HomeMy WebLinkAbout2009-01-07 PRC Packet
AGENDA
CITY OF MAPLEWOOD
PARK AND RECREATION COMMISSION MEETING
Wednesday, January 7, 2009
7:00 p.m.
Council Chambers - Maplewood City Hall
1830 County Road BEast
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes (none)
5. Visitor Presentations
6. U of MN Capstone Project - Report on Mini and Neighborhood Parks
7. Review of 2008 Activities
8. Goals and Priorities for 2009
9. Commissioner Presentations
10. Staff Presentations
11. Other
12. Adjourn
13. Next meeting: Wednesday, January 28, Maplewood Council Chambers
6:30-8:00 p.m. Joint meeting with Environmental Commission
8:00-9:30 p.m. Comprehensive Plan Review
MEMORANDUM
TO:
FROM:
DATE:
RE:
Maplewood Parks and Recreation Commission
DuWayne Konewko, Director Community and Parks Development
Ginny Gaynor, Natural Resources Coordinator
December 30, 2008
2008 Activities and 2009 Goals
Each year the Maplewood Parks Commission submits its annual report and
activity plan to City Council in accordance with Article II, Section 21.20 of
Maplewood city ordinance. The January 7, 2009 Parks Commission meeting will
be dedicated to reviewing 2008 activities and developing goals and priorities for
2009.
Students from the University of Minnesota Capstone project (Sustainable
Maplewood 2050) have been invited to the meeting to answer questions related
to their project on neighborhood and mini parks. Their report was passed out at
the last commission meeting. We encourage you to review this prior to the
January 7 meeting. The information they gathered from face-to-face surveys
with residents is very informative and their report has recommendations that you
may want to consider.
Four documents are attached to assist in reviewing 2008 activities and setting
goals and priorities for 2009:
A: Five-year Capital Improvement Plan - list of projects
B: Goals section from the parks chapter of the draft comprehensive plan
C: May 21, 2008 commission letter reviewing 2007 and setting forth 2008 goals
D: March 21, 2007 commission letter reviewing 2006 and setting forth 2007
projects.
RECOMMENDATION
Staff requests that Park and Recreation Commission members review 2008
commission activities and discuss goals for 2009.
A+k-tchm.z:nt A
FIVE- YEAR CAPITAL IMPROVEMENT PLAN PROJECTS
GROUPED BY DEPARTMENT
Status: Accepted
PROJECT ALLOCATION OF COSTS BY YEAR
TOTAL PRIOR -"--
NUMBER PROJECT TITLE COST YEARS 20M 2010 2011 2012 2013
PW06.070 OneSnolV Plow Truck 142,460 0 0 142,460 0 0 0
PW06.080 DnuJacobsen Lawn Mower 55,670 0 0 0 0 0 55,670
PW06J190 Wetland Enhancement Program 250,000 0 50,000 50,000 50.000 50,000 50,000
PWQ6.1QO Carver Crossings Area Improvements 2.600,000 0 0 2.600,000 0 0 0
PW06.110 Holloway Avenue, N. St. Paul Road to McKnight 1.220,000 0 50,000 1,170,000 0 0 0
PW06.130 EdgertonlRoselawn Drainage Improvements 910,000 60,000 0 0 850,000 0 0
PW06.140 Hills & Dales Area Streets 5,790,000 0 280,000 5,510,000 0 0 0
