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Home My WebLink About2006-12-18 Parks PacketMAPLEWOOD PARKS AND RECREATION COMMISSION MONDAY, DECEMBER 18, 2006 MAPLEWOOD CITY HALL MAPLEWOOD ROOM 7 P.M. AGENDA 7:00 pm 1. Cali to Order *7:01 pm 2. Approval of Agenda *7:02 pm 3. Approval of Minutes a. November 20, 2006 7:05 p.m. 4. ' Department Reorganization 7:45 pm 5. Commissioners Comments 7:55 pm 6. Director's Comments 8:00 pm 7. Adjournment * items that need formal commission action December 13, 2006 Dear Parks & Recreation Commissioners: I trust you have followed the recent reorganization process within the city of Maplewood. If not, would suggest that you go online to the web page and follow the city manager's new reorganization charts and budget for 2007, which was adopted by the city council about 1 this morning. The bottom line is that Ihaveresigned my position as parks and recreation director effective Tuesday, December 19. It is all well and good from my perspective, but with the sad news that they also chose to eliminate the positions of community center manager Linda Crosson and events and operations supervisor Russ Schmidt on Friday, December 8. Enclosed is a very brief agenda for the December 18 meeting. I think it is appropriate for the commission to get together and understand the significant changes that are being proposed affecting the parks and recreation department. The department has in effect been eliminated with half of the department reporting to public works and the other half to the newly organized citizen services department. The meeting will be relatively brief and possibly the opportunity for an elixir to follow might be the order of the day. It has been an incredible opportunity for me to have served as the parks and recreation director for the past 13 years and over 20 years total service to the city of Maplewood. One of the true-highlights has been working with each of you to create a sense of community and quality of life for everyone to enjoy: rd to sharing thoughts and final comments with each of you on Monday. Sin el e . nder Director Parks and ecrea ion bruce.k.anderson@ci.maplewoo .mn.us kph\l 218.ltrMcomm. Enclosure MAPLEWOOD PARKS AND RECREATION COMMISSION MONDAY, NOVEMBER 20, 2006 MAPLEWOOD CITY HALL 0 MINUTES 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:03 P.M. Commissioners Present: Commissioners Craig Brannon, Don Christianson, Peter Fischer, Peter Frank, Michele Gran, Bruce Roman Commissioners Absent: Commissioners Yang, Geskermann, Peterson Staff: Bruce Anderson, Parks and Recreation Director Visitors: Wayne Sachi, Chair, Gladstone Task Force, resident Ron Cockriel 2. APPROVAL OF AGENDA A motion was made by Commissioner Frank, seconded by Commissioner Roman, to approve the agenda as submitted. The motion passed unanimously. 3. APPROVAL OF MINUTES—September 18, 2006 A motion was made by Commissioner Christianson, seconded by Commissioner Brannon, to approve the September 18, 2006 meeting minutes as presented. The motion passed unanimously. It was noted by Chair Fischer that the October 23 commission meeting which was held, did not have official meeting minutes as the meeting was postponed due to lack of a quorum and a conflict with the city council meeting. 4. GLADSTONE REDEVELOPMENT PROJECT Director Anderson reviewed the status of the Gladstone redevelopment process. He indicated that staff had met with the city council on October 16 to review the status of the Gladstone master plan. The plan was reviewed sentence by sentence and it is scheduled for final adoption by the city council on December 18, 2006. Director Anderson indicated that a "talking piece" had been developed by Brauer & Associates, which was presented to the city council. The plan was not well received by at least one city council member and staff requested direction as to how they want to proceed regarding the adoption of a Gladstone Savanna park master plan and more specifically, getting community input. Commissioner Gran indicated that she felt that the planning process has gone on long enough and that a separate decision regarding the final outcome should be made based on the planning process, but the two items are in fact separate. Commissioner Frank questioned whether there was specific neighborhood