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HomeMy WebLinkAbout04/07/2009 AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday, April 7, 2009 7:00 PM City Hall Council Chambers 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. March 17,2009 5. Public Hearings a. 7:00 pm: Conditional Use Permit Revision-Waldorf School Expansion, 70 County Road B East 6. New Business a. City Attorney Discussion-Open Meeting Law (At the planning commission's request at the last meeting, staff did not send this memo again. Please bring your copy from the previous packet.) 7. Unfinished Business a. 2008 Annual Report 8. Visitor Presentations 9. Commission Presentations a. Commissioner Report on the March 23, 2009 City Council Meeting: Mr. Trippler was scheduled to attend. The item of review, the rezoning request by Tyrus Land Company, was tabled at the applicant's request. b. Upcoming City Council Meeting of April 13, 2009: At this time, there are no planning commission items scheduled for review at this meeting. Commissioner Walton is scheduled to attend. 10. Staff Presentations 11. Adjournment DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 17,2009 I. CALL TO ORDER Acting Chairperson Desai called the meeting to order at 7:00 p.m. II. ROLL CALL Commissioner Joseph Boeser Vice-Chairperson Tushar Desai Chairperson Lorraine Fischer Commissioner Harland Hess Commissioner Robert Martin Commissioner Gary Pearson Commissioner Dale Trippler Commissioner Joe Walton Commissioner Jeremy Yarwood Present Present Absent Present Present Present Present Absent Absent City Staff Present: Tom Ekstrand, City Planner DuWayne Konewko, Community Development and Parks Director Acting Chair Desai introduced the newly-hired city manager, Jarnes Antonen. City Manager Antonen introduced himself to the commission and invited the commissioners to stop by his office or call for an appointment to visit anytime. III. APPROVAL OF AGENDA Commissioner Pearson moved to approve the amended agenda, tabling item 6.a. - City Attorney Discussion, due to a conflict with the city attorney's schedule. Commissioner Hess seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. March 3, 2009 Commissioner Trippler moved to approve the minutes of March 3, 2009 as presented. Commissioner Pearson seconded Ayes - Boeser, Desai, Martin, Pearson, Trippler Abstention - Hess The motion passed. V. PUBLIC HEARING None Planning Commission Minutes of 03-17-09 -2- VI. NEW BUSINESS a. 2008 Annual Report Planner Ekstrand presented the staff report and noted two corrections in action with the Condition Use Permits considered by the commission. Commissioner Trippler suggested that in the future when a commission meeting would be cancelled due to no agenda items for consideration, a commission training meeting could be held on that night. Commissioner Trippler also suggested that the commission make a list of items for action in 2009 and submit it to the city council for their consideration and comments. Commissioner Boeser suggested adding to the 2009 action items list a comment stating "plus any additional items so deemed by the city councilor commission as the year progresses" to make the items rnore useful and valuable. Commissioner Hess asked for clarification on the item referring to the commission providing input to the HRA program issues. Staff said it is not known whether this item was a request from the HRA. Community development and parks director Konewko suggested that this item be tabled to allow commissioners the tirne to send staff their comments and goals for 2009. Director Konewko said staff will prepare a draft report with the commissioners' suggestions for consideration at the commission's next meeting. Commissioner Martin asked if an update could be included in the report of the status of the year's large projects considered by the commission, such as whether a project was completed. Commissioner Desai suggested that this report be submitted to the city council at their next meeting for their comments and direction in order to have the council's feedback for consideration at the next commission meeting. Director Konewko said the city council is interested in meeting with the commission for shared discussion. Commissioner Desai asked if the commission could rneet with the council before the 2009 annual plan is completed. Director Konewko suggested the commission could rneet with the council at a council meeting. Commissioner Boeser asked if the city council completes an annual plan. Councilmember John Nephew, who was attending the commission meeting, said that an annual plan would be useful, but is not done by the council. Councilmember Nephew agreed that it would be important to follow up the comprehensive plan update with corrected zoning designations and that the goals in the comprehensive plan could also be included as goals in the annual plan. Commissioner Pearson suggested a topic for a training session could be relating to the wetland ordinance including issues such as how a biodiversity study in wetlands is done, who would do it and how they are rated. Planner Ekstrand said he has enough new information from the commission's comrnents to make revisions to this draft plan and bring it back to the commission at the next meeting. Commissioner Trippler moved to table this item. Commissioner Boeser seconded The motion passed. Ayes - all Planning Commission Minutes of 03-17-09 -3- VII. UNFINISHED BUSINESS a. Community Gardens CUP Status Report Planner Tom Ekstrand gave an update on the community gardens project. Planner Ekstrand said that after further consideration of the project and with the limited time until the planting season, staff has decided to proceed with just the planning phase of this project this summer. If approved by the city council, Mr. Ekstrand said the gardens would be ready for rental and use in 2010. Commissioner Martin asked for clarification on this proposal being a city-sponsored operation. Planner Ekstrand responded that the church would be donating the use of the land to the city for the gardens, but the city would manage the operation of the gardens. Director Konewko said this proposal is a joint project of the city and the church. Mr. Konewko