PW06.150 County Rd C Area Slreets, TH 61 to White Baar Ave. 3,380,000 200.000 3,180,000 0 0 0 0
PW07Jl20 One 4.Whl Truckstl>r, 1 Crack filler, 1 Trailer 79,490 0 0 0 0 0 79,490
PW07Jl50 Carsgrove Meadows Araa Street improvemonts 1.620,000 100,000 1,520,000 0 0 0 0
PW07.060 Western HillsllarpentellrArea Streets 5,800,000 0 0 200,000 5,600,000 0 0
PW07.070 Stanich Highlands Area Streatlmprovements 1,970,000 0 200,000 1.770,000 0 0 0
PW07.0aO Implementation 01 Non.Oegrada1ion Program 430,000 180,000 0 50,000 50,000 75.000 75,000
PW07,100 TH36 -English Intersection Improvements 150,000 0 0 150,000 0 0 0
PWOa.1l10 One Single Axle Plow Truck 137,301l 0 137,300 0 0 0 0
PW08.030 Two 1/2 Ton Pickup Trucks 50,661l 0 0 0 50,660 0 0
PWOa.040 Fi\t€ 1/2 Ton PicitupTrucks 126,650 0 0 0 0 126.650 0
PWOa.1l50 LakewoodlSterling Aree Streets 2.100,001l 0 0 200,001l 1,91l0,000 0 0
PWOa,1l60 CrestviewfHighwood Area 51reets 4,430,000 0 0 0 250,000 4,180,000 0
PWOa.070 BartelmyMayerArea Streets 990,000 0 0 0 11l0.000 890,000 0
PW08.llao Bnrtelmy Street, Mlf'Iflehaha Ave. to Stillwater Rd. 1,240.000 0 0 0 150,000 1,090,000 0
Pwoa.1l90 Howar\lIRipley Streets 1,480,000 0 0 0 200,000 1,2aO,01l0 0
PWQ8.1QO Sterling Streel,Pond Avenij(lto Londin Lane 800,000 0 0 0 11l0,000 700,000 0
PW09.030 One 1 ton One l1i2tonandOne 1/2 ton Trucks 148,510 0 0 0 0 14a.510 0
PW09.040 One Tandem A:da Snow Plow Truck 203,060 0 0 0 203,060 0 0
PW09.IlSO Castle Avenue, White Bear- Hwy 36 850,000 60,000 790,000 0 0 0 0
PW09,1l60 Gerten Pond Drainage Improvements 800,000 0 0 0 100,000 700.000 0
PW09.1l70 Femdale/lvyArea Street !mprovemants 2,170,000 0 0 0 0 200,000 1,970,1l1l0
PW09.llao FanelllFemdale Area Street Improvements 4,250,000 0 0 0 0 200.000 4,051l,01l0
PW09.090 TH 36 _ Rice St'eet Inlerch'lnge Improvements 550,000 0 50,000 0 0 0 501l,01l0
PW09.100 Dennis/McClelland Area Slreellmpro..emenls 2,910,000 0 0 0 21l0,OOO 2,710,000
61l,862,820 1,414,000 7,215,800 15,983,460 10.612,350 14,803,160 10,834,050
81,926,698 5,177,600 10,474,858 17,083.400 15,513,500 15,889,960 17,987,380
156
FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS
GROUPED BY DEPARTMENT
Status: Accepted
ALLOCATION OF COSTS BY YEAR
PROJECT TOTAL PRIOR
NUMBER PROJECT TITLE COST YEARS 2009 2010 2011 2012 2013
CD02.01D Housing RaplacementProgram 100,000 0 0 0 0 50,000 50,000
COO4.010 Gladstone Area S!raelscepe-Phase I 5.400.000 2,500,OQO 2,900,000 0 0 0 0
CDD9.0l0 Gladstone _Phase II 3,500,000 0 0 0 3,500,000 0
CD09.030 Gladslone-Phns6 III 5,7SD,nOO 0 0 0 0 5.750,000
14,750,000 2,500,.'100 2,900,000 3,500,000 50,000 5,800,000
FD03.020 Replacement of Fire Truck 415.840 0 0 415,840 0 0 0
FD06.020 Replacemen\ of Fire Truck 440,710 0 0 0 0 0 440,710
FD07.020 Amoulanc$ Rep!acemelll 95,580 0 95,580 0 0 0 0
FODS.aiD Ambulance Replacement 100.250 0 0 0 100,250 0 0
FOGEtOiQ Ambulance Replacement 105,120 0 0 0 0 0 105,120
1,157,500 0 95,580 415,840 100,250 545,830
IT9.011J Phone System 150,000 0 0 0 150,000
1T9.020 Fiber Optics 140.500 22,500 35,000 83,000 0
