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AGENDA
CITY OF MAPLEWOOD
COMMUNITY DESIGN REVIEW BOARD
Tuesday, July 8, 2008
6:00 P.M.
Council Chambers - Maplewood City Hall
1830 County Road BEast
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes:
a. June 10, 2008
5. Design Review:
a. Merit Chevrolet Building Remodel (2695 Brookview Drive)
6. Unfinished Business:
7. Visitor Presentations:
8. Board Presentations:
9. Staff Presentations:
a. CDRB Representation for City Council on July 14 (Gethsemane SNR
Housing)
b. Summer Tour Recap
c. Upcoming Agenda for July 22 (S1. John's Hospital Expansion Proposal)
10. Adjourn
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA
TUESDAY, JUNE 10,2008
I. CALL TO ORDER
Chairperson Olson called the meeting to order at 6:01 p.m.
II. ROLL CALL
Boardmember John Demko
Vice-Chairperson Matt Ledvina
Chairperson Linda Olson
Boardmember Ananth Shankar
Boardmember Matt Wise
Present
Present
Present
Present
Present
Staff Present:
Tom Ekstrand, Senior Planner
III. APPROVAL OF AGENDA
Boardmember Shankar moved to approve the agenda as presented.
Boardmember Ledvina seconded
The motion passed.
Ayes - all
IV. APPROVAL OF MINUTES
a. May 27, 2008
Boardmember Ledvina moved approval of the amended minutes of May 27, 2008, correcting
Boardmember Olson's comments in paragraph five on page five.
Boardmember Demko seconded
Ayes - Demko, Ledvina, Olson, Wise
Abstention - Shankar
The motion passed.
V. DESIGN REVIEW
a. Gethsemane Senior Housing (south of 2410 Stillwater Road)
City Planner Tom Ekstrand presented the staff report regarding the request from Presbyterian
Homes and Gethsemane Lutheran Church to build a 111-unit senior housing facility.
Bob Van Slyke of Presbyterian Homes of Minnesota, one of the applicants of the project, explained
that Presbyterian Homes and Gethsemane Lutheran Church have a non-profit partnership and
together have a combined 123 years of community service in Maplewood. Mr. Van Slyke noted the
trash and recycling area will be located inside of the building in the lower level underground garage
and will be taken outside for pickup. Mr. Van Slyke explained that this project will have a full
continuum of services including independent living, assisted living, and memory care all in one
structure. Mr. Van Slyke said that this will be Maplewood's first project with a full continuum of
services.
Community Design Review Board 2
Minutes 06-10-2008
Greg Kinney Isaacson of Pope Architects, the architect for this project, explained the site plan. Mr.
Kinney discussed the elevations and landscaping that is proposed for the project. Mr. Kinney
explained the exterior building materials and colors examples saying that this building is designed
and materials proposed to complement the design of the existing Gethsemane Lutheran Church.
Boardmember Shankar suggested that the yellow color shown on the elevations rendering is not
the same yellow color as the sample submitted. Mr. Shankar said the sample yellow color is too
yellow and that the rendering's toned-down yellow color is more attractive since it is the
predominant color.
Mr. Kinney responded that they try to match colors well but the yellow of the sample is an earlier
color version and the color has recently been toned down a bit. Mr. Kinney said at the beginning of
a project's construction, a small sample wall is constructed at the site using all of the proposed
materials. Mr. Kinney invited board members to attend and view the completed sample wall.
Boardmember Olson asked staff to notify board members when the sample wall is completed.
Boardmember Wise asked the height of the building from ground level to the top of the gable. Mr.
Kinney responded that this height is an elevation of 38 feet. The board discussed whether the
height would be compatible with the church building. Planner Ekstrand explained that discussion at
the previous planning commission meeting revealed a key element of the project's design was that
this project needed to complement the church building, with the church being predominant. Mr.
Van Slyke agreed adding that materials were chosen for this project to complement the church
building's exterior.
Boardmember Demko asked whether there is a provision for exterior building lighting. Mr. Van
Slyke said the main entry will have decorative lighting and wall pack lighting is planned for the
outside of the building. Mr. Van Slyke said all meters will be in the lower level garage area.
Boardmember Demko asked what material will be used for the.retaining wall fencing. Mr. Van
Slyke responded the fencing will be a decorative metal railing that is factory painted.
Boardmember Olson asked whether the public would be allowed to use the waiking paths to the
park. Mr. Van Slyke said the facility needs to maintain control of the paths, but as long as the use
is compatible with the seniors, the neighbors could use the walking paths.
Boardmember Wise referred to a resident's comment about a drainage issue from the tot lot and
asked whether this is an issue for the applicants and how they might mitigate this. Mr. Van Slyke
responded saying there is a city engineering concern with drainage in the area and that the water
from the church parking lot is now being redirected to drain tothe pond area. It was discussed
whether the drainage ponding area may need perimeter fencing for safety concerns.