said staff will be looking at locating the gardens in the northwest corner of the site and will also make provisions for litter, water and parking. Director Konewko said staff will revise the plans and present the proposal to the commission for review in May. Commissioner Trippler said he is in favor of this project, but he does not want the city to foot the bill for this project. Mr. Trippler suggested that rental fees be increased to cover the costs of the project and also, that a damage deposit be charged to the renter to cover the cost of cleanup of the plot at the end of the season. b. Comprehensive Plan Update Discussion Planner Ekstrand introduced consultant Jennifer Haskamp of Pulse Land Group. Ms. Haskamp gave an update and asked for comments on the draft of the comprehensive plan update. Commissioner Trippler asked if disks could be labeled with a date and version nurnber when mailed to the Commissioners. Commissioner Boeser asked if there is a distribution list for the various commissions and agencies reviewing this document. Ms. Haskamp said she does not have a distribution list, but the document was sent to Ramsey County and cities with borders touching Maplewood. Ms. Haskamp discussed what other agencies would have received this document from the city for review. VIII. VISITOR PRESENTATIONS None IX. COMMISSION PRESENTATIONS a. March 23, 2009 City Council Meeting: Commissioner Trippler will attend. X. STAFF PRESENTATIONS Planner Ekstrand informed the commission of a request from resident Elizabeth Sletten for action by the city engineer regarding the Clarence Street project. XI. ADJOURNMENT The meeting was adjourned at 7:56 p.m. MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Conditional Use Permit Revision Minnesota Waldorf School 70 County Road BEast March 31 , 2009 INTRODUCTION Project Description Melinda Lopes, of the Minnesota Waldorf School, is proposing to replace a temporary classroom building with a permanent structure and to build additional space for administrative purposes. The permanent classroom building would be 5,862 square feet and would replace the temporary building which is 3,432 square feet in size. The proposed additional office space would add 710 square feet to the main building. The design of both the new classroom building and office addition would be consistent with the existing facilities. Please refer to the applicant's letter attached to this report for more information on the school's approach to design principles. Also attached to this report are building elevations for the proposed structures and the proposed revised site plan. BACKGROUND August 23, 1999: The city council approved a CUP for a school and a comprehensive land use plan change from BC (business commercial) to S (school). October 9, 2000, November 13, 2001, December 23, 2002 and December 22, 2003: The city council appr.oved one-year time extensions for the CUP. February 14, 2005: The city council approved an indefinite approval for the CUP and stated that the permit would only be reviewed if a problem arose. Requests Ms. Lopes is requesting city approval of: 1. A conditional use permit (CUP) revision to build a permanent classroom building, add additional office space to the existing building and amend the site plan. The city code . requires council approval of a CUP revision for an owner to expand or revise a site for which a CUP exists. 2. The site and building design plans. DISCUSSION CUP Revision The proposed site revision with the addition of the permanent classroom and additional office 1 space will meet the requirements for a CUP., It should not have any negative impact on the adjacent residential neighborhood and in factthe site should be improved with the replacement of a temporary building with a permanent structure. Proposed Building Design and Site Plan The proposed classroom building will be built on a similar footprint as the existing temporary building in the southwest portion of the site. The architecture of the building will be similar in character as the main, existing school building. The applicant's plans indicate that the materials will be similar as to what exists currently on the main building. The two new office space additions to the existing main school building will be built in existing recesses and will use similar materials and be consistent in character as the rest of the building. The only change to the photometric plan occurs in relation to the new, permanent building. The photometric plan for that building indicates it is in compliance with city code. The applicant's site plan shows that several existing structures are to be removed. The structures to be removed include three wood sheds, a brick oven, and a chicken coop that would be relocated to the south side of the existing main school building. The plans also show a revision made to the paved area on the southwest side of the school building. The amount of impervious surface would be reduced. The reduced impervious surface would result in the loss of one parking space. Parking The site currently has 83 parking spaces on site - 79 standard stalls and four ADA accessible stalls. There are no specific parking requirements for school. The applicant has indicated that they feel there are adequate parking facilities on site. At staffs suggestion the Minnesota Waldorf School completed a parking analysis detailing the use of its parking facilities for a typical week, from 8 a.m. to 5 p.m. The results of that survey are attached to this report. For larger events held at the school the Minnesota Waldorf School has been using parking lots at the neighboring Tri-District Elementary School as overflow. Kristine Black, principle of the Tri-District Elementary School, has indicated to the city that Waldorf has permission to use its lots for overflow during events. A letter from Ms. Black is attached to this report. DEPARTMENT REVIEWS Police Department's Comments Lt. Mike Shortreed, of the Maplewood Police Department, had the following comments on the Waldorfs proposal. . Adequate outdoor lighting should be incorporated into the project in order to assure that visibility at all entrances/exits as well as around the facility are appropriate