HomeMy WebLinkAbout2009 03-02 City Council Special Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
SPECIAL CITY COUNCIL MEETING
5:00 P.M. ? 6:30 P.M. Monday, March 2, 2009
Council Chambers, City Hall
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. NEW BUSINESS
1. Discussion of Litigation with Attorney Pete Regneir
a. Declaration of Intent to Close Meeting
i. Attorney Update on Burke v. Maplewood (Marino Case)
ii. Attorney Update on Musgrave v. Maplewood
E. UNFINISHED BUSINESS
1. Employment Approvals for City Manager Candidate James Antonen
a. Declaration of Intent to Close Meeting
i. Review of Background Report
b. Consider Approval of Background Report
c. Consider Final Approval of Employment Contract
F. COUNCIL PRESENTATIONS
1. Employment Contracts ? Mayor Longrie
2. Fish Creek ? Councilmember Nephew
3. Code Enforcement Nuisance Ordinance ? Mayor Longrie
4. 311 ? Mayor Longrie
5. Website ? City Council Page ? Mayor Longrie
6. Announcement of Appointment to First Tier Suburbs Council for National League of Cities ?
Mayor Longrie
7. Website Corrections - Mayor Longrie
8. Basics of Planning and Zoning ? Mayor Longrie
9. GIS ? Mayor Longrie
G. ADJOURNMENT
Agenda Item D1
AGENDA REPORT
TO
: City Council
FROM:
Charles Ahl, Acting City Manager
SUBJECT: Attorney Update ?
a. Burke v Maplewood (Marino Case)
b. Musgrave v Maplewood
DATE: February 26, 2009
INTRODUCTION/SUMMARY
The Attorney representing Maplewood for the legal claims against the City on two litigation matters
will be addressing the City Council in a session that is proposed to be closed to protect the attorney ?
client privilege in on-going litigation matters. Attorney Pierre Regnier of Jardine, Logan, & O?Brien will
be updating the City Council on these matters.
RECOMMENDATION
It is recommended that the City Council conduct a closed session on each of these issues.
AGENDA REPORT
TO
: City Council
FROM:
Charles Ahl, Acting City Manager
SUBJECT: Employment Contract with City Manager Candidate James Antonen
Declaration of Intent to Close Meeting
a.
Review of Background Report
a.
Consider Approval of Background Report
b.
Consider Final Approval of Employment Contract
c.
DATE: February 26, 2009
INTRODUCTION/SUMMARY
The City Council will be considering approval of a contract with James Antonen for the position of City
Manager. Mr. Antonen was selected as the preferred City Manager candidate and has been
negotiating on terms of a contract with HR Attorney Chuck Bethel. Mr. Antonen has agreed to all
general terms of the contract as offered by the City Council, including:
1. An annual salary of $130,000
2. Deferred Compensation of 6%
3. A monthly car allowance of $500
4. Annual leave: Starting employment at the 13-year level with a 10-day balance.
5. $0 for relocation expenses.
6. $0 for transitional housing.
Mr. Bethel will be reviewing the background report as part of a closed session. The background
report has not been received as of the writing of this report. The report will be forwarded to the City
Council as Attorney-Client information when it is received. This document will contain confidential
data on Mr. Antonen and should not be publically discussed. Upon review of the background data,
the Council will consider approval of that report.
RECOMMENDATION
The Council voted on a similar motion to approve this contract at the regular meeting on February 23,
2009. It could be concluded that this is a new action because the Council will be considering the
contract with the background information available. It is recommended by City Attorney Kantrud that
the City Council acknowledge prior to any consideration of the Employment Contract that they are
waiving their rules of procedure for reconsideration of motions and are going to take action at this
meeting.
It is recommended that the City Council adopt two motions: the first approving the background report
on Mr. Antonen and, second, approving an employment contract with Mr. Antonen for the City
Manager?s position.
Attachments:
Background Report on James Antonen (to be provided as confidential information under
separate cover when received)
Employment Contract with James Antonen
AGENDA REPORT
TO: City Council
FROM: Diana Longrie, Mayor
SUBJECT: Announcement of Appointment to First Tier Suburbs
Council for National League of Cities
DATE: February 17, 2009
INTRODUCTION
The Mayor is proud to announce her appointment to the First Tier Suburb
Council for the National League of Cities. She has provided the brochure and
leadership class descriptions.
