HomeMy WebLinkAbout2009-02-11 HRA Packet
AGENDA
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
WEDNESDAY, February 11, 2009
7:00 P.M.
CITY HALL, CITY COUNCIL CHAMBERS
1. Call to Order
2, Roll Call
3. Approval of Agenda
4, Approval of Minutes
5, Communications
a. Discussion-Meeting Start Time (change to 6:00 pm?)-no memo
b, Presentation by Staff-an Overview of the Departments Reorganization-no
memo
6. Unfinished Business
a, International Property Maintenance Code Discussion
7. New Business
a. Report on Foreclosures
b. Code Enforcement Update
c, Amendment to HRA Bylaws-Special Meeting Notification
8. Date of Next Meeting
March 11, 2009
9, Adjournment
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Acting City Manager
David Fisher, Building Official and Tom Ekstrand, Senior Planner
International Property Maintenance Code (IPMC) Discussion
February 3, 2009
INTRODUCTION
On February 13, 2008, the HRA discussed the 2006 International Property
Maintenance Code as presented by David Fisher, the Maplewood Building
Official. The purpose of this discussion was to consider incorporating this
document into the city ordinance, The thought at that time was that the IPMC
would provide a more comprehensive way of addressing property maintenance
problems,
Staff wishes to conclude this dialogue and has taken a closer look at our existing
regulations in the city ordinance and compared them to the IPMC,
DISCUSSION
Comparison of the IPMC with the City Ordinance
Upon close comparison, staff has not found any significant differences, Both the
IPMC and the city ordinance cover the same issues and address the same
problems, The city's nuisance ordinance also covers the abatement of nuisance
issues for clean-up and correction purposes.
As examples, the IPMC covers the same housing maintenance and property
nuisance problems as the city ordinances such as:
. Homes in disrepair
. Garbage properties
. The definition and identification of problem areas
. Rubbish and debris accumulation
. A method for remedy, enforcement and penalty
Cost to the City
City staff has researched the copyrights to the 2006 IPMC with International
Code Council (ICC). The cost of the license contract to utilize the IPMC for three
years would be $2,000, This will allow the City of Maplewood to post the code on
the Web, "read only," and to sell copies to the public over the counter.
This amount was not budgeted for in 2009 so the money is not available to
purchase the right to use this document.
Conclusion
After reconsideration, staff has had a change of heart on our initial thought to
incorporate the IPMC into the city ordinance. Staff feels that we would have very
little to gain by pursuing this, The main reason is that our current ordinances
have been serving the city well and are complete in their coverage of potential
problem areas already, Also, as mentioned, there is a cost to the city in the
amount of $2,000 for three years, This is an expense that is unfounded since our
existing codes are adequately doing the job right now,
In addition to the building maintenance and nuisance abatement requirements, it
should also be noted that all properties from a double dwelling on up to industrial
developments are covered under the approval process for design review and
often the city council approval of conditional use permits, These review
processes create their own "property maintenance" requirements, Such
properties are bound to continually comply with a specific set of building
maintenance and site design requirements as well as the general "property up-
keep" requirements in the building maintenance and nuisance codes,
RECOMMENDATION
Take no action on considering incorporating the IPMC into the city's property-
maintenance requirements for the following reasons:
1. Doing so would be an unneeded cost to the city in the amount of $2,000
every three years,
2, The city's existing rental-housing property maintenance requirements, owner-
occupied property maintenance requirements, nuisance ordinance
requirements and design review/city council requirements for specific projects
all provide substantial methods for addressing building maintenance
problems,
3, The IPMC simply does not provide enough benefit to the city if adopted.
p:HRAIIPMC HRA 2 09 DG&TE 2
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Acting City Manager
Tom Ekstrand, Senior Planner
Foreclosures
February 4, 2009
INTRODUCTION
At the last HRA meeting, the subject of property forecloses in the city came up.
Bob Mittet, the city's finance director, will attend the February meeting to discuss
this matter with the committee,
DISCUSSION
The HRA had asked what the city is doing about this matter. To date, staff has
taken part in meetings with Ramsey County and neighboring communities in
discussing this issue, As to a plan of action, at this time most action is being
taken by the county, In fact, staff has been meeting with the county in their
efforts to apply for a grant to put toward the acquisition and clean up and perhaps
removal of foreclosed properties that are problem sites in Maplewood. Staff has
included a map of Ramsey County Foreclosure Sales from 2008 for the
committee's information,
This effort by the county is just starting so there is not much yet to report, If the
county gets grant funds that would apply to Maplewood, the county would be
needing staff's assistance identify problem properties,
Staff will present more on this if the county is successful in obtaining this grant.
