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HomeMy WebLinkAbout04/28/2009 - cancelled AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, April 28, 2009 6:00 P.M. Council Chambers. Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. April 14, 2009 5. Design Review: a. The Minnesota Waldorf School, 70 County Road BEast 6. Unfinished Business: 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 14, 2009 I. CALL TO ORDER Vice-Chairperson Ledvina called the rneeting to order at 6:05 p.rn. II. ROLL CALL Boardmember John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Boardmember Ananth Shankar Boardmember Matt Wise Present Present Present at 6:15 p.m. Present Present Staff Present: Tom Ekstrand. Citv Planner Shann Finwall. Environmental Planner III. APPROVAL OF AGENDA Boardmember Wise moved to approve the agenda as presented. Boardmember Demko seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. February 10, 2009 Boardmember Shankar moved approval of the amended minutes of February 10, 2009, changing Matt Ledvina to Linda Olson under Call to Order. Boardmember Wise seconded Ayes - Demko, Olson, Shankar, Wise Abstention - Ledvina The motion passed. V. NEW BUSINESS a. University of Minnesota Urban Tree Management Program Environmental planner Shann Finwall introduced Dr. Gary Johnson, a professor at the University Minnesota, Department of Forest Resources. Dr. Johnson gave a presentation of the findings of research done by his spring semester graduate class regarding planting trees in an urban boulevard. Dr. Johnson received comments and questions from the board. Planner Finwall said the Urban Tree Management Program report and city ordinance prohibiting planting trees in the right-of-way will be reviewed in the coming months. At this time, Boardmember Olson took over as chairperson of the meeting. Community Design Review Board Minutes 04-14-2009 2 VI. DESIGN REVIEW a. Ashley Furniture Comprehensive Sign Plan Amendment, 1770 County Road 0 Planner Ekstrand presented the staff report for the request of Demar's Signs for a comprehensive sign plan amendment for Ashley Furniture. Mr. Ekstrand said the applicant has three existing signs and is now proposing to install a fourth sign on the north elevation at the west end of the building. The applicant was not present at this meeting. Boardmember Shankar asked if the only reason for the sign is to direct customers to parking in the rear. Planner Ekstrand said the applicant discussed both the desire to catch the attention of Slumberland store shoppers and the need to direct customers to parking in the rear. Boardmember Olson said she is sympathetic to Ashley Furniture's circumstances with their building placement near County Road 0 and she does not have a problem with this additional sign req u est. Boardmember Ledvina said he understands Ashley Furniture's situation and he is okay with the sign, but he does not like the directional aspect of the sign. Boardmember Wise said he is in agreement with the other board members' comments and he is okay with the sign. Boardmember Wise moved to approve the revision to the comprehensive sign plan date-stamped February 27,2009 for the proposed sign on the north elevation of Ashley Furniture, 1770 County Road D. Based on the approval, the allowed identification signs for this building are as follows: 1. The wall sign above the main customer entrance on the south side of the building. 2. The wall sign above the building entrance on the northeast corner of the building. 3. The wall sign on the west elevation at the north end of the building. 4. The wall sign on the north elevation at the west end of the building. For reference purposes, these signs are all shown in the report dated April 8, 2009. Staff may approve minor changes to this sign plan. Major changes are subject to the review and approval of the community design review board as an amendment of the comprehensive sign plan. Boardmember Shankar questioned whether the directional "parking in read" signage would be lit. Planner Ekstrand said he could assume if Ashley Furniture were trying to be more visible that the sign would be lit, but since the applicant was not present at the meeting to answer questions they could not know with certainty. Boardmember Shankar said he is not in favor of the "parking in rear" sign facing Highway 36. Boardmember Olson seconded Ayes - Demko, Ledvina, Olson, Wise Abstention - Shankar The motion passed. Boardmember Shankar said he abstained because he does not feel the "parking in rear" signage is appropriate for this location. Community Design Review Board Minutes 04-14-2009 3 VII. UNFINISHED BUSINESS a. Sign Code Arnendment Update Planner Shann Finwall presented the staff report and said that the board's recommended approval of a revised sign code has had no action to date. Ms. Finwall said the city council discussed the draft sign code in May 2006, but did not take any action or give direction. Planner Finwall updated the board on the proposed sign code revisions and asked for direction on how the board wants to proceed. Boardmember Ledvina said he feels all of the groundwork was completed and reviewed by the various entities involved