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HomeMy WebLinkAbout04/27/2004AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, April 27, 2004 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 2. 3. 4. 5. Call to Order Roll Call Approval of Agenda Approval of the March 29, 2004, Minutes Design Review: a. Edina Realty - 2966 White Bear Avenue b. Van Dyke Village - 2191,2201,2211,2231 Van Dyke Street North (Requested Amendment to May 27, 2003, Community Design Review Board Conditions) Visitor Presentations: None Scheduled Board Presentations Staff Presentations: Update on the City Council's Community Design Review Board Candidate Interviews Adjourn II. III. IV. V= VI, DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MARCH 29, 2004 (rescheduled from 3-23-04) CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. ROLL CALL Chairperson Diana Longrie-Kline Vice-Chairperson Ledvina Board member Linda Olson Board member Ananth Shankar Absent Present Present Present Staff Present: Tom Ekstrand, Senior Planner Chris Cavett, Assistant City Engineer Lisa Kroll, Recording Secretary APPROVAL OF AGENDA Board member Olson moved to approve the agenda. Board member Shankar seconded. Ayes - Ledvina, Olson, Shankar The motion passed. APPROVAL OF MINUTES Approval of the CDRB minutes for January 27, 2004. Chairperson Ledvina had a point of clarification on page 3, 9th paragraph, 2nd sentence. Changing the word contain to generate. Board member Olson moved approval of the minutes of January 27, 2004, as amended. Board member Shankar seconded. Ayes ---Ledvina, Olson, Shankar The motion passed. UNFINISHED BUSINESS None. DESIGN REVIEW a. Venburg Tire - North of 2999 Maplewood Drive Mr. Ekstrand said Carol and Pat McFarlane, the owners of Venburg Tire, are proposing to relocate their tire business across Highway 61 to the north side of Gulden's Roadhouse. Community Design Review Board Minutes 3-29-2004 2 Mr. Ekstrand said Venburg Tire is moving their business because County Road D is being realigned to run through the current Venburg Tire site. Mr. Ekstrand said because the applicants' construction proposal would take away existing parking spaces from Gulden's, they are proposing to relocate much of Gulden's front parking lot to a new parking lot behind the restaurant. The owners of Gulden's, Brenda and Mike Gingler, would install their own screening for the proposed parking lot. Mr. Ekstrand said the applicant has provided building material samples for the board to review. Mr. Ekstrand handed out a revised landscaping plan to board members. Board member Shankar asked if the board was approving the entire site plan including the part for Gulden's Roadhouse restaurant? Mr. Ekstrand said yes. Staff is considering the plan conceptual at this point because staff would like to see revised site plans showing the adjustments to the orientation of the parking lot with the back lot line and the landscaping. Chairperson Ledvina asked if Gulden's anticipated any improvements to their building? Mr. Ekstrand said yes. They have mentioned they would like to make some exterior enhancements to their building in the future; however, they do not have any plans at this time to present to the board. Chairperson Ledvina asked staff if Gulden's planned on building a new building in that location or just revitalize their existing building? Mr. Ekstrand said they would only be making exterior improvements to the building. Chairperson Ledvina asked how the elevation change is measured? Mr. Ekstrand said this is a difficult site because of the drop in the grade. In this case the applicant's landscaper has been trying to consider the grade and plant things for proper screening while taking into account the drop in grade. Board member Shankar asked what the elevation difference was from County Road D to this site? Mr. Ekstrand said the architect knows the answer to that question and he can address that when he has the opportunity to speak to the board. Chairperson Ledvina asked the applicant to address the board. Mr. Pat McFarlane, owner of Venburg Tire, 2990 Highway 61, Maplewood, addressed the board. He said this project has been going on between the Ginglers, the owners of Gulden's Roadhouse restaurant and Venburg Tire for over 2 years now. Mr. McFarlane said this is an extremely difficult project because of the number of people that are involved. He said they wanted to have a building somewhat similar to the other buildings on the block. Community Design Review Board Minutes 3-29-2004 Mr. McFarlane said they drove around and looked at different building exteriors and found two that they liked. One building was Comfort Bus on Rice Street in Maplewood and the other was Specialty Engineering on Cope Avenue. Mr. McFarlane said because the customers at Gulden's will walk out of the building and see the expanse of the south wall on the Venburg Tire building they are concerned with how to treat the south wall with landscaping so it is visually pleasing. They also need to ensure that what ever they plant there is salt resistant and can be watered by a drip system. They have been working with the Gingler's and the customers at Gulden's, customers at Venburg Tire and others to get their input regarding the building exterior treatment and color scheme to make sure it is visually pleasing and to ensure the building exterior will have longevity. Board member Olson asked if Venburg Tire planned on having another color such as an accent color on the building other than gray and white color on the exterior? Mr. McFarlane said there would be a red accent stripe on the building exterior and they will have red in their sign. Board member Shankar asked why the spacing of the trees on the landscaping plan was changed? Mr. McFarlane said they spoke to customers who have asked Venburg Tire not to plant the same kind of tree one after the other in a row. They recommended clumping trees together so the trees don't appear so uniform one after another. He said they are still working on the landscaping plan to be approved by the staff. Chairperson Ledvina asked the applicant if they had considered using raised planters on the south wall to give more height to the landscaping on the expansive wall? Mr. McFarlane said no they had not but they have not ruled that idea out either. Board member Shankar said the wall is 18 feet high and if a series of stepped planters are used then that would reduce the expansiveness of the south wall. Board member Olson asked if Gulden's overflow parking would go into Venburg Tire's parking lot? Mr. McFarlane said yes. He assumes that when Gulden's has banquets or receptions they will have a need for overflow parking especially when they have additional employees working. Chairperson Ledvina asked the architect to address the board. Mr. Bob Burow, Architect with RB Architects, 750 South Plaza Drive, Mendota Heights, addressed the board. While Mr. Burow stepped away from the microphone he discussed the building exterior samples that were provided for the board to review. Board member Shankar asked if the metal panel would be flat? Mr. Burow said it would be a flat metal panel with a shadow effect above the windows. Community Design Review Board Minutes 3-29-2004 4 Chairperson Ledvina said the city has seen rooftop mechanical units that detract from the appearance of the building. He said the single-family homes on Duluth Street would see the top of the Venburg Tire building as they look out and he asked how many stacks and units would be seen on their roof? Mr. Burow said there would be some small stacks, two rooftop units and some bathroom exhaust venting. Board member Shankar asked if there would be any wall pack lighting on the building? Mr. Burow said there are some wall pack lights on the west, north and east elevations. They are the cutoff design and should comply with the ordinances. Chairperson Ledvina asked what material would be used on the garage doors? Mr. Burow said the garage doors are going to be made of aluminum and will be a white pre- finished-anodized. Chairperson Ledvina asked what color the bollards would be? Mr. Burow said that has not been determined yet but the bollards will probably be painted either gray or black. Chairperson Ledvina asked if they considered using a pitched roof on the design of this building such as over the customer service/retail area? Mr. Burow said at one time they had a plan with a pitched roof but because of cost the plan was changed. Chairperson Ledvina asked if a representative of Gulden's restaurant would like to address the board? Mr. Mike Gingler, owner of Gulden's Roadhouse restaurant, 2999 Highway 61, Maplewood, addressed the board. Mr. Gingler said he and his wife Brenda have been the owners of Gulden's Roadhouse restaurant for almost 14 years now and have upgraded the building immensely. Mr. Gingler said they are excited to get some capital in their building from the sale of the property to Venburg Tire. He said they plan on building a canopy to the entrance of the building, a canopy over the windows and a canopy over a walk way from the back of the building. So the majority of the money made off the sale of the property is going towards updating the parking lot and building. They would like the building to blend in with the other buildings in the area so the whole area looks nicer. He thinks it's exciting to see two small privately owned companies such as Gulden's and Venburg Tire stick it out and survive this challenge. Board member Olson asked staff if the site to the south in between LaMettry's and Gulden's would stay open space? Community Design Review Board Minutes 3-29-2004 5 Mr. Ekstrand said yes for the most part it would. The land is within the shoreland boundary area of Kohlman Lake. There is a conceptual plan for a townhome