input regarding the details of the Gladstone Savanna park master plan. Commissioner Brannon said that there was a great deal of discussion regarding the larger redevelopment process and many large ideas were considered regarding Gladstone Savanna master plan. He indicated that the planning process is now getting down to a more detailed level, which would necessitate greater community input. • Visitor Wayne Sachi said he felt the task force did a very good job of coordinating community input and that it could well be beneficial as we get into the detail process to speak with residents one more time. Director Anderson discussed the concept of informal versus formal play at Gloster, Flicek Parks and Gladstone Savanna. Commissioner Brannon indicated that residents provided minimum information regarding specific details. Visitor Ron Cockriel said he feels very strongly that the plan needs to go back to the community for more input. He said that the plan is much more than a neighborhood park. Following the lengthy discussion, the following motion was made. A motion was made by Commissioner Fischer, seconded by Commissioner Gran, to recommend to the Maplewood city council to schedule a minimum of one community meeting to receive input and verify from the neighborhood residents their specific park priorities regarding Flicek and Gloster Parks and Gladstone Savanna Neighborhood Preserve prior to the development of the final park master plan which will ultimately be approved by the Maplewood city council. The motion passed 6 ayes, 0 nays. 5. 2007 MAPLEWOOD COMMUNITY CENTER GOALS Staff reviewed the preliminary plan of community center goals. He indicated that this would be coming back to the commission at the December commission meeting in a more finalized form. 6. CITY MORATORIUM Ron Cockriel provided a brief background on the status of a moratorium south of Carver Avenue, particularly relating to Copar. He indicated that this would be for one year relating to development south of Carver Avenue. He said there is a meeting scheduled for Tuesday, November 28 at 7 p.m. at Joe Bailey's house. He said there needs to be further clarification regarding the potentiality of • Ramsey County having sold land to the private sector. 7. VISITOR PRESENTATIONS Ron Cockriel reported that he has spoken with Parks and Recreation Director Anderson regarding putting the 50 -year anniversary insignia on athletic uniforms. Mr. Anderson said that he supports the idea and further stated that he will be attending a meeting of the 50th Anniversary celebration on Thursday, November 30 at 7 p.m. in the Maplewood Room. 8. COMMISSIONERS' COMMENTS Commissioner Christianson outlined a relationship he has with Judge Albertson who does outdoor weddings. He thought there might be benefit to the community center developing an outdoor wedding setting. Director Anderson responded that the sculpture park was designed with that in mind. Commissioner Frank said that winter basketball is about to begin with 150 teams. Commissioners Roman, Fischer and Brannon had no comments. 9. ADJOURNMENT The meeting was adjourned at 9:00 p.m. by consensus. Respectfully submitted, Bruce K. Anderson Director of Parks and Recreation kph/1120.06. min. comm • . agetbex we ea n MAJOR INITIATIVES OF THE 2007 BUDGET Reorganization Plan The city departments have been reorganized into three management groups each with their own manager reporting to the City Manager. This reorganization is required for effective and efficient and accountable management of all city departments. The Management Groups are Public Safety, Citizen Services, and Finance and Administration. Each Group Manager will report to the City Manager and will make • recommendations regarding personnel, contracts and purchasing, as well as other areas. Public Safety Management Group The Public Safety Manager will be responsible for the management over the Police Department and Fire Department which also includes Emergency Medical Services and the Emergency Management Program. Police Department The Police Department will be reorganized in 2007 with the departure of the Dispatching Services, ten employees, to Ramsey County. The Deputy Police Chief that oversaw Dispatching operations will be eliminated and all Police Lieutenants will report