and he does not have anything to add to this draft. Boardmember Olson said her opinion of a temporary sign is for a maximum of 30 days and a maximum number of three times a year. Ms. Olson said she does not agree with a temporary sign duration being for 60 or 90 days. Ms. Olson said that it was discussed that window signs be reduced from 75% to 30%, but she feels that 30% might be too restrictive and her preference would be for 50%. Boardmember Ledvina said that as part of the board's previous review, the allowable size of window signs was surveyed with surrounding cities to see what percentage of total area they had used. Mr. Ledvina said a lot of staff and board time was spent analyzing and in discussion to determine the board members' opinions and what members felt was reasonable. Boardmember Ledvina said that the board determined at that time that 30% was a reasonable number and said he would not support changing that number. Boardmember Ledvina moved the community design review board support staff's pursuit of the sign code changes and that this be again taken up with the city council and further, that the language as the board finalized it in its last version be brought to the city council. Boardmember Shankar seconded Boardmember Olson asked if the draft amendment document discussed and reviewed tonight, with the addition of a sentence stating "as recommended by the city attorney", would be forwarded to the city council. Planner Finwall responded that it will be discussed with the city manager on how best to proceed, but that process is what is intended. The board voted: Ayes - all The motion passed. VIII. VISITOR PRESENTATIONS Mark Jenkins, 830 Century Blvd. S., commented regarding political signage that one of things not caught from the last election was that candidates have single signs and also blocks of group signs. Mr. Jenkins wondered how the sign code would apply allowing one sign per candidate. Planner Finwall said the current political sign code was updated and approved in 2005 and would not be changed with this draft. Ms. Finwall said the code enforcement officer will enforce the sign code. Community Design Review Board Minutes 04-14-2009 4 IX. BOARD PRESENTATIONS Boardmember Ledvina commented that Dr. Gary Johnson mentioned a tree owner's manual in his presentation and suggested that it would be a great resource for the city to have available for residents. Planner Finwall reported on the April 13 city council meeting. X. STAFF PRESENTATIONS Planner Ekstrand informed the board of the schedule of interviews for the two board vacancies. Boardmember Olson asked if the board could submit questions for the city council to ask board applicants, since the board no longer interviews candidates. Planner Ekstrand said he would be happy to forward questions or comments from the board to the city council. Boardmember Olson said in the past the board has submitted one question for the interviews and she feels the board should have input on the selection of their committee members. Planner Ekstrand said he would clarify with the city council how they want to proceed and em ail board members with the information in the morning. XI. ADJOURNMENT Boardmember Shankar moved to adjourn the meeting at 7:40 p.m. Boardmember Demko seconded Ayes - all MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Conditional Use Permit Revision Minnesota Waldorf School 70 County Road BEast April 17, 2009 INTRODUCTION Project Description Melinda Lopes, ofthe Minnesota Waldorf School, is proposing to replace a temporary classroom building with a permanent structure and to build additional space for administrative purposes. The permanent classroom building would be 7,338 square feet and would replace the temporary building which is 3,432 square feet in size. The proposed additional office space would add 710 square feet to the main building. The design of both the new classroom building and office addition would be consistent with the existing facilities. Please refer to the applicant's letter attached to this report for more information on the school's approach to design principles. Also attached to this report are building elevations for the proposed structures and the proposed revised site plan. BACKGROUND August 23, 1999: The city council approved a CUP for a school and a comprehensive land use plan change from BC (business commercial) to S (school). October 9, 2000, November 13, 2001, December 23, 2002 and December 22, 2003: The city council approved one-year time extensions for the CUP. February 14, 2005: The city council approved an indefinite approval for the CUP and stated that the permit would only be reviewed if a problem arose. Requests Ms. Lopes is requesting city approval of: 1. A conditional use permit (CUP) revision to build a permanent classroom building, add additional office space to the existing building and amend the site plan. The city code requires council approval of a CUP revision for an owner to expand or revise a site for which a CUP exists. 