development to the west and to the north of Gulden's and the new Venburg Tire property. Board member Olson asked Mr. Cavett if he was concerned about the drainage from this site and into the shoreland boundary area of Kohlman Lake? Mr. Cavett said no, the city has been working with the applicant and our consulting engineer. The consulting engineer is working with the County Road D realignment and the frontage road. They have been working with the drainage design and this is part of a regional pond that has been developed. These sites are going to have some localized treatment; otherwise it's going to be managed into the city's system. There was miscellaneous discussion between the board and the architect regarding how to best handle the expanse of the south wall and the landscaping possibilities. Chairperson Ledvina said in his opinion this building design could be improved. His overall concern is the customer service area is not emphasized enough and could be enhanced by having a pitched roof. This part of the building should also have brick all the way to the top of the wall. Overall the building is visually not what he expected. The city has high expectations of how this area is developed with the County Road D realignment and the future townhomes that will be built and the design isn't as visually pleasing and deserves more attention to detail. He said with all the building that will be happening in the Legacy Village area this building design should standout more. Board member Olson said she understands where the other board members are coming from. She said when you look at this building it appears to be nothing more than a large rectangle. However, she thinks the applicant did a good job with the selection of building materials. Board member Shankar said to emphasize the customer service area that area of the building either needs to project out two feet or setback two feet to show the separation. Board member Olson and Chairperson Ledvina said they wouldn't like to see the customer service area setback two feet because that would de-emphasize the area even more. Board member Olson said she is concerned about the additional cost to the applicant if the board asked him to expand the customer service area by two feet. Mr. Burow said expanding the building two feet would add at least $20,000 to the cost of the already $1.8 million dollar building. Mr. McFarlane said the cost of this building is going up weekly. The cost of steel has gone up 50%. $20,000 is a lot to add to the budget for this building. He said if he would have been able to afford to add two feet to the building design to begin with he would have done that already, but he can't. He believes this building proposal is a nice looking building and is a much nicer building than the Discount Tire building on White Bear Avenue, which has no character and isn't a very nice looking building. His customers have told him he needs to build this building for the future. Community Design Review Board 6 Minutes 3-29-2004 Board member Shankar asked what the total square footage of the proposed building would be? Mr. Burow said the proposed building is 9,855 square feet. Board member Shankar moved to approve the site plan date-stamped February 3, 2004, the civil drawings date-stamped March 1,2004, the photometric plan date-stamped March 1,2004, and the revised elevations date-stamped March 9, 2004, for Venburg Tire. Approval is subject to the applicants complying with the following conditions: (Deleted conditions are stricken and changes in the original conditions are in bold.) 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicants must comply with all the requirements of the assistant city engineer's memo dated March 8, 2004. 3. Before getting a building permit, the applicants must submit a revised landscaping plan addressing the following: · A planted screen on the west side of the site to provide screening that is at least six feet tall and 80 percent opaque upon planting according to code. · There are no plantings on the highway side of the proposed parking lot. Staff recommends some landscaping in this area to enhance the site, as is the typical requirement. . .........,4 ,~n ~,..-.+ ..... +-.- o,..,,,,.,=,,~ .-++,-.-,+-' ...... + L..,, giVC_,n to,.,~,,..,.,,,,"""""*:'"'",~j trco,s *~'"* '""" grow "' '"*"~" The applicant shall submit a revised site plan for the south side of the building for review by the city staff. · Increasing the number of trees on the south side of County Road D to accomplish a spacing of 30 feet on center. · The applicants propose to irrigate the site to the base of the westerly slope. Staff feels that this is acceptable as long as the applicants agree to water the seeded slope by hoses and sprinklers. All sodded areas must have an in-ground lawn irrigation system. Before getting a building permit, the applicants shall provide revised plans with the following changes: The addition of a sidewalk to connect the proposed sidewalk on the south side of County Road D to the Venburg Tire parking lot. Community Design Review Board Minutes 3-29-2004 Elimination of the open used-tire storage. There shall not be any open exterior storage on the site. Wall-pack lighting details to verify that the fixture type will not cause excessive glare to the westerly neighbor. The applicant shall submit revised building elevations showing a different banding scheme on t~e sou~ side of t~e building, a~d · Revised building elevations that provide for the screening of rooftop mechanical equipment as required by code. Record the deeds with Ramsey County for the creation of this site. This recording also includes the dedication of right-of-way to the city, the dedication of excess property to the neighboring property owner west of the private roadway and the combination of the remnant property with the Venburg Tire site in the northwest corner of the property. Apply for all required permits from the Minnesota Department of Transportation and the RamseyNVashington Metro Watershed District. Comply with all requirements of the Maplewood Building Official and Fire Marshal. If any required work is not done, the city may allow temporary occupancy if: · The city determines that the work is not essential to the public health, safety of welfare. · The applicants submit an irrevocable letter of credit or cash escrow to cover the cost of any unfinished required exterior improvements. The applicants shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. All work shall follow the approved plans and these conditions. The director of community development may approve minor changes. Chairperson Ledvina seconded. Ayes - Shankar Nay- Ledvina, OIson The motion failed. Board member Olson said she couldn't justify asking the applicant to add two feet to his building to enhance the customer service area spending an additional $20,000 on his building. Community Design Review Board Minutes 3-29-2004 8 Board member Shankar said he understands what Board member Olson is saying. He thinks it is easier and less expensive to add the two feet now rather than possibly wanting to expand the building down the road. Board member Olson moved to approve the same motions that Board member Shankar made eliminating the two-foot expansion request. Board member Shankar seconded. Ayes - OIson, Shankar Nay- Ledvina Chairperson Ledvina said he understands the applicant has worked very hard to get to this point with this building, however, he expected the customer service area to be more of a focal point and believes more work could be done on the design of the building. The motion passed. Board member Olson moved to adopt the resolution on page 24 of the staff report approving a sign setback variance for the proposed Venburg Tire freestanding sign on the excess right-of- way. Approval is based on the following reasons: The proposed sign placement would meet the spirit and intent of the code since the sign would comply with the required 10-foot minimum setback from the actual right-of-way. Compliance with code would cause the applicants undue hardship since the 30 feet of excess right-of-way would require the applicants to place their sign further back than would otherwise be allowed. Board member Olson moved to approve the proposed conceptual changes to the Gulden's Roadhouse site for a new rear parking lot, site lighting and landscaping. This approval also includes a parking waiver to have 11 fewer parking spaces than code requires since Venburg Tire will provide use of their parking lot for overflow parking. Approval of the conceptual changes is subject to the owners of Gulden's doing the following before the city will issue a grading and paving permit for the new parking lot: 1. Submit a revised landscape plan for staff approval providing for screening on the west side of the proposed parking lot. This screening shall comply with city code that requires a visual screen that is at least six feet tall and 80 percent opaque upon installation. This landscape plan shall also include a turf establishment plan for this area. 2. Submit a detailed grading and drainage plan. o Submit a revised site plan showing compliance minimum parking lot setback from the west lot line. shall have continuous concrete curb and gutter. with the required 20-foot The proposed parking lot Community Design Review Board Minutes 3-29-2004 9 VII. VIII. IX. 4. Seal the well on the proposed Venburg Tire site according to State of Minnesota Department of Health well-abandonment requirements. 