directly to the Police Chief. The Police Department will also hire two new police officers with significant funding assistance through the Metro Gang Strike Force and East Metro Narcotics Task Force. Fire Department • The Fire Department will also be reorganized to recognize the importance of Emergency Medical Services, by hiring a full-time Emergency Medical Services Director to coordinate Emergency Medical Services operations and staff training. Over 80% of the Fire Department calls are for Emergency Medical Services. The Deputy Fire Chief position was eliminated and the Fire Marshall has assumed those duties and will now be the Fire Marshall/ Assistant Fire Chief. The Fire Department will also hire one new Firefighter/paramedic in 2007. Citizen Services Management Group The reorganization has created a new management group, Citizen Services which will manage Public Records and Elections, the Deputy Registar Motor Vehicle Services and Passports, the Maplewood Community Center and Parks and Recreation. The Maplewood Community Center will be reorganized with the prime directive being: to operate without a property tax subsidy for operations in 2007. There will be a new sales driven organizational structure. The new position of Maplewood Community Center Director will be assisted by a new Sales Director position. Additionally, a new group of independent contractors paid by commission to market banquets, weddings, the • Theater, and the other meeting rooms of the Maplewood Community Center will produce the revenue needed to eliminate the taxpayer subsidies for the operation of the Maplewood Community Center. In fact, over the past thirteen years, there were twelve years of deficit operations which required property tax dollars to balance the Community Center's budget and the goal is that in 2007 the Community Center will finish with a surplus! There will also be a Membership Sales and Retention Specialist with a 2007 goal of selling an additional 500 new membership packages to Maplewood residents. During the City Council Budget Hearings it was discovered that the Maplewood Community Center has more memberships from non-residents paying a 30% premium for their membership fees. The city is glad to have these non-residents members, but the mission to serve the health, fitness and entertainment needs of Maplewood residents has not been achieved when only 44% of Maplewood Community Center memberships are held by Maplewood residents. The City Council and City Manager have chartered a new direction for the Maplewood Community Center; operate in the black and add Maplewood resident memberships as a top priority in 2007 and to eliminate property tax subsidies for operations and fulfill the Maplewood Community Center mission to serve many more Maplewood residents. 0 Finance and Administration Management Group A Finance and Administration Management Group has been created in the reorganization following the departure of City's longtime Finance Director in October 2006. The Finance and Administration Manager will oversee management operations for four departments; Public Works, IT, Inspections, Planning and Building Operations, and Finance. Public Works Department The Public Works Department will be responsible for all Park Maintenance in 2007 which will result in a better utilization of staff on a year round basis to complete all the City's street, sewer and park maintenance needs as demand for extra help occurs such as to complete snow plowing more quickly. The Public Works Department's Environmental Programs will be enhanced in 2007 by incorporating the Open Space and Nature Center programs formerly managed by the Parks and Recreation Department, into the City Environmental Stewardship mission to promote public education on storm water management, recycling and the city's new Tree Protection Ordinance as well as better management of the city's numerous Open Spaces. •The reorganization of the City's Environmental Programs all being administered under the Public Works Department in 2007 will also be complimented by the City Council's creation of the new Environmental and Natural Resources Commission made up of seven Maplewood citizens appointed in November to advise the City Council and assist the City Manager with developing new initiatives