2. The site and building design plans. DISCUSSION CUP Revision The proposed site revision with the addition of the permanent classroom and additional office space will meet the requirements for a CUP. It should not have any negative impact on the adjacent residential neighborhood and in fact the site should be improved with the replacement of a temporary building with a permanent structure. Proposed Building Design and Site Plan The proposed classroom building will be built in the same general area as the existing temporary building in the southwest portion ofthe site. The architecture of the building will be similar in character as the main, existing school building. The applicant's plans indicate that the materials will be similar as to what exists currently on the main building. The two new office space additions to the existing main school building will be built in existing recesses and will use similar materials and be consistent in character as the rest of the building. The only change to the photometric plan occurs in relation to the new, permanent building. The photometric plan for that building indicates it is in compliance with city code. The applicant's site plan shows that several existing structures are to be removed. The structures to be removed include three wood sheds, a brick oven, and a chicken coop that would be relocated to the south side ofthe existing main school building. The plans also show a revision made to the paved area on the southwest side of the school building. The amount of impervious surface would be reduced. The reduced impervious surface would result in the loss of one parking space. Parking The site currently has 83 parking spaces on site - 79 standard stalls and four ADA accessible stalls. There are no specific parking requirements for schools. The applicant has indicated that they feel there are adequate parking facilities on site. At staffs suggestion the Minnesota Waldorf School completed a parking analysis detailing the use of its parking facilities for a typical week, from 8 a.m. to 5 p.m. The results of that survey are attached to this report. For larger events held at the school the Minnesota Waldorf School has been using parking lots at the neighboring Tri-District Elementary School as overflow. Kristine Black, principal of the Tri-District Elementary School, has indicated to the city that Waldorf has permission to use its lots for overflow during events. A letter from Ms. Black is attached to this report. DEPARTMENT REVIEWS Police Department's Comments Lt. Mike Shortreed, of the Maplewood Police Department, had the following comments on the Waldorf's proposal. . Adequate outdoor lighting should be incorporated into the project in order to assure that visibility at all entrances/exits as well as around the facility are appropriate and does not provide for darkened areas for people to loiter without detection. . Adequate signs should be provided in order to readily mark all entrances/exits at the facility. . Construction site thefts and burglaries are a large business affecting many large construction projects throughout the Twin Cities area. The contractor should be encouraged to plan and provide for site security during the construction process. On- 2 site security, alarm systems, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents in a timely manner. Fire Marshal's Comments Maplewood's Fire Marshal Butch Gervais had the following comments on the Waldorfs proposal. . Fire protection installed per code . Alarms installed per code Building Official Comments Maplewood's Building Official David Fisher had the following comments on the Waldorfs proposal. . Provide a complete building code analysis when the plans are submitted for construction. Use the 2006 IBC and the Minnesota State Building Code. . A separate demo permit is required to raze the existing school. . A separate permit is required for remodeling the existing school. . The owner is required to obtain a Minnesota registered design professional for all aspects of this project. . Must comply with the Minnesota State Building Code . Verify the Fire Department has access around the site and adequate fire hydrants. . The school is required to have a fire sprinkler system and fire alarm. . All modular construction is required to be IBC labeled per the state building code. . Provide accessible parking. . Provide address numbers on the building. . Recommend a preconstruction meeting. City Engineer's Comment Steve Kummer, staff engineer, provided comments summarizing his review of the proposal. Please refer to Mr. Kummer's memo attached to this report. 3 Environmental Planner's Comments Shann Finwall, environmental planner, has indicated that the proposal meets and exceeds the city's tree repiacement requirements. The Minnesota Waldorf School's proposed site plans show the removal of three existing trees - totaling 52.75 caliber inches. Code would require the planting of three trees with a minimum of 2 caliber inches. The landscaping plans indicate that 14 new trees will be planted. Ms. Finwall indicated that there are no slope concerns in relation to the new structure and that it meets code requirements. It is suggested that the applicant consider fencing in this area to help protect the slope. COMMITTEE ACTION On April 7, 2009, the planning commission held a public hearing and recommended approval of the proposed CUP revision for the expansion and remodel. RECOMMENDATIONS A. Adopt the resolution attached to this report. This resolution revises a conditional use permit revision for the Minnesota Waldorf School at 70 County Road B East to build a 7,338 - square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building. The city bases this approval on the findings required by the code. Approval of this CUP revision is subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped April 7. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the property owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Dedicate a 25 feet wide 'Notland !:l~ffer easemont mound the 'Netland to tAo City of Mal'llo'Need. 6. lflstaII Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sAaII mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff sAall approve the sign design and lecatien !:lefera tAe contractor installs them. Tho do'/elofJor or centmcter shall install those si(Jns before the city issues a certificate of ecc~l'lancy fer tAe fiFSt I'lhase of this developmont. 7. The al'lfJlicant shall obtain an off sito dmina(Jo oasomont fer storm draina(Jo l:lRte tAo 4 abuttin(J noi(Jhbor's I'lrol'lorty mljaeent te tAe nerthoact comor ef the sito, retain tAoir sterm wator on thoir ewn I'lrGl'lorty er maintain the mdstin(J dmina(Jo flm': !:ly net increasin(J tho mto ef rune1'f inte the I'lend en the adjacent Wel'lorty. TAe eraina(Je I'llan shall!:le s~bjcct te the city en(Jineer's al'lwoval. B. Approve the site plan date-stamped April 7, 2009, and the building elevations date-stamped March 20, 2009, for the 7,338-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineering department for approval. b. Submit to city staff a cash escrow or an irrevocable letter of credit for all the required work. The amount shall be 150 percent of the cost of the work. 3. Provide continuous concrete curbing around all proposed parking and drive areas. 4. The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In that case, an enclosure shall be provided using the same materials and color as the building. 5. An inground lawn-irrigation system shall not be required because of the remote nature of this site. 6. Ensure that site is in compliance with ADA requirements for handicap parking spaces and that spaces have correct signage. 7. Satisfy the requirements set forth in the staff report authored by Mr. Kummer, dated April 16, 2009. 8. Satisfy the requirements of the building official, fire marshal and police department, as stated in this report. 9. All work shall follow the approved plans. Planning staff may approve minor changes. 5 CITIZEN COMMENTS Staff surveyed the 17 property owners within 500 feet of the Minnesota Waldorf School for their opinions about this proposal. Staff received four replies. The comments are below. In Favor The plan enclosed sounds good! I have no objections to this proposal. (Hilltop Dental, 50 County Road BEast) Waldorf is a wonderful neighbor - it is my opinion they should get a revision so it can replace and expand. Thank you. (Christensen, 140 County Road BEast) I own the commercial property across County Road B; seems like no impact to me. (Acorn Property Management, 71 County Road BEast) No Comment No Comment (Peck, 120 County Road BEast) 6 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 8.2 acres Existing Use: School SURROUNDING LAND USES North: East: South: West: Businesses across County Road BEast Houses across railroad right-of-way Tri-District Elementary School and Sandy Lake across the railroad tracks Tri-District Elementary School and Hilltop Dental Clinic PLANNING Land Use: Zoning: School (S) Business Commercial (BC) Conditional Use Permit Ordinance Requirements Section 44-1092(3) requires a CUP for educational institutions. Findings for CUP approval Section 44-1097(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to the findings in the attached resolution. Design Review Ordinance Requirements Section 2-290(b) of the city code requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 7 Application Date The city received the completed application for a conditional use permit revision and site and design plans approval on March 20, 2009. The 60-day review deadline for a decision is May 19, 2009. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. P:\SEC18\ WaldorflCUP Revision_031309\CDRB_042809\WaidorCCDRB_041709.doc Attachments: 1. Location Map 2. Zoning Map 3. Future Land Use Map 4. Applicant's Letter 5. Applicant's Parking Survey 6. Letter from Ms. Black (overflow parking at Tri-District Elementary School) 7. Mr. Kummer's Engineering Report, dated April 16, 2009 8. Architectural Site Plan, dated February 9, 2009 9. Landscaping Site Plan, dated March 9, 2009 10. Conditional Use Permit Revision Resolution 11. Applicant's Plans (separate attachment) 12. Applicant's Landscape Plans (separate attachment) 8 Attachment 1 Waldorf School - Request for Conditional Use Permit Revision and CORB Review t Figure One-Location Map City of Maplewood March 19, 2009 NORTH Attachment 2 Waldorf School - Request for Conditional Use Permit Revision and CORB Review @ B :i 0 D ~. f f L I /' /\ I ) LJ \ J l I t Figure Two - Zoning Map City of Maplewood March 19, 2009 NORTH :~ Attachment 3 Waldorf School - Request for Conditional Use Permit Revision and CORB Review :1 ~ B 0 :>: D D ,,' f 1[."'1 ii.,,~l- M~I::l!;.