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Home My WebLink About01/27/2004AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, January 27, 2004 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 2. 3. 4. 5. 6. 10. New Business: Design Review: Street Call to Order Roll Call Approval of Agenda Approval of the December 16, 2003, Minutes Gladstone Neighborhood Redevelopment Update Ohlson Property Maintenance and Landscapes - 1949 Atlantic Visitor Presentations: None Scheduled Board Presentations Staff Presentations: a. Legacy Village Ponds/Trails/Amenities b. Community Design Review Board Annual Report c. Election of Chair and Vice-Chair d. Community Design Review Board Representation at the February 9, 2004, City Council Meeting Adjourn II. III. IV. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 16, 2003 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. ROLL CALL Matt Ledvina Diana Longrie-Kline Linda Olson Ananth Shankar Staff Present: Present Absent Present Present Tom Ekstrand, Assistant Community Development Director Lisa Kroll, Recording Secretary APPROVALOFAGENDA Board member Shankar moved to approve the agenda. Board member Olson seconded. The motion passed. APPROVAL OF MINUTES Ayes- Ledvina, Olson, Shankar Board member Olson moved to approve the minutes for November 25, 2003, as proposed. Chairperson Ledvina seconded. UNFINISHED BUSINESS Ayes - Ledvina, Olson Abstention - Shankar a. Heritage Square Townhouses - Legacy Village Mr. Ekstrand said at the November 25, 2003, CDRB meeting the board approved the design plans for the Heritage Square Townhomes. The board, however, recommended that the applicant return for the board's continued review of the architectural plans. The board directed the applicant to present the following: Building material samples. The placement and screening of utility meters. Architectural features that would improve design. Building elevations with varying window-shutter colors from unit to unit. Approval of the CDRB minutes for November 25, 2003. Community Design Review Board Minutes 12-16-2003 · Building color schemes indicating varying siding colors throughout development. · Photos of existing buildings in the applicant's other developments. the Mr. Ekstrand said staff felt that the proposed changes were attractive and were improvements over the previous submittal. The attending CDRB members at the last meeting also felt that the new changes were nice improvements and found them to be acceptable. Chairperson Ledvina asked the applicant to address the board. Mr. Tim Johnson, Director of Architecture for Town & Country Homes, 7615 Smetana Lane, Suite 180, Eden Prairie, addressed the board and gave a presentation on the building exterior changes that the board recommended at their November 25, 2003, meeting. Chairperson Ledvina asked staff if there were any other changes since the presentation that was given at the December 9, 2003, board meeting? Mr. Ekstrand said no. Board member Shankar asked if the applicant was proposing a see through fence? Mr. Johnson said the fence would look like the fence depicted in the photographs only more opaque. They will use landscaping in front of the fence to soften the affect of the fence. Board member Olson thanked the applicant for their hard work in putting the display boards together so the board could visualize the changes to the exteriors of the units. Mr. Johnson said the board is welcome. Chairperson Ledvina said the applicant has done a nice job of listening to the board's concerns regarding the building exteriors. The changes are nice and the applicant did a good job to introduce variety and alter the appearance of the buildings, which will improve the marketability of this large development. Board members OIson and Shanker agreed with the chair's comments. Board member Olson moved to approve the revised architectural plans, photographs of building materials and anti-monotony color charts date-stamped December 8, 2003, for the Heritage Square townhomes. Approval is subject to the following conditions: The applicant shall screen the utility meters on each building with decorative fencing as shown in the referenced plans and photographs. 2. The mix of siding colors and siding styles shall be applied as proposed. Board member Shankar seconded. Ayes - Ledvina, Olson, Shankar The motion passed. Community Design Review Board Minutes 12-16-2003 VI. DESIGN REVIEW None. VII. VISITOR PRESENTATIONS No visitors present. VIII. BOARD PRESENTATIONS IX. None. STAFF PRESENTATIONS a= No representation is needed at the December 22, 2003, city council meeting at 6:00 p.m. because there are no board items to discuss. Mr. Ekstrand told board member Shankar his CDRB term is ending at the end of 2003, and Mr. Ekstrand asked if board member Shankar was interested in serving another term for the community design review board. Board member Shankar said yes. ADJOURNMENT The meeting was adjourned at 6:20 p.m. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Tom Ekstrand, Assistant Community Development Director Gladstone Redevelopment Project Update Gladstone NeighborhoodmEnglish Street and Frost Avenue Area January 14, 2004 INTRODUCTION Gladstone The Gladstone area is an aging neighborhood considered by many long-time residents to be the core of the city. This neighborhood contains businesses that have generally not invested in large- scale property improvements. As a result, the commercial properties have a tired appearance with a disjointed array of businesses in need of revitalization. Surrounding the commercial properties is a strong residential neighborhood as well as recreational amenities like the Gateway and Vento Trails that bisect the area. Also in this neighborhood is the city-owned open space at the southwest comer of Frost Avenue and English Street. In order to renew Gladstone as a vibrant and viable area, while utilizing the existing recreational amenities, the city council has decided to pursue the redevelopment of this area. The city has taken the following steps toward the creation of this plan:. · Construction of the city's first roundabout at the intersection of Frost Avenue and English Street in the fall of 2002. · Completion of a market feasibility study by Maxfield Research in the spdng of 2003. Creation of a mixed-use zoning district by the city staff that will promote the redevelopment of areas within the city into mixed-use urban centers with compact, pedestrian-oriented commercial and residential developments, as we envision in the Gladstone Neighborhood. The final decision on the mixed-use zoning district is anticipated by the city council in March 2004. In addition to these items, the city was awarded an $8,000 matching grant by the Metropolitan Council to continue our redevelopment planning for Gladstone. Our Next Step Staff has contracted with Rich McLaughlin, of Architecture and Town Planning, to evaluate and create a design plan for the redevelopment of the Gladstone Neighborhood. Staff and Mr. McLaughlin have established a schedule for his review and analysis, advisory committee/council work sessions, public informational meetings and final presentation to the city council. Our schedule is as follows: February 11 (Wednesday) First week in March March 29 May 10 Joint session with advisory boards and council Two evening informational sessions with the neighborhood Presentation/update to advisory boards and council Final presentation to the city council DISCUSSION Suitable Land Uses-Maxfield Research Market Analysis Conclusions Maxfield Research concluded their market analysis of the Gladstone area in Apdl 2003. The following are their conclusions: The Gladstone area could support up to 150 housing units by 2010, with immediate demand for up to 75 units of multifamily for-sale or independent senior. After 2010, additional housing could be supported, including multifamily for-sale and rental, as well as additional senior product. A very limited amount of additional retail space, between 5,000 and 10,000 square feet, could be supported in the future, after a substantial amount of new development occurs in the area. Design Study The purpose of Mr. McLaughlin's design study is to demonstrate how Gladstone can become a neighborhood center that includes a mix of land and building uses in an attractive, higher- intensity development pattern. He feels that an element of this is considering the use of the open- space land. Mr. McLaughlin feels that the northeast corner of the open space may become considerably more valuable as a component of a neighborhood center, but the city should still maintain much of this land as open space as was originally intended. At the end of his study, Mr. McLaughlin will present to the city a strategic development plan (SDP). The SDP will be a set of drawings and design standards the city can use, along with it's ordinances, to achieve a sustainable, livable center for this neighborhood. Citizen Involvement A critical key to redevelopment planning is the involvement and acceptance by the residents and business operators that own property affected by redevelopment and those in the surrounding neighborhood. To get input from all those involved and affected, staff and Mr. McLaughlin will hold two evening sessions the first week in March to discuss our goals and ideas with the neighborhood. We want to get input to understand the desires and needs of all the affected property owners and surrounding neighbors to guide us in our review and recommendations. Currently-Planned Gladstone Improvements-Capitol Improvement Plan In the city's 2004-2008 Capitol Improvement Plan (CIP), the city council has approved three Gladstone-area improvements. · Streetscape improvements along Frost Avenue and English Street including burying overhead power lines, installing sidewalks, installing decorative streetlights with banners and flower baskets, entry monuments, street-side landscaping and colored crosswalks. These improvements would take place in 2005 and 2006. 