Attachments
Email Notification of Appointment to the FTS Council
National League of Cities Congressional City Conference Brochure
Registration Form
Leadership Training Seminars
From: Christy McFarland [mailto:Brennan@nlc.org]
Sent: Fri 1/30/2009 3:55 PM
To: A. Keith McDonald; A. Keith McDonald II; Barbara Staggs; Barbara Staggs II; Carl Diedrich; Carol
Beckler; Catherine L. Spain; Charlina Watson; Cheryl Wollin; Christy McFarland; Daniel Pocek; Daniel
Pocek II; Danita Love; Diana Longrie; Donald Fracassi; Donald Mulrine; Douglas Athas; Edward Schock;
Gerry Biedenstein; Harold Dielmann; James Taylor; Jeff Jenks; Jim Woodward; Kathleen Novak; Kathleen
Novak II; Laura McConwell; Laura McConwell II; Laura McConwell III; Myron Frasier; Robert McGarvey;
Scott Cannon; Scott Cannon II; Steve Byington
Subject: 2009 FTS Council Steering Committee Appointment
January30,2009
To:MembersoftheFirstTierSuburbsCouncilSteeringCommittee
From:ChristyMcFarland,NLCStaff
Subject:2009MembershipAppointment
IamverypleasedtoinformyouthatNLCPresidentKathleenNovak,NorthGlenn,Colorado,has
appointedyouamemberoftheFirstTierSuburbsCouncil(FTS)SteeringCommitteefor
2009.Congratulations!YourexperienceandcommitmentwillbringgreatcredittotheNationalLeague
ofCities.Yourtermbeginswiththereceiptofthisletterandconcludesattheadjournmentofthe2009
CongressofCitiesinSanAntonio,TexasinNovember.
TheFTSCouncilsteeringcommitteewillconveneinMarchandNovemberduringE>??annual
conferencesandoncemidyear.DuringtheupcomingCongressionalCityConferenceinWashington,
D.C.,theFTSCouncilSteeringCommitteewillmeetonMonday,March16from7:30a.m.?9:00a.m.,as
wellasinconjunctionwiththefullFTSCouncilonMonday,March16from10:45a.m.?12:15p.m.More
detailsandagendamaterialswillfollowinthecomingweeks.
Your2009leadershipteamincludesChairLauraMcConwell,mayor,Mission,Kansas;ViceChairDoug
Athas,councilmember,Garland,Texas;andViceChairDanitaLove,councilmember,HighlandHills,Ohio.
Ifyouhaveanyquestions,pleasecontactmeat(202)6263036ormcfarland@nlc.org.Ifforanyreason
youneedaletterdirectlyfromMayorNovakconfirmingyourappointment,pleaseletmeknowandIwill
provideonetoyouassoonaspossible.Again,congratulations.Thisisgoingtobeanexcitingyearand
IlookforwardtoseeingyouinWashington.
Attached:2009FirstTierSuburbsCouncilSteeringCommitteeroster
&KULVWLDQD0F)DUODQG
Research Manager, Center for Policy and Research
National League of Cities
1301 Pennsylvania Avenue, NW, Suite 550
Washington, DC 20004
P: (202) 626-3036
F: (202) 626-3043
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* LEADERSHIP TRAINING INSTITUTE SEMINAR~genda Item F6
NLC CONGRESSIONAL CITY CONFERENCE attachment
March 14-18, 20098
L01: Who Said Hiring and Keeping a
Great City Manager Would Be Easy?
9:00 am - 5:00 pm
Registration Fee: $175
Competency: Competent Practitioner
As today's baby boomers retire or go on to
other cazeers, younger or alternative
managers will become more prevalent and
in demand. Leam how to spot the rising
stazs and the crossover contributors in your
talent pool. Explore the chazacteristics and
attributes that constitute a great city
manager and how to find, attract and
retain city managers. Hiring and evaluating
your City Manager is probably the most
important role that an elected official must
do. How should a performance evaluation
process work and what should you expect
from it? Leam effective practices that
make for successful hires along with
practical techniques for assessing
performance. Once you have attracted and
selected a great city manager, then you have
to keep them. Leam how to motivate,
monitor and maintain connectedness
between the mayor, city council members
and the city manager.
