The URL can be used to link to this page

Home My WebLink About2006-09-18 Parks PacketMAPLEWOOD PARKS AND RECREATION COMMISSION MONDAY, SEPTEMBER 18, 2006 MAPLEWOOD CI'T'Y HALL MAPLEWOOD ROOM 7 P.M. AGENDA 7:00 pm 1. Call to Order *7:01 pm 2. Approval of Agenda *7:02 pm 3. Approval of Minutes a. August 21, 2006 7:05 p.m. 4. 2007 Budget Overview 7:35 p.m. 5. Maplewood Community Center Statistics • 7:55 pm 6. Commissioners' Comments 8:05 pm 7. Director's Comments 8:15 pm 8. Adjournment * Items that need formal commission action MAPLEWOOD PARKS AND RECREATION COMMISSION MONDAY, AUGUST 21, 2006 MAPLEWOOD CITY HALL • MINUTES 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:05 p.m. Commissioners Present: Commissioners Craig Brannon, Peter Fischer, Peter Frank, Carolyn Peterson, Bruce Roman, Gaoly Yang Commissioners Absent: Commissioners Geskermann, Michele Gran, Don Christianson Staff: Bruce Anderson, Parks and Recreation Director Visitors: Ron Cockriel, resident Erik Hjelle, council member Rebecca Cave, council member 2. APPROVAL OF AGENDA A motion was made by Commissioner Brannon, seconded by Commissioner Yang, to approve the agenda as submitted. The motion passed, 6 ayes, 0 nays. 3. APPROVAL OF MINUTES a. June 19, 2006 40 A motion was made by Commissioner Brannon, seconded by Commissioner Yang, to approve the June 19, 2006 meeting minutes as submitted. The motion passed, 6 ayes, 0 nays. Commissioner Frank approved the minutes, but wanted the minutes to reflect that he did not feel there was a discussion with the Maplewood city council and desires that a future meeting be established if possible. The commission indicated as a whole their desire to have a better understanding of council direction and their perspective and vision as it relates to the Maplewood parks and recreation department, parks, open space and trails. b. July 17, 2006 A motion was made by Commissioner Peterson, seconded by Commissioner Frank, to approve the July 17, 2006 meeting minutes as amended. The minutes were amended on page 2 in paragraph 5 as follows: "The end product was that Ramsey County identified 8.2 acres of severe slopes that should be protected and Ramsey County would be willing to manage any Copar lands that the city would dedicate and/or convey to the county." A second amendment was correction of a sentence on page 3 to read: "The motion further stated that the commission supports and endorses the developer's offer of a $250,000 match for public park improvements with the understanding that the city would utilize $250,000 of the $587,000 P.A.C. monies within this related project and furthermore, strongly encouraged the city council to pursue development options with the developer of higher density levels including increased building height to preserve greater public land acreage and furthermore, the commission recommended that the land adjacent to 1494 be considered as a cluster development." The motion passed, 6 ayes, 0 nays. 4. COPAR DEVELOPMENT Director Anderson reviewed the Copar proposal which was outlined in the letter dated August 7, 2006. The developer proposed a second option for city consideration which was to dedicate increased land in lieu of park dedication fees. Following a lengthy discussion, a motion was made by Commissioner Frank, seconded by Commissioner Roman, to recommend to the city council that their July 21 recommendation for Copar remains the preferred commission position and furthermore, that a minimum of an eight -foot trail be required by the developer connecting the Fish Creek regional park to Carver Avenue with • the understanding that there would be no reduction in park development fees. The motion passed unanimously, 6 ayes, 0 nays. 5. COMPREHENSIVE PLAN STAKEHOLDER UPDATE Staff reviewed the comprehensive parks and open space plan which was completed in December 1999. One of the major components of the plan was the survey and input from stakeholders. Following a brief discussion, the commission directed staff to contact past stakeholders, expand the list and develop a survey that would be mailed in the coming weeks. Commissioner Yang indicated that strong input from minority communities needs to be addressed as well. 6. COMMISSIONERS' COMMENTS Commissioner Peterson reported the successful Johnny Appleseed Days and discussed the September 10 historic graveside markers program to be held at Forest Lawn Cemetery. Commissioner Brannon reported that County Road D is now open. Visiting resident Ron Cockriel suggested that a future meeting be established between Ramsey County and the commission to discuss common interests. 