5. Provide the city with documentation that Venburg Tire has approved a shared- parking agreement to allow Gulden's use of their parking lot. Board member Shankar seconded. Ayes - Ledvina, Olson, Shankar The motion passed. This item goes to the city council on April 12, 2004. VISITOR PRESENTATIONS No visitors present. BOARD PRESENTATIONS Chairperson Ledvina gave a brief description of the last city council meeting he attended. Items discussed included Ohlson Landscaping, which was approved and the 2003 CDRB Annual Report, which was approved. STAFF PRESENTATIONS a. Hillcrest Neighborhood/Mixed-Use Zoning Update Mr. Ekstrand said the Mixed-Use Zoning Update for the Hillcrest neighborhood had been approved by the city council on February 23, 2004. b. Gladstone Neighborhood Update Mr. Ekstrand gave a brief update on the Gladstone neighborhood meetings. c. Community Design Review Board Vacancy Update Mr. Ekstrand said currently there are four applicants for the opening on the CDRB and the interviews will likely be held during the April 26, 2004, city council meeting. d. Board member Olson will be the CDRB representative at the April 12, 2004, city council meeting. ADJOURNMENT The meeting was adjourned at 7:58 p.m. TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: MEMORANDUM City Manager Ken Roberts, Planner Design Review Edina Realty 2966 White Bear Avenue April 12, 2004 INTRODUCTION Edina Realty is proposing to build a new 15,718-square-foot one-story office building to replace their existing office building for their business at 2966 White Bear Avenue. If approved, the applicant would construct the new building in the parking lot east of their existing building and then tear down the existing office building to construct new parking. (See the statements on pages 8 and 9, the maps and plans on pages 10-19 and the enclosed project plans.) BACKGROUND The community design review board (CDRB) approved the plans for the existing Edina Realty building on August 27, 1985. DISCUSSION Building Design The proposed building has a mix of materials including two-styles of face brick and a prefinished metal mansard roof. As proposed, the building should be good looking and will be compatible with the existing buildings in the area. The plans also show a series of windows on all sides of the building. The city building official noted that the new building must meet the standards of the state building code, the 2000 IBC and Chapter 1306 (fire sprinklers). The building elevations do not specify the proposed building colors. The contractor should submit this information to city staff for approval before the city issues a building permit for the project. Parking and Parking Lot The city's parking ordinance requires one parking stall per 200 square feet of office space and one parking stall per 1,000 square feet of warehouse space. As proposed, the new building would have 15,718 square feet of office space. Based on this building size, the city code requires this proposal to have 79 off-street parking spaces. The proposal meets this requirement as the plans show 79 parking spaces (including four handicap parking stalls). During the construction of the new building, Edina Realty will not have enough parking on their site. To ensure that they have parking, Edina has arranged with the Premier Bank at 2866 White Bear Avenue to use their parking lot. (See the statements on pages 8 and 9.) Once the contractor has finished the new office building, Edina will move in, the contractor will demolish the existing building and then finish the new parking lot. Tree preservation/Landscaping The city's tree preservation ordinance requires that all large trees be replaced one-for-one, not to exceed ten trees per acre. A large tree is defined as any tree with a diameter of 8 inches at a 4- foot trunk height, excluding box elder, cottonwood, and poplar. The proposed landscape plan shows the location of the large trees on the site and that the proposed project would remove seven of the existing large trees. In addition, this plan shows the planting of five red maple trees and two black hills spruce to replace the seven large trees that the contractor would be removing. The landscape plan shows the planting of five Norway Maples, two Black Hills Spruce, snow crab trees and Amur maples and a variety of shrubs throughout the site - primarily along the west and south sides of the building. The applicant should revise this plan to show an in-ground lawn irrigation system for all landscaping. Trash Enclosure The project plans show a trash enclosure on the north side of the new parking lot near the front of the building. As proposed, it would be seven feet tall with brick to match the building and an opaque wood gate. The applicant shall ensure that the enclosure is large enough to hold a garbage dumpster and the recycling from the office building so that these materials are not outside in view. Lighting Plan The applicant submitted a site lighting plan (page 16) that shows the style of the extedor lights and that the illumination from the lights will not exceed .4-foot candles at all property lines. Staff will need to vedfy that all the poles and fixtures are not more than 25 feet tall. City Engineer's Review Erin Laberee of the city engineering department reviewed the proposed grading, drainage, utility and landscape plans. I have included her memo with her comments on page 20. The review board should require that the applicant submit revised grading and drainage plans and detailed retaining wall plans for review and approval by the assistant city engineer. Public Utilities There are sanitary sewer, storm sewer and water in White Bear Avenue to serve the proposed development. Specifically, the existing storm sewer on the site drains to the existing ponding area that is southeast of the property. The applicant's plans will connect their new and revised pipes to the existing storm and sanitary sewer pipes. Grading and Drainage The developer has designed the storm water drainage for this site to go into an existing ponding area that is to the southeast of the site. In times of large storms, storm water may overflow out of the pond into the existing city storm water system. This project will need a permit from the watershed district. Other Comments Lieutenant Kevin Rabbett: No public safety concerns. Butch Gervais, Fire Marshal: Please see his comments on page 21. Dan Solor, Ramsey County: Please see his comments on page 22. RECOMMENDATION Approve the plans date-stamped March 10, 2004, for the proposed Edina Realty building at 2966 White Bear Avenue. This approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a grading permit or a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, retaining wall, tree, and ddveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100-year high water elevation. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include coveting these slopes with wood-fiber blankets and seeding them with a "no mow~ native vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. (f) Show as little disturbance as possible on the north, south and east sides of the site to minimize the loss or removal of the trees. This is to keep and protect as many of the trees along the north, south and east property lines as possible. (3) All the parking areas and driveways shall have continuous concrete curb and gutter. (4) The driveways shall meet the following standards: (a) 24-foot width--no parking on either side and 28-foot width--parking on one side The developer or contractor shall post the driveways with no parking signs to meet the above-listed standards. (5) The developer shall disturb as little as possible of the area along the north, south and east property lines. Change the grading plan for this part of the site as recommended by the city engineer. (6) A storm water management plan, including drainage and ponding calculations, for the proposal. (7) Make all the changes and meet all the conditions noted by Edn Laberee in the memo dated March 30, 2004. b. Submit a landscape irrigation plan to staff showing the location of sprinkler heads. c. Submit a certificate of survey for all new construction. d. Submit a revised landscape plan for city staff approval showing: (1) As much of the existing vegetation (including large trees) remaining along the northern, southern and eastern property lines as possible. (2) The manicured or mowed areas from the natural areas. The native grasses and flowering plants shall be those needing little or no maintenance. Specifically, the developer or contractor shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) The location of all large trees on the site. (4) In-ground landscape irrigation system for all new landscaping. e. Get the necessary approvals and permits from the watershed district. f. The fire chief shall approve the access to the back (north side) of the building for firefighting needs. g. Get the necessary approvals and permits from Ramsey County. h. Submit elevations and plans for city staff approval for the outdoor trash or recycling containers and enclosures. The enclosure shall have materials that are compatible with the building, and it shall have gates that are 100 percent opaque. i. Provide design details (height, depth and materials) about the proposed retaining wall. j. Submit material samples and color schemes for the building to city staff for approval. k. A letter of credit or cash escrow for all required exterior improvements and for the removal of the existing office building. The amount of the escrow shall be 150 percent of the cost of the work. 4 The applicant shall complete the following before occupying the new building: a. Replace any property irons removed because of this construction. b. Restore and sod damaged boulevards. c. Install a handicap-parking sign for each handicap-parking space and an address on the building. In addition, the applicant shall install "no parking" signs within the site, as required by staff. d. Construct the trash enclosure to meet code requirements, unless the trash is stored indoors. The enclosure must match the materials and colors of the building and shall have a 100 percent opaque gate. e. Install continuous concrete curb and gutter around the parking lot and driveways. f. Install and maintain an in-ground lawn irrigation system for all new landscaped areas. g. Paint any roof-top mechanical equipment to match the uppermost part of the building. (code requirement) h. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to propedy shield glare from the adjacent street right-of-ways and from adjacent properties. i. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk and the existing office building from the site. (4) Install the curb and gutter, parking lot and retaining wall as shown on the project plans. Remove the existing office building within 30 days of occupying the new office building. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spdng or summer. o c. The city receives an agreement that will allow the city to complete any unfinished work. This approval does not include signage. All proposed signs must comply with the city's sign ordinance and the applicant must obtain all required sign permits before the installation or relocation of signs. All work shall follow the approved plans. The director of community development may approve minor changes. REFERENCE INFORMATION SITE DESCRIPTION Site Size: 1.48 acres (64,469 s.f.) Existing Land Use: Edina Realty building and parking lot SURROUNDING LAND USES North: South: East: West: Commercial buildings and parking lots Commercial strip center and parking lot Concordia Arms senior apartment building Commercial buildings across White Bear Avenue PLANNING Existing Land Use Plan: Existing Zoning: BC (business commercial) LBC (limited business commercial) 6 CRITERIA FOR APPROVAL Design Review Section 2-290(b) of the city code requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Application Date We received the complete application and plans for this development on March 10, 2004. State law requires that the city take action within 60 days of receiving a complete application for a proposal. As such, city action is required on this proposal by May 9, 2004. P\Sec2N~dina Realty Rebuild Attachments: 1. Project Narrative 2. Parking Statement from Premier Bank 3. Location Map 4. Property Line Map 5. Existing Site Survey 6. Site Plan 7. Grading Plan 8. Landscape Plan 9. Lighting Plan 10. Floor Plan 11. Building Elevations 12. Building Elevation 13. Engineering Department Comments dated March 30, 2004 14. Comments from Butch Gervais dated March 12, 2004 15. Comments from Dan Solor dated March 19, 2004 16. Comments from Edc Korte (RWMWD) dated March 17, 2004 17. Letter from Tom Schuette dated March 26, 2004 18. Separate plans date-stamped March 10, 2004 19. Separate plans date-stamped April 12, 2004 Attachment 1 Edina Realty 2966 White Bear Avenue Maplewood, MN 2145 Ford Parkway, Suite 201 Saint Paul, Minnesota 55116 Phone 651.690.5525 Fax 651.690.5545 www. finn-daniels.com Project Narrative Edina Realty is proposing to construct a new single story office building on their existing site at 2966 White Bear Avenue. Construction will be phased to allow the existing building to remain operational during construction. The new building will be situated behind the existing building on area that is currently parking lot. During construction Edina Realty has arranged for parking to be available for their employees and customers in the parking area at the northeast corner of White Bear Avenue and Beam Avenue. Premier Bank, which owns this parking area, has made this area available - see attached letter from Premier Bank. Once the new building is completed and operations area moved into the new facility, the old building will be demolished and the remaining site improvements shall be made. The anticipated construction schedule is as follows: June 1, 2004 Oct. 15 Nov. 15 Construction Begins New building construction complete / Existing building demolition and final site improvements begin Final site improvements and construction complete The site has been designed to maximize preservation of the existing large trees around the perimeter of the site. Any large trees removed during construction or demolition shall be replaced per City of Maplewood standards. See landscape plan submitted for indication of existing trees to be preserved or removed and replaced. Premier Banks Attachment 2 Maplew°od 2866 WHITE BEAR AVENUE · MAPLEWOOD, MINNESOTA 55109-1384 · PHONE 651-777-7700 · FAX 651-777-3761 · www. premierbanks.com February 26, 2004 Thomas Ekstrand Assistant Community Development Director City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Ekstrand, Edina Realty has requested that we make available to them the parking area on the northeast corner of White Bear Avenue and Beam Avenue during their construction. We are happy to accommodate them in their project; however, our agreement will have to be on a month to month basis because we might have a project under-way there this summer ourselves. We can, as an alternative, provide additional parking to the east of our bank property on the southeast corner of Beam Avenue and White Bear Avenue. I believe that we will be able to accommodate their needs during the construction period without much difficulty. Thank you for allowing us to allow them to complete their project with a minimum of parking problems. cc: Erik E.'Sjowall, Edina Realty Fredric Schmidt, Edina Realty Sincerely yours, Donald B. Regan Chairman 9 MAPLEWOOD ° OSSEO ' ROSEVILLE ' WHITE BEAR LAKE · BLAINE WAL* MART® MFMRFR F r31P,, Attachment 3 WHITE B~_AR LAKE AVE. ROaD D GAI.LAVE. ~IKXIOLY]~I AVE. ^w_.:~ NORTH SAINT PAUL AVE. 2: N 0' 1700' 5400' LOCATION MAP lO 14 % %. \ I ! I I I I I _ I 262.0S' 292.92' SITE 215' ....... ._- ........... ,_2 BEAM AVENUE -- -- PROPERTY LINE MAP 11 Attachment 4 32~37' CONCORDIA ARMS PARK 630.5' Attachment 5 POND EXISTING SITE SURVEY 12 Attachment 6 DRAWING INDEX SITE DATA Proposed New Building for Edina Realty 2966 White Bear Avenue Maplewood, Minnesota I Il" ~.,.u Pt, "H SITE PLAN 13 Attachment 7 ~IA REALTY- MAPLE~OOD POND UNTIL NEW BUILDIN(J rS ,JCCUF~I£'DI LEGEND: Attachmen~ ~ ! i I I I I I I I ! I I I I ~D~GAPE % POND I LANDSCAPE SCHEDULE LANDSCAPE PLAN 15 Attachment 9 I I I I I ~ I I I I ! I I 7. ! ! ! ! ! POND [i l LIGHTING PLAN 16 Attachment l0 FLOOR PLAN 17 Attachment ll ELEVATION BUILDING ELEVATIONS Attachment 12 19 Attachment 13 En~ineerinR Plan Review PROJECT: Edina Realty PROJECT NO: REVIEWED BY: Erin Laberee, Maplewood Engineering Department DATE: March 30th, 2004 Edina Realty is proposing to redevelop their lot at 2966 White Bear Ave. The proposed improvements include reconstructing their existing 3-story, 7,213 square foot building to a new 1-story 15,718 square foot office building. They are proposing to completely reconstruct their existing parking lot. The existing site is almost entirely impervious area (parking lot and roof). The proposed improvements will not increase the impervious area. The developer is proposing to make storm sewer improvements along with new water and sanitary sewer services. The following issues shall be address. Drainage 1. A maintenance agreement outlining annual maintenance procedures will be required for the proposed Eco Storm. 2. Currently the existing 12" storm sewer pipe is undersized for the proposed flow from the site. Implement storm water BMP's into the storm sewer design to obtain better rate control into the existing storm sewer. For example, additional storage and infiltration may be obtained by constructing an infiltration trench with oversized infiltration pipe. The storm sewer design must meet NURP standards for removal rates. Provide removal calculations along with information about what size rainfall event is treated. For more information on BMP's please see the Metro council BMP Manual at their web site: http ://www.metrocouncil. org/enviroment/Watershed/bmpmanual.htm 3. Install a drainage structure east of the parking lot to catch flow from the proposed swale instead of allowing it to flow into the parking lot. 4. Contain runoff from the roof on site. Construction of rainwater gardens or swales north of the building would help infiltrate runoff and contain the drainage on site. Grading & Erosion Contro! 1. Install silt fence on the north, south and west side of the lot. Provide more detailed information for the proposed retaining wall. Top and bottom of wall elevations should be shown on the plans. If the proposed wall height is greater than 4 feet a building permit will be required. 20 Attachment 14 Project Review Comments Date: From: Project: Building: Planner: Comments: March 12,2004 Butch Gervais, Fire Marshal Edina Realty Office Building Ken Roberts 1. Monitoring all pans of the fire protection will be required 2. Fire protection installed in the building 3. Maintain 20 foot emergency access clearance to the building for emergency vehicles Any questions or concerns please contact me. Butch Gervais, Fire Marshal City of Maplewood (651)-249-2804 21 RAMSEY COUNTY Department of Public Works Kenneth G. Haider, P.E., Director and County Engineer ADMINISTRATION/LAND SURVEY 50 West Kellogg Blvd., Suite 910 St. Paul, MN 55102 * (651) 266-2600 * Fax 266-2615 E-mail: Public.Works@co.ramsey. mn.us Attachment 15 ENGINEERING/OPERATIONS 3377 N. Rice Street Shoreview, MN 55126 (651) 484-9104 * Fax 482-5232 MEMORANDUM TO: FROM: SUBJECT: Ken Roberts City of Maplewood Dan Sol~ _o,~.' Ramsey Cou~ Public Works Edina Realty 2966 White Bear Avenue DATE: March 19,2004 The Ramsey County Public Works Department has reviewed the proposed site plan for Edina Realty at 2966 White Bear Avenue. Ramsey County has the following comments regarding this Proposal. The applicant, Edina Realty, is proposing to construct a new building on this site. They would then remove the existing building and use that area for parking. The new building will not change the use on the site and is not anticipated to create operational problems on White Bear Avenue. o This site is currently served by one right in/right out access point to White Bear Avenue. The existing driveway is to be removed and a new access point will be constructed onto White Bear Avenue to the south. The new access will be right in/right out and should have a minimum width of 26 feet. 3. The new access construction will require a permit from Ramsey County. Please have the property owner contact Bob Vezina at 651-248-0453 when they are ready for a permit. Thanks for the opportunity to make comments regarding this issue. If you have any questions or need any additional information please give me a call. 22 Minnesota's First Home Rule ~oun~y printed on recycled paper with a minimum of 10~ peat-consumer content RECEIVED MAR 2 4 2004 Ken RobeAs From: Sent: To: Subject: Eric Korte [edc~rwmwd.org] Wednesday, March 17, 2004 11:56 AM Ken Roberts Edina Realty On White Bear Avenue Attachment 16 Mr. Roberts, This is a response to the Edina Realty project on the White Bear Ave. 1. This project will need a permit. 