and does not provide for darkened areas for people to loiter without detection. . Adequate signs should be provided in order to readily mark all entrances/exits at the facility. . Construction site thefts and burglaries are a large business affecting many large 2 construction projects throughout the Twin Cities area. The contractor should be encouraged to plan and provide for site security during the construction process. On- site security, alarm systems, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents in a timely manner. Fire Marshal's Comments Maplewood's Fire Marshal Butch Gervais had the following comments on the Waldorfs proposal. . Fire protection installed per code . Alarms installed per code Building Official Comments Maplewood's Building Official David Fisher had the following comments on the Waldorfs proposal. . Provide a complete building code analysis when the plans are submitted for construction. Use the 2006 IBC and the Minnesota State Building Code. . A separate demo permit is required to raze the existing school. . A separate permit is required for remodeling the existing school. . The owner is required to obtain a Minnesota registered design professional for all aspects of this project. . Must comply with the Minnesota State Building Code . Verify the Fire Department has access around the site and adequate fire hydrants. . The school is required to have a fire sprinkler system and fire alarm. . All modular construction is required to be IBC labeled per the state building code. . Provide accessible parking. . Provide address numbers on the building. . Recommend a preconstruction meeting. City Engineer's Comment Steve Kummer, staff engineer, provided comments summarizing his review of the proposal. Please refer to Mr. Kummer's memo attached to this report. 3 Environmental Planner's Comments Shann Finwall, environmental planner, has indicated that the proposal meets and exceeds the city's tree replacement requirements. The Minnesota Waldorf School's proposed site plans show the removal of three existing trees - totaling 52.75 caliber inches. Code would require the planting of three trees with a minimum of 2 caliber inches. The landscaping plans indicate that 14 new trees will be planted. Ms. Finwall indicated that the new structure will be constructed more than 10 feet from a steep slope, which meets code requirements. It is suggested that the applicant consider fencing in this area to help protect the slope. RECOMMENDATIONS A. Adopt the resolution attached to this report. This resolution revises a conditional use permit revision for the Minnesota Waldorf School at 70 County Road B East to build a 5,862 - square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building. The city bases this approval on the findings required by the code. Approval of this CUP revision is subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped March 20. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the properly owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Doc:liGate a 25 foot '.'lido 'Notland suffor oasement around tho wotlanc:l to tho City of Maplewooc:l. 6. .J.RstaIj Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sIlalI mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall appreve the si€ln c:lesi€ln anc:lloGation sefer-e tl1e GontraGtor installs tl1om. Tl1e c:le'/eloper or Gontractor shall install those si€lns sefero tho city issues a GertifiGate of OGGupanGY for tho first pl1ase of this do'/elopmont. 7. The appliGant shall obtain an off site c:lraina€le easement fer storm draina€le onto tho 3butlin€l nei€lhsor's proporly adjacont to tho nortl1oast cornor of tl1e site, retain their storm w3ter on their own property or maintain the existing draina€le flo'.': BY not increasing tho rata of runoff into tho ponc:l on tl10 adjaGont proporly. Tho c:lraina€le plan sl1allso sul:ljoGt to tl10 city ongineer's appro'/al. 4 B. Approve the site plan date-stamped March 20, 2009, and the building elevations date- stamped March 20, 2009, for the 5,862-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for th is project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineering department for approval. b. Submit to city staff a cash escrow or an irrevocable letter of credit for all the required work. The amount shall be 150 percent of the cost of the work. 3. Provide continuous concrete curbing around all proposed parking and drive areas. 4. The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In that case, an enclosure shall be provided using the same materials and color as the building. 5. An inground lawn-irrigation system shall not be required because of the remote nature of this site. 6. Ensure that site is in compliance with ADA requirements for handicap parking spaces and that spaces have correct signage. 7. Satisfy the requirements set forth in the staff report authored by Mr. Kummer, dated March 31,2009. 8. Satisfy the requirements of the building official, fire marshal and police department, as stated in this report. 9. All work shall follow the approved plans. Planning staff may approve minor changes. 5 CITIZEN COMMENTS Staff surveyed the 17 property owners within 500 feet of the Minnesota Waldorf School for their opinions about this proposal. Staff received three replies. The comments are below. In Favor The plan enclosed sounds good! I have no objections to this proposal. (Hilltop Dental, 50 County Road BEast) Waldorf is a wonderful neighbor - it is my opinion they should get a revision so it can replace and expand. Thank you. (Christensen, 140 County Road BEast) No Comment No Comment (Peck, 120 County Road BEast) 6 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 8.2 acres Existing Use: School SURROUNDING LAND USES North: East: South: West: Businesses across County Road BEast Houses across railroad right-of-way Tri-District Elementary School and Sandy Lake across the railroad tracks Tri-District Elementary School and Hilltop Dental Clinic PLANNING Land Use: Zoning: School (S) Business Commercial (Be) Conditional Use Permit Ordinance Requirements Section 44-1092(3) requires a CUP for educational institutions. Findings for CUP approval Section 44-1097(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to the findings in the attached resolution. Design Review Ordinance Requirements Section 2-290(b) of the city code requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 7 Application Date The city received the completed application for a conditional use permit revision and site and design plans approval on March 20, 2009. The 60-day review deadline for a decision is May 19, 2009. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. P:\SEC 18\ Waldort\CUP Revision_ 031309\PC _040709\WaldorCPC _040709,doc Attachments: 1. Location Map 2. Zoning Map 3. Future Land Use Map 4. Applicant's Letter 5. Applicant's Parking Survey 6. Letter from Ms. Biack (overflow parking at Tri-District Elementary School) 7. Mr. Kummer's Engineering Report, dated March 31, 2009 8. Architectural Site Plan, dated February 9, 2009 9. Landscaping Site Plan, dated March 9, 2009 10. Conditional Use Permit Revision Resolution 11. Applicant's Plans (separate attachment) 8 Attachment 1 Waldorf School - Request for Conditional Use Permit Revision and CORB Rev'iew t Figure One-Location Map City of Maplewood March 19, 2009 NORTH Attachment 2 Waldorf School - Request for Conditional Use Permit Revision and CORB Review t Figure Two - Zoning Map City of Maplewood March 19, 2009 NORTH Attachment 3 Waldorf School - Request for Conditional Use Permit Revision and CORB Review Figure Three - Land Use Map City of Maplewood March 19, 2009 NORTH Attachment 4 March 9,2009 City of Mapl~w1100 Comrrlllnity D~sigll Review Hoard 1830 County Road BEast Maplewood, MN 55] 09 Re: Conditional Design Review and Conditional Use Amendment Ibt the Minnes\lta Waldorl'SehooL 70 East County Road B. Maplcwood. Minnesota 55! 17 Deaf BoaI'd Members: The Minnesota Waldorf School was established in 198] to supportth~ deVelopment (jf Waldor!' education in the Twin Cities. '< From its establishment the school hasgrmvll and developed. The continued growth o!'the MjnneSota W<lldorfSchoollcd to the purchase of its CUnCH! Maplewo(jd property in .lull' 1999. and a permanel)ll11(lve int(l its currentll\cilitie,s i11 January 2001. Sooo alter moving into the new tl\eilities, it became apparent that additional space was needed and the tbur upper gradeS wel'e moved to a portahle building on the south e<lslern portiOli of the site. As the school has continued to grow in its new home; and students and lac,"ty have had the opportunity to live into their ~urrent facilitics,it has gradually becO\1)e apparent that, the existing !aeilities do not full)' meet their pedagogical mid practical space neccb. An internal rcview jirOces$ has been undcrway Itlr several years to hest determine how lo proceed. This has led to a detailed 111ii$ter planning ji\'()eess ang a 111\8I1eiallh\sibility process. In the fall or 200&, this dctailed analysis of the school's ,needs ,and linaneial eapahilities led to the identilieation of three primary areas of work necessary t(\!. the sel10uf to continue meeting iIs goals lor the future. These arc: . To replace tlie temporary upper grades c1aSSr(l"O\11S witb a jierrhaneli\ stnlct\Lrc. . To reorgllnize the use of space within the existing schooi facilities t() take l1eHer advantage ofayailable space. . To add several administration umccs displaced by this internal reworking Ill' the cxisling fatilitie~, . "toexlialid the sprinkieringof the central portionoJ' the existing !{Icility to e11compass the entire facililY. MINNESOTA WALDORF SCHOOL 70 EAST CUUNTY R.(lALl B .~ MAI'l-EWOOD, I\lN S~l 17 . {6j!) 487-6700 . FAX (.(;5IJ 487-680D In reviewing the school's operating structure. a serks {if observations. 'and n,cor\\mcndatio)1s were m4.de rcgarding how thcse proposed facility changes could best be made while at the s1))ue time n'laking it possible lor the school to continue its day-to- day activities. Most critical in this process is. thM the phmned facilities will replace space that is used by programs currently in operation. Thus, the school must replace the current portable classrooms and make moditications and minor additions to the existiI1gschou.l during the SUmmer break so that the lost classroom spaces are replaced and operational by the beginning of the 2009-2010 sehoul ye}ll'. Coming out of this review and master planning proCeSS. the school is now applying to make the following changes in its hlCilities to meet these immediate gnals: . Remove the existing portabk classroom building southe"st of the n1<lin sehuol buildings arid replace it with a permanent tacility: Add two new omce areas intwexisting recesses in the north t\lce or the existing main school facility: Extended the sprinkler system in the mai,ll building to cover the balance or the existing muiil school building. Sprinklers will also be inclllded in the new lilCility that replaces the portable classrooms; and To enhance the landscape in the areas of these additions und rcnov"tio"s to hettcr meet the school's' long term design goals. . . . Desigl1 Princi.nles /\s part or the overall review of the site and its facilities the following design pIilleiples were recognized and rect)nJirmed: . That the ,structures cOll1inue to reflect the rural ".larm" character "fthc Minncs,oia landscape. ilI1 ililpL)rtant aspect of the current building design; . 'rhat within this, overa]) "vernacular" f()J"lTI of architecture. the uniquc character or the Waldorr ped(lgogic(ll nceds ofthe school's progrmll$, be Illet with spaeet that integratc this character with integrity; and . That the bLiildings need to respond With integrity to the site and the environment. Of pal'iicular dmecrn is the proper reorganiz(ltion, or dcsign or facilities that are sound iI1 their relationship to the cnvironment and energy use. The accompanying laeilities and site designs have heen developed with these design principles in mind. To furthcr cnhance these design directives, the landscape design has Iwcn developed aro,l!"ld the \lse or native plant species. and the cultivation or kmdseapc areas that relket the "prairie" nature of the indigeIlouslandscape. The following items address speeijjc aspect of the CUl' Amendment aild Community Design Review ((ir this proposed Pl"Ojcct: Parking and Vehicular Traffic Management This application arises (JUt