{.,l+~J f\''-'tl,c ., ~: / / os ( /-- / / J I t Figure Three - land Use Map City of Maplewood March 19, 2009 NORTH Attachment 4 March 2009 City of Maplewood Community Design Review Board 1830 County Road BEast Maplewood, MN 55109 Re: ronditional Design Review and Conditional Use Amendment J()f the Minnesota Waldorf School. 70 East County Road B. Maplewood. Minnesota 55117 Ileal' Board Members: The Minnesola Waldorl' School was established in 1981 to support the development 01' Waldmfeducation in the Twin Cities. From its estahlishment the school has grown and developed. The continued growth ol'the Minnesota Waldorf School led to the purchase 01' its eUITCnt Maple\vood property in .Iuly 1999. alle! ri pcrnUlllclltrllc1vcirltoitscurrClH Iltc.ilities in January 2001 Soon ailer 111oving. intothcnC\N facilities. it bccanlc apparellt thatadclitillnal Sl)t{ccvvas needed and the four upper grades were moved to a portable building on the south eastern portion 01' the site. As the sebool has continued to grow in its new home; and students and f)lelt!ty have had the opportunity to live into their current facilities. it has graduall~ become apparent that the existing laeilities do not fully meet their pedagogical and practical spaccllccds~ /\nintdl1tl! review .proccSShtlS heen uodtnvayCorscvcralycal'sto bcst.detcrminc hoW proceed. This has led to a detailed master planning process and a linaneial Icasibilit)' process. In the \llll 01' 2008. this detailed analysis 01' the sehool's needs and linaneial captlbilitics !cello the idclltilicati{)ll or three primaryardlSof\york necessary lhrthc school toc{1ntinuc meeting its goals for the future; These are: . To TCI"1acc the ternporary LIpper gr,ldcsclassrOOlllS\vith 3 11Crtl1ancntstrLlclurc. . To reorganize the use or space within the existing sehoollaeilities to take heller advantage oCavailahlespace. . 'ro add scvcraladnlinislration ()ffices displaced inlcfllaJrc\V()rking or thc cxistillg facilities. . To expand the sprinklering or the central the existing !llcility to encompass the entire laeility. ESOTA WALDO ROAD B . ?'IIAT'LEW'OOD, i\IN 5'5117 (65 In renc\ving thc sl'hool"s operating structure, a series of nhscrvations and recommendations were made regarding ho\\' these proposed ItlCility changes could best be made while at the same time making it possihle lor the school to continuc its day-to- day activities. Most critical in this process is that thc planned jElcilitics will replace space that is used hy programs currently in operation. Thus. the school must replace the eurrel1! portable classrooms and make modifications and minor additions to the existing school during the summer break so that the lost classroom spaces are replaced and operational by the beginning of the 2009-20 I 0 school year. Coming out of this review and master planning process, the school is !lOW applying to make the 1'()llowing changes in its l~lcilities to mcct these immediate goals: . Rcmove the existing portable classroom building southcast of the mall1 school buildings and replace it with a permanent facility: Add two new of/ice areas into existing recesses in the north thee or the existing main school l'~lcility; Extended the sprinkler systcm in the main building to cover the balance 01' the existing main school building. Sprinklers will also be included in the new IElcilit; that replaces the portable classrooms: and To enhance the landscape in the arcas of these additions and renovations to betlcr meet thc school's long term design goals. . . . Design Principles As part of the ovcrall review of the site and its facilities the follmving design principles were recognized and reconfirmed: . That the structures eoiltinue to retlect the rural ..fa1111'. character 01' the Minnesota landscape, an important aspect of thc current bu.ilding design: . That vvithin this overall "vernacular" form of architecture. the unique character or the Waldorf pedagogical needs of the sehool's programs be met \\"ith spaces that integrate this charactcr with integrity: and . I'hal the buildings need to respond with integrity to the site and the environment. Of particular concern is the proper reorganization. or dcsign of h,eilitics that arc sound in their relationship to thc environment and cncrgy use. The accompanying facilities and site designs have been developcd with these design principles in mind. To further enhance these design directives, thc landscape design has been developed around the llse of native plant species. and the cultivation or landscape areas that relleet the "prairie" nature of the indigenous landscape. The 1()lIowing items address specitie aspect of the CUP Amendment and Community Design Review t'or this proposed project: Parking and Vchicular TrafticM,magClncllt This applic<\tion arises out of the needlo provide new facilities IC)f existing scllool prqgtams,11()lto add l1C\vprbgn11l1s. As such the sch()ol has ,Hade a detailed analysis of tranic llo\v.alld parking. demands fora live day peri()din a typical schoolweclc Thc pm'killg counts have been taken Oil an hourlY basis, except dul'ing the peak drop~olr <111t! pickuptimeinthe rntirlliJ1g midafternool1. 