2. We will need to see a detailed storm water plan and an erosion control plan. 3. We consider this project to be a redevelopment. So there will need to be an improvement over current conditions of storm water runoff water quality, using such techniques as ponding, infiltration, ect. If you have any questions please give me a call at 651-704-2089. Eric Korte 23 AZURE PR OPER TIES P.O. BOX 17830 ST. PAUL, MN 55117-7830 (651) 484-0070 (FAX) 486-3444 Attachment 17 March 26, 2004 Ken Roberts City of Maplewood Office of Community Development 1830 East County Road B Maplewood, MN 55109 RE: New Edina Realty Building 2966 White Bear Ave. Dear Mr. Roberts, This letter is in response to the proposed Edina Realty building reconstruction. This letter is written on behalf of Maplewood East Associates, the owner of the Maplewood East Shopping Center at 2950 White Bear Avenue. We are pleased with the news that Edina Realty has elected to build a new building on White Bear Avenue. This new building will be an attractive new addition to the Maplewood Mall area. Azure Properties manages Maplewood East and is responsible for the tenant parking areas. On behalf of Maplewood East Shopping Center we are concerned about the temporary parking arrangements. Edina Realty has made arrangements to use the vacant corner property at the northeast corner of White Bear Avenue and Beam Avenue. Maplewood East Shopping Center lies between the Edina Realty building and this proposed parking area. We are concerned that the employees and customers of Edina Realty will find it more convenient to park in the Maplewood East Shopping Center parking lot than to park on the Premier Bank property. It is critical to Maplewood East Shopping Center and its tenants that the parking areas of the shopping center be open and available for the customers of the shopping center. We do not have surplus parking to be able to provide any parking for Edina Realty. We ask only that Edina Realty acknowledge that it is responsible for the policing and furnish on-site persons, if necessary, to control parking of its employees and customers to see that they use the new Premier Bank designated parking area and do not use Maplewood East parking lot. It will be very tempting with rain and inclimate weather to use the Maplewood East lot. Thank you for your consideration of this matter. Please call me at 651-486-3452 to answer any questions regarding the Maplewood East Shopping Center. Thomas M. Schuette On behalf of Azure Properties TMS/kl 24 TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: MEMORANDUM Richard Fursman, City Manager Shann Finwall, Planner Design Review Amendment Van Dyke Village Town Houses 2191,2201,2211,2231 Van Dyke Street North April 21,2004 INTRODUCTION Mr. Bruce Mogren is requesting that the community design review board (CDRB) reconsider the condition to add brick wainscoting on the east elevations of the Van Dyke Village Town Houses located at 2191, 2201,2211, and 2231 Van Dyke Street North. (Refer to area map attached on page 8.) BACKGROUND On April 28, 2003, the city council approved a conditional use permit (CUP) for a planned unit development for 20 town house units on this site. Specifically, the applicant requested a CUP for that part of the development that would be on property zoned BC (business commercial). The code allows multi-dwellings on BC-zoned land by CUP. (The easterly portion of the site is zoned R3 [multiple dwelling residential] and the westerly portion is zoned BC.) On May 27, 2003, the CDRB approved the design plans for this project. (Refer to the May 27, 2003, CDRB minutes attached on pages 9 through 16.) DISCUSSION Brick Wainscot During the May 27, 2003, CDRB meeting, the board felt that brick wainscoting would accentuate the architecture of the town houses. The board determined that the best location for the brick would be on the east elevations, toward Van Dyke Street. A condition was added to the design review approval which states that brick wainscoting will be installed from the ground grade to the bottom of the windows on the entire east elevations and in front of bedroom number two in all unit- A style town houses (end units) starting from the porch railings to the end of the building. (Refer to the elevations depicting the required brick wainscoting on pages 17 and 18.) In Mr. Mogren's April 1,2004, correspondence attached on pages 19 through 25, he explains the budget constraints he is experiencing on the project due to the fact that the city council required the reduction in the number of units from 24 to 20 and the county's reduction in subsidies, and the additional expenses for interior features. Mr. Mogren explains that there are additional amenities he would like to add to the project which will also add expense including a paved path connecting the ends of the two cul-de-sacs, a sidewalk around the tot lot, security atrium doors to the rear, front security doors, extra security lighting on the garages, ceiling lights in the bedrooms, and upgraded vinyl and carpet. Mr. Mogren requests the exclusion of the brick wainscot in order to help finance these upgrades and keep the rent of the units at an affordable workforce rate. In place of the brick wainscot, Mr. Mogren is proposing to add shrubs along the east elevation, which would grow to the height of the proposed wainscoting. Staff sympathizes with Mr. Mogren's budget shortfalls and supports his efforts to maintain affordable workforce units. It should be noted that two additional windows were added to the east elevation as requested by the board. With these additional window design elements on the east elevation staff supports the elimination of the brick wainscoting to ensure affordable units, as long as the appropriate landscaping is installed along the east elevations and in front of bedroom number two in all unit-A style town houses (end units) starting from the porch railings to the end of the building. Mr. Mogren proposes planting seven autumn magic chokeberry shrubs and two dwarf burning shrubs along the eastern elevation of all four town houses. These bushes grow to a height of 5 to 6 feet. While these are attractive deciduous shrubs, staff recommends evergreen shrubs to ensure year-round color. Examples of acceptable evergreen shrubs include globe arborvitaes on the ends and Japanese spreading yews in the center. In addition, staff recommends that the shrubs, when planted, be larger than the 2-½-inch diameter size required by city code to ensure immediate benefits of the height of the shrubs. Required Landscaping Dudng the May 27, 2003, design review .by the board, Mr. Mogren submitted a letter from Monica Mogren of Gardenside Landscaping which states that in addition to the submitted landscape plan, they will also add deciduous evergreen shrubs and omamental trees in front of each entry, deciduous shrubs at the back of each unit, and decorative rock with edging around each unit. (Refer to the approved landscape plan and Ms. Mogren's correspondence attached on page 26 and 27.) The board also added a landscape condition that states that additional landscaping of trees or other materials should be added between the proposed buildings and Van Dyke Street and that the applicant must submit an in-ground lawn-irrigation plan to staff showing the location of sprinkler heads. The City of Maplewood issued a building permit for the 20 town houses in October 2003. Staff reviewed the landscape plans dated September 19, 2003, which were submitted with the building permit to ensure this additional landscaping was added. It appears that only four additional balsam firs were added to the plan, with the remaining items not addressed. Staff discussed this with Mr. Mogren, who indicates that he has since contracted with another landscape firm. City staff has agreed to meet with Mr. Mogren and the new landscape firm to ensure that revisions are made to the September 19, 2003, landscape plan which meet all of the original and new landscape requirements. A condition of approval of the CDRB revision to eliminate the brick wainscot should state that a revised landscape plan be submitted to staff showing all initially required landscaping as well as the additional evergreen shrubs discussed here. RECOMMENDATION Approve the revision to the May 27, 2004, community design review board conditions as follows (additions are underlined and deletions are stricken): 1. Repeat this review in two years if the city has not issued a building permit for this project. Van Dyke Village 2 April 21, 2004 2. Complete the following before the city issues a building permit: Have the city engineer approve the final construction and engineering plans. These plans shall include grading, drainage, sidewalk, utility, driveway, parking lot and erosion control plans. These plans shall meet the following conditions: (1) The erosion control plan shall be consistent with the city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100- year high water elevation. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as required by the watershed board or by the city engineer. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. (f) Show as little disturbance and tree removal as possible on the north, west and south sides of the site (near the businesses and the daycare center). (3) The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. In addition, this plan shall show the planting of at least 15 replacement trees on the site. (c) Show no tree removal beyond the approved grading and tree limits. (d) Be consistent with the approved grading and landscape plans. (4) The design of the rainwater gardens shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off- site grading or drainage easements and for recording all necessary easements. Van Dyke Village 3 April 21, 2004 bo (5) All the parking areas and driveways shall have continuous concrete curb and gutter. (6) The driveways shall meet the following standards: 24-foot width--no parking on either side and 28-foot width-parking on one side; the developer or contractor shall post the driveways with no parking signs to meet the above- listed standards. (7) The developer shall disturb as little as possible of the area along the north, west and south property lines near the daycare center and businesses and the applicant shall change the grading plan for this part of the site as recommended by the city engineer. Submit an in-ground lawn-irrigation plan to staff showing the location of sprinkler heads. Submit a certificate of survey for all new construction. Submit a revised landscape plan for city approval showing: As much of the existing vegetation (including the trees) remaining along the northern, westerly and southerly property lines as possible. (2) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the rainwater gardens with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the gardens. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) Revise the September 19, 2003, landscape plan submitted by Monica Mogren to show foundation plantings near and around the buildings including deciduous or evergreen shrubs and ornamental trees in front of each entry, deciduous shrubs at the back of each unit, and decorative rock with edging around each unit. Also show additional landscaping (with trees and other materials) between the proposed buildings and Van Dyke Street. (4) Revise the September 19, 2003, landscape plan submitted by Monica Mogren to show the in-ground lawn-irrigation system. Revise the September 19, 2003, landscape plan submitted by Monica Mogren to show evergreen shrubs planted along the east elevations and in front of bedroom number two in all unit-A style town houses (end units) starting from the porch railings to the end of the building. The evergreen shrubs should be larqer than the 2-½-inch diameter size required by city code to ensure immediate benefits of the height of the shrubs. Get the necessary approvals and permits from the watershed district. Van Dyke Village 4 April 21, 2004 Submit a revised site lighting plan for city approval. This plan shall show how the lighting on the buildings would add to the site lighting, and the plan should have additional lighting near the tot lot and driveways, where they intersect the public street, so the driveways are adequately lit. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent residential properties. g. The developer shall record the following with Ramsey County: 10-foot-wide drainage and utility easements for the areas along the east and west property lines and five-foot-wide drainage and utility easements for the areas along the north and south property lines. (2) The documentation to combine the properties into one property for tax and identification purposes. Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. The fire chief shall approve the access to the back (north and south side) of the buildings for firefighting needs. Submit plans for city staff approval for any outdoor trash or recycling containers and enclosures. If the developer wants to build such facilities, the enclosure shall have materials that are compatible with the buildings, and they shall have gates that are 100 percent opaque. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Submit for city approval revised building plans and elevations that inch;dc brick an alternate porch railing material than the proposed natural cedar (i.e., cedar painted white to match the window trim or white aluminum railings). Submit for city staff approval building elevations and plans for the maintenance/caretaker building. This building shall have materials and colors consistent with the main buildings on the site. The developer shall close on the purchase of the property with the city before the city will issue a grading or a building permit for the project. 3. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Van Dyke Village 5 April 21, 2004 eo go ko Install reflectorized stop signs at each exit, a handicap-parking sign for each handicap-parking space and an address on each building. In addition, the applicant shall install "no parking" signs within the site, as required by staff. Paint any roof-top mechanical equipment to match the uppermost part of the building. Screen all roof-mounted equipment visible from streets or adjacent property. (code requirement) Construct trash dumpster and recycling enclosures as city code requires for any dumpsters or storage containers that the owner or building manager would keep outside the building. Any such enclosures must match the materials and colors of the building. Install and taper the concrete sidewalk along Van Dyke Street to match the driveways. Install and maintain all required landscaping and an in-ground sprinkler system for all landscaped areas (Code requirement). Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. Install a six-foot-high solid screening fence or additional landscaping along the entire south property line and on a portion of the west property line starting from the tree line (i.e., preserved trees) to the north property line. Install additional landscaping along the north property line. These additional materials are to ensure there is at least a six-foot-tall, 80 percent opaque screen on these sides of the site. The location, design and materials of the fence or the additional landscaping shall be subject to city staff approval. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. Van Dyke Village 6 April 21, 2004 The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. Co The city receives an agreement that will allow the city to complete any unfinished work. 5. This approval does not include the signs. All work shall follow the approved plans. The director of community development may approve minor changes. Com-Dev\Sec 11\Van Dyke Village Housing 2004 CDRB Appeal Attachments: 2. 3. 4. 5. 6. 7. Area Map May 27, 2003, Community Design Review Board Minutes East Side Elevation Front Elevations Bruce Mogren's April 1,2004, Correspondence Community Design Review Board Approved Landscape Plan Monica Mogren's May 12, 2003, Correspondence Van Dyke Village 7 April 21,2004 1797 0 17]'4 / / // / //' / // / // / / · ~ GOODWILL / ' ;~ U-HAUL [] : i/ / / / BLEACHER'S PROJECT SITE AUTOBODY SHOP NAPA 0 OASIS I o PROJECT SITE 0 0 EMMA'S PLACE COUNTY ROAD B E 1810 / 2223 758 1~ 1774 I 1771 -- -- ~U~-KE-A~-E-E- Attachment 1 22~I 2215 AREA MAP 1877 Attachment 2 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA CONFERENCE ROOM A TUESDAY, MAY 27, 2003 UNFINISHED BUSINESS Van Dyke Village Townhomes - West Side of Van Dyke Street, North of County Road B Ms. Finwall said Mr. Bruce Mogren is proposing to build a 20-unit town house development on the vacant city-owned property on the west side of Van Dyke Street, north of County Road B. This development, called Van Dyke Village, would be primarily for work force housing for Iow to moderate-income families. There would be on-site management to help monitor and run the property. Ms. Finwall said the proposal would have two, four-unit buildings, two, six-unit townhouse buildings and a 24-foot by 24-foot maintenance/caretaker building. Each town house would have an attached garage and a patio area. There also would be 30 open parking spaces. Ms. Finwall said the applicant is requesting that the community design review board approve the building, site and landscape plans. On April 28, 2003, the city council approved a CUP for a PUD for 20 town house units on this site. Chairperson Ledvina clarified that the caretaker building would not be for occupancy and that it was only a garage? Mr. Mogren said correct. Chairperson Ledvina asked staff if it was their understanding that the cedar fence was going to extend the entire length of the west side of the site? Ms. Finwall said yes, that was what she understands from the applicant's letter. Chairperson Ledvina asked what the rational was to require screening on the east side of the development by Van Dyke Street? Ms. Finwall said the intent would be to soften the view of the town houses from Van Dyke Street. She said maybe the correct word is to "enhance" the landscaping instead of "screening". Board member Shankar asked staff how the vehicles would turn around in the development? Ms. Finwall said the vehicle turn around would be done in the driveways or parking areas. Board member Olson asked staff if the Fire Marshal approved