pfthe need to provide new facilities for existijlgsehool program~, not to' add new pr.ograms. A~such thesd1tl()! has I11hdt' a 9d~-lilec1 analysis ()j' tranic now, and parking demands for a live day period in a typical school week. lhe parking counts have been taken on an hourly basis~ except during the peak drop-off and pickup tinie in the rMming and aHernoon, 8:20 to 8:35 am and-3:20 to 3:35 pm. In jhese periods the count WilS made at half hour intervals, The ohm't orthcscparking tQUilts is provided as Appendix A to this letter. Having, completed this detailed parking analysis, the school has reconlirmed that the analysis prep,jred for the Qriginal facility is still wQrking and needs no adjustments with the pr()p(lsed J'nodHications, At present there are 83 p'trkingspaces.o11 site; 79 standard stalls and 4 MM aecessihle stalls, From the accOmpanying detailedaoulysis it IS dc~r Ihat Ihroughout almost all periods of the day, the existing pt1rking lotsareooly minimally in use. At the heaviest use times, the maximum number of cars parked is hetween 43 and 62t:ars, leavlflgifminimtinl of21 spaces open and.available for use at j1i.:'uk llse limes. lil ~ddilion to thiS Oilgoil}g daily usc"there are sever~1 tithes during th{: YC;lJ' when the schonl holds larg~r events. During these petiods~ overflow parking is provided on the lower lield immediately east of the entry gate on County Road 13. A curb ,cut is buill into theClIrb in this are'j t\1 tacilitatc the use of the field at these (imes. In addition, the sthool has a formal agi'cGmcnl with the adjacent Harr.ambcc S~hoo-l to accomniodatc 'any overHow parking n01 able to be provided for on site. A copy Qfthe agrcen1cliJ bCt:\vCCli the Minnesota WaldorfSehool and tbe I-Iarrambee School is provided as Appendix 11. D:5'e Survey As the proposed nC\V work replaces existing temporary strudtu"es and pavcm~lil that is 10 be removed, there is little impact on existing planting or trees anticipated with the work covered under this applieation. The new work will result in the loss of three trees: . A three stemmed River Birch (Hem!(1 nigra): lst- 15" Oml, 2nd -8.5" DBI L 3rd - 5" DBll . A Green Ash (Fraxin/ls pennsy/vanica): 12.25" DI31-1 . A Green Ash (J-}'axinus penn\y/vanica): 12" DI311 These treees,are located (in the civil engineeringdoeutiicnts. This makes It\r 52.75" oftot,,1 signilieant healthy trees 10 be removed. This is well helow the threshold of20'Yo of signif1cant (ree diameter inches on the site. As such we are requ'ircq to replace I tree or a minimum 01"2" caliper per tree removed, or a minimum of3 trees. The landscape plans acconlp~lJ1ying this submission arc ctll!i~R f{)rthc addition of 14 new trees. "Velland Impact In the n0l1heastetn eOrner Df the sile n wetland afea,has been mapjJeJ and lS clI1'fcn1ly enclosed as part onhe original planning process fQr t1wcxi~ting b\1ildings.:nwcl!.sCst point of the existing buildings is approximately 460 feet away frDm tile ne,U'est edge of this wetland area, The majority of the proposed construction is to replace the cxisting portable buildings which (Ire located on the opposite side of the existing b\1ildihg; .away Ii-om the iden(iJied wetland areiAs. A$ sueh the n;ajority ofthe work proposed tinder this application is located away I)'om, andshiclded from the wetlands by ,the existing strucmfes. It is anticipated that there wil I be some. runoff from the proposed new buildings, Some ofthis rtmon' will tind its way into the storm sewer system, which is wltllDatety discharged to the wetland. However, as there is an approximate equivalent amount of impervious surface bef,)re and alter c'l111pletion ofthe work, nO impaCIlYl1thc wetland is anticipated. In addition, a small area of oftiee is to be addcd on the wetland side, 01' the existing huildings. These will infill two small rel,'esses in the existing building. They tOlal,an addition of about 700 sq.ft. and are stlrrounded on three sides hy the existing structure. This small intill area maintains the generally existing minimum setback thmT the wetland areas and will have a very minor impact on the landscaped area on the wctrand side of the existing struetlu'e. Please reter to the landscape plans for details of the site work in this are'T of the proposed 'vork. Proiect PhotomeLTies All existing parking and paved areas for this proposed worl, are already in place on site. No changes are proposed to either the site lighting or the exterior paved areas covered by site lighting. As such the existing photometries tor site lighting remain unchanged under this application. The lYnly modification to the exterior lighting for this proposed work is the ad'lition l)f exterior building lighting in the soffit areas of' overhangs at the entrances to the new t'lcillty which is to replace the existing portable building in the southeasteni corner ()j" the site. The photometrics f'11" these recessed spot lights is provide as peltl of the civil engineering documents auaehed with this applicant. Wc trust this provides ali overview of the proposed W(H'k covered by this tlpplica!ion, Plcase contact the undersigned, or either the Architect of Record or ncsign ('()l1stIltant if you have any further questions, Sinccre]y-~ , Y1 ' , _/ ~.. ". .. f 7' ._~ '..-- . '.'. ~ ,. >.'" ,-' 'i~_[lfL1'I---~,./' \F,I"j/-' ",,-.-- " ~ J Melinda Lopes Administrative Director Attachment 5 Parking Counts Minnesota Waldorf School February 9-13, 2009 Monday Tuesday Wednesday Thursday Friday 8a.m. 17 19 18 20 21 8:30 56 47 62 51 43 9 26 33 29 31 27 10 25 34 27 26 27 11 26 31 28 25 26 12 28 32 31 27 25 1 p.m. 27 31 31 25 26 2 28 29 30 26 28 3 26 30 29 24 29 3:30 44 55 47 61 59 4 20 23 15 25 17 5 6 15 4 16 9 O'2/23j2:009 to: 54 FAX a5~97925S9 HAR7Il!9EE l4!oOllQo 1 Attachment 6 EAST ME'rRO ~TiQ1'i l)i$'rRtc;t 6:067 H.'wbee Coirtlll\lnilJ1Cill~V,,*~p,ill:>tb!l Stl6o!~~ ~'''Y $cl\oor Gte""""", Art. And S~Ml~d1"$<;h9,~1 JPww~t:in.id6.ad7.lJtt ~tine Jll~dt, l"rl<1cfpal Ha_he. Scl;,.o~,~Q'l!''''Co"nly t\o,d:,B 1{.pteWd<>d.,MN 55117 1'01: 6$1-379-.25QIT Fj!>!:,oSJ-379-ZS9ll Em.n: kDiilin..bJ.cIt@~doI)07,n<t February 13, 2009 Waldorf School 4tm~ :N'qreen F,ax,': 651-487-68:00 - -. - . - . . To'Whtlm It May Concern:, WlilclorfScl:tooLhas petmissidn tdtlse'our pa.r14ng lot~ Q:verfJQWpat~g wh~n, mt:Y hwe, events aH~lrs!