Boardmember Ledvina moved approval of plans date-stamped February 1, 2008 for the
Gethsemane Senior Housing project, located south of Gethsemane Lutheran Church, 2420
Stillwater Road. Approval is based on the findings for approval required by ordinance and subject
to the developer doing the twelve conditions required by staff in the staff report.
The motion died due to lack of a second.
Richard White, senior pastor at Gethsemane Lutheran Church, spoke in favor of this proposal.
Boardmember Ledvina moved approval of plans date-stamped February 1, 2008 for the
Gethsemane Senior Housing project, located south of Gethsemane Lutheran Church, 2420
Community Design Review Board 3
Minutes 06-10-2008
Stillwater Road. Approval is based on the findings for approval required by ordinance and subject
to the developer doing the following:
1. Repeat this review in two years if the applicant has not obtained a building permit by that time.
After two years this review must be repeated.
2. Obtain the requested zoning approvals before the city will issue a building permit. These
approvals are: a comprehensive land use plan amendment from P (park) to R3H (high density
residential), a conditional use permit for a planned unit development, a parking waiver and a
final plat.
3. The applicant shall comply with the requirements in the city engineering report by Steve
Kummer dated February 13, 2008.
4. The developer of the housing facility shall obtain a cross easement from Gethsemane Lutheran
Church for access and overflow parking before the city will issue a building permit for this
development.
5. The developer shall provide a trash enclosure for trash and recyclables if they are not kept
within the garage and if they would not be properly concealed by the retaining wall if they would
be kept outside the garage.
6. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in
the amount of 150 percent of the cost of completing landscaping and other site improvements.
This irrevocable letter of credit shall include the following provisions:
. The letter of credit must clearly indicate that it is an irrevocable letter of credit in the
name of the City of Maplewood, payable on demand, to assure compliance with the
terms of the developer's agreement.
. The letter of credit must allow for partial withdrawals as needed to guarantee partial
project payments covered under the terms of the letter of credit.
. The letter of credit shall be for a one year duration and must have a condition indicating
automatic renewal, with notification to the city a minimum of 60 days prior to its
expiration.
7. All parking and drive areas shall have continuous concrete curbing.
8. The applicant shall install in-ground lawn irrigation as required by city ordinance.
9. Post Bartelmy Lane for "No Truck, Trash Hauling or Delivery Access," subject to the approval of
the city engineer.
10. Obtain any necessary permits from the Minnesota Department of Transportation and the
Ramsey Washington Metro Watershed District.
11. The applicant shall comply with applicable noise-mitigation requirements. This will require the
applicant to provide a noise study to evaluate the noise level generated by traffic on Stillwater
Road to determine w.h?t, if any, mitigation measures are required for the proposed living units.
12. All work shall follow the approved plans. The city planner may approve minor changes.
Community Design Review Board 4
Minutes 06-10-2008
Boardmember Shankar suggested a friendly amendment to the motion adding the following two
conditions:
13. Resubmittal of the elevation rendering with the more appropriate toned down yellow color.
14. Staff shall inform the board when the mock-up sample wall is available on site for review of
building colors.
Boardmember Ledvina accepted this friendly amendment to his motion.
Boardmember Wise suggested that he has concerns with the safety of the neighbors with the
ponding area and requested city staff review the applicants' ponding plans with regard to a need
for fencing around the pond.
Mr. Van Slyke responded saying he is not opposed to the fencing suggestion or staff review, but
I")oted that safety around the pond can generally be provided by the pond's design and not
necessarily by fencing.
Boardmember Olson suggested a friendly amendment to add the following two conditions:
15. Require staff review of the revised landscaping plan to show what native plants will be used in
the ponding area.
16. Require staff review of the exterior building lighting.
Boardmember Wise accepted this friendly amendment to his motion.
Boardmember Demko seconded
The motion passed.
Ayes - all
VI. UNFINISHED BUSINESS
None
VII. VISITOR PRESENTATIONS
None
VIII. BOARD PRESENTATIONS
a. Boardmember Ledvina reported on the previous city council meeting actions.
IX. STAFF PRESENTATIONS
a. Planner Ekstrand reported that city planner Ken Roberts has resigned effective June 11.
b. Cancellation of the June 24 CDRB meeting.
c. July 14 city council meeting volunteer: Mr. Demko possibly, but to be discussed further
when the board meets on July 8.
d. City bus tour on June 30 reminder.
X. ADJOURNMENT
The meeting was adjourned by consensus at 7:17 p.m.
MEMORANDUM
TO:
FROM:
SUBJECT:
LOCATION:
DATE:
Acting City Manager
Tom Ekstrand, Senior Planner
Merit Chevrolet Exterior Remodel
2695 Brookview Drive
June 25, 2008
INTRODUCTION
Finn Daniels Architects is proposing exterior renovations at Merit Chevrolet, 2695 Brookview
Drive. These exterior changes are to bring the building in line with current corporate image
requirements. Refer to the attached project narrative.