2g0.500 0 0 22,500 35,000 83.000 150,000
MT08.010 City Facilities SacLlrl1y Systems Enhancement 123,000 0 0 0 0 63,000 60,000
MTOS.020 City Hall Boiler#2 73,400 0 0 0 0 73,400 0
MTOB.04Q MCC Ex1:ertorMetal Painllng 120,000 0 0 0 60,000 60,000 0
MTOB,050 MCC Pool Area Da~L1m;difiGa(ionIHeatin!l 70,000 0 0 70,000 0 0 0
MTOB.OBO MCC Air Handler Coil Replacement 81,600 13,600 27,200 13,600 27,200 0 0
MTOlL090 MCC Gym Roof 170,000 0 0 0 0 0 170,000
MTOB.110 MCC Lap/Leisure Pool Finish 255,000 0 0 168,000 87,000 0 G
MTOIl,120 City Hall Boiler #1 73,400 0 0 0 0 0 73,400
MT08,140 MCC Carpet 163,400 0 0 0 63,000 40,000 60.400
MT08.160 Clty Hall Garpet 53,700 0 0 0 53,700 0 0
MT09.011J MCC Pool Sand Filter 141,100 0 0 0 0 82,400 58,700
1,324,600 13,600 27,200 251,600 290,900 318,800 422,500
P008.01O In-Car Video System 126,278 0 126.278 0
126,278 0 126,278 0 0 0
PM03.010 Lions Park Imprcvements 150,000 50,000 0 0 100,000 0 0
PM03,0150 JoyPalk Improvements 550,000 200,000 0 50,000 100.000 200,000 0
PM07,010 Community Field Upgrades 175,000 0 35,000 35,000 35,000 35,000 35,000
PM07.100 Parks-Tlail Development 700,000 100,000 0 150,000 150,000 150,000 150,000
PM08040 Park Equipment, Fenca and Court Replacement 90,000 0 25,000 25,000 40,000 0 0
PM06.050 Gladstone Savanna Improvements 1.500,000 900,000 0 100,000 500,000 0 0
PMOS,OliO Open Space Irnprovements 250,000 0 50,000 50,000 50,000 50,000 50,000
3,415,000 1,250.000 110,000 410,000 975,000 435,000 235,000
PW02.120 City Landfill CIOSLlfB 325.000 0 0 325,000 0 0 0
PW03.020 County Road D, McKnight. Lydia 3,060,000 0 0 0 250,000 2,81n,OOO 0
PW03.130 Beebe Read, Holloway-LafTJenleLlr 810,000 0 0 0 100,000 710,000 0
PW03.140 White Bear Avenue, Radatz-Buerkle 3,250,000 0 200,000 2,600.000 250,000 0 200,000
PW03.160 City-wide Sidewalk Improvoments 380,000 130,000 50,000 50,000 50,000 50,000 50,000
PW03,180 Sanitary Sawer Pipe Lining/Sealing Program 650,000 150,000 100,000 100,000 100,000 100,000 100,000
PW03,190 Sanitary Se'....er Sump Pump Remo~al Program 800,000 &20,000 120,000 120,000 120,000 120,000 0
PW04.0S0 One 1-TonTruck 68,900 0 68,900 0 0 0 0
PWQ4.090 StreetSweepN 150,000 0 0 150,000 0 0 0
PWQ4.110 Existing COLlnty Rd D, Eastof TH 61 to Hazelwood 720,000 0 0 120,000 0 0 0
PWQ5.050 One Tandem Axle Snow Plow Truck 184.000 184,000 0 0 0 0 0
PW05.070 SteriinglldahoSlreets 1,010,000 0 0 0 0 200,000 810,000
PW05.0ao Pond AvenuelDorland Road 973,000 3n,OOO 0 0 60,000 883,000 0
PW05.090 Signal System at Southlawn and County Road 0 300,000 0 300,000 0 0 0 0
PW06.010 Two Toro Lawn Mowers and Two Trailers 90,000 0 0 0 0 90,000 0
PW06.020 StarfCars 76,000 0 0 76,000 0 0 0
PW06.030 Mower, TrLlckster, Crack ROLlter & Trailer 78,630 0 0 0 73,630 0 0
PW06.040 Tw01-Ton Trucks 119,600 0 119,600 0 0 0 0
PW06.050 One 11/2 -Tor Truck andTwu 112"Torl Fickups 114,180 0 0 0 0 0 114,180
PW06.060 One Trsclor Loader and T!1ree WheelTruckster 69,710 0 0 0 0 0 69,710
155
\:I?~t\~rl'\p'(il~:'5jJIl PIQn .