}hQ.ot " If you have any ql:1~stitlris>pleasecal1 meat 651-319-250:0. Sincerely, ~e~ Kristine Black -,_.- '.'- .." :Principal Idb PiJ!#~'_l!PW >>'!Adt~i'h\i!i~t~Mii'''~\~~/ll!\i;ilit\n:iiiai.~'~:Bl'U:k;ooc Attachment 7 Maplewood Engineering Comments - Waldorf School 3-31-09 Page 1 of 3 Enoineerino Plan Review - Supplemental Narrative and Comments PROJECT: PROJECT NO: COMMENTS BY: The Minnesota Waldorf School 09-06 Steve Kummer, P.E. - Staff Engineer DATE: 3-31-09 PLAN SET: City Submittal Set: Civil Drawings by Van Sickle Allen Dated 3-9-09 COMPS: Drainage Computations by Van Sickle Allen Dated 3-9-09 Summarv The Minnesota Waldorf School is proposing to demolish and replace an existing classroom building as well as building minor additions to the main building. Some improvements to the parking lot and area sidewalks are proposed. Storm Water Runoff Comments Based on Architectural Drawing A 1.2 and the hardscape computations as indicated, the next increase in impervious surface for this project is approximately 350 square feet. The entire project will disturb about 8,000 square feet of impervious surface. The current plan show no appurtenances related to storm water management on the site for the new improvements. Comments 1) The applicant shall mitigate their stann water runoff from the proposed project to infiltrate 90% of the volume of the 1-inch storm event. The applicant shall provide mitigation based on the following: a. The disturbed area resulting from the building demolition is 3,715 sf. The disturbed area resulting from the hard surface demolition is 4,470 sffor a grand total of 8, 185 sf. b. The area to be treated shall be based on the disturbed impervious area (8,185 sf) plus the net increase in impervious area (348 sf) for a total of 8, 533 sf. c. The applicant shall infiltrate 90% of the volume of runoff from the 1 inch stonn event based on an 8,533 sf area of new and disturbed impervious. The applicant may accomplish this through utlizing shallow bio-infiltration swales, rain gardens, or other means to promote infiltration. d. The applicant shall locate storm water infiltration facilities such that all areas of distrurbed impervious are treated accordingly. The applicant may provide extra volume in other areas to mitigate the small additions to the main building. Maplewood Engineering Comments - Waldorf School 3-31-09 Page 2 of 3 2) The applicant shall submit infiltration tests of the soils underlying potential infiltration basins. 3) The applicant shall propose a planting/seeding plan for the required infiltration basins. The applicant may consult the City Naturalist for infiltration basin and rain water garden design. 4) The applicant shall put up an escrow or letter of credit for 100% of the cost of building proposed infiltration measures and shall contact city staff 48 hours prior to construction of the rain water garden. Care must be taken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the applicant's engineer and/or contractor to correct the problem. The city wi/! withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the proper functioning of the rainwater garden and/or infiltration basin is restored. 5) The applicant shall note areas of turf restoration on the plans and specify seed mixes approproate for restoration. Wetlands An existing wetland near the northeast corner of the site has been noted. No direct impacts to this wetland are resulting as part of this project. Comments 1) The applicant shall consider reinforcing the inlet protection detail for all catch basins draining into the wetland areas with a compost log ringing the staked silt fence around the structure. The applicant shall note that the silt fencing is to be trenched in properly prior to construction. Gradino. Drainaoe. Erosion Control and Geometries The general layout of the parking lot grading is from east to west. All drainage is routed overland and concentrates in gutter lines. The drainage is eventually routed to the rain water garden near the southwest corner of the site. Comments 1) The applicant shall insure that the grading of the proposed improvements to the site does not increase flows to adjacent properties. 2) Applicant shall dimension the drive width and typical parking stall f!1easurements. 3) The proposed construction site is located well into the property, so a rock construction entrance is not required given the type of work. However, the applicant Maplewood Engineering Comments - Waldorf School 3-31-09 Page 3 of 3 shall indicate means for inhibiting construction tracking out on to public roadway (i.e. street sweeper with pickup broom). 4) A note shall be added to the plans: "The Contractor shall contactthe City 48 hours prior to any land disturbing activities for inspection of erosion control measures." 5) The applicant shall apply a minimum Mn/DOT Category 0 erosion control blanket to the slope south of the new addition. Sanitary Sewer and Water Service The applicant is proposing a private sewer and water service to connect to the sewer system of an existing building. The sewer connection will require a permit for inspection. The water seNice may require a permit from SPRWS for connection. Miscellanous The applicant shall coordinate tree removals and replacements with Shann Finwall, Environmental Planner in order to comply with Tree Ordinance requirements. Attachment 8 " , , , , , , , , , , , , , , , , , ~ ~ , ~ ~ ~ ~ , ~~ ~ .............................. J{IJ; J;~41> 01.18 EBI 10 ,< ~~ F ~ =i m ;; Z il!i'!'H !q ""Iii.. j' > III ;! I!P "I ~il~ ~ u n ~l'~ I 'Iii II! I if ~}l'l ~ 'il Iii ! !I!I! ! II ll! ! Ii !l! , II Ii! I !, I' I " I I', I , . 8]' UiI ill ,I ;':;1 , " 11 '11 '" ~'''I ~ I Pi_ "'I 11- 11 1>4(;-1. <l- 84(;- I.]' ill ~ , 8 I I "I~ , , , " , ~ h .. lfii~ ~ , "I ' 11 1111 ~ 'I · , . ~I ~ , I ~ B ~~i ~ ~ B ~~I ~ ~ ~ ~ ~ ~ >~ I' H! ; ml"f rg<:'3:> F5t;r~ ->.~ , r MINNESOTA WALDORF SCHOOL ~!q >z~~ 2 z,,8!" V> N~ Z';'\- >1'3:2 Ci ~ ~ ~ 70 fA5TCOVNTY ROAD B, MAPLEWOOD, MINNESOTA, U.s.A t~l 0 ~g!h ~ ~~~~ ~ ~ ~ ~ .t 1~1 I "2r +; 8~~ ~ , [ ~~~ Q z 0 ",Yi<:JQ ~ ~h~ i ~:.r' f I", :>-cn j'~}'5!;- ~ ISSVED FOR CONDlTIONAl VSEAND DESIGN REVIEWS m!. Ib3:~1' ~ !