7. ADJOURNMENT The meeting was adjourned by consensus at 8:30 p.m. kph/0824.06.m in. comm • 11 • • 0 MEMORANDUM TO: Parks and Recreation Commission FROM: Bruce Anderson, Parks and Recreation Director DATE: September 14, 2006 for the September 18 Parks and Recreation Commission Meeting SUBJECT: 2007 Budget Enclosed is a copy of the 2007 budget document prepared by Mr. Greg Copeland, Interim City Manager. The city council approved the maximum levy amount for 2007 in the amount of $15,715,807. The council also approved in concept to establish an electric franchise tax in the amount of $981,934 which will be incorporated in residents' monthly Xcel Energy billing. The 2007 budget will be formally adopted by the city council in December. The levy amount for 2007 cannot be increased above the percentage as,approved by the city council. The 2007 budget reflects a number of changes in the parks and recreation department including transfer of park maintenance and nature center to the public works department. These two changes will necessitate a transfer of approximately $1.2 million. In addition the recreation division will be reduced by 9.5% or $83,000, the majority of which will be the elimination of a recreation supervisor position and the recreation division clerk typist position. Staff will provide a brief overview of the 2007 budget. Additionally, Mr. Fischer has requested Mr. Copeland to attend the meeting to review the department changes should his schedule permit. Should you have any questions regarding the 2007 budget, please contact me directly and I will answer them to the best of my ability. kph\07 budget.mem.comm Enclosure r • CITY OF MAPLEWOOD PARKS AND RECREATION DEPARTMENT ORGANIZATION CHART Parks and Recreation Director Administrative Assistant Community Assistant to Center Parks and Manager Recreation Director Events & Operatic Recreation Supervisor Supervisors Night Supervisor Marketing Specialist Aquatics Superyisor Member Office Specialist Services Fitness Coordinator Activities Coordinator • P:\PDF\BUDGET\ORG-PARK MEMORANDUM • TO: Greg Copeland, Interim City Manager Dan Faust, Finance Director/,) A , FROM: Bruce Anderson, Parks and DATE: June 13, 2006 I V V1 SUBJECT: 2007 Parks & Recreation Department Budget Request As per your direction, enclosed is our budget request for 2007 which reflects the 2006 rate. This budget was prepared not unlike each of my colleagues without a great deal of pain, meetings, internal reflection and decisions. Our department is 59% personnel services, which compares to an overall city average of 57%. Given the potential increase of C.O.L.A. and health insurance costs, our department is faced with the same challenge as other departments have faced. The following highlights will provide you an overview of our department's major modifications and in most cases, reductions being proposed for 2007 to permit the budget to stay within the directed guidelines: • 1. The nature center has been "directed" to increase fees for nature center programs by $8,000 which will be an increase of 65%. Admittedly the nature center fees have been low in the past. Given the transition to a greater dependence on fee-based programs, it appears that a significant increase in fees is inevitable. 2. The nature center will increase its dependence on the Environmental Utility Fund by an additional $7,000 in 2007. Nature center staff is currently monitoring their hours and actual expenses relating to stormwater education. The total dependence on the Environmental Utility Fund for 2007 is $40,000. 3. The park maintenance budget is taking a significant decrease in Maintenance Materials in the amount of $10,000 which reflects an 18% reduction. Decreased materials will reflect less projects and park improvements being scheduled for 2007. 4. In addition, park maintenance proposes a decrease of $30,000 (40%) in Fees for Service. The decrease will reflect less satellites or portable restrooms in our park facilities, elimination of spraying for broadleaf and noxious weeds, and approximately a 50% reduction of fertilizing park turf. 5. Decreases are being proposed in a variety of categories including Supplies - Equipment by 30%, smaller decreases in Small Tools, Program Supplies and Miscellaneous Commodities. Travel & Training has been eliminated. it is important to understand that these decreases in park maintenance expenditures come at the same time when there has been no increase in staffing levels for the past 12 years, while park improvements, . acquisition and development have increased by over 40%. 6. The open space budget reflects a change in allocation of the open space coordinator. Personnel costs for the open space program will be funded 30% by general fund dollars, 20% through the engineering program, and 50% through the stormwater maintenance program. This is not only a major shift in financing, but more importantly it is a shift where hours and/or priorities are allocated. Maplewood residents strongly supported the passage of a $5 million open space referendum in 1993 and the city is continually faced with no permanent funding source for restoration, development and/or improvements and general maintenance for open space. Since 1993 the park maintenance division has assumed the coordination of all maintenance activities for the open space program. 