pq{ l::s Chc\ pl<Z r - &X\ Is
Atlnchm<znt 6
. Recreation program demand
. RedevelopmenUupgrading of facility or adjacent uses
. Funding availability/partnership opportunity
. Preservation of significant natural resource
Prioritization of Parks, Open space, and Trail Development Initiatives
As an implementation step of this plan, the City will inventory and evaluate the parks, trails and open space system in
detail. During that process, priorities will be set to ensure that the City's park needs are met. Additionally, the City
acknowledges that the priorities may change depending on circumstances. For example a road reconstruction
project may yield opportunities to construct a trail, and the efficiencies of completing the trail as a part of that process
may increase its priority. Future prioritization should support and reference the goals and objective statements
identified in this Plan.
...
Implementation Strategies in Goal Topics (New Section as Recommended by Parks Commission)
The following information identifies preliminary implementation strategies for each of the goal topic areas. The
section is not all inclusive but highlights specific areas of discussion by the Parks Commission and Advisory Panel.
The following implementation steps will help support the goals and objectives identified through this planning
process.
General Parks, Open Space, and Trail System Plan Goals
The general parks, open space and trail system plan goals highlighted three topic areas including implementation of
the comprehensive plan, focus on the natural resource system and internal staffing. The following implementation
strategies support these areas:
. Update, modify and create appropriate ordinances to support the goals and objectives identified in this plan.
The first step will be to ensure that the zoning ordinance is updated to reflect the appropriate land use and
classifications in this plan.
. Create policy and ordinances to support the creation of the natural area greenways plan that also ensures
review by the Parks Commission for any development within the greenways. This will help ensure the
appropriate attention is paid to identifying park land or open space opportunities.
. Evaluate the needs, benefit and advantages to reinstating a parks director level position to help lead the
parks, open space and trail planning and development efforts within the City.
. Review the by-laws established for the Parks Commission to ensure the roles and responsibilities of the
commission support the goals and objectives identified in this document.
6-37
Community and Partnerships
The community and partnerships goals and objectives focus on maintaining open communication and collaboration
with other agencies and communities to ensure the most efficient services and system are available. The following
implementation strategies are Identified to support this goal:
. Staff and Commissioners should explore opportunities to work with adjacent cities, agencies, school districts
and other community groups, This will help identify potential opportunities for collaboration and efficiencies,
. Work with regional organizations to heip monitor regional systems and their potential affect on the City's
parks, trails and open space system,
Ecological Resources, Restoration and Management
The ecological resources, restoration and management goals and objectives are focused on the relationship between
the natural resource system and the park system. The following implementation strategies will help reinforce the
relationship between the systems and future planning efforts,
+..
.
Devetop a review process for the Parks Commission for any property located within the naturai area
green way corridors identified in the natural resource chapter.
.
Inventory and analyze the existing active and passive park system to identify opportunities for restoration,
storm water management or other environmental benefits to the overall system,
Park Land Management, Acquisition and Development
The park land management, acquisition and development goals and objectives focus on the management or
improvement of the existing system as well as the need for future active and passive parks. The following
implementation strategies support the goals and objectives,
.
Perform a full analysis and inventory of the existing parks system to better assess future park needs with
respect to acquisition, redevelopment or improvements,
.
