to replace the existing portable huilding in the southeastern corner o]"lhc site. The photometries fiX these recessed spot lights is provide as part oflhe civil engineering documents attached \.\lith this applicant We trust this provides an overview orthe proposed work covered by this application. Please contact the undersigned, or either the Architect of Record or Design Consultant if you have any further questions, Sincerely, Melinda Lopes Administrative Director Attachment 5 Parking Counts Minnesota Waldorf School February 9-13, 2009 Monday Tuesday Wednesday Thursday Friday 8a.m. 17 19 18 20 21 8:30 56 47 62 51 43 9 26 33 29 31 27 10 25 34 27 26 27 11 26 31 28 25 26 12 28 32 31 27 25 1 p.m. 27 31 31 25 26 2 28 29 30 26 28 3 26 30 29 24 29 3:30 44 55 47 61 59 4 20 23 15 25 17 5 6 15 4 16 9 02/23/2009 10:54 FAX 6513792590 HARAMBEE ~001l001 Attachment 6 EAST METRO INTEGRATION DISTRlCl' 6067 Ha1'ilmbee COmmunity CilltUti:\$j~vk()~1'lb1lScit.:n~ef1um:n~ry SchQol Crosswind, Art. And Science Middlc School www,emid60d7.ntl Kri6tin. Black, Principal !-I.ramb" Schoo~ ~O E.st County l\oad B Maplewood, MN 55117 1'01: 651-379-2500 F",,: 661-579-2590 Em>il: kri.rllle.block@emklo067.nct February 23, 2009 Waldorf School Ann: Noreen Fax: 651-487-6800 To Whom It May Concern: Waldorf School has pennission to use our parking Iotas overflow parking when they have events at their school. lfY6u have any questions, please call me at 651-319-2500. Sincerely, ~e.~ Kristine Black Principal Idb Di~Iri~(lQ67 ~\Adlt\.il\-ki!i..t\:AdmkAs!i!.~ Donlel)\uiLlll'tillad\Lilniflil~ll.lI~ iU'iitme Blatk.ooc Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 1 of 3 EnQineerinQ Plan Review - Supplemental Narrative and Comments PROJECT: PROJECT NO: COMMENTS BY: The Minnesota Waldorf School 09-06 Steve Kummer, P.E. - Staff Engineer DATE: 4-16-09 PLAN SET: City Submittal Set: Civil Drawings by Van Sickle Allen Dated 4-6-9 COMPS: Drainage Computations by Van Sickle Allen Dated 3-9-09 Summarv The Minnesota Waldorf School is proposing to demolish and replace an existing classroom building as well as building minor additions to the main building. Some improvements to the parking lot and area sidewalks are proposed. Storm Water Runoff Comments Based on Architectural Drawing A 1.2 and the hardscape computations as indicated, the next increase in impervious surface for this project is approximately 350 square feet. The entire project will disturb about 8,000 square feet of impervious surface. The current plan show no appurtenances related to storm water management on the site for the new improvements. Comments 1) The applicant shall mitigate their storm water runoff from the proposed project to infiltrate 90% of the volume of the 1-inch storm event. The applicant shall provide mitigation based on the following: a. The area to be treated shall be based on the disturbed impervious area (plus the net increase in impervious area. b. The applicant shall infiltrate 90% of the volume of runoff from the 1 inch storm event based on the square foot area of new and disturbed impervious. The applicant may accomplish this through utlizing shallow bio-infiltration swales, rain gardens, or other means to promote infiltration. c. The applicant shall locate storm water infiltration facilities such that all areas of distrurbed impervious are treated accordingly. The applicant may provide extra volume in other areas to mitigate the small additions to the main building. 2) The applicant shall submit infiltration tests of the soils underlying potential infiltration basins. Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 2 of 3 3) The applicant shall propose a planting/seeding plan for the required infiltration basins. The applicant may consult the City Naturalist for infiltration basin and rain water garden design. 4) The applicant shall put up an escrow or letter of credit for 100% of the cost of building proposed;nfiltration measures and shall contact city staff 48 hours prior to construction of the rain water garden. Care must be taken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the applicant's engineer and/or contractor to correct the problem. The city will withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the proper functioning of the rainwater garden and/or infiltration basin is restored. 5) The applicant shall note areas of turf restoration on the plans and specify seed mixes approproate for restoration. Wetlands An existing wetland near the northeast corner of the site has been noted. No direct impacts to this wetland are resulting as part of this project. Comments 1) The applicant shall consider reinforcing the inlet protection detail for all catch basins draining into the wetland areas with a compost log ringing the staked silt fence around the structure. The applicant shall note that the silt fencing is to be trenched in properly prior to construction. Gradinq. Drainaqe. Erosion Control and Geometrics The general layout of the parking lot grading is from east to west. All drainage is routed overland and concentrates in gutter lines. The drainage is eventually routed to the rain water garden near the southwest corner of the site. Comments 1) The applicant shall insure that the grading of the proposed improvements to the site does not increase flows to adjacent properties. 