7. The recreation program division is proposing a 4.5% decrease. The most significant reduction is the salary for the vacant recreation supervisor position due to a resignation in May 2006. Staff is proposing to rehire the position at a 40% lower rate to assist in balancing` the budget. The second major position being proposed for elimination is the regular part-time office specialist position. Eliminating this position and filling it withI n s a0 part-time employee will require our department to have one full-time administrative 7 assistant to serve six full-time administrative personnel.5�. B. The budget proposes the elimination of the July 4 celebration that has been a P'p r community institution for over 35 years. 9. In addition to the significant reductions to the recreation division, I have directed the recreation division to increase fees by $25,000. Although this may not seem like a great percentage amount, it is extremely significant given the fact that participation numbers are down due to demographics and the realization that recreation fees are becoming out of the reach of the working poor and many of the middle class as well. 10. The administration budget remains the same as in previous years after reallocating different percentages to more accurately reflect how time is spent. The administration personnel budget reflects hours of the director, administrative assistant, 10% of the assistant to the director and 10% of the marketing position. In addition, Travel & Training has been reduced by over 50% in 2007. 11. The public relations budget is proposing to reduce printing and publications of three city newsletters. This would have the newsletters be printed nine times per year as opposed to the current monthly schedule. One option we are looking at is going to a newsprint format, which would be less costly as opposed to the current glossy paper. The bottom line is that the printing and postage budgets are proposed to be reduced by 25%. 12. The community center is proposing the elimination of a daytime maintenance person and reduction of marketing costs by $30,000. The elimination of the %-time maintenance person comes on the heels of eliminating a full-time evening maintenance person in 2005 and reduction and cutbacks in building attendant personnel. The community center has prided itself as being not only a state-of-the-art facility, but one where the upkeep and maintenance remained a high priority. In addition, we are proposing to increase the daytime temperatures by two degrees, which we hope will reduce the steadily rising cost of energy. Staff is also consulting with 3M Company to determine if there are 3M products that can be utilized with the pool area glass to reduce our energy loss. In addition, monthly rates are increasing 6.5%. 2 It is with a somber tone and a heavy heart that I submit the parks and recreation department's 2007 budget. The budget as I indicated reflects a great deal of pain and internal thinking and I believe if continued, will force more difficult budget decisions in future. Our budget proposal reminds me of the old Amie Palmer/PenzOil commercial where he suggests you either "pay me now or pay me later." I believe this budget may reflect some of the "pay me later" for the next decade and beyond. The irony from my perspective is that the mayor and council have stated quite clearly how important the role of parks and recreation "plays" in the quality of life for our residents. The extensive Gladstone public hearing process made the residents' priorities for park improvements a major priority. Should you have any questions, feel free to contact me directly at ext. 2102. kph\dept mem.07.budget 3 • • CITY OF MAPLEWOOD, MINNESOTA COMMUNITY CENTER OPERATIONS FUND (602) STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND EQUITY PROG NO. Ooeratina expenses: 2004 ACTUAL 2005 ACTUAL 2006 ORIGINAL BUDGET 2006 RE -EST. 2007 BUDGET 001 Ooerating revenues: 496,573 478,147 477,070 477,070 543,850 001 Memberships and daily fees $1,048,409 $1,141,084 $1,151,490 $1,174,340 $1,210,840 002 Concessions 279,763 271,366 314,400 299,400 303,300 003 Marketing 0 0 0 210 250 021 Theater fees 48,117 28,173 48,000 52,100 56,000 022 Banquet room fees 139,894 117,939 150,000 133,000 147,000 023 Day care fees 212 146 310 150 150 024 Craft room 29,323 21,872 36,150 34,200 35,050 025 Program fees 124,304 132,806 150,000 145,000 155,000 061 Pool fees 6,115 6,747 5,300 5,300 6,100 062 Gym fees 20,333 18,756 23,000 23,000 20,000 063 Multi-purpose room fees 9,924 8,957 11,010 11,250 11,400 064 Exercise fees 42,386 34,855 31,000 27,600 