of that? Ms. Finwall said yes, the Fire Marshal approved this plan. Chairperson Ledvina asked staff if the original proposal was for 24 units? Ms. Finwall said the original proposal was for 24 units and it was approved by the city council for 20 units. Board member Shankar asked what the reason was for having six parking stalls so close to Van Dyke Street and the rest of the parking stalls on the west side? He asked if it was because some parking stalls are for visitors and some parking is for the residents? Ms. Finwall deferred that question to the applicant. Board member Shankar said he is concerned about the parking stall next to Van Dyke Street. He asked if there was concern expressed regarding the traffic there for the people driving into those parking stalls verses someone driving into the development from the street. Ms. Finwall said that's a good observation. City code requires that there be a 15-foot setback from the right-of-way for this type of parking stall. It is clear that there would be more room available for parking on the west side of the proposal. Chairperson Ledvina asked staff if the city had required additional parking for this type of development? It seems there is an excessive amount of parking stalls 20 units. Ms. Finwall said the city ordinance states there shall be 2 parking stalls per unit. There is one parking stall inside the garage and one parking stall in front of the garage. So technically there would be no additional guest parking stalls required, however, it's always a good idea to include extra parking stalls for guests. Board member Olson said she recalls parking was an issue the last time the CDRB heard this proposal. She's pleased that this new proposal provides ample parking. She remembered the neighbors had requested no parking be allowed on Van Dyke Street. Chairperson Ledvina asked the applicant to address the board. Mr. Bruce Mogren, 1801 Gervais Avenue, Maplewood, Mogren Development Company, addressed the board. Mr. Mogren said they propose to use vinyl siding instead of steel siding. He said there will be a fair amount of children in this development and he felt that steel siding would dent easier than vinyl siding. He said vinyl siding is relatively easy to replace if a problem occurs with the siding. He proposes to attach the fence on the west side of the site to the currently existing fences behind Bleachers Bar and Doherty's Auto Body Shop. Mr. Mogren said he knows kids would gain access through that area if the fencing were left open. Chairperson Ledvina asked how staff felt about the fencing issue? Ms. Finwall said it would be important to screen the commercial buildings to the residential area in some manner, whether it's with a fence or with landscaping. Chairperson Ledvina had a question about the site plan. He asked Mr. Mogren if there had been discussion regarding moving the four unit and six unit buildings so they are facing each other? Mr. Mogren said the reason the buildings are laid out the way they are is because of the soil conditions on the property. Mr. Mogren said the costs for this project keep increasing and any changes that are made are costly. In fact, they may decide to eliminate putting the patios in that were originally proposed. Mr. Mogren said they will not be installing sliding patio doors off l0 the back of the units instead they will install a single french door. Because there will be kids living in these units who will be going in and out often the doors get abused and having a single door will help from a maintenance standpoint. Board member Olson said she thinks it's a good idea to have a single door. It may be better for safety for the residents bordering up to Emma's Place. Mr. Mogren said he proposes to use the type of door that is half glass and half covered door. Regarding the lighting issue in the tot lot or not, the question is, are the children going to be playing outside in the tot lot after dark or is the idea for the children to play outside until dark and then go inside? His concern is if lighting is used the tot lot may be a place for the teenagers to hang out. Board member Longrie-Kline said her experience with teenagers is they like to go places where it is dark so no one can see the trouble they are up to. Mr. Mogren said if the teenagers wanted someplace dark to hang out they could go another 50 feet into the woods. Board member Olson said just remember the tot lot is pretty close to the rear of Doherty's Auto Body Shop. Ms. Finwall said she doesn't have strong opinions either way regarding the lighting issue. However, it may be nice to have some Iow-lying patio lights in the tot lot. In her opinion not installing lighting could be an attractive nuisance as well. Mr. Mogren said he would be meeting with both Bruce Anderson and Johnny Johnson and they will come up with a lighting plan for the tot lot. Chairperson Ledvina said maybe the police department could shed insight iinto security issues they come in contact with and share them with staff regarding whether or not it is necessary for lighting to be installed at the tot lot or not. Board member Shankar asked if the cedar railing on the front porches would be painted white or remain natural? Mr. Mogren said he hadn't really thought about that. Board member Olson said the cedar will require maintenance if it is painted white. Cedar tends to look weathered and becomes a silvery-gray color if it remains natural. Board member Shankar said due to the weathering process when you stain cedar the wood turns several different colors. Mr. Mogren said that can be discussed, however, he would like to use a product that requires the least amount of maintenance. Board member Longrie-Kline said when they went on the tour to the Ryland townhomes in Apple Valley the builder used a maintenance free aluminum railing that was black. She thought that was a very nice product and maybe it would be a good alternative to cedar railings. Board member Shankar said he would still recommend that the applicant use the brick wainscoting on the front elevations. Chairperson Ledvina said he would agree with board member Shankar that the brick wainscoting would accentuate the architecture. Community design review board members discussed the brick wainscoting options and which elevations the wainscoting would best be placed. Board member Shankar moved to approve the project plans date-stamped May 13, 2003, for Van Dyke Village town houses on Van Dyke Street, north of County Road B. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: (changes are underlined and deletions have been stricken through). Repeat this review in two years if the city has not issues a building permit for this project. 2. Complete the following before the city issues a building permit: Have the city engineer approve the final construction and engineering plans. These plans shall include grading, drainage, sidewalk, utility, driveway, parking lot and erosion control plans. These plans shall meet the following conditions: (1) The erosion control plan shall be consistent with the city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100-year high water elevation. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as required by the watershed board or by the city engineer. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. 12 (f) Show as little disturbance and tree removal as possible on the north, west and south sides of the site (near the businesses and the daycare center). (3) The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. In addition, this plan shall show the planting of at least 15 replacement trees on the site. (c) Show no tree removal beyond the approved grading and tree limits. (d) Be consistent with the approved grading and landscape plans. (4) The design of the rainwater gardens shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off-site grading or drainage easements and for recording all necessary easements. (5) All the parking areas and driveways shall have continuous concrete curb and gutter. (6) The driveways shall meet the following standards: 24-foot width--no parking on either side and 28-foot width--parking on one side. The developer or contractor shall post the driveways with no parking signs to meet the above-listed standards. (7) The developer shall disturb as little as possible of the area along the north west and south property lines near the daycare center and businesses and the .applicant shall change the grading plan for this part of the site as recommended by the city engineer. Submit an in-ground lawn-irrigation plan to staff showing the location of sprinkler heads. Submit a certificate of survey for all new construction. Submit a revised landscape plan for city approval showing: (1) As much of the existing vegetation (including the trees) remaining along the northern, westerly and southerly property lines as possible. 13 (2) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the rainwater gardens with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the gardens. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) Foundation plantings near and around the buildings and additional landscaping scrcc~in,3 (with trees and other materials) between the proposed buildings and Van Dyke Street. (4) The in-ground lawn-irrigation system. Get the necessary approvals and permits from the watershed district. Submit a revised site lighting plan for city approval. This plan shall show how the lighting on the buildings would add to the site lighting, and the plan should have additional lighting near the tot lot and driveways, where they intersect the public street, so the driveways are adequately lit. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent residential properties. The developer shall record the following with Ramsey County: (.