The URL can be used to link to this page

Home My WebLink About2008 08-25 430 CMW AGENDA CLOSED SESSION/CITY COUNCIL MANAGER WORKSHOP MAPLEWOOD CITY COUNCIL 4:30 P.M. Monday, August 25, 2008 Council Chambers, City Hall A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS 1. Declaration of Council ? Manager Topic and Intent to Close Session a. Palkovich v. City of Maplewood ? Discussion of Settlement With Attorney 2. Declaration of Council ? Manager Topic and Intent to Close Session a. Logan v. City of Maplewood ? Discussion of Settlement with Attorney 3. Discussion of Alternatives to Proposed 2009-2013 Capital Improvements Plan 4. Discussion of Proposed Levy and Budget Calendar for 2009 Budget E. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk?s Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Work Session Agenda Item D1 and D2 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: 4:30 pm ? Closed Session Palkovich vs Maplewood ? Discussion with Attorney 5:00 pm ? Closed Session Logan vs Maplewood ? Discussion with Attorney DATE: August 20, 2008 INTRODUCTION/SUMMARY th At the August 25 meeting, the City Council will discuss the on-going litigation and negotiations for a settlement regarding the Dr. Marlene Palkovich lawsuit with the attorney appointed by the LMCIT to represent the City. A second closed session discussion is proposed for the City Council to discuss the on-going litigation results and negotiations regarding a settlement on the Logan issue involving the removal of a compressed-gas storage system. The staff is recommending that both of these items be in a closed session due to the discussion of litigation strategy and settlement negotiations. RECOMMENDATION There is no action proposed for this item. Attachments: 1. Information/correspondence to be provided to the City Council under Attorney ? Client Privilege at the meeting. Packet Page Number Page 2 of 6 Work Session Agenda Item D3 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Discussion: 2009 ? 2013 Capital Improvement Plan DATE: August 20, 2008 INTRODUCTION/SUMMARY The City Council received the draft 2009 ? 2013 Capital Improvement Plan (CIP) as recommended by the City staff on June 9, 2008. The City Council tabled action on the CIP to allow discussion and review during a number of Work Sessions. Those discussions were held on June 23, July 14 and in a joint session with the Park Commission on August 4. The City Council has requested options for consideration in reducing the overall proposed debt levels in the current plan. Those are presented below. Options for Deferred Projects The following options are provided for City Council consideration: Option #1: Street Project Delays and Deferrals In 2010, delay PW04.110,Existing County Road D, east of TH 61 to 2011. This will result in a moving of debt service in 2010 of $266,500. [this delay does not reduce bonding] In 2010, delay PW08.050, the Lakewood/Sterling Area Streets to 2011. This will result in a moving of $200,000 to the debt service level and a $965,000 moving of the debt service level in 2011.[this delay does not reduce bonding] In 2011, delay PW08.090 Howard/Ripley Streets to 2013. This will result in moving of debt levels of $200,000 from 2011 to 2102 and $597,200 to 2013. In 2012, delay PW09.070 Ferndale/Ivy to a 2014 construction start. This will delay debt service of $200,000 in 2012 to 2013, and remove $1,817,800 of debt from the CIP. In 2011, move to the deferred projects, PW06.130, Edgerton/Roselawn Drainage Improvements. This will reduce the overall CIP by $910,000 and reduce bonding by $695,000. In 2012, move to the deferred projects, PW05.070 Sterling/Idaho Improvements. This will reduce the overall CIP by $1,010,000 and bonding by $939,300. In 2013, move to the deferred projects, PW09.080, Ferndale/Farrell Improvements. This will reduce the overall CIP by $4,250,000 and bonded debt by $3,567,000. In 2013, move to the deferred projects, PW09.100, Dennis/McClelland Area Streets. This will reduce the overall CIP by $3,567,000 and bonded debt by $2,439,400. This option will reduce the overall CIP by a total of $11,707,000, with bonding being reduced by $9,458,500 and general obligation debt by $3,628,000. Packet Page Number Page 3 of 6 2009 ? 