8:20 to 8:35am anclJ:20 to 3:35 pin. In thest' pcriods the count was 111,ldeat half hOlir intervals; The chart () ['these parkingt:()unts is provided as Appendix A to this letter. I laving completed thisclctailed parking analysis. the school has reconlinllcd.that the 'lI1alysisprcpared for the original facility is still wOl'kingand needs no hdjustlllcnts '.vith the prof)osed nlodilkatiblls. AtpresCll1 there are 83 parkillg spaces on silc~ 79 standard stalls i1l1d 4 ADA accessible st,Llls.Fr()111 the ClCCC)Jilpallying d~tililed analysis it is dqll' that throughOlltalmost all periods of the day; the existing parking lots arconly nlininlally inusc. At theheavicSllISelimcs,the Illaxi!nlI11111tUnhcr()fcars pnrked is hetWeen 43i.1I1L1 62 cars,lcaving mini01lll11 of21 spaces opellalld available for lise at peak llsclimcs. III addi,tiblllo this ollgdi!lg daily LIse, there are several times during the ycarWh~Jl the school holds largcr events. DuriIlg these periods.b"crflowparking. ,is provided ()lllhc lower licld immediately east of the entry gate 011 County Road 8. Actlrb cut is built into the curhin this ureti to faciliWte theuseofthe field at these tilllCS. In ilddilion, the school hasa rorI11~1IagreC\lient with the adjacent l--lalT~ll1lbce School tt) accollllilodatc any overllow parkingllQt ilble to be provided fOl' on site~^copy of the (lgl~ccnlent bctwech the Minnesota Waldnrl'Sehool and the llarramhee School is provided as ^ppendix n. :rLGS? Surv~y As thcllroposcd ncw\Vork replaces eXisting telllporU1~Y structLtrcsnnd pavcIllcll1 that islo be rcnlovcd. there is little impact on existing planting()rtrees H1ltidpated \vilh the \vorl, covered under this application. The new work \vill result in the loss()fthrcc trees: ^ three stemmed River Birch (Hellfla nigra): I st- 15" DB! I. 2nd - 8.5" Dill I. 3rd - 5" DBll . A Green Ash (FraxiJ1lfs I'cJ1n.\y/vaJ1ica): 12.25" DB11 . A Gl'cenAsh (F'J'(lXintIS jJe1111.\'ylVlff1ica): 1211 DB11 These treesarch1cMcd 011 the civil crlginccl'ing documents. This lllUkcs 1'01' 5L7S"of[()lal signilicant healthftrccs t() be rCll1b\Jcd, This is well belo\\' the threshold or2()1% or sigllilicant tree diaillclel'inchcs ()11 the site. As suc\1wc llrcrcquircd t6rcplncc I trcc6l' a minimulll bf2"calipcr pertrcc rellloved,or" 111inilTIUJ11 01'3 trees. The Jandscul)CI"!ans aCeOmllanyingthis subnlissioll (lrccallingforthcaddition of 14 new trees. Wetland InlDact In the nnrtheastern corner of the site a wetland area has been mapped and is currently enclosed as part ot"the original planning process for the existing buildings. The closest point ot" the existing buildings is approximately 460 t"eet away t"rom the nearest edge of this wetland area. The m'(iority of the proposed construction is to replace the existing portable buildings which are located on the opposite side or the existing building. mray [i'om the identilied wetland areas. As such the majority of the work proposed under this application is located away lhml. and shieldcd fi'OlD the wetlands by the existing struetUl'es. It is anticipated that there will hc some runoff Ii'om the pl'lJposed new buildings. Some of this fUl10ffwiIl find its way into the stol1n sc\ver systenl,whichis ultimately discharged to the\vetl~ltld. HO\Vevcf: as lhereis an approxinlutc :CLiuivalclll amount qf impervious surfac~ before Hll<1 after C0I111)!etion of the work, 110 Itl1j1Uc:t 011 .the wetland is anticipated. In addition. a small area ofol1iee is to be added on the wetland side of the existing huildings. These will in1"111 two small recesses in the existing building. They total an addition of about 700 s'l.Il. and arc surrounded on three sides by the existing structure. This sl11all inn!1 area 111ai11tail1s the gcncrallycxistil1grninilliUlllsctback th)1i1 thi::\VClland arcasandwill haveavcryminor inlpacton the landscaped arca onlhc wetland side Of1h.0 existing structure. Please refer to the landscape plans for details of the site work in this area "I'the proposed work. !)r()j cd .1)i}illQ!netrics AI] existing lnirking and paved areas for this proposed wofk areaJrccldy illplacc{lilsill>, No changes arc proposed to eithCflhesilc lighting or the exteriol"jJavcdah:as cQvcrccl by sile lighting.. As such the existingphototneuics for site lighthlgrcll1uin 1.1I1chal1gcdlllldcl: this application. The only modincation to the exterior lighting Ihr this proposed work is the addition exterior buildinglightingin the soffilareasofovcrhangs at the entrances 10. th~ nc\v facility which is to replace the existing portable building in the southeastern corner or the sile, The photol1lctricsfor these recessed spot lights is provide as part of the civil cngil'lccrillg doclJl11cl1tsattachcd with this applicallL We trust this provides all overview or the proposed work covered hy this application. Plcascc()ntact thbllndcrsig,l1.cd, ()]' either' the Archite<:t or Record or Design ('ol1sulttmti r y'ou hflvcany furtherC}llcstiol1s. Sincerely, --'l/",!/ / I 1-.