28,000 065 Massage room 37,548 37,805 42,000 41,000 40,000 066 Oakdale aquatics 21,906 23,209 26,000 23,750 24,250 067 White Bear Township aquatics 16,500 18,000 18,000 18,540 19,100 068 Mahtomedi aquatics 19,000 22,000 22,000 22,500 23,200 Total revenues 1,843,734 1,883,715 2 028660 2,011 340 2,079 640 Other revenues (expenses): Ooeratina expenses: Property tax revenue 001 Office 496,573 478,147 477,070 477,070 543,850 002 Admission desk/concessions 142,732 143,892 135,400 135,400 127,670 003 Marketing 0 58,054 59,360 59,360 47,260 021 Theater 22,263 23,527 35,560 35,560 30,770 022 Banquet room 15,109 10,582 12,280 12,280 6,600 023 Day care 30,580 32,675 31,790 31,790 31,800 024 Craft room 18,518 9,282 14,690 14,690 10,460 025 Programs 36,996 45,111 37,190 37,190 36,100 061 Pool 231,502 232,913 256,390 256,390 270,810 062 Gym 7,611 6,039 9,260 9,260 7,980 063 Multi-purpose room 205 198 340 340 340 064 Exercise programs 89,080 134,127 145,110 145,110 153,990 065 • Massage room 27,268 30,456 26,520 26,520 26,940 066 Oakdale aquatics 14,334 15,033 15,450 15,450 15,520 067 White Bear Township aquatics 12,185 11,643 11,170 11,170 11,800 068 Mahtomedi aquatics 8,912 12,539 12,380 12,380 12,970 614 Building maintenance 686,727 741,920 729,750 729,750 897,640 Total expenses 1,840,595 1,986,138 2,009,710 2,009,710 2,232,500 Operating income (loss) before depreciation 3,139 (102,423) 18,950 1,630 (152,860) Other revenues (expenses): Property tax revenue 168,822 8,289 38,460 39,330 2,880 Intergovernmental - state aid 6,090 0 0 950 0 Miscellaneous revenues (expenses) 856 2,042 0 790 0 Depreciation (267,595) (257,136) (267,600) (261,510) (261,510) Extraordinary item 0 0 0 (96,320) (316,860) Loss on disposal of fixed assets (177,641) 0 0 0 0 Interest on interfund loans (2,481) (5,946) (9,100) (6,570) (11,840) Total other revenues (expenses) (271,949) (252,751) (238,240) (323,330) (587,330) Net loss (268,810) (355,174) (219,290) (321,700) (740,190) Transfer in from Electric Franchise Tax Fund 0 0 0 0 549,030 Fund equity - January 1 9,556,461 9,287,651 9,015,511 8,932,477 8,610,777 Fund equity - December 31 $9,287,651 $8,932,477 $8,796,221 $8,610,777 $8,419,617 0 CITY OF MAPLEWOOD, MINNESOTA COMMUNITY CENTER OPERATIONS FUND (602) STATEMENT OF SOURCES AND APPLICATIONS OF CASH Total 176,426 62,671 2006 (60,190) 270,350 Applications of cash: 2004 2005 ORIGINAL 2006 2007 Purchase of fixed assets ACTUAL ACTUAL BUDGET RE -EST. BUDGET Decrease in deferred revenue 24,527 10,265 0 0 0 Sources of cash: 7,886 0 0 0 0 Net income (loss) ($268,810) ($355,174) ($219,290) ($321,700) ($740,190) Add depreciation 267,595 257,136 267,600 261,510 261,510 Increase in deferred revenue 0 0 0 0 0 Decrease in current assets 0 11,545 0 0 0 Equipment certificate proceeds 0 0 0 0 200,000 Increase in other liabilities 0 149,164 0 0 0 Transfers in 0 0 0 0 549,030 Non cash activity: Disposal of fixed assets 177,641 0 0 0 0 Total 176,426 62,671 48,310 (60,190) 270,350 Applications of cash: $1,100 $1,100 ($231,570) ($388,749) ($165,699) Cash balance/working capital -0.2% -0.2% Purchase of fixed assets 37,272 52,406 0 0 47,300 Decrease in deferred revenue 24,527 10,265 0 0 0 Increase in current assets 7,886 0 0 0 0 Decrease in other liabilities 106,985 0 0 329,659 0 Total 176,670 62,671 0 329,659 47,300 Net increase (decrease) in cash (244) 0 48,310 (389,849) 223,050 Cash balance - January 1 1,344 1,100 (279,880) 1,100 (388,749) Cash balance - December 31 $1,100 $1,100 ($231,570) ($388,749) ($165,699) Cash balance/working capital -0.2% -0.2% Working capital: Current assets Cash and investments 1,100 1,100 Other assets 31,687 20,142 Current liabilities Due to other funds (190,980) (329,659) Other liabilities (316,104) (316,325) Net total ($474,297) ($624,742) • • 0 CITY OF MAPLEWOOD, MINNESOTA 2007 BUDGET EXPENDITURE SUMMARY - ALL BUDGETARY FUNDS • PERCENT 2006 2007 OVER(UNDER) BUDGET BUDGET 2006 BUDGET Operating Budget: Ambulance Service Charitable Gambling Tax Community Center Enhanced 911 Service Environmental Utility Fleet Management General Information Technology Police Services Fund Recreation Programs Recycling Program Sanitary Sewer Street Light Utility Total Operating Budget Capital Improvements Budget: Capital Improvement Projects Fire Truck Replacement Legacy Village Tax Abatement District Open Space Park Development Public Improvement Projects Police Safety Communication System Redevelopment Tax Increment Economic Development District #1-5 Tax Increment Housing District #1-1 Tax Increment Housing District #1-2 Tax Increment Housing District #1-3 Tax Increment Housing District #1-4 Tax Increment Housing District #1-5 Tax Increment Housing District#1-6 Tax Increment Housing District #1-7 Tax Increment Housing District #1-8 Water Availability Charge - No. St. Paul Water Availability Charge - St. Paul Total Capital Budget