2013 Capital Improvement Plan Page Two Option #2MSAS Street Program Deferrals : In 2012, move to the deferred projects, PW08.100 Bartelmy Street, Minnehaha to Stillwater Road. This will reduce the CIP by $1,240,000 and bonded debt by $1,103,600. In 2012, move to the deferred projects, PW08.100 Sterling Street, Pond to Londin Lane. This will reduce the CIP by $800,000 and bonded debt by $759,000. In 2012, move to the deferred projects, PW03.130, Beebe Road, Holloway to Larpenteur. This will reduce the CIP by $810,000 and bonded debt by $792,000. The total for this option is a reduction in the CIP of $2,850,000 and bonded debt reduction of $2,654,600. Option #3: Gladstone Deferral In 2013, move to the deferred projects, CD09.030, Gladstone, Phase III. This will reduce the CIP by $5,750,000 and bonded debt by $4,000,000. Summary of All Options If the Council were to choose to combine all three Options, the CIP would be reduced by a total of $20,307,000 and bonded debt would be reduced by $16,113,100. If the total bonded debt of $89,634,839 proposed in the staff recommended CIP is reduced by all three options, the new bonded debt would be $73,521,739. This amount is within $1.0 million of our current debt amount. This assumes that the City would not close or refunding any bond issues within the next five year period, which is extremely unlikely. RECOMMENDATION This information is provided to the City Council for discussion and review in preparation for consideration of adopting a CIP later in the regular meeting. No action is required as part of this item. Attachments: th ) 1. Proposed 2009 ? 2013 Capital Improvement Plan (provided to the City Council on June 9 Packet Page Number Page 4 of 6 Work Session Agenda Item D4 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Discussion of Proposed Levy and Budget Calendar for 2009 Budget DATE: August 20, 2008 INTRODUCTION/SUMMARY The City Council will begin discussions on the 2009 Budget. Information is currently being prepared and preliminary budget information will be available at the Work Session. Our preliminary information indicates the following is available for Council consideration: 1. 2008 Final Total Levy $15,546,450 2. 2008 Special Levies, included in Total Levy ( $3,421,925) 3. 2008 Levy Base $12,124,525 4. Levy Limit at 3.9% X1.03900 5. Household Growth Adjustment Factor X1.005976 6. Commercial ? Industrial Growth Factor X1.002353 7. 2009 Levy Base $12,702,482 8. Total Increase in funds from 2008 to 2009 $ 577,957 9. Additional information on special levies may provide additional levy base increases. Additional consideration needs to be made regarding the Debt Service Levy as well as a Capital Project Levy. 1. Operating levy Increase $ 577,957 (4.77%) 2. Debt Service Estimated Levy Increase $ 696,425 (20.4%) 3. Capital Projects Levy $ 236,280 (N/A ? no levy in 2008) 4. Total All Funds $1,510,662 (9.72%) Discussion I caution the Council on viewing these numbers as final, because they are the first draft. Considerable analysis and change is forthcoming. The intent is for the Council to understand the process and how each item is considered. Changes that are likely to impact the overall budget are: 2008 end of year fund balance may decrease the operating levy needs. The debt service has not considered the status of the debt service funds. This could be reduced based upon current applications and debt that has been retired. The 2007 CAFR and 2008 Estimates indicate a surplus of levy funds in the Employee Benefit Fund. This ?one-time? money could be used to offset the Capital Projects Levy entirely. . ** - further updates will be provided as part of the work session Packet Page Number Page 5 of 6 2009 Budget Page Two 2008 BUDGET SCHEDULE Aug 25 - 29 Dpmt Meetings with Manager and Finance Dir Aug 25 Preliminary Maximum Levy Estimate Prepared Aug 25, Sep 8 Work Sessions w/ Council September 8 Council sets 2009 Maximum Levy ** Sept 8 September 15 Levy Information due to Ramsey County Sept 15 September 22 Draft Budget Prepared Sept ? Nov Department Budget Presentations Sept 29 CD/IT Oct 6 Fire/Police Oct 13 MCC/Clerk Oct 27 PW/Finance Nov 3 Admin/Final November 24 Council Approves Draft Budget for Publication December 1 Truth In Taxation Hearing December 8 Adoption of Final Budget and Levy December 22 Final Meeting to adopt Budget ** - The setting of the Maximum Levy does not establish the final levy. This levy will be used for the Truth in Taxation Hearing Notices to residents. The Council cannot set a levy higher than this amount, but can reduce the levy at their discretion. RECOMMENDATION There is no action proposed for this item. Packet Page Number Page 6 of 6