- Melinda Lopes Administrative .Director Attachment 5 Parking Counts Minnesota Waldorf School February 9-13, 2009 Monday Tuesday Wednesday Thursday Friday 8 a.m. 17 19 18 20 21 8:30 56 47 62 51 43 9 26 33 29 31 27 10 25 34 27 26 27 11 26 31 28 25 26 12 28 32 31 27 25 1 p.m. 27 31 31 25 26 2 28 29 30 26 28 3 26 30 29 24 29 3:30 44 55 47 61 59 4 20 23 15 25 17 5 6 15 4 16 9 02/23/2008 10:54 FAX 6513782580 HARAM6EE J;!l001/001 Attachment 6 EAST METRO INTEGRATION DISTRIct 6067 Hn1'llmboe GO~rnunjtyqult11r~~]%t~_,,~11b11 ~eicnt;t:Elt:mtntl!rySthool Cro""",d, Arts A.nd Sci..ce Middle School WUIIf,eiflid6067.nel .Krl.tin. Black, Principii H=bee Schoo~ 30 E.". Coonty Road B M.plewood, MN 55117 lC1: 651.:\79-2500 F",: 651-:\79-2590 Emill kri"il1e.bJack@emidGOG7,nct February 23,2009 W;lldorfSchool Attn: Noreen Fax: 651-487-6800 To Whom It May Concern: Waldorf School has pennission to use our parking lot as overflow parking when they have events at their school. If yon have any questions, please call me at 651-379-2500. Sincerely, ~ e. -$e.~ Kristine Black Principal Idb Dljlri~ti(lti7 Xri.Adij\ill t\!l~_iil\A(linirlAssI ~- J)oniIhl\LMI.'h.8d\Lil!I~iiWl~Kl'js1ill~_E1latk.doc Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 1 of 3 EncdneerinQ Plan Review - Supplemental Narrative and Comments PROJECT: PROJECT NO: COMMENTS BY: The Minnesota Waldorf School 09-06 Steve Kummer, P.E. - Staff Engineer DATE: 4-16-09 PLAN SET: City Submittal Set: Civil Drawings by Van Sickle Allen Dated 4-6-9 COMPS: Drainage Computations by Van Sickle Allen Dated 3-9-09 Summarv The Minnesota Waldorf School is proposing to demolish and replace an existing classroom building as well as building minor additions to the main building. Some improvements to the parking lot and area sidewalks are proposed. Storm Water Runoff Comments Based on Architectural Drawing A 1.2 and the hardscape computations as indicated, the next increase in impervious surface for this project is approximately 350 square feet. The entire project will disturb about 8,000 square feet of impervious surface. The current plan show no appurtenances related to storm water management on the site for the new improvements. Comments 1) The applicant shall mitigate their storm water runoff from the proposed project to infiltrate 90% of the volume of the 1-inch storm event. The applicant shall provide mitigation based on the following: a. The area to be treated shall be based on the disturbed impervious area (p/us the net increase in impervious area. b. The applicant shall infiltrate 90% of the volume of runoff from the 1 inch storm event based on the square foot area of new and disturbed impervious. The applicant may accomplish this through utlizing shallow bio-infiltration swales, rain gardens, or other means to promote infiltration. c. The applicant shall locate storm water infiltration facilities such that all areas of distrurbed impervious are treated accordingly. The applicant may provide extra volume in other areas to mitigate the small additions to the main building. 2) The applicant shall submit infiltration tests of the soils underlying potential infiltration basins. Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 2 of 3 3) The applicant shall propose a planting/seeding plan for the required infiltration basins. The applicant may consult the City Naturalist for infiltration basin and rain water garden design. 4) The applicant shall put up an escrow or letter of credit for 100% of the cost of building proposed infiltration measures and shall contact city staff 48 hours prior to construction of the rain water garden. Care must be taken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the applicant's engineer and/or contractor to correct the problem. The city will withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the proper functioning of the rainwater garden and/or infiltration basin is restored. 5) The applicant shall note areas of turf restoration on the plans and specify seed mixes approproate for restoration. Wetlands An existing wetland near the northeast corner of the site has been noted. No direct impacts to this wetland are resulting as part of this project. Comments 1) The applicant shall consider reinforcing the inlet protection detail for all catch basins draining into the wetland areas with a compost log ringing the staked silt fence around the structure. T.he applicant shall note that the silt fencing is to be trenched in properly prior to construction. Gradinq. Drainaqe. Erosion Control and Geometrics The general layout of the parking lot grading is from east to west. All drainage is routed overland and concentrates in gutter lines. The drainage is eventually routed to the rain water garden near the southwest corner of the site. Comments 1) The applicant shall insure that the grading of the proposed improvements to the site does not increase flows to adjacent properties. 2) Applicant shall dimension the drive width and typical parking stall measurements. 3) The proposed construction site is located well into the property, so a rock construction entrance is not required given the type of work. However, the applicant shall indicate means for inhibiting construction tracking out on to public roadway (i.e. street sweeper with pickup broom). Attachment 7 Maplewood Engineering Comments - Waldorf School 4-16-09 Page 3 of 3 4) A note shall be added to the plans: "The Contractor shall contact the City 48 hours prior to any land disturbing activities for inspection of erosion control measures." 