Instructors:
Mike Conduff, President & CEO, The
Elim Group, Denton, TX; Jim Hunt,
Councilmember, Clarksburg, WV
L02: Why Resilient Leaders Succeed
Where Others Fail
9:00 am - 5:00 pm
Registration Fee: $175
Competency: Cornerstone
Although education, experience and
training aze an essential foundation for
local elected leaders, the most successful
leaders have established a resilient thinking
style. Explore personal leadership growth
and development in the field of `Positive
Psychology.' Identify the specific chazacter
traits that set resilient leaders apazt from
others. Challenges come from pressures to
be efficient budget constraints, reductions
in staff and disagreement amongst the
council. Local elected leaders must develop
the ability to effectively "bounce back"
from failures, loss and other obstacles.
Leam to identify the five levels of resiliency
necessary to be a flexible and adaptable
leader and local city official.
Instructors:
Brian Peters PhD and Shannon Peters
PhD, Senior Managers, TACT
Consulting, Bethesda, MD
L03: Building Community Partner
Connections and Measuring Your
Success
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Collaborator
As community leaders, you know the
importance of identifying needs and
responding to current demands. True
economic development comes from
knowing what drives your community. The
challenge for local elected leaders is to
identify the skills of the local workforce,
the needs of employers and the resources
provided by local schools and colleges as a
training source. Now more than ever, it is
up to local elected leaders to take on
economic issues and find solutions that
best fit their community. Implementing
new programs, creating paztnerships with
the key players and measuring your success
aze a few ways in which communities can
jumpstart local economic development.
Leam how business and labor trends can
help you identify what today's workforce
needs and how these trends are impacting
your community. Leam how to setup
programs with measurable goals and
objectives that will benefit everyone in your
community.
Instructor:
Dr. Anna Graf Williams, Senior Partner,
Learnovation LLC, Fishers, IN
L04: Leadership That Matters:
Effective Practices for Local
Officials
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Cornerstone
As a leader it is important to study your
communicative behavior, the behavior of
others, and to analyze hidden anxieties and
resistances that often frustrate effective
leadership and authority. Explore roles,
mindsets, attitudes and patterns that often
block leadership that is best for the group
and the community overall. Utilize the
B.A.R.R.T. method to identify the
interdependence of Boundaries, Authority,
Roles, Rank and Tasks within your
leadership ability. Once we aze able to
identify what prevents us from leading to
the best of our ability we will be able to
identify opportunities for those who have a
high leadership potential and develop that
capacity.
Instructors:
Omowale Elson, PhD and Laura Dorsey-
Elson, PhD, Managing Partners, Elson
Consulting, Severn, MD
L05: Community Change and the
New Economy: A Best Practice
Approach
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Catalyst
Based on two-yeaz best practices reseazch,
explore how communities aze transitioning
from old economy attitudes to new
economy strategies. In the past the
currency for growth was attracting
manufacturing firms with significant plant
capacity. As a result economic success was
often found in places where it was cheap to
do business. In today's economy, thriving
communities aze places where quality of
life, access to amenities, tolerance,
diversity, innovation and a culture of
sustainability aze readily available. Talented
people want to live and work in
communities that offer these attributes and
local leaders must learn how to reposition
local assets to attract the best people. Leam
how communities aze placing a greater
emphasis on entrepreneurship and discuss
how local leaders can support
entrepreneurial strategies in your
community.
Instructor:
David Ivan, Community and Economic
Development Specialist, Michigan
State University, St. Johns, MI
L06: The Rogue Council Member
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Collaborator
There they go again! Off on a tangent and
seemingly uncontrollable! Does your city
have a council member that doesn't buy
into the concept of "team". Understand
what consensus means, and how you get
there constructively with a rogue council
member. Discover ways to manage the
situation to benefit everyone. Leam how to
shift energy from within the council to the
council's agenda. Find out why they aze
doing what they do and what you can do to
keep your sanity when they aze "doing it
again".
Instructor:
Jeanne Harris, Councilmember,
Vancouver, WA
L07: Green Cities: Ensuring
Community Sustainability
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Competent Practitioner
Cities aze much more than blocks of
cement howling air-conditioners dripping
onto sidewalks, and pot-holed streets with
polluting traffic. They aze becoming the
green icons of the future; a commingled
universe of pazks, walkways, azt & culture,
with environmentally awaze residents and
businesses. Indeed, some of the most
progressive, and even "green," places in the
world aze in the heazts of our cities. How
green is your community? Explore exciting
innovative tools that you can use for
outreach to educate and enable your
residents to engage azound improved
environmental infrastructure and quality of
life in your community. Leam how to
make your community a great place to live,
work and play "green." Discover and
expand your set of resources to help create
amore sustainable community.