RECOMMENDATION
No action required,
p:HRA\Foreclosure Report 2 09 te
Attachment:
1. 2008 Ramsey County Foreclosure Sales Map
RAMSEY COUNTY FORECLOSURE SALES - 2008
COUNT OF SALES BY CENSUS BLOCK-GROUPS
FOR SUBURBAN RAMSEY COUNTY
SPRING
W+E
S
Legend
Deities
Census BlkGrp
# Foreclosure Sales
11IIII1 - 3
D3-6
6-12
_12-20
Data Source:
Ramsey County Sheriff's Office
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Acting City Manager
Tom Ekstrand, Senior Planner
Code Enforcement Status Report
February 4, 2009
INTRODUCTION
As requested by the HRA, attached is the code enforcement report listing the
number of enforcement cases worked on by the department of community and
parks development (formerly community development), This data gives a
comparison of previous years dating back to 2006,
Staff is happy to present this information to the HRA and will do so annually to
give the committee an idea of the code enforcement activity in the city, Typically,
the types of complaints and code violations we regularly respond to involve
issues like, long grass, junk cars, trash in yards, fallen fences, and the like.
DISCUSSION
These matters affect the quality of our city's housing stock and neighborhoods,
Staff will continue to be dedicated to upholding the city's property maintenance
and nuisance complaint ordinances to maintain healthy and safe neighborhoods
and to protect our resident's investment in their properties,
RECOMMENDATION
No action required,
p:HRA\Code Enforcement Reports 2 09 te
Attachment:
1/20/09 Code Enforcement Report
PROGRAM: CODE ENFORCEMENT DEPARTMENT: COMMUNITY & PARKS
January 20, 2009 DEVELOPMENT
2006 2007 2008 1-01-2009
Actual Actual Actual 1-20-2009
Outputs/Workload
Total number of complaint cases 500 575 548 12
inspected
Total number of complaint cases that
were referred to the Admin/Judicial 5 3 41 0
process
Total number of re-inspections 500 575 822 18
Effectiveness Indicators
Total number of complaint cases
resolved through the Admin/Judicial 5 5 37 30
process and abatements
Total number of complaint cases 645 545 536 4
resolved
Total number of complaint cases 5 5 12 16
pending
COMMENTS
Apprentice Building Inspector is working out of class doing Code enforcement. Replacing the Code
Enforcement Officer position has been put on hold to prevent lay-offs,
2008 ABATEMENTS ~ 38
2008 CITATIONS ~ 3
Estimated Breakdown for 2008:
Debris & Trash = 115
Grass over 8 inches = 126
Junk vehicles and parking on the grass = 113
Zoning, Home Occupations & Misc, = 82
Note the above 2008 estimated numbers came from the Edens System soft ware and other info from
inspectors,
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Housing Redevelopment Authority
Shann Finwall, AICP, Environmental Planner
HRA Bylaws
February 3,2009 for the February 11 HRA Meeting
DISCUSSION
Last year the Environmental and Natural Resources (ENR) Commission adopted
rules of procedure, The ENR used the existing rules of procedures and bylaws
from the Planning Commission, Community Design Review Board, and Housing
and Redevelopment Authority as templates when drafting their rules, All of these
procedures require at least 48 hours notice prior to conducting a special meeting,
During the city council's review of the ENR rules of procedure it was noted that
the special meeting notification should be modified to ensure it meets the
Minnesota Open Meeting Law, which requires at least 72 hours notice for special
meetings (Attachment 1). In order to ensure consistency with state law, the
special meeting notification requirements for all of the city's commission and
board rules of procedure must be amended to reflect a 72 hour notice,
RECOMMENDATION
Adopt the changes proposed to the Housing Redevelopment Authority bylaws.
This change will modify Article III, Section 3 (Meetings) to be consistent with the
Minnesota Open Meeting Law which requires at least 72 hours notice for special
meetings.
P:\com-dev\cdrb\rules\2-11-09 HRA rules memo
Attachments:
1. Minnesota Open Meeting Law
2. Housing Redevelopment Authority Bylaws
Attctdl Y"Y\ !fl1 \ _
MINNESOTA STATUTES 2008
13D.04
13D.04 NOTICE OF MEETINGS.