and educational programs to protect the City's environment. Inspections, Planning and Building Operations Department The Inspections, Planning and Building Operations Department succeed the former Community Development Department which was administered by the Assistant City Manager, a position which has been eliminated. Daily administrative duties for the Inspections, Planning and Building Operations Department have now been assigned to the City Building Official. The Inspections, Planning and Building Operations Department will hire a full-time Code Enforcement Officer to investigate violations of city code such as trash complaints, outside storage violations, land use violations, housing maintenance issues and more. The purpose of the Code Enforcement Officer will be to protect neighborhood housing values and the quality of life in Maplewood. Citizens will be able to access Code Enforcement through a Direct Dial Code Enforcement Hot Line and an Online Complaint Filing Service in 2007. n �J 2007 Building Maintenance Plan • The Building Operations Section of the Inspections, Planning and Building Operations Department undertook the development of City Building Maintenance Plan in 2006 to identify deferred maintenance in City Buildings. Previously Building Maintenance was not a planned activity, it was ignored and not funded except on an emergency basis out of cash reserves. A dozen Deferred Maintenance Projects, over $561,000, are incorporated into the 2007 budget, the improvements are as follows: Maplewood Community Center • Basketball Floor Court Issues $ 116,860.00 • Drain Tile System Exterior Court Area $ 17,000.00 • Exterior Metal Painting $ 40,000.00 • Exterior Door Replacement $ 29,200.00 • Pool Area Dehumidification/Heating Unit $ 200,000.00 • Security System Upgrade $ 8,600.00 • Floor Covering Exercise Area $ 9,400.00 • Electronic Sign Display $ 34,300.00 • Pool Area Tile Replacement and Regrouted $ 11,300.00 • Parking Lot Pole Painting/repair $ 6.000.00 City Hall and Police Department TOTAL $ 472,660.00 • Build out Police Locker Room $ 30,000.00 • Parking Lot Pole Painting/repair $ 3,000.00 • • Caulk Building Windows $ 8.400.00 Public Works Building TOTAL $ 41,400.00 • Change Locks and re -key doors to Campus $ 5,500.00 • Install Circulation Fans in Mechanics Shop $ 3,700.00 • Lighting Retrofit in Facility to T-8 efficient lights $ 38.000.00 TOTAL $ 47,200.00 Human Resources Streamlined The City Manager assumed the management of the Human Resources Department functions in August of 2006. The Human Resources Director position has been eliminated and a Labor Relations Attorney has been retained by the City to negotiate with the City's bargaining units. The Human Resources Specialist now reports directly to the City Manager. 0 • No Change in the Electric Franchise Tax Electric Franchise Tax remains at .50 per month for home owners. A proposal to increase the Electric Franchise Tax in order to collect some revenue from property tax exempt parcels in order to ensure that all property owners contribute some thing toward the cost of City services was tabled by the City Council on November 13, 2006. The 2007 Budget proposes no increase of the current .50 per month Electric Franchise Tax on residential Xcel customers. The $180,000 raised by the Electric Franchise Tax pays for the City street lighting. 0 11 Operations: General Fund Community Center Fund Recreation Programs Fund Operations Total Capital Improvements: C.I.P. Fund Fire Truck Replacement Fund Park Development Fund Capital Improvements Total Debt Service: Debt Service Fund TAX LEVY FOR 2006-2007 Proposed 2006 2007 Levi Levy $ 10,738,190 $ 11,342,300 $39,000 $561,950 $312,380 $286,000 $11,089,570 $12,190,250 Change Amount Percent $604,110 5.6% $522,950 1340.9% ($26,380) -8.4% $1,100,680 9.9% M.V. Tax Cap. Proposed Proposed 2007 2007 Levi Levi 0 11,342,300 0 561,950 0 286,000 0 12,190,250 $0 $0 $0 N/A 0 0 $0 $0 $0 N/A 0 0 $0 $0 $0 N/A 0 0 $0 $0 $0 N/A 0 0 $3,016,800 $3,140,800 $124,000 4.1% 703,000 2,437,800 Totals -All Funds $14,106,370 $15,331,050 $1,224,680 8.7% 703,000 14,628,050 Tax levy to replace franchise tax $0 $0 N/A MCC 561,950 Genl Fund 419,980 2evlsed Tstals ; C. 43 06,70 5,3050 $'1;224,680 8 7'O _ „ _. ,.. «. Tax levy to keep tax rate same as payable '06 $384,750 $384,750 N/A Revised Totals $14,106,370 $15,715,800 $1,609,430 11.4% PAEXCEL\BUDMISC\2007 BUDGET\07TAXESTG Market value based levies: Fire Safety Bonds - 2000A 316,700 317,400 Open Space Bonds 2002D 384,600 385,600 Total 701,300 703,000 01 -Dec -06 • �J 0 • Charges for Sery 44.9% Fines and Penalties Miscellaneous 0.7% 6.5% Property Taxes Public WorN 34% Licenses Intergovernmental and Permits Revenue 4.6% 4.8% Records, Elections and Executive Finance Licenses 3% 2% Fire 3% 12% al Assessments 0.1% Information Technology 2% Police 24% t!