Perform a full feasibility analysis for developing areas in the community, specifically in south Maplewood
where development has not yet occurred, Accurate determination of size and type of park land in this area
should be assessed when unit type and number of residents are identified for this area.
Trail CorridorsfRight-of-Way Acquisition and Development
The trail goals and objectives relate to a much more diverse and comprehensive trail system, The following
implementation strategies support the identified goals and objectives.
. Create a review process that supports the Parks Commission review of all road improvement projects to
identify potential trail connections and opportunities to complete the system.
.
Prioritize all trail corridors and focus planning efforts and studies on key corridors,
.
Identify key areas where opportunities exist to add lining for bike and non-motorized traffic on roadways to
complete the system in a most efficient and cost-effective way.
6.38
Recreation and Education Programs
The recreation and education program goals are focused on maintaining the existing programs and supporting the
diversification and availability of programming in the City. The following implementation steps support the identified
goals and objectives.
. Discuss and inventory the programming offered through the City to determine areas for improvement within
the City.
. Work with program and education directors to identify areas for improvement within the system and create a
plan to improve programming availability and diversity within the City.
. Encourage and provide education to support best practices and stewardship along park and open space
(neighborhood preserves) borders.
, .
Funding
The funding goals and objectives identify ways to support the system financially. The following implementation
strategies are identified for support.
. Perform a detailed inventory to prioritize projects that will require immediate funding.
. Monitor the parks, trails and open space plan on a yearly basis to identify upcoming financial gap areas, and
to determine additional prioritization and planning needs.
. Identify grant money available to support the development of the trail system. The trail budget is
significantly higher than the allocated CIP money, and identification of potential grant money will help fund
the gap.
6-39
Afk:;chmILVlt C.
May 21,2008
Dear Mayor and Council Members,
In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the Maplewood
ParKs and Recreation Commission hereby submits its 2007 annual report and 2008 activity plan.
We reviewed the accomplishments of the past year and discussed the various programs and
activities we wish to pursue in the coming year. Our continuing goal is promoting city parks, open
space, community center, quality inclusive recreational programming and maintaining a quality
park system geared to the continually changing demographics of our community. We recognize
that this will be a continuing challenge from a budgetary perspective.
The year of 2006 presented many challenges for the Parks Commission and our staff liaison. A
large portion of the year was spent trying to organize and understand our roles. We appreciate
and commend DuWayne Konewko for his efforts this past year in working to learn about the
Maplewood Park system and in providing us his support.
Due to the changes and new opportunities in 2007 we were not able to accomplish or realize most
of our goals. We were able to start several goals late in the year and have carried most of our
goals over to this year.
Several of the larger projects that we are working on, for 2008, include the update of the parks
portion of the comprehensive plan, develop a park plan for Maplewood south of Carver Avenue
and redevelopment of Joy and Loins Parks.
Should you have any question regarding the enclosed report or the parks and recreation
commission's priorities, please contact me at 651-770-4984.
Respectfully submitted,
Peter M. Fischer, Chairperson
Craig Brannon, Vice Chair
Donald Christianson, Secretary
Peter Frank, Commissioner
Tom Geskermann, Commissioner
Michele Gran, Commissioner
Carolyn Peterson, Commissioner
Bruce Roman, Commissioner
Gaoly Yang, Commissioner
Parks and Recreation in Maplewood is a large area covering trails, active parks, passive parks,
open spaces~ indoor parks (community centers) and greenways. In addition it covers recreational
programming that range from active athletics to drama on stage to neighborhood events that help
tie our city together The Maplewood Parks and Recreation Commission provides advise and
recommendations in all of these areas plus we are charged with the following duties:
Formulate polices for approval by the city council.
Advise the council and manager as to the minimum qualifications for the position of
director of parks and recreation.
Aid in coordinating the park and recreation services with the programs of other
oovemmental aoencies and oraanizations.
Interpretthe polices and~functions ofth~ park and recreation department to the public.