Debt Service Budget: Debt Service Fund Grand Total 0 1,764,550 2,103,790 19.2% 53,730 40,050 -25.5% 2,286,410 2,870,010 25.5% 24,770 70,150 183.2% 1,108,620 1,257,830 13.5% 581,880 720,370 23.8% 16,819,060 17,086,815 1.6% 745,750 680,100 -8.8% 53,130 51,570 -2.9% 881,950 798,270 -9.5% 396,810 405,920 2.3% 3,702,650 3,889,940 5.1% 179,310 182,540 1.8% 28,598,620 30,157,355 5.5% 138,220 20,040 -85.5% 280,380 20 -100.0% 70 120 71.4% 230 230 0.0% 450,000 500,920 11.3% 0 0 N/A 800 0 -100.0% 60 60 0.0% 22,700 26,430 16.4% 170 430 152.9% 170 430 152.9% 160 440 175.0% 47,870 30,490 -36.3% 39,630 25,290 -36.2% 94,050 60,310 -35.9% 170 19,920 11617.6% 19,830 66,020 232.9% 40 140 250.0% 810 970 19.8% 1,095,360 752,260 -31.3% 6,192,400 6,576,290 6.2% $35,886,380 37,485,905 4.5% CITY OF MAPLEWOOD, MINNESOTA GENERAL FUND (101) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE Exoenditures: Community Development 1,238,779 2006 1,344,720 1,481,660 % CHANGE INCREASE Executive 2005 ORIGINAL 2006 2007 OVER LAST OVER LAST Finance ACTUAL BUDGET RE -EST. BUDGET BUDGET BUDGET Revenues: 1,611,607 1,618,400 1,591,680 1,577,550 -2.5% -40,850 Taxes - current property $9,157,645 $10,118,210 $10,036,080 $9,931,080 -1.8% -$187,130 Taxes - electric franchise 0 0 0 959,350 N/A 959,350 Taxes - other 218,930 175,830 243,830 181,940 3.5% 6,110 Special assessments 56,998 37,000 34,610 34,530 -6.7% -2,470 Licenses and permits 1,575,557 1,550,230 1,383,790 1,413,810 -8.8% -136,420 Fines and forfeits 184,084 226,030 206,210 206,210 -8.8% -19,820 Intergovernmental 897,779 983,660 971,685 1,180,570 20.0% 196,910 Charges for services 3,276,884 3,419,480 3,398,070 3,401,460 -0.5% -18,020 Miscellaneous 280,627 229,310 258,790 223,530 -2.5% -5,780 Total revenues 15,648,504 16,739,750 16,533,065 17,532,480 4.7% 792,730 Exoenditures: Community Development 1,238,779 1,374,770 1,344,720 1,481,660 7.8% 106,890 Executive 1,213,138 1,287,120 1,485,550 1,498,390 A 16.4% 211,270 Finance 644,657 665,880 655,570 690,870 3.8% 24,990 Fire 1,611,607 1,618,400 1,591,680 1,577,550 -2.5% -40,850 Human Resource 359,553 381,290 371,320 0 A -100.0% -381,290 Legislative 117,887 151,370 146,090 151,480 0.1% 110 Parks and Recreation 1,592,944 1,561,990 1,525,930 369,520 B -76.3% -1,192,470 Police 6,483,191 6,793,010 6,665,650 7,126,855 4.9% 333,845 Public Works 2,049,580 2,225,220 2,204,370 3,432,190 B 54.2% 1,206,970 Records, Elections and Licenses 692,833 760,010 788,020 758,300 -0.2% -1,710 Total expenditures 16,004,169 16,819,060 16,778,900 17,086,815 1.6% 267,755 Excess (deficit) of revenues over expenditures (355,665) (79,310) (245,835) 445,665 -661.9% 524,975 Other financing sources (uses): Operating transfers in (out): Public Safety Comm System Fund 0 0 (40,517) 0 N/A 0 Total other financing sources (uses) 0 0 (40,517) 0 N/A 0 Net change in fund balance (355,665) (79,310) (286,352) 445,665 -661.9% 524,975 Fund balance - January 1 6,333,553 5,906,733 5,977,888 5,691,536 -3.6% -215,197 Fund balance - December 31 $5,977,888 $5,827,423 $5,691,536 $6,137,201 5.3% $309,778 Fund balance/revenues 38.2% 34.8% 34.4% 35.0% Fund balance/expenditures 37.4% 34.6% 33.9% 35.9% A Move Human Resource to Executive ($228,700). B Adjust for moving Park Maintenance ($981,610) and Nature Center ($194,770) to Public Works. is • 0 2007 BUDGET - REVISONS SINCE 8-28-06 11 -Sep -06 • IMPACT ON TAX GENERAL FUND EXPENDITURES LEVY Reduce legal fees for service (50,000) Reduce building inspection fees for service (45,000) Reduce City Manager wages & benefits q (45,000) Cut temporary help wages for HR U (3,780) Cut HR Director position (1.0 FTE) $kmAl c- ' (147,210) Cut IT Technician position/reduce IT internal charge's (46,290) Cut Public Safety Communications Manager eff. 6-1 �►�a'►'�� (54,410) Cut two new sergeant positions (226,420) Add back two current patrol officers 171,745 Add firefighter/paramedic (0.37 FTE) 25,420 Cut paramedic coordinator (4,590) Add EMS director %6,210 Increase pay for district chiefs 2,690 Cut deputy fire chief 'P_a3t* (119,650) Reclassify fire marshal as assistant chief f�lkc4n 7,520 Cut temporary help wages at Nature Center (7,230) Cut temporary help wages for open space mgmt. (5,380) Move pt. office specialist from Nature Ctr.to code enfmt.T>n OJ � 25,650) Public Works Bldg. maintenance projects 47,200 City Hall Bldg. maintenance projects 44,800 TOTAL (475,025) (746,770) RECREATION PROGRAMS FUND Cut IT Technician position/reduce IT internal charges Cut Rec Program Supervisor -new hire (1.0 FTE) �v (2,680) (46,920) TOTAL (49,600) (50,820) SANITARY SEWER FUND Cut IT Technician position/reduce IT internal charges (530) COMMUNITY CENTER OPERATIONS FUND Cut IT Technician position/reduce IT internal charges (4,030) Cut part-time customer service associate (10,570) Cut part-time bldg. custodian (33,100) Bldg. maintenance projects 504,040 