��u�es Inspections, Planning and Building Operations (formerly Community Development) 7% Legislative 1% 'arks and Recreation 12% CITY OF MAPLEWOOD, MINNESOTA 2007 OPERATING BUDGET REVENUE SOURCES AS PERCENT OF TOTAL SOURCE Property Taxes Special Assessments Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Penalties Miscellaneous Totals 2006 PERCENT 2007 PERCENT NET BUDGET OF TOTAL BUDGET OF TOTAL CHANGE $10,694,480 37.21% $11,859,720 38.42% 1.21% 37,040 0.13% 35,290 0.11% 0.01% 1,565,650 5.45% 1,432,630 4.64% -0.81% 1,213,330 4.22% 1,487,370 4.82% 0.60% 13,072,010 45.48% 13,850,850 44.87% -0.61% 226,030 0.79% 206,210 0.67% -0.12% 1,933,000 6.73% 1,996,630 6.47% -0.26% $28,741,540 100.0% $30,868,700 100.0% • • 0 • CITY OF MAPLEWOOD, MINNESOTA 2007 OPERATING BUDGET EXPENDITURE TYPES BY DEPARTMENT AS PERCENT OF TOTAL DEPARTMENT 2006 PERCENT 2007 PERCENT TYPE BUDGET OF TOTAL BUDGET OF TOTAL Personnel Services $16,865,320 59.0% $17,729,090 58.9% Commodities 1,379,980 4.8% 1,393,040 4.6% Contractual Services 7,942,230 27.8% 8,634,770 28.7% Capital Outlay and Depreciation 1,489,920 5.2% 1,371,400 4.6% Other Charges 921,170 3.2% 976,710 3.2% Totals $28,598,620 100.0% $30,105,010 100.0% DEPARTMENT Executive 1,287,120 4.5% 916,640 3.0% • Finance 747,990 2.6% 748,860 2.5% Fire 3,240,110 11.3% 3,669,330 12.2% Human Resource (eliminated) 381,290 1.3% 0 0.0% Information Technology 745,750 2.6% 680,100 2.3% Inspections, Planning and Building Operations (formerly Community Development) $1,374,770 4.8% $2,052,880 6.8% Legislative 205,100 0.7% 191,530 0.6% Parks and Recreation 4,763,350 16.7% 3,760,400 12.5% Police 6,931,640 24.2% 7,370,530 24.5% Public Works 8,161,490 28.5% 9,915,070 32.9% Records, Elections and Licenses 760,010 2.7% 799,670 2.7% Totals $28,598,620 100.0% $30,105,010 100.0% 11 CITY OF MAPLEWOOD, MINNESOTA OPERATING BUDGET EXPENDITURE SUMMARY PERCENT 2004 2005 2006 2007 OVER(UNDER) Total By Department ACTUAL ACTUAL BUDGET BUDGET 2006 BUDGET Inspections, Planning & Building Operations (formerly Community Development) $1,129,134 $1,238,777 $1,374,770 $2,052,880 49.3% Executive 1,172,215 1,213,138 1,287,120 916,640 -28.8% Finance 685,568 724,902 747,990 748,860 0.1% Fire 2,841,166 3,199,388 3,240,110 3,669,330 13.2% Human Resource 321,627 359,553 381,290 0 -100.0% Information Technology 774,168 737,614 745,750 680,100 -8.8% Legislative 202,825 170,216 205,100 191,530 -6.6% Parks and Recreation 4,398,961 4,593,133 4,763,350 3,760,400 -21.1% Police 5,970,975 6,564,825 6,931,640 7,370,530 6.3% Public Works 7,335,457 7,884,386 8,161,490 9,915,070 21.5% Records, Elections and Licenses 654,642 692,833 760,010 799,670 5.2% Totals 25,486,738 27,378,765 28,598,620 30,105,010 5.3% Total By Classification LJ Personnel Services - Commodities 14,885,670 1,519,727 15,840,726 1,344,763 16,865,320 1,379,980 17,729,090 1,393,040 5.1% 0.9% Contractual Services 6,826,712 7,571,224 7,942,230 8,634,770 8.7% Capital Outlay and Depreciation 1,788,185 1,711,226 1,489,920 1,371,400 -8.0% Other Charges 466,444 910,826 921,170 976,710 6.0% Totals 25,486,738 27,378,765 28,598,620 30,105,010 5.3% Total By Fund Ambulance Service 0 1,717,488 1,764,550 2,115,790 19.9% Charitable Gambling Tax 72,221 52,330 53,730 40,050 -25.5% Community Center 2,110,490 2,249,641 2,286,410 2,806,760 22.8% COPS More Grant 0 0 0 0 N/A Enhanced 911 Service 15,225 24,746 24,770 70,150 183.2% Environmental Utility 855,967 1,098,318 1,108,620 1,257,830 13.5% Fleet Management 605,213 601,816 581,880 720,370 23.8% General 16,762,357 16,004,166 16,819,060 17,080,600 1.6% Hazardous Materials 3,374 0 0 0 N/A Information Technology 774,168 737,614 745,750 680,100 -8.8% Law Enforcement Block Grant 3,431 4,445 0 0 N/A Police Services 499 2,981 53,130 