~ ,e> ",Z;;;mo .,t:~0 ~ , Attachment 9 II en m m en :r: m m -l r:: ;., o 8'J'f}_~_l _ . ,---""".""'t#""'"'~ ...... "'. <..._-, ~ ~f} -- 11./ ____ ~1i'. ---- }' ---- . I ) II 111111 ,.1 )1:11 )'" ) 11 ) 1% ) I~ Iii ht- 'I)!lll )"11 II . .II~ ) + ) II II ..11 )1 ) I II~ ..11 I ' II ) I , I ) ~ll " 8'J' p.u ~ '" 84U ~'J' c: ~~PI :.... o " ,. , MINNESOTA WALDORF SCHOOL 70 EASTCOVNTY ROAD B, MAPlEWOOD, MINNESOTA, V.S.A. j'l!"! ""I' r . Jr .~-...o J> I~!.llll. ZF;;; Z '![!fri z~;p. 0 liJ,'''1 >,~ (i~ f!i ,,-< H "!i~ 0'" "f "llI r;i;51"11" llit; \Il0~Z(r ~~iiS !;~3:l'i~ Ci i.r.fi .~Z~n Z ill. W~ I I'I~! ---- ____ I ~J: 1 ~ .. -- i--;S j ~ I I~~ I \J) n )> ~S;~~~ ~ i~g~~ ~ l:)>~o!>-:r h:t3:r.o I'l.!.).;j '~":~5 Z )~h q . hi;'; n ""'I n)t. 0 ~~~ Q ~z~ &i Vi~n 7" <",;r;) c ,ill" >~ F:: I~l'~~ ~ t@~l~ ~ 1~~~0 ~ if ---- ---- ---- -- ~ II Attachment 10 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Melinda Lopes, of the Minnesota Waldorf School, is proposing changes to a site with an existing conditional use permit to build a 5,862-square-foot classroom building to the existing school site and to build office additions totaling 71 O-square-feet to the existing main building at 70 County Road B East. The legal description is: That part of the Northeast 1/4 of the Northwest 1/4 of Section 18, Township 29, Range 22 bounded and described as follows: Beginning at the North 1/4 corner of Section 18 and running Westerly along the North link of said section 660 feet, more or less, to a point; thence Southerly 650 feet, more or less, to a point, to a point, thence Easterly on a line parallel to the North Section line 433.5 feet, more or less, to a point in the West right of way fence of the Minneapolis, Saint Paul and Sault Ste. Marie Railway; thence Northeasterly along said right of way fence 527 feet, more of less, to a point where said right of way fence intersects the North and South 1/4 section line; thence Northerly along said 1/4 line 180 feet, more or less, to a point of beginning. Subject to public easement in highway, County Road B, on the North side of tract. (PIN 18-29-22-21-0007) WHEREAS, the history of this conditional use permit revision is as follows: 1. On April 7, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding properly owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council the conditional use permit revision. 2. On , the city council discussed the proposed conditional use permit revision. They considered reports an~ recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council conditional use permit revision, because: the above-described 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate properly values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or properly, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Attachment 10 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Revision is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city, date-stamped March 20. 2009. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the properly owner shall provide more spaces, subject to approval by staff of a revised parking layout. 5. Doc:liGate a 25 feot wic:le '....etlanc:ll:Juffer easoment arellnc:l tl1e wetland to tho City of Maple'Noec:l. 6. .J.RstaIj Continue to maintain permanent signs around the edge of the wetland buffer easements. These signs sIlalI mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approvo tl1e sign c:lesi€ln anc:llocation beforo the contractor installs them. The developer or contraGtor sl1all install tl1ese si€lns l:Jefere tho city issues a Gertificato of occupancy for the first phase of tl1is c:le'lelopment. 7. Tl1e applicant shall obtain an off sito c:lrainage easemont for storm dr3ina€lo onto the al:Jutlin€l nei€lhl:Jor'€ property 3dj3cent to tl1e nortl1east Gomer of tho sito, retain their storm water on their own properly or maintain tho existin€l c:lraina€lo flow by not incr-oasin€l the rate of runeff inte tl1e ponc:l on tl1e aGjacent property. The c:lrainago plan sl1alll:Je sul:JjeGt to tl1e city engineer's approval. The Maplewood City Council ,2009. this resolution on MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Tom Ekstrand-Senior Planner Planning Commission's 2008 Annual Report March 27, 2009 INTRODUCTION Staff has attached the planning commission's 2008 Annual Report for the commission's review. Staff addressed the issues raised at the last meeting by adding a section on the status of development projects that have not yet started. In addition, staff will be scheduling several in-service training sessions with the planning commission in 2009. At this time, we anticipate presentations on the review and application of the wetland ordinance when adopted and an overview of the application-review process as it relates to engineering, planning and environmental considerations. We welcome any other suggestions. Please review and comment on this report. Once it is acceptable to the planning commission, staff will forward it to the city council. p:lplanning commission pclpc Annual Reportsl2008 ann report cover memo MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Lorraine Fischer-Maplewood Planning Commission Chairperson Planning Commission's 2008 Annual Report March 27, 2009 INTRODUCTION The city code requires that the planning commission prepare an annual report to the city council. 