5) The applicant shall apply a minimum MnlDOT Category 0 erosion control blanket to the slope south of the new addition. Sanitarv Sewer and Water Servuce The applicant is proposing a private sewer and water service to connect to the sewer system of an existing building. The sewer connection will require a permit for inspection. The water service may require a permit from SPRWS for connection. Miscellanous The applicant shall coordinate tree removals and replacements with Shann Finwall, Environmental Planner in order to comply with Tree Ordinance requirements. ---- ffi- " .." 'i" Ii Ilj! II'!!; ~~~ ~~~~ lit ,,' '". , "I ~~~ s ~~ ~_.~" " II" lllll >I~ ;~s i~ ~li~ l' 'il d I,.! I, '" I; '!' II 'il 'I I" I. Ui I' 'I ~~ ~ ~~ !j! I" ~p , , ! , , I ! , i , l i I ! i , " o , o ~ m o o < m " ~ ~ ~ m , ~ z )> OWNE"'J01NTf'<l\\IERSS06067 PjONO:18.~.22-2.1.oooa p""""awrn<,"C""STlmEO''''''"EI140) ""....,140...0...,T...."->>.""".... C<lUNfY. __40'" ....14 ~ " Attachment 8 ,- OWNER:MANDAPROI'ERTIESl PIDlfO;,a.-2o.U.21.(lOOZ . m en -< , ~~ ", " " ". " ", ii !'q lip ,. i '" ~ 8 !I U~ I , , 'il " i ~ . 0 '~n 'I! "Ii , 0 ~ , m ~ ~ , ~ ~ . H~ ~ 0 Ii ~ "1' ., ~q ::; '. ~ ~ ~ P eet ~~~~~ ~ ~ ~~~Sl ~ ~ ~i~ ~. ~ ~ !.; I l 0 ~ ~ ~ , m tl U~Uifl~l'~i1~ ~ ~=~Jg,'l~:;i~h ~~i~,~ .-i",~.\l:""~ ;'-~!.-!:<li!H[~ .: I ~~~B.~~"&" a !~i[iUQ!h~ i l~g!;r~~.ii:ii II h~" l~hJ~i ~ ~ ~h Hli',[ H' i~~ ~.~~ g lii ~ . . ~ .. ~UH ip;~~ UH~ HH! h~~i a-'" . ~ ~ . [ B MINNESOTA WALDORF SCHOOL 70 EAST COUNTY ROAD B MAPLEWOOD, MINNESOTA 55117 PROPOSED SITE PLAN - Attachment 9 (f) m m (f) I m m -; r:;: :.... ~ OWERlJOlNTPOWERSS06007 PlDNO:'W..,..",-OO1J1l ) ....-----........ 'I ., ~~ " ", \ " , " " ( t II- ~ Prod o;Uii1r!HT;I H~H~~ g. f![~t l ~!.; ~ ~r "' '1 ~ R,"f'- i ~~ ~~~ MINNESOTA WALDORF SCHOOL ai ~ elj i,dHl ~;;"'lI:~~~ I~ ~ II > ~-" H.li HHi ~ ~~ Jg ~~ "'I"3.!!: I "'lit ~ 70 EAST COUNTY ROAD B EB' g" ~ ~ f ~30 !' ~ X o' MAPLEWOOD, MINNESOTA 55117 111'1 m!; 1 Ii", ~.. film l!n~ , ! ! ~ ~ -" > il ~ ~ 16;::0 1 "" !'! ! ! Q i Hil~ iHI~ : i i" .?Zm ~ ..[~~" 0 a Maa A 16.2009 1I32""1'()' 0 If'! , . c o~ th I!~l eO , ~ SITE PLAN OZ Attachment 10 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Melinda Lopes, of the Minnesota Waldorf School, is proposing changes to a site with an existing conditional use permit to build a 7,338-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. The legal description is: That part ofthe Northeast 1/4 of the Northwest 1/4 of Section 18, Township 29, Range 22 bounded and described as follows: Beginning at the North 1/4 corner of Section 18 and running Westerly along the North link of said section 660 feet, more or less, to a point; thence Southerly 650 feet, more or less, to a point, thence Easterly on a line parallel to the North Section line 433.5 feet, more or less, to a point in the West right of way fence of the Minneapolis, Saint Paul and Sault Ste. Marie Railway; thence Northeasterly along said right of way fence 527 feet, more of less, to a point where said right of way fence intersects the North and South 1/4 section line; thence Northerly along said 1/4 line 180 feet, more or less, to a point of beginning. Subject to public easement in highway, County Road B, on the North side of tract. (PIN 18-29-22-21-0007) WHEREAS, the history ofthis conditional use permit revision is as follows: 1. On April 7, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit revision. 2. On , the city council discussed the proposed conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city co.uncil conditional use permit revision, because: the above-described 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character ofthe surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Attachment 10 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Revision is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped March 20. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the property owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Desicate a 25 feet wide wotlans b~ffor easement aro~ns tAe wetland te tAo City of MaplC'....ood. 6. lflstaII Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sIlaII mark the edge ofthe easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff sAall appro...e tho si(Jn dosign and lecatien l:Jefere the centracter installs them. The de...eloper or contmcter shall install these si(Jns befere tAe city iss~es a certiflcatG ef occupancy for tho first I'lhase oftAis sovelol'lment. 7. TAe applicant shall obtain an off site draina(Jo easGment for storm draina(Je onte the al:J~llin(J noi(Jhbor's I'lrel'lorty adjacont te tho nertheast cerner of the site, rotain their storm water on their own property er maintain tho existin(J sraina(Je flow l:Jy net increasing thG rate of runoff inte the I'lens en tAe adjasent I'lrol'lerty. ThG drainago plan sAalll:Je sul:Jjoct to tho city on(Jinecr's approval. The Maplewood City Council this resolution on ,2009.