51,570 -2.9% Recreation Programs 730,277 750,548 881,950 799,340 -9.4% Recycling Program 326,554 348,029 396,810 405,920 2.3% Sanitary Sewer 3,226,962 3,652,559 3,702,650 3,893,990 5.2% Street Light Utility 0 134,084 179,310 182,540 1.8% Totals $25,486,738 $27,378,765 $28,598,620 $30,105,010 5.3% CITY OF MAPLEWOOD, MINNESOTA OPERATING BUDGET EXPENDITURE SUMMARY PERCENT 2004 2005 2006 2007 OVER(UNDER) Total By Department ACTUAL ACTUAL BUDGET BUDGET 2006 BUDGET Community Development $1,129,134 $1,238,777 $1,374,770 $2,052,880 49.3% Executive 1,172,215 1,213,138 1,287,120 916,640 -28.8% Finance 685,568 724,902 747,990 748,860 0.1% Fire 2,841,166 3,199,388 3,240,110 3,669,330 13.2% Human Resource 321,627 359,553 381,290 0 -100.0% Information Technology 774,168 737,614 745,750 680,100 -8.8% Legislative 202,825 170,216 205,100 191,530 -6.6% Parks and Recreation 4,398,961 4,593,133 4,763,350 3,760,400 -21.1% Police 5,970,975 6,564,825 6,931,640 7,370,530 6.3% Public Works 7,335,457 7,884,386 8,161,490 9,915,070 21.5% Records, Elections and Licenses 654,642 692,833 760,010 799,670 5.2% Totals 25,486,738 27,378,765 28,598,620 30,105,010 5.3% Total By Classification Personnel Services 14,885,670 15,840,726 16,865,320 17,729,090 5.1% Commodities 1,519,727 1,344,763 1,379,980 1,393,040 0.9% • Contractual Services 6,826,712 7,571,224 7,942,230 8,634,770 8.7% Capital Outlay and Depreciation 1,788,185 1,711,226 1,489,920 1,371,400 -8.0% Other Charges 466,444 910,826 921,170 976,710 6.0% Totals 25,486,738 27,378,765 28,598,620 30,105,010 5.3% Total By Fund Ambulance Service 0 1,717,488 1,764,550 2,115,790 19.9% Charitable Gambling Tax 72,221 52,330 53,730 40,050 -25.5% Community Center 2,110,490 2,249,641 2,286,410 2,806,760 22.8% COPS More Grant 0 0 0 0 N/A Enhanced 911 Service 15,225 24,746 24,770 70,150 183.2% Environmental Utility 855,967 1,098,318 1,108,620 1,257,830 13.5% Fleet Management 605,213 601,816 581,880 720,370 23.8% General 16,762,357 16,004,166 16,819,060 17,080,600 1.6% Hazardous Materials 3,374 0 0 0 N/A Information Technology 774,168 737,614 745,750 680,100 -8.8% Law Enforcement Block Grant 3,431 4,445 0 0 N/A Police Services 499 2,981 53,130 51,570 -2.9% Recreation Programs 730,277 750,548 881,950 799,340 -9.4% Recycling Program 326,554 348,029 396,810 405,920 2.3% Sanitary Sewer 3,226,962 3,652,559 3,702,650 3,893,990 5.2% Street Light Utility 0 134,084 179,310 182,540 1.8% Totals $25,486,738 $27,378,765 $28,598,620 $30,105,010 5.3% CITY OF MAPLEWOOD CITIZEN SERVICES ORGANIZATION CHART Citizens Services Manager Business License Administrative Specialist Assistant Receptionist Citizens Services Supervisor MCC Director Parks & Recreation Superintendent Lead Motor Vehicle Election Fitness rAqu.fics MCC Sales License Judges Night Activities Marketing Recreation 9 Coordinator aor Director Supervisor Coordinator S ecialist Specialist P Supervisor II Vehicle Banque Membership Once Theatre Sales & Marketing Specialist Retention Recreation�R,.--,O.rn,Sales Specialist SupervisorI Specialist 0 0 • CIN OF MAPLEWOOD RECORDS, ELECTIONS AND LICENSES MISSION STATEMENT To maintain records, administer elections and issue licenses in a timely and efficient manner 2007 OBJECTIVES 1. Work with IT and Finance Departments to provide the capability for people to apply and pay for business licenses via the Internet. 2. Work with Fire and Police Departments to implement the new business registration program. 3. Conduct the State and local elections meeting all deadlines and requirements mandated by State and local election laws. 4. Implement new voter equipment for the visually and language impaired and train staff and election judges in its use. 5. Conduct a training session on record retention and data practice laws to staff responsible for implementation. 6. Continue exploring and implementing procedures making city documents and records readily accessible to the public. 7. 100% of completed council agendas and agenda packets provided 5 days in advance of meetings. 8. 100% of legal notices prepared, posted and/or published within legal deadlines. 