Subdivision I. Regular meetings. A schedule of the regular meetings of a public body shall
be kept on file at its primary offices. If a public body decides to hold a regular meeting at a time or
place different from the time or place stated in its schedule of regular meetings, it shall give the
same notice of the meeting that is provided in this section for a special meeting.
Subd. 2. Special meetings. (a) For a special meeting, except an emergency meeting or a
special meeting for which a notice requirement is otherwise expressly established by statute, the
public body shall post written notice of the date, time, place, and purpose ofthe meeting on the
principal bulletin board ofthe public body, or ifthe public body has no principal bulletin board,
on the door of its usual meeting room.
(b) The notice shall also be mailed or otherwise delivered to each person who has filed a
written request for notice of special meetings with the public body. This notice shall be posted and
mailed or delivered at least three days before the date of the meeting.
( c) As an alternative to mailing or otherwise delivering notice to persons who have filed a
written request for notice of special meetings, the public body may publish the notice once, at
least three days before the meeting, in the official newspaper of the public body or, if there is
none, in a qualified newspaper of general circulation within the area of the public body's authority.
(d) A person filing a request for notice of special meetings may limit the request to
notification of meetings concerning particular subjects, in which case the public body is required
to send notice to that person only concerning special meetings involving those subjects.
(e) A public body may establish an expiration date for requests for notices of special
meetings pursuant to this subdivision and require refiling of the request once each year.
(f) Not more than 60 days before the expiration date of a request for notice, the public body
shall send notice of the refiling requirement to each person who filed during the preceding year.
Subd. 3. Emergency meetings. (a) For an emergency meeting, the public body shall make
good faith efforts to provide notice of the meeting to each news medium that has filed a written
request for notice if the request includes the news medium's telephone number.
(b) Notice ofthe emergency meeting shall be given by telephone or by any other method
used to notify the members of the public body.
(c) Notice shall be provided to each news medium which has filed a written request for notice
as soon as reasonably practicable after notice has been given to the members.
Copyright l!;> 2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
2
MINNESOTA STATUTES 2008
13D.04
(d) Notice shall include the subject of the meeting. Posted or published notice of an
emergency meeting is not required.
(e) An "emergency" meeting is a special meeting called because of circumstances that, in the
judgment of the public body, require immediate consideration by the public body.
(f) If matters not directly related to the emergency are discussed or acted upon at an
emergency meeting, the minutes ofthe meeting shall include a specific description ofthe matters.
(g) The notice requirement of this subdivision supersedes any other statutory notice
requirement for a special meeting that is an emergency meeting.
Subd. 4. Recessed or continued meetings. (a) If a meeting is a recessed or continued
session of a previous meeting, and the time and place of the meeting was established during
the previous meeting and recorded in the minutes ofthat meeting, then no further published or
mailed notice is necessary.
(b) For purposes ofthis subdivision, the term "meeting" includes a public hearing conducted
pursuant to chapter 429 or any other law or charter provision requiring a public hearing by
a public body.
Subd. 5. Closed meetings. The notice requirements of this section apply to closed meetings.
Subd. 6. State agencies. For a meeting of an agency, board, commission, or department of
the state:
(I) the notice requirements of this section apply only if a statute governing meetings ofthe
agency, board, or commission does not contain specific reference to the method of providing
notice; and
(2) all provisions ofthjs section relating to publication are satisfied by publication in the
State Register.
Subd. 7. Actual notice. If a person receives actual notice of a meeting of a public body at
least 24 hours before the meeting, all notice requirements of this section are satisfied with respect
to that person, regardless of the method of receipt of notice.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s
1,3; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 d13
s 1; 1990 c550 s 2,3; 1991 c 292 art 8 s 12; 1991 d19 s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2
Copyright <<;l2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
Attachment 2
BYLAWS OF THE HOUSING
AND REDEVELOPMENT AUTHORITY
OF MAPLEWOOD, MINNESOTA
ARTICLE I - THE AUTHORITY
Section 1, Name of Authoritv. The name of the Authority shall be the "Housing and
Redevelopment Authority of Maplewood, Minnesota,"
Section 2. Seal of Authoritv. The seal of the Authority shall be in the form of a circle
with the symbol of a Maple Leaf in the center and shall bear the name of the Authority and
the year of its organization,
Section 3. Office of Authoritv. The offices of the Authority shall be at the City Hall in the
City of Maplewood, State of Minnesota, but the Authority may hold its meetings at such
other place or places as it may designate by resolution.