Less proceeds from equipment certificate (200,000) TOTAL 256,340 262,380 ENVIRONMENTAL UTILITY FUND Cut IT Technician position/reduce IT internal charges (380) Eliminate OT for naturalist (2,130) RECYCLING PROGRAM FUND Cut IT Technician position/reduce IT internal charges (40) AMBULANCE SERVICE FUND Cut IT Technician position/reduce IT internal charges (490) Add firefighter/paramedic (0.63 FTE) 43,270 Cut paramedic coordinator (95,640) Add EMS director 129,290 INFORMATION TECHNOLOGY FUND (Incl. above) Cut IT Technician position (1.0 FTE) (54,440) TOTAL IMPACT ON TAX LEVY (535,210) 0 P:\EXCEL\BUDMISC\2007 BUDGET\2007 BUDGET REVISIONS 0 TAX LEVY FOR 2006-2007 Proposed 2006 2007 Change Le_yv Lever Amount Percent Operations: General Fund $ 10,738,190 $ 10,630,720 ($107,470) -1.0% Community Center Fund $39,000 $483,650 $444,650 1140.1% Recreation Programs Fund $312,380 $284,910 ($27,470) -8.8% Operations Total $11,089,570 $11,399,280 $309,710 2.8% Capital Improvements: C.I.P. Fund $0 $0 $0 N/A Fire Truck Replacement Fund $0 $0 $0 N/A Park Development Fund $0 $0 $0 N/A Capital Improvements Total $0 $0 $0 N/A • Debt Service: Debt Service Fund $3,016,800 $3,140,800 $124,000 4.1% Totals -All Funds $14,106,370 $14,540,080 $433,710 3.1% ^&L.ba'�a 4+.idaY'a«iet,. Yet Y.'S�`4xw�w';a'.eriic"+&,.•a�`..'3�. ., Awx 5.,3.. F �£ �,2 .��' ,..';, :3da� $dtfDh�, S '' , Revised Totals $14,106,370 $15,522,014 $1,415,644 10.0% Revised Totals $14,106,370 (f:15,807) $1,609,437 11.4% P:\EXCEL\BUDMISC\2007 BUDGET\07TAXESTF 3'� 11 -Sep -06 0 • 0 ESTIMATED 2007 TAX INCREASE ON HOMES PAYABLE 2006 HOME VAULE 2006 CITY TAXES ACTUAL 341 512 1,024 1,365 2007 2007 2007 CITY CITY CITY TAXES TAXES TAXES ESTIMATE(a) ESTIMATE(b) ESTIMATE(c) 338 361 363 507 MENEMENIMENIMEMM 543 545 1,015 1,085 1,090 1,353 1,447 1,453 (a)Tax levy increase of 3.1 % less 4% due to tax base changes (b)Tax levy increase of 10.0% less 4% due to tax base changes (c)Tax levy increase of 11.4% less 4% due to tax base changes (d)Median value home. The payable 2007 value is $220,100. P:\FINANCE\EXCEL\BUDMISC\2007 BUDGET REVISIONS\TAX ON HOMES 07A DATE: 11 -Sep -06 "k MEMORANDUM • TO: Parks and Recreation Commission Greg Copeland, Interim C)POAknac FROM: Bruce K. Anderson, DATE: September 14, 2006 for SUBJECT: Monthly Update—August 2 andPecreation Commission Meeting The following items are provided to the Interim City Manager and Parks and Recreation Commission to provide an overview of our day-to-day operations. The items are informational and not intended for formal City Council or Parks and Recreation Commission action. 1. City Picnic The Maplewood Parks and Recreation Department coordinated the annual employee picnic on Thursday, August 24. The event was a special luncheon as we created "Maplewood's largest salad bar." The parks and recreation department staff prepared all of the food including salad bar, chicken breast, sweet corn and baked beans, dessert and a variety of beverages. The theme of the picnic was wheels, wheels, wheels. We made an effort to focus the afternoon's events on healthy food and healthy recreational alternatives. We contracted with a local bike company to bring in four tandem and recumbent bikes and four segways for the employees to ride. The afternoon proved to be a fun event for over 150 employees who attended. • 2. Award of Excellence The Maplewood Parks and Recreation Department received an award of excellence from the Minnesota Recreation and Park Association on Monday, September 11. The award was for the Applewood Park shelter building and park design. The award was presented by Steven Benoit, Assistant Director of the Shoreview parks and recreation department. During his presentation he indicated that the Applewood Park shelter building and surrounding park design set a standard of excellence in the field of recreation, parks and leisure services. The award was accepted by Mayor Diana Longrie on behalf of the city. 3. Applewood Playground Equipment The new playground equipment has been installed at Applewood Park. We have received literally tens of positive comments. The equipment and particularly the new mobius climber has proven to be extremely popular with the neighborhood. The only negative feedback that we have received is that residents wish that there were four swings instead of the two that the space permitted. 4. Sterling Oaks Park The Sterling Oaks playground equipment has been installed as well. Again, we have received many positive comments with one request for swings. The space at Sterling Oaks is very limited and swings, due to the large safety distance, would not fit in the designed space. Nebraska Park, which is within a block, has swings and meets that need within the Sterling Oaks neighborhood. The Sterling Oaks site also features a new horizontal climber which has become a popular new playground piece of equipment. 