~) 10-foot-wide drainage and utility easements for the areas along the east and west properly lines and five-foot-wide drainage and utility easements for the areas along the north and south property lines. (2) The documentation to combine the properties into one property for tax and identification purposes. Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. The fire chief shall approve the access to the back (north and south side) of the buildings for firefighting needs. Submit plans for city staff approval for any outdoor trash or recycling containers and enclosures. If the developer wants to build such facilities, the enclosure shall have materials that are compatible with the buildings, and they shall have gates that are 100 percent opaque. A letter of credit or cash escrow for all required extedor improvements. The amount shall be 150 percent of the cost of the work. Submit for city approval revised building plans and elevations that include brick wainscoting to be installed from the qround grade to the 14 bottom of the windows on the following locations of all townhouse buildings: entire east elevations and in front of bedroom #2 in all unit-A style townhouses (end units) starting from the porch railings to the end of the building. In addition, the revised plans should show an alternate porch railing material than the proposed natural cedar (i.e., cedar painted white to match the window trim or white Submit for city staff approval building elevations and plans for the maintenance/caretaker building. This building shall have materials and colors consistent with the main buildings on the site. The developer shall close on the purchase of the property with the city before the city will issue a grading or a building permit for the project. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Install reflectorized stop signs at each exit, a handicap-parking sign for each handicap-parking space and an address on each building. In addition, the applicant shall install "no parking" signs within the site, as required by staff. Paint any rooftop mechanical equipment to match the uppermost part of the building. Screen all roof-mounted equipment visible from streets or adjacent property. (code requirement) Construct trash dumpster and recycling enclosures as city code requires for any dumpsters or storage containers that the owner or building manager would keep outside the building. Any such enclosures must match the materials and colors of the building. Install and taper the concrete sidewalk along Van Dyke Street to match the driveways. Install and maintain all required landscaping and an in-ground sprinkler system for all landscaped areas (code requirement). Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must 15 have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. Install a six-foot-high solid screening fence or~,,.,,.,,,,,,,"'~'4"*"~-"~,~,, ,,.,,'""'~,,,.,,,~,~,,,;"",u along the entire south property line and on a portion of the west c, nd nc, rth property line starting from the tree line (i.e., preserved trees) to the north property line. Install additional landscaping along the north property line "~ *~'" "~* .... ~'"-" *~ ...... *"*~"" '" ..... * "'~ ..... *""' ...... · ~"- * ..... ~' ...... ~-""" *~'" ~" '-" ...... These additional materials are to ensure there is at least a six-foot-tall, 80 percent opaque screen on these sides of the site. The location, design and materials of the fence or the additional landscaping shall be subject to city staff approval. k. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. 4. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June. 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. 5. This approval does not include the signs. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes - Ledvina, Longrie-Kline, Olson, Shankar The motion passed. 16 / / Attachment 3 0810 08t, Iq9 17 ~BI:~! 80 BO ~eW 08~0 0~ ~9 18 q~niDBilHDa~ Attachment 4 dSI :~I 80 80 ~ew Attachment 5 Mogren Development Company Bruce M. Mogren · President April 1, 2004 To: City of Maplewood and the Maplewood Community Design and Review Board Re: Van Dyke Townhomes RECEIVED Originally the City and Community Design and Review Board requested we use brick on the east exterior of the Van Dyke Townhomes. Certain circumstances have changed since our original Community Design and Review Board hearing on this project. The Maplewood City Council requested that we decrease our number of units to twenty even though, according to the zoning code we were entitled to twenty-two or twenty-three units. We voluntarily complied with the Council's request prior to our final construction costs being determined. Circumstances have changed for the project since the reduction of unit request was granted. Our final construction costs have been determined and they have significantly increased. We received a notice from Ramsey County Housing that their subsidies for this project have been decreased by $40,000.00 ($20,000.00 per unit, times two units). The combination, increase in cost and decrease in subsidy has created a significant shortfall in funds to complete other elements of the project. There are features that we would like to add to the interiors of the Van Dyke units that would make it much easier for our work force tenants. These features aren't luxury items by any means, but they are items such as ceiling lights in the bedrooms, security atrium doors to the rear yard, front security doors, extra security lighting on the garages and upgraded vinyl and carpet. If we are able to exclude the brick, the savings are to be approximately $11,000.00 which would help pay for some of these other upgrades. We are adding a couple of features to make the grounds more accessible for wheelchairs, bikes, etc. We have added a paved path that would connect the ends of the two cul de sacs and give greater access to our tot lot and recreation area. We are also adding a sidewalk around the tot lot to help contain the material and to make it more user friendly. 19 1801 Gervais Avenue · Maplewood, Minnesota 55109 · (651) 777-3600 Phone · (651) 777-5151 Fax Mogren Development Company Bruce M. Mogren · President We are formally requesting the requirement to install brick on the eastern front elevations of these units be eliminated. We are willing to cooperate with the City staff to include elements in our landscape plan to help screen these units from Van Dyke Street. We would prefer to use our limited resources to accomplish some of the items listed above. We would appreciate your consideration of this request. Please feel free to contact Judy Caron or Mary Lou Egan of Ramsey County Housing to confirm the facts stated in this request at (651) 266-8006. Sincerely, Mogren DeveloPment 20 1801 Gervais Avenue · Maplewood, Minnesota 55109 · (651) 777-3600 Phone "(651) 777-5151 Fax ON VAN ::TY'KE: l,qAIN~.x:TT ON I~A'~' We propose 'to eliminate the brick wainscot as shown and insert the shrubs iR it's: place. These landscape elements would be at the same height as the brick would have been. Attached is a brochure that gives a descriptio~ and picture of these shrubs. Item Number Family Description Height Spread Shape Growth Rate Zones Foliage Description Flower Description Fruit Description Soil Tolerance Light Tolerance Culture Disease/Insect Problems Origin [nformation Last Updated 44ZG Rosaceae Large white flowers in May are followed by large edible berrie.s which persist through the season. The leaves are dark glossy green during the . season with incredible red and purple fall color. 3-5' 2-4' Upright Slow 3-9 Fall Foliage is Red to purple.. Flower has color, early spring. Fruit is Ornamental: purple. Acid, Alkaline, Wet, Dry Sun Grows well in many soil conditions. Very hardy plant that is excellent for landscape use. None serious UBC Spring 94 introduction. Propagated by cuttings. 2/5/99 Aronia melanocarpa 'Autumn Magic': Autumn Magic Black Chokeberry (a-ro'-nee-a mel-an-o-kar'-pa) 4/6/2004 VAN DYKE VILLAGE TOWNHOMES PROPOSED REPLACEMENT SHRUBBERY TO SUBSTITUTE FOR BRICK VENEER 24 Ttem Number Family Description Height Spread Shape Growth Rate Zo n es Foliage Description Bark Description Light Tolerance Culture Disease/Tnsect Problems Origin Tnformation Last Updated 4/6/2004 4Q51 Celastraceae Corky wings on branc.hes are more slender and form an overall rounded outline. Makes an excellent hedge or screen without pruning. Displays excellent red fall color if grown in either sun or shade. 5-6' 5-$' Round Slow 4-8 Fall Foliage is rosy- red.. , Bark Js Ornamental: corky. Sun, Heavy Shade Adaptable to a wide variety of soil conditions. Not tolerant of waterlogged situations, pH adaptable. Tolerant to heavy pruning. Leaf anthracnose in the South with overhead irrigation. Native to Northeastern Asia to central China. Introduced in 1860. 2/4/99 Euonymus alatus 'Compactus': Dwarf Burning Bush (u-on'i-mus a-lay'tus com-pac'tus) VAN DYKE VILLAGE TOWNHOMES PROPOSED REPLACEMENT SHRUBBERY TO SUBSTITUTE FOR BRICK VENEER 25 Attachment 6 6 UNITt~/~ ~ 8-D 2-F 2-A G 5-B 2-1 L~ L~ PLANTING SCHEDULE 4 UNITI~I3~ eR 4 UNITI~I~R=. FF. 924.00 5-A 5-A ?-B E LANDSCAPE PLAN ;:'6' · Attachment 7 May 12, 2003 City of Maplewood Planning Department Attention: Mr. Ken Roberts Re: Van Dyke Village Landscaping Dear Mr. Roberts, Each entry will be landscaped at Van Dyke Village with deciduous and evergreen shrubs from three to four feet tall. There also will be small ornamental trees situated in the lawn area in front of the units. At the back of each unit will be deciduous shrubs. There will be edging installed around each of the units filled in with decorative rock. If you should have any further questions, please don't hesitate to call. Sincerely, NAY ! 3 2003 RECEIVED Monica Mogren Gardenside Landscaping, LLC (651) 770-3346 27