ARTICLE II - OFFICERS
Section 1, Officers, The officers of the Authority shall be a Chairperson, a Vice-
Chairperson, and a Secretary.
Section 2. Chairperson. The Chairperson shall preside at all meetings of the Authority.
Except as otherwise authorized by resolution of the Authority, the Chairperson shall sign
all contracts, deeds and other instruments made by the Authority, At each meeting, the
Chairperson and city staff shall submit such recommendations and information as they
may consider proper concerning the business, affairs and policies of the Authority.
Section 3, Vice-Chairperson. The Vice-Chairperson shall perform the duties of the
Chairperson in the absence of incapacity of the Chairperson; and in case of the resignation
or death of the Chairperson, the Vice-Chairperson shall perform such duties as are
imposed on the Chairperson until the Authority selects a new Chairperson,
Section 4. Secretarv, The Secretary shall perform the duties of a Secretary for the
Authority and in the absence of the Chairperson and Vice-Chairperson, shall perform the
duty of Chairperson of any meeting,
Section 5, Additional Duties, The officers of the Authority shall perform such other
duties and functions as may from time to time be required by the Authority or the bylaws or
rules and regulations of the Authority,
Section 6. Election or Appointment. The Chairperson, Vice-Chairperson and Secretary
shall be elected at the annual meeting of the Authority from among the Commissioners of
the Authority and shall hold office for one year or until their successors are elected and
qualified.
An Executive Director may be appointed by the Authority, Any person appointed to fill
the office on Executive Director, or any vacancy therein, shall have such term as the
Authority fixes, but no Commissioner of the Authority shall be eligible to this office,
Section 7. Vacancies. Should the office of Chairperson, Vice-Chairperson or Secretary
become vacant, the Authority shall elect a successor from its membership at the next
regular meeting and such election and term shall be for the unexpired term of said office.
When the office of Executive Director becomes vacant, the Authority may appoint a
successor as aforesaid.
Section 8, Additional Personnel. The Authority may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as
prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable
thereto, The selection and compensation of such personnel (including any Executive
Director) shall be determined by the Authority subject to the laws of the State of
Minnesota.
ARTICLE III - MEETINGS
Section 1, Annual MeetinQ. The annual meeting of the Authority shall be held on the
2nd Wednesday of March at 7:00 p.m, at the regular meeting place of the Authority.
Section 2. Reqular MeetinQs. Monthly meetings shall be held without notice at the
regular meeting place of the Authority on the 2nd Wednesday of each month at 7:00 o'clock
p,m, unless the same shall be a legal holiday, in which event said meeting shall be
rescheduled.
Section 3, Special MeetinQs, Special meetings of the Authority may be called by the
Chairperson, or two members of the Authority for the purpose of transacting any business
designated in the call. The call for a special meeting may be delivered at any time prior to
the time of the proposed meeting to each member of the Authority or may be mailed to the
business or home address of each member of the Authority at least tv",o (2) three (3) days
prior to the date of such special meeting. At such special meeting no business shall be
2
considered other than designated in the call or notice, but if all of the members of the
Authority are present at a special meeting, any and all business may be transacted by the
Authority at such special meeting,
Section 4, Quorum, The powers of the Authority shall be vested in the Commissioners
thereof in office from time to time, Three Commissioners shall constitute a quorum for the
purposes of conducting its business and exercising its powers and for all other purposes,
but a smaller number may adjourn from time to time until a quorum is obtained. When a
quorum is in attendance, action may be taken by the Authority upon to vote of a majority of
the Commissioners present.
Section 5, Order of Business. At the regular meetings of the Authority the following
shall be the order of business:
1, Roll Call.
2. Reading and approval of the minutes of the previous meeting.
3. Approval of the agenda,
4, Bills and communications.
5, Reports of Committees.
6, Unfinished Business,
7. New Business,
8. Commissioner presentation.
9, Adjournment.
All resolutions shall be in writing and shall be copied in the minutes of the proceedings
of the Authority.
Section 6. Manner ofVotinq, The voting on all questions coming before the Authority
shall be by roll call, and the yeas and nays shall be entered upon the minutes of such
meeting.
Section 7, Rules to Govern Meetinqs. Robert's Rules of Order shall govern the
meetings.
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ARTICLE IV - AMENDMENTS
Amendments to Bylaws, The bylaws of the Authority shall be amended only with the
approval of at least three of the members of the Authority at a regular or special meeting.
Date of Original Approval: April 22, 1975
Date of HRA Approval of Amendments: July 11, 2007Februarv 11, 2008
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