5. Boy Scout Recognition Representatives of Boy Scout Troop 73 including former council member Mary Koppen, surprised me 40 and presented me with a bronze eagle award with the following inscription: "To Bruce Anderson in appreciation of your time and efforts in helping young men of Troop 73 achieve their highest honor, Eagle Scout. The boys, parents and the community thank you. August 14, 2006" One of the highlights of my job is to coordinate, along with other parks and recreation department staff members, 8-12 Eagle Scout projects annually. I would envision that over my career I have coordinated well over 150 Eagle Scout projects in Maplewood and other communities. It was indeed a surprise and I was humbled by their recognition. • 6. Walter Street Trail Corridor We have completed the final plans and specifications for the Walter Street trail corridor and will be coordinating the project with the city of Little Canada, who will actually authorize the construction documents and award the contract and the city will pay their share of the project. The city has allocated $100,000 for the construct and trail alignment. This last segment of trail from Labore Road to Walter Street will complete the Highline Trail from Century Avenue to our east boundary at Labore Road in Little Canada. 7. Maplewood Athletic Association The Maplewood Athletic Association has donated winterization monies for Afton Heights Park by a private contractor. One of the items that has been reduced in the park maintenance budget is application of fertilizer, herbicides and pesticides. The M.A.A. has generously made the donation to complete Afton Heights Park and is making efforts to do Hazelwood and Edgerton as well. I have thanked the Maplewood Athletic Association on a number of occasions for their generous donation. 8. Gladstone Update I am currently working with the Gladstone implementation team to finalize the planning documents for council consideration in October. My major focus is in design development and ultimately development of the Gladstone Savanna property. I am working closely with open space coordinator Ginny Gaynor (open space will become the responsibility of public works as per the 2007 budget.) Ginny and I have prepared the initial breakdown of dollars based on our best professional estimate. In 2008 the city C.I.P. has $400,000 allocated for Gladstone Savanna improvements. In addition, it is my understanding that there may be P.A.C. monies generated from a 180 -unit development at the • cabin site on Frost Avenue. Between these two resources we will be able to generate monies for the scheduled improvements. One of the next steps in this process will be to interview and retain a landscape architecture firm to assist staff in development of final plans and specifications. It is hoped that the Gladstone Savanna project will commence in spring of 2007. 9. Maplewood Community Center The community center will be hosting the Minnesota Recreation and Park Association natural resource workshop on September 20 and 21. 1 will be providing welcome comments on behalf of our department and the city on September 20. The natural resource workshop is co-sponsored by M.R.P.A. and the Department of Natural Resources. We anticipate 150-200 registrants. 90. Community Center Catering Contracts The city council awarded catering contracts to five firms for 2007. In addition, we have completed a Request for Proposal for a liquor provider as well. I will be making a recommendation to the city council in October for a sole liquor provider for the community center. Suzanne's Cuisine has provided both liquor and food and beverage services for the past seven years. kh/0706.mu.comm 2 0 �J 11. Restore ungraded areas: a. Along Frost &English streets b. South buffer with Frisbee c. Interior of site 12. Plaza 13. Tot lot, benches, signs *Stormwater drainage grading to be paid by public works. TOTAL 50,000 50,000 100,000 200,000 150,000 $1,087,000 Gladstone Savanna Implementation Phasing & Costs: 1. Final detailed design — create our own team $ 50,000 2. Restoration plan (soil amendments, weed control (Applied Ecological/E.O.R. Services — what do we want? 2,000 3. Soil analysis for environmental cleanup ($1,691 for one or two 25 -foot borings -took a couple of hours to do borings) environmental cleanup 30,000 4. Excavate stormpond and wetlands and prep for planting (Public Works) 5. Grading for trails, plaza & tot lot 100,000 6. Rock work, planting, seeding of stormpond and excavated areas 200,000 7. Remove invasive trees and shrubs 20,000 B. Do test restoration plots (if time) 10,000 9. Soil improvement (amendments, nurse crops) and herbaceous weed control 50,000 10. Surface the trail 75,000 �J 11. Restore ungraded areas: a. Along Frost &English streets b. South buffer with Frisbee c. Interior of site 12. Plaza 