2008 ACTIVITIES The commission considered the following requests as noted: 2008 2007 2006 2005 2004 changes to the comprehensive plan 2 3 4 5 10 changes to the zoning map 0 2 4 4 7 preliminary plats 3 3 7 7 12 ordinance changes 3 3 3 0 1 conditional use permits and revisions 10 11 14 19 21 vacations 4 2 11 8 5 varianceslcode waivers 1 6 2 12 2 miscellaneous requests and presentations 29* 20 13 8 11 Total 52 50 58 63 69 *In 2008, the planning commission spent a considerable amount of time reviewing the various elements of the "2030 Comprehensive Plan Update." This Plan Update was scheduled nearly every meeting throughout 2008. This accounts for 19 of the 52 business items discussed by the planning commission. Without those, the year-end total would be 33. Comprehensive Plan ChanQes PC Action Council Action Gethsemane Senior Housing Approved (2410 Stillwater Road) This Plan change was from P, park, to R3H, high density residential. Approved This change was to amend the city comprehensive land use plan maps for the 111-unit Gethsemane Senior Housing project because the site was developed as a neighborhood park. Richie Place Single Dwelling Subdivision Approved Tabled (LaBore Road, east of Arcade Street) This Plan change was from OS, open space, to R1, single dwelling residential, for a Little Canada subdivision, which had its southerly three lots located in Maplewood. CONDITIONAL USE PERMITS AND REVISIONS PC Action Council Action Hydrologic CUP Approved Approved (1261 Highway 36) This request was for outdoor storage for a tenant in the Metcalf Mayflower building on Highway 36. Xcel Energies CUP Approved Approved (1480 County Road D) This request was for the expansion of the substation complex by adding another electrical transformer. Carver Crossing PUD Denied Approved (Carver Avenue and Henry Lane) This request is for a planned unit development for a 165-unit housing development. Salvation Army CUP Approved Approved (2080 Woodlyn Avenue) This request was for a revision to the existing CUP to allow a building expansion. Gethsemane Senior Housing PUD. Approved Approved (2410 Stillwater Road) This request was for a planned unit development for a 111-unit housing development. St. John's Hospital CUP Approved (1575 Beam Avenue) This request was for a CUP revision to expand the hospital. Approved Legacy Shops PUD Approved Approved (County Road D) This request was for a revision of the Legacy Village PUD to allow the retail building to be placed further from County Road D. T -Mobile Approved Approved (2220 Edgerton Street) This request was to approve a revision to the conditional use permit for a cell phone tower at Trinity Baptist Church. 2 Menard's Approved Approved (2280 Maplewood Drive) This request was for a conditional use permit revision to allow Menard's to expand their facility by adding a warehouse building in their storage yard. Ken Berwald Garage Approved Approved (2080 Prosperity Road) This request was for a CUP to allow Ken Berwald to build a residential garage for a residence on property zoned light manufacturing. PRELIMINARY PLATS PC Action Council Action Heritage Square 5th Addition Approved Approved (County Road D and Highway 61) This was the replat of Heritage Square 4th Addition to reconfigure the site to build another style of townhome, Gethsemane Senior Housing Approved Approved (2410 Stillwater Road) This was a subdivision to create the housing site, the church site and a future park. Richie Place Tie Vote-Motion Failed Tabled (LaBore Road, east of Arcade Street) This request was technically a lot split since there were only three lots proposed in Maplewood. Staff reviewed this proposal, however, in the same manner as we would a preliminary plat. VACATIONS PC Action Council Action St. John's Hospital Approved Approved (1575 Beam Avenue) Three utility easements were vacated as part of the proposed hospital expansion. Lisa and Todd Thomas Approved Approved (760 Sterling Street South) A utility easement vacation was needed because of a previously approved administrative lot division. Maplewood Toyota Approved Approved (2905 Maplewood Drive) Four utility easements were vacated because of Beam Avenue improvements and new easements were rededicated. 3 VARIANCES I WAIVERS FROM CODE REQUIREMENT PC Action Council Action Gethsemane Senior Housing Approved Approved (2410 Stillwater Road) This senior housing development included a parking waiver to allow fewer spaces than the code required. CODE AMENDMENTS PC Action 1. Dynamic Display Signs Moratorium 2. Procedures, Hearings, Review Processes 3. Dynamic Display Sign Code Amendment Approved Approved Denied PROJECT STATUS UPDATE Council Action Approved Approved Approved Some development proposals have not begun after council approval. The following development projects have not begun. Here is a brief update on their status. Gethsemane Senior Housinq The applicant is working on securing financing. Carver Crossinq The developer is still planning to develop this project and has been meeting with city staff about progressing. St. John's Hospital expansion The property owner, HealthEast, has put this project on hold for now. Leqacv Shops Retail Buildinq The developer is working on securing lease commitments prior to starting construction. Richie Place The city council has tabled review of this subdivision proposal for additional information from staff. 2008 ATTENDANCE Name Lorraine Fischer Joseph Boeser Tushar Desai Robert Martin Gary Pearson Dale Trippler Jeremy Yarwood Harland Hess Joe Walton Appointed 1970 07-09-07 07-22-02 07-09-07 12-10-90 06-08-98 04-11-05 02-23-06 02-12-07 Terms Expire (12-31) 2009 2009 2009 2011 2011 2009 2011 2009 2009 Attendance-23 meetinas 22 14 18 22 20 23 17 21 17 4 2009 ACTIVITIES The following are the possible activities of the planning commission for 2009: 1. Work with the city staff on any city code changes that result from the 2008 Comprehensive Land Use Plan Update. 2. Have an annual tour of development and other sites of interest. 3. Have in-service training sessions or provide educational materials for the planning commission. This might include training or information to help prepare the commission for the update of the comprehensive plan or about redevelopment topics. Other training topics might include sessions about in-fill development, conditional use permits, wetlands (their classifications and buffer areas) the new city tree ordinance, sustainablelgreen development, septic systems andlor wells. A session with the city attorney reviewing planning and zoning basics (60-day rule, approval standards for CUPs and rezonings, etc.) also would be helpful. Request that city staff update the planning commission about possible upcoming training opportunities on a quarterly basis. 4. Review the PUD ordinance for possible changes. 5. Study the unit sizes and parking needs for senior housing and possibly propose code amendments or city policies for city council consideration. RECOMMENDATION Accept the planning commission's 2008 annual report. p:lplanning commission pclpc Annual Reportsl2008 ann report 5