The changes proposed include the following new architectural details:
. Metal panel fascia
. Stucco wall finish
. Metal panel accent band
. Metal panel entry surround
. Fresh paint (the building colors will be grey and blue)
The applicant will also be doing some minor sidewalk modifications around the building. There
will also be some interior renovations that are not a subject of this review.
The applicant also states in their narrative that they will be addres~ing signage at a later time.
BACKGROUND
July 13, 1997: The city council approved the conditional use permit (CUP) for Merit Chevrolet.
July 13, 1998: The city council reviewed the CUP and decided to review it again in one year.
October 10, 1999: the city council reviewed this CUP and moved to review it again only if a
problem develops or a change is proposed that would affect the CUP.
DISCUSSION
Staff sees no problem with the proposed building design changes. The applicant should bring
back any signage changes to staff for review.
RECOMMENDATION
Approve the plans date-stamped May 23, 2008, for the proposed building upgrades to Merit
Chevrolet at 2695 Brookview Drive. Approval is subject to the applicant complying with the
following conditions:
1. Repeating this review in two years if the city has not issued a building permit for this project.
2. Submit plans to staff for any sign modifications to the building and site.
3. The community design review board shall approve major changes to these plans. Minor
changes may be approved by staff.
2
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 6.84 acres
Existing Use: Merit Chevrolet Auto Dealership
SURROUNDING LAND USES
North: 1-94 and 3M Center
South: Brookview Drive, Brookview Apartments and single family homes
East: Century Avenue
West: Single family homes
PLANNING
Land Use Plan: BC, business commercial
Zoning: BC
APPLICATION DATE
We received the complete application on May 23, 2008. State law requires that the city take
action within 60 days. A decision on this request is required by July 22, 2008.
p:sec1-28\Mertt Chev Remodel 6 08 te
Attachments
1. Location Map
2. Project Narrative
3. Site Plan
4. Building Elevations
5. Plans date stamped May 23, 2008 (separate attachment)
3
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Attachment 2
May 23, 2008
Merit Chevrolet Remodel
Project Narrative -
Merit Chevrolet is proposing a remodel of the exterior fayade and interior showroom/office area of
their existing facilities located on the SW corner of Highway 94 and Century Avenue at 2695
Brookview Drive in Maplewood, MN, The remodel stems from the direction of the General Motors
corporate office to provide a dealership that is in line with their corporate identity standards that
have been put into place,
The exterior fayade remodel consists mainly of refinishing the showroom and office area on the
East and North faces of the building, The existing canopy would be changed from the existing
stucco finish to an Aluminum Composite Material (ACM), or Aluminum Wall panel finish, This is a
material similar to what has been used on other automobile dealerships in the city of Maplewood,
such as the Kline Nissan dealership on Highway 61 and Highway 694, The panels would consist
of two primary colors one being grey and the accent and entry color being blue, The height of the
existing showroom facade walls would be increased to match the height of the existing parapet
wall on the repair garage building which is approximately 24'-3", There will be two entries
"arches" that are being proposed at the showroom, One at the entry doors on the East face of
the showroom and the other at the entry doors on the North face of the showroom, The entry
arches are proposed to be 5'-3" higher than the existing building height which would bring them to
a height of approximately 29'-6", The existing service garage building along the North face of the
building is proposed to be re-faced to provide cleaner lines and new stucco finishes aligning with
the proposed showroom, The existing column and tower detailing that is currently along the
North side of the building will be removed, There is minor re-facing with some new stucco
finishes being proposed at the existing entry door to the auto body shop office space that is on
the West side of the building, The existing South facing fayade is proposed to be painted to
match the balance of the remodel.
The existing building mounted signage is being removed, and new signage will be proposed
under a separate permit and application as required, The existing pylon sign extending from the
building will remain,
There is minor work proposed to the site area surrounding the building, The sidewalks directly
adjacent to the building will be modified as required for the new entry arches, There are no
proposed changes to the existing site lighting plan,
The proposed interior remodel will be limited mainly to the office and showroom portion of the
building in order to provide an atmosphere coherent with Chevrolet's corporate image, with a few
other small areas of work to increase the buildings functionality for business operations, This will
mostly occur through new finishes, but will also include expanding the size of some offices,
providing a new reception area and remodeling the showroom restrooms in order to provide
adequate accessible facilities for the customers,
Please refer to the site plan, floor plan and elevations along with the rendering that have been
provide for additional information, Please feel free to contact Finn Daniels Architects with any
questions and/or comments in regards to this proposal. You may get in touch with Philip
Wahlberg at (651) 690-5525 ex!. 25,
PROJECT NARRATIVE
Attachment 3
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