9. Expand marketing efforts to increase services to individuals and commercial customers. s CITY OF MAPLEWOOD EXECUTIVE DEPARTMENT ORGANIZATION CHART city Manager City AttorneyI I I City AttorneyCivil Prosecution Human Resource Senior Administrative Representative Assistant Citizen Services Public Safety Manager Manager DeputyMaplewootl Parks & Elections Register Community Recreation Police Fire Finance Center Superintentlent • 0 City Attorney Labor Relations Marketing Specialist 10% Finance and Administration Manager 1 0Inspections, - Planning, 8 Information Public Building Technology Works Operations 0 CITY OF MAPLEWOOD EXECUTIVE MISSION STATEMENT To provide leadership for the effective implementation of policy directions given by the Maplewood City Council to efficiently deliver public services to the people of Maplewood. 2007 OBJECTIVES 1. Reduce the impact of Property Taxes on Maplewood home owners in the 2007 City Budget by limiting the property tax rate to the 2006 tax rate. 2. Reduce overall spending on administrative costs of operating Maplewood city government 3. Develop a plan to finance deferred Capital Maintenance and non Capital Maintenance improvements needed at City Hall, the Maplewood Community Center and the Public Works Building. i4. Finance and implement a Code Enforcement Office to enforce city codes which protect public health and safety, ensure maintenance of the City's housing stock, enhance city property values and improve the quality of life in the City of Maplewood. 5. Initiate action to promote redevelopment of the Gladstone Neighborhood by attracting investment of private developers and building partnerships with the community, business owners and public agencies to leverage new capital investment for improvements to this historic neighborhood. 6. Work to attract new private investment in Maplewood businesses to add new jobs and expand economic opportunity through policies that reduce property taxes and promote economic growth. 7. Make protection of the natural resources of the City of Maplewood a public policy priority. 8. Improve the delivery of public information to Maplewood Citizens. • CITY OF MAPLEWOOD LEGISLATIVE DEPARTMENT ORGANIZATIONAL CHART Citizens City Council PoliceCommunity Community Civil Service Outreach Design Commission Committee Review Board PlanningI I Housing & I I Park & Commission Redevelopment Recreation Authority Commission HistoricF I Environmental Preservation & Natural Commission Legal Resources Commission City Manager 0 • CITY OF MAPLEWOOD, MINNESOTA 2007 BUDGET PROGRAM: PARKS & RECREATION DEPARTMENT: LEGISLATIVE COMMISSION PROGRAM MISSION To serve as the liaison to the City Council between city residents and staff on all matters pertaining to parks, recreation and trails. INPUTS 2004 2005 2006 2007 Actual Actual Budget Budget__ Direct Expenditures Commodities $ 23 $ 47 $ 0 $ 0 Contractual Services 453 31 230 230 Total $476 $ 78 $ 230 $230 Percent Change (64.3)% (83.6)% 194.9% 0.0% Staff Hours No. of Employees (FTE) 0 0 0 0 BUDGET COMMENTS The Parks and Recreation Commission budget includes incidental costs for travel and training (two commissioners to attend the State Conference), related workshops and meals for parks tours. CITY OF MAPLEWOOD, MINNESOTA 2007 BUDGET PROGRAM: PARKS & RECREATION COMMISSION 2004 Actual DEPARTMENT: LEGISLATIVE 2005 Actual 2006 2007 Estimate Estimate OUTPUTSIWORKLOAD Number of public meetings 16 20 16 14 Commission items requiring formal action 38 42 30 24 EFFECTIVENESS INDICATORS Number of meetings involving the public; i.e., park planning 146 process, community issues, 4 8 etc. Percentage of recommendations adopted by 95% 100% 95% 98% the city council EFFICIENCY MEASURES Average number of days between recommendation from the commission to city 12 14 14 14 council action on the item COMMENTS The Parks and Recreation Commission is a nine -member, volunteer resident advisory board to the City Council on all matters relating to parks, recreation, trail, open space and park development issues. The commission meets the third Monday monthly but has experienced increased meetings due to public hearings for recent park development. Parks and Recreation staff serves as the liaison between the Parks and Recreation Commission and City Council. The commission does an excellent job in resolving public issues based on extensive surveying and coordinating the public input process to ensure community "buy -in" prior to submittal to the City Council. • •