Make periodic inventories of recreation and park services that exist or may be needed
and interpret the needs of the public to the city council and the director of parks.
Recommend for adoption standards on land acquisition, facility development, program
and financial support.
During 2007 the Maplewood Parks Commission had the following Accomplishments:
1. Started working with the parKs Trails and Opens Space Task Force to review and
update the parks comprehensive plan.
2. Provided input and feedback on programs, marketing, etc. for the community center.
3. Work with staff on a park inventory of all parcels.
4. Advised on capital improvement projects for the 5-year Capital Improvement budget.
5. Continued ongoing education of commissioners on parks issues.
6. Remain committed to having the City provide 24 hour removal of graffiti in parks.
7. Reviewed possibility of conservation easements and park f open space parcels.
11. Worked with Staff to develop a new trail map, showing current and proposed trails, for
the City website.
Park and Recreation 2008 Goals
1. Finish reviewing and updating the parks comprehensive plan with development of a
park plan for the area south of Carver.
2. Provide recommendations on development of park assets in the Gladstone
redevelopment area.
3. Start the park planning process for Lions Park.
4. Provide input and feedback on programming1 marketing, etc. for the community center,
5. Recommend minimum requirements for a new parks director.
6. Develop new parks programs to bring diverse communities together and to continue to
provide opportunities for our parks and recreations system to be the fabric that
brings our geographicarry challenged community together.
7. Advise on capital improvement projects at Joy Park and for the Beaver Creek Trial
corridor.
8. Continue ongoing education of commissioners on parks issues.
9. Remain committed to having the City provide 24 hour removal of graffiti in parks.
10. Work to develop a no net loss of park land policy for the city.
A ttCtc nm<z Vl+D
March 21, 2007
Dear Mayor and Council Members,
In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the Maplewood
Parks and Recreation Commission hereby submits its 2006 annual report and 2007 activity plan.
We reviewed the accomplishments of the past year and discussed the various programs and
activities we wish to pursue in the coming year Our continuing goal is promoting city parks, open
space, community center, quality inclusive recreational programming and maintaining a quality
park system geared to the continually changing demographics of our community. We recognize
that this will be a continuing challenge from a budgetary perspective. We would like to take this
opportunity to thank the city council for the substantial increase in PAC. fees and taking the time
to meet with our commission this past summer.
With the reorganization in the City this past year and the efforts to become more financially
conservative we have seen a tremendous change In the basic philosophy of funding and operating
the parks system and programs. New challenges have been presented to our commission to learn
and understand Maplewood's current operation in such a way that we will be able to provide the
best advice possible on all recreation and parks issues. We are very concerned about short term
decisions being made that have potential long term impact on the quality of the parks and
recreation system in our city. On behalf of the parks and recreation commission I would like to
invite the mayor and council to attend a joint park tour and follow up meeting at your convenience
and look forward to hearing from you regarding a potential date.
2006 was a year where parks and recreation received four grants for the Maplewood Parks and
Recreation system for a total of $330,000. The City received a matching grant to update the
Bruentrup farm with fire sprinklers, a grant to construct two soccer fields at Afton Heigl1ts park and
a grant to light four soccer fields at Harvest park and address turf issues on soccer fields.
Projects scheduled for 2007 include Lions Park Redevelopment, improvements to Joy Park and
funding of the Beaver Lake trail corridor. Lions Park will present a number of challenges due to
serious drainage issues and will require some delays before this project wili start. We expect that
the planning process ior Lions Park wiii not start till the later haii oi this year.
Should you have any question regarding the enclosed report or the parks and recreation
commission's priorities, please contact me at 651-770-4984.
Respectfully submitted,
Peter M. Fischer, Chairperson
Craig Brannon, Vice Chair
Donald Christianson, Secretary
Peter Frank, Commissioner
Tom Geskermann, Commissioner
Michele Gran, Commissioner
Carolyn Peterson, Commissioner
Bruce Roman, Commissioner
Gaoly Yang, Commissioner