Instructor:
Sara Pesek, Director, Environmental
Finance Center, Syracuse University,
Syracuse, NY
L08: The Dynamics of Critical
Conversations
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Communicator
Lets face it we all have `those'
conversations that we want to avoid. While
avoidance can be used as a tactic, in reality
it becomes a bazrier since the issue never
really gets resolved. Understanding the
dynamics of conversations teaches
individuals from different backgrounds
how to willingly and effectively shine the
light on tough issues. Learn how to discuss
your concerns, maximize synergy and
create broad community alignment.
Improve your ability to stay focused on
what you really want. Learning your
communication style and knowing when to
step out aze just a few topics local leaders
will address while improving their
communication skills.
Instructor:
Todd Arwood, Principal and CEO, Todd
Arwood Performance Partners,
Louisville, KY
L09: Practical Strategic Planning for
Local Government
9:OOam-5:OOpm
Registration Fee: $175
Competency: Catalyst
Municipal leaders experience significant
challenges in the communities they lead.
Those that aze successful manage change
through systematic strategic thinking and
planning. Understanding the different
frameworks and tools for making sense of
changes in operating environments, and
engaging in strategic planning can enhance
a local government leader's ability to
position the municipality for achieving
desired goals and outcomes. Broaden your
understanding of a municipality's ability to
plan strategically and implement its goals
and strategies. Leam about widely used
strategic planning models including a
conventional planning model as well as the
Balanced Scorecazd model, along with a
case study simulation of strategic planning
in a local government.
Instructor:
Dr. David M. VanSlyke, Ph.D., Professor,
The Maxwell School at Syracuse
University, Syracuse, NY
L10: Building Capacity for Financial
Success: Beyond the Balance Sheet
9:00 am -12:00 pm
Registration Fee: $115
Competency: Competent Practitioner
Understand how financial leadership
includes understanding the role of financial
resources and their relationship to outcome
measures. Examine strategies for guiding
your city to new levels of accountability,
efficiency, and effectiveness through
financial leadership. Leam to do more than
just get by without the basic understanding
of how much programs really cost. Citizens
want leaders to `follow the money' to the
intended outcomes. Leam to make the link
of cost to outcomes; how to cleazly
understand financial statements including
the annual report and operating budgets;
define cost terms such as direct, indirect
National League of Cities * Leadership Training Institute
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variable, fixed, sunk, differential and
marginal; and learn how to use vital data to
make important decisions.
Instructor:
Leslie K. Breitner, Principal Lecturer,
Evans School of Public Affairs,
University of Washington, Seattle WA
L11: Public Sector Leadership:
Stewards of the Common Good
9:OO am - 12:00 pm
Registration Fee: $115
Competency: Cornerstone
Public sector leaders are intended to be
stewazds of the Common Good. Broaden
your understanding of three essential
components: Reclaiming the Public Good,
Developing Moral Courage, and Practicing
Values-based Leadership. Discuss the
intimate connection between ethics,
economics and the common good to
develop a fresh understanding of the role
of stewazdship in public life. Build your
understanding of moral courage, how to
embrace it where it comes from, and how
to tap into your source of moral courage.
Examine the concepts of integrity and
transformational leadership as you integrate
these principles into real life. Learn a new
approach to balance the forces of self-
interest and the common good.
Instructor:
Bill Grace, Grace and Associates,
Bellevue, WA
L12: Effective Media Interviews
9:OO am - 12:00 pm
Registration Fee: $115
Competency: Communicator
In this changing landscape of media, local
leaders need to posses the skills to master
the media interview. Through role
playing, learn the practical tips to
communicating key messages and
winning over the editorial board.
Examine the key differences between
radio, print and online interviews, while
sharpening your image in an HDTV
world. To be successful with the media
one must feel more confident and self-
assured when approaching interviews in
order to successfully communicate their
intended messages and convey the proper
image.