2) Applicant shall dimension the drive width and typical parking stall measurements. 3) The proposed construction site is located well into the property, so a rock construction entrance is not required given the type of work. However, the applicant shall indicate means for inhibiting construction tracking out on to public roadway (i.e. street sweeper with pickup broom). Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 3 of 3 4) A note shall be added to the plans: "The Contractor shall contact the City 48 hours prior to any land disturbing activities for inspection of erosion control measures." 5) The applicant shall apply a minimum Mn/DOT Category 0 erosion control blanket to the slope south of the new addition. Sanitarv Sewer and Water Servuce The applicant is proposing a private sewer and water service to connect to the sewer system of an existing building. The sewer connection will require a permit for inspection. The water service may require a permit from SPRWS for connection. Miscellanous The applicant shall coordinate tree removals and replacements with Shann Finwall, Environmental Planner in order to comply with Tree Ordinance requirements. "'I" . " ---- (~ ~L/ ~I~ ,;';0 o'w I'~ o < I! In:; i> " iz ~H j !I~~ j ~~~ N f~~~ ., ~~o ."~~ i~~ '~~~ <Ii !'l ~~~ ~~~ ~~~ ~n N -"~~ ~i:~ ~~" i~ i~~ ~I U~ ,; <'.' ~o ~~~ II l;o ~~ ~~I _~~ ~>o ~j ~~~ :~ q i~ S ; OWNERJOlNT"""",RSSD0067 PlDNO:16.29.22.ZJ.OGOO P""""'-"'-"""'TIlEEASTUNEO''''''NE1I.01 ~~~OFSE"-".l.2!l,"-22,.......S.... _.~ ~ "'.74 ~ " Attachment 8 OWNE",MANDAPROPERTIESllC PIDNO:18-29-22.21.ooo<> ;; c....,,""..... " ~! ~~ ~~ , ; i o~ C z '::! ;0 o " o o , l 1 :; i ~ , , i ! ! ,. " , ", ", /T- <l3T ~~ ~ 'I'! !( ~ l ! , , i ~ l , , , i l i un Hp H~ ~ !h , , ill ~ "0 I ~ m o ;; ~ '. . , 0 ~ n E " i !! . ~" ~ , 0 I .. ~ ~ Ii g ~ , -'1 ~ i .;~ I . q q , ,ct 1IlillilWI $f~ :; ~~ "81;;1, ~ )> MINNESOTA WALDORF SCHOOL . in ~g] > ~ ~:t , 70 EAST COUNTY ROAD B 0 lqiF .H-~ ~ ~ I ~ MAPLEWOOD, MINNESOTA 55117 ~."' l;l In " , ~ '" w m .. " . 0 , " ,~ n~ilHiU ; ~~~ ! " C w,,3 , ~ PROPOSED SITE PLAN 'H g~~'-~ , < Attachment 9 (JJ m m (JJ I m m -; r:;: E"'JOmTP<lWERSSOOOO7 P","""8-ll>-22-21-01lOO ) , ---------- 'I I' ~l i :;( z ,::;! '~ "., " -0 ~ i , m en --I , ~ " <', <, ", \. " , " '< " " Pm"eel ""~~ol-i! " ! ! lEH;:::~ g. iml ! 1::3 ~ < UHi! ;i D"" Oz "!!l5- g3s > . r MINNESOTA WALDORF SCHOOL . ~ "i~$!Si g: ~[ , "'i ~ ~ " ->. 0 HH! n ~!~~ g" ~ ~ . , 0 70 EAST COUNTY ROAD B , EB' , 0 ~t~ .! , t ~ 0 . MAPLEWOOD, MINNESOTA 55117 ~i , so!!: mm , ~ !'! , ->. ^ li~~i1 , ~: :;g ~ " " ! ip . i , M" 62{)O9 tmO-1'-{lO ~dr !! c 0 , or .zit! , ~ o. i->- cO SITE PLAN cZ 0 Attachment 10 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Melinda Lopes, of the Minnesota Waldorf School, is proposing changes to a site with an existing conditional use permit to build a 7,338-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. The legal description is: That part of the Northeast 1/4 of the Northwest 1/4 of Section 18, Township 29, Range 22 bounded and described as follows: Beginning at the North 1/4 corner of Section 18 and running Westerly along the North link of said section 660 feet, more or less, to a point; thence Southerly 650 feet, more or less, to a point, thence Easterly on a line parallel to the North Section line 433.5 feet, more or less, to a point in the West right of way fence of the Minneapolis, Saint Paul and Sault Ste. Marie Railway; thence Northeasterly along said right of way fence 527 feet, more of less, to a point where said right of way fence intersects the North and South 1/4 section line; thence Northerly along said 1/4 line 180 feet, more or less, to a point of beginning. Subject to public easement in highway, County Road B, on the North side of tract. (PIN 18-29-22-21-0007) WHEREAS, the history of this conditional use permit revision is as follows: 1. On April 7, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit revision. 2. On , the city council discussed the proposed conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council conditional use permit revision, because: the above-described 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Attachment 10 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Revision is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped March 20. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the property owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Dedicate a 213 foot wide 'Netland buffer casement areunEl tho wetlanEl to the City of Maplowood. 6. ffistajf Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sIlaII mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the oontraotor installs them. Tho Ele'/eloper er conlr-actor shall install these signs befere the city issues a certificate of occuflanoy fer the firEt f1hase of this Elevelopment. 7. The applicant shall OBtain an off site drainage oasement for storm drainage onto the abutting neighBor's property aEljacent to tRe nortReast corner of tho sito, rot-ain their storm water on their o'....n property or maintain tho existing drainage flow by not inoreasing the rate of runoff into the ponEl on the aEljaoent property. The Elr-ainage plan shall be subject to tRe city engineer's appreval. The Maplewood City Council this resolution on ,2009.