13. Tot lot, benches, signs *Stormwater drainage grading to be paid by public works. TOTAL 50,000 50,000 100,000 200,000 150,000 $1,087,000 1W Ile, 1W Walk to New York! A Program designed for 5th grade students at Carver Elementary School Maplewood Parks and Recreation Department 8v Carver Elementary School September 2006 Walk to New York! Maplewood Parks and Recreation Department Carver Elementary School - 5`h grade Contacts: Pauline Staples - 651-249-2105 Parks and Recreation Department Pauline.staples(a ci.mapiewood mn us Paul Vogel - 651-702-8220. Carver Elementary School PVoael(a isd.org •I Walk to New York! Maplewood Parks and Recreation Department and Carver Elementary School have worked together to design and promote physical activity as a way of life and to encourage the 5th grade students to be more conscious of their health and nutrition. The 5th grade class at Carver Elementary School will be conducting a virtual trek across the United States departing from Maplewood, Minnesota and walking to New York, New York. The accomplishment equates to a total of 1,284 miles. Each student will receive a pedometer to keep track of the number of steps that they take each day. A tracking record will be recorded weekly and as the team moves closer to their destination of New York. On the journey they will virtual travel through Wisconsin, Chicago, Indiana, Ohio, Pennsylvania, New Jersey and on to New York. Incentive gifts will be received when they reach certain cities to keep the students motivated. Maplewood Parks and Recreation Department and Carver Elementary School hope that the kids in this program will continue to take strides each day toward greater health and fitness. This project was simply one step in a lifetime of health choices that each will have to make. We have been encouraged by the change in attitude regarding fitness as well as the improvement in physical ability. Fitness statistics indicate that these are lessons that need to be learned and adopted at a young age in order for children to have a solid foundation for maintaining physical fitness as a regular part of their daily routine as they mature and grow. The primary purpose of the curriculum is not to be a competition among students. 0 0 • 0 11 =2 t5 , Kj FF 7ism MAPLEWOOD ATHLETIC ASSOCIATION • MINUTES FOR THE MEETING ON AUGUST 13, 2006 In Attendance: Jim Larson, Jim Morelan, Ery Carlson, Joe Priestly (Roseville), Reed Schrankler, Brad Rasmussen, Steve Adamsky (Oakdale), Bonnie Martin, Tom Quinlan, Don Bowman Meeting called to order at 6:05 PM by Ery C. Season recap ➢ Discussion of the past season and possible changes for next season: ➢ a) Discussion of how to divide up the teams — Steve Adamsky suggested a formal policy in the rules for picking teams. General discussion of a draft system and dividing teams up by neighborhood. ➢ b) Discussion of using pitching machines at C level. Steve Adamsky is obtaining a spring loaded pitching machine to test. ➢ c) Discussion of starting the tournaments for certain levels in the middle of the week to provide rest for pitchers. Treasurer's report ➢ Report for August presented by Brad R. Report is attached. Motion to accept by Reed S./Tom Q./s/c Gambling ➢ Presented by Jim L. ➢ Positive month for June with a net income of $2507. The 55% of allowable expenses is at $6409, but higher sales months are coming up. ➢ Pre -approval given for all allowable expenses and lawful purpose expenditures for August. Motion to accept by Tom Q./Brad R./s/c End of season tournaments concessions ➢ A total of $906.22 was raised from the concession stands. See attached report. • Miscellaneous ➢ Bruce Anderson of the City of Maplewood has authorized MAA to spend MAA money on improvements for Afton fields. September Meeting Tuesday September 19, 7 pm at Maplewood City Hall Motion to Adoourn8:10 pm by Brad R./Accept Tom Q. 0 MAPLEW00b ATHLETIC ASSOCIATION TREASURER'S REPOR T • August 13, 20006 TDTAL_ Ba14W� sTuhV 16.2406 CHECKING &dance: Julie 16.2006 Umpires 7/15 Patet - Refund Angus - Tournament Sam's - Tournament Oakdale Rental Tournament Jim Larson - Tournament Cash - Tournament Change Umpires 8/1 Deposit ***CHECKING Balance: August 13, 20006 SAVIN55 Balance. July 16, 20106 Interest - August 10 ***SAYINGS Balance: August 13 2006 CD Balance: July 16, 2006 ***CD Balance: August 13, 2006 TOTAL Balance: August 13. 2006 $ 63,045.44 $ (1,487.00) $ (80.00) $ (303.08) $ (666.38) $ (103.05) $ (200.54) $ (250.00) $ . (4,680.00) $ 630.00 $ 15,677.53 $ 19.94 $ 28,421.55 $ 107,144.52 $ 55,905.39 • $ 15,697.47 $ 28,421.55 $ 100,024.41 0.1 2006 Tournament Cash 2323.00 Check 13.50 Receipts paid 65.92 Cooler/hitch paid 112.01 Total Bank 380.00 Angus 303.08 Oakdale Rental 101.00 Sam's 712.12 Checkers (hitch) 52.14 Sam's (cooler) 59.87 Total Net total (minus cooler/hitch) L� <1608.21> 2514.43 906.22 1018.23