Instructor:
Lindsay Strand, President, Lindsay
Strand ft Associates, Minnetonka, MN
L13: Getting From Conflict to
Confrontation to Resolution
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Collaborator
All council members face conflict at one
time or another. Discover innovative and
solution-driven techniques that you can
utilize to manage your way through
interpersonal conflicts. Conflict is
inevitable. Learn an operational definition
of conflict along with an appreciation of
different styles of managing conflict. Learn
new skills for applying conflict
management tools and an improved ability
to use communication, listening and
feedback. Interpersonal conflicts are like a
contagious disease. They aze inevitable for
community leaders and can spread very
rapidly if they aze not isolated and treated
quickly. Re-learn the azt of communication
and gain insight into the sources of conflict
and how to approach it Examine the tools
necessary to facilitate a resolution, while
strengthening your ability to work with all
types of conflict and improve your
effectiveness in interpersonal relationships.
Instructor:
Todd Arwood, Principal and CEO, Todd
Arwood Performance Partners,
Louisville, KY
L14: Transforming to a `Sustainable
Clty'
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Catalyst
A sustainable city is a populaz term used
city leaders today. The term has evolved
from a trendy catch-phrase to a meaningful
concept in a short period of time. Examine
how a `sustainable city' has four main
components: 1) environmental
stewazdship, 2~ social equity, 3) economic
opportunity, and 4) municipal
responsibility. Today, cities face growing
challenges of increased operating costs,
limited or declining revenues, declining
property values and mandates from federal
and state governments. Being sustainable
is not easy to accomplish. Learn a
successful model to plan, implement and
monitor sustainable programs within your
city. Examine case studies that will be
presented and learn how other cities have
transformed into sustainable cities while
also responding to other pressing issues
that the city faced.
Instructor:
Lyle J. Sumek, President, Lyle Sumek
Associates Inc., Heathrow, FL
L15: Enhancing Council
Effectiveness: Manage Conflicts and
Differences Constructively
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Collaborator
Discover the difference between slow and
fast acting councils in relation to learning,
synergy and making good decisions.
Examine council communication and
collaboration along a continuum of
efficiency and value. Move beyond the idea
of, "If only `name' wasn't on council, we
would be so much more effective." Learn
how to apply a conceptual model to
evaluate your own council's
communication and collaboration
techniques. Learn new skills to manage
council member differences to create win-
win situations, resolve conflicts
constructively so that your council can
engage in productive and effective policy-
making.
Instructor:
Dr. Neil Katz, Maxwell School of
Citizenship and Public Affairs,
Syracuse University, Syracuse, NY
L16: Speak So They Will Listen
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Communicator
All local leaders aze public figureheads. At
one time or another you must face the
media and deliver news. Whether it is print
radio or television, delivering the bad and
good news can be a daunting task for any
elected official. Learn how prepazation,
presentation and persuasion can make you
abetter speaker and leader when you aze in
front of one person or an entire group.
Being in "the hot seat' is not always easy.
Learning how to handle yourself is very
important to your success. Enhance your
ability to influence and persuade others
while delivering a message and presenting
important information. Examine how cleaz
communication helps both you and your
constituents understand your leadership
role.
Instructor:
Lindsay Strand, President, Lindsay
Strand ft Associates, Minnetonka, MN
L17: Leading in Turbulent Times
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Cornerstone
As noted recently in the news media, `the
current political climate is turbulent' The
approval ratings of government overall aze
at an all time low and constituent
confidence is suffering. Learn new
methods for setting goal s, objectives and
standazds that can be realistically met.
Learn new to is for ou iani~ tpasks a ole
assignments, ~db~n
ways and means of tr'~i~' ~~~
talent in your city. Explore the five pillazs
of successful leadership in turbulent times:
managing risks and decision making;
creating systems for service delivery;
maximizing performance and customer
service; building accountability and trust;
and establishing benchmazks for ethical
conduct. As high quality leadership
becomes the order of the day, confidence
will be restored.
Instructor:
Eddie Holloway, President, Holloway
and Associates, Hattiesburg, MS
L18: Leadership Luncheon
12:00 noon - 1:30 pm
Registration Fee: $40
Diamond, Platinum, Gold, Silver, and
Bronze recipients in the Certificate of
Achievement in Leadership program will
be recognized.
Facilitators:
Leadership Training Council
... allows local elected officials to organize
their professional development azound
critical skills necessary for effective
leadership. The program is built azound
five core leadership competencies for local
elected officials, with each Leadership
Training Institute Seminaz addressing one
of the following competency azeas...
(1) Cornerstone;
(2~ Competent Practitioner;
(3) Communicator;
(4) Collaborator;
(5) Catalyst.
To obtain more information or enroll in
the Certificate of Achievement in
Leadership program, contact the
Leadership Training Institute at (202 626-
3170orlti nlc.or .
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