2 Acquisition of properties by the city or in conjunction with a pdvate developer. The CIP stated that property acquisition is reliant on the creation of a redevelopment plan. According to the CIP, property acquisitions are scheduled to commence in 2004. Staff has begun pursuing land acquisition. The 19-unit manufactured-home park on English Street is now for sale. Staff has ordered a property appraisal as a first step in considering the purchase of this property. Open space improvements including: 1) the construction of a trail system, 2) the redirection of stormwater in the western edge of the preserve into infiltration ponds, 3) construction of garden and sitting areas at the comer of Frost Avenue and English Street, 4) provision of sitting areas, 5) creation of small outdoor classrooms, and 6) installation of interpretive signage about the site's railroad history. Restoration activities would include: 1) planting praide understory, 2) planting oak groves, 3) removing invasive species, 4) planting buffers, and 5) planting demonstration gardens at entdes. This work was scheduled for 2008. The parks department will be applying for a grant to create a final plan and facilitate open space improvements. It is likely that improvements on the open space property may commence sooner than 2008. The Cost of Redevelopment The city council should be aware that redevelopment would be a costly venture. The amount of public expenditure is unknown. Once we develop our SDP, the city will then need to explore methods of financing redevelopment. To do so, we will need to consult with a financial planner to guide us on facilitating our plans. Neighborhood Response to Redevelopment Along with the monetary costs involved with redevelopment, the city council should also be aware that the affected property owners and surrounding neighbors might not be receptive to redevelopment. Business owners would be concerned about losing their livelihood if they are displaced. Where will they operate in the interim if they wish to stay in the area? How much will the city pay them to relocate? Nearby neighbors may be upset due to the nuisance of demolition and construction. These are just some issues that often adse and reasons why neighborhood support is imperative. CONCLUSION The city council has recognized that Maplewood has aged to the point that the redevelopment of our older, long established neighborhoods, like Gladstone, are ready for redevelopment to enrich and enliven these areas. The council plans to work with the affected property owners and surrounding neighbors to realize this goal. We hope to create a renewed neighborhood that provides a mix of neighborhood-scale commercial businesses, a mix of housing types to suit all stages of living as well as recreational opportunities. Redevelopment may happen on it's own without the city's involvement. But this is not likely. If the city wishes to inspire or promote redevelopment in Gladstone, we must have a plan that the city, in cooperation with the residents and business owners, can take part in and work jointly toward. That way we can accomplish our goal. This report is intended to inform the city's advisory committees and city council on the status of our redevelopment efforts with Gladstone, and also to seek input and direction at this eady stage of our design-development process. First Joint Planning Session Please mark you calendars for Wednesday, February 11, 2004, for the first joint planning session between the city council and the vadous Maplewood advisory committees. This planning session will be held in the council chambers from 6 pm to 8:30 pm. If you have any questions, please don't hesitate to call Tom Ekstrand at 651-249-2302 or Shann Finwall at 651-249-2304. P: Gladstone/GladstoneRedevelopmentU pdate. 1-04 Attachment: Gladstone Location Map Attachmentl TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: MEMORANDUM Richard Fursman, City Manager Shann Finwall, Associate Planner Ohlson Property Maintenance and Landscapes/Outdoor Property Maintenance Erik Ohlson and Stephanie Jacques and Thor and Jenny Oehrlein 1949 Atlantic Street January 13, 2004 INTRODUCTION Project Description Erik Ohlson and Stephanie Jacques (Ohlson) and Thor and Jenny Oehrlein are proposing to subdivide 1949 Atlantic Street into two parcels. This property is located north of Frost Avenue and south of the Gateway Trail, within the Gladstone neighborhood. The Oehrleins will retain Parcel A for the storage of equipment associated with their property maintenance business, Outdoor Property Maintenance. The Ohlsons will retain Parcel B for the development of a 3,264-square-foot metal building for their landscaping business, Ohlson Property Maintenance and Landscapes. (Refer to the plans on pages 11 through 19.) Requests The applicants are requesting the following city approvals: 1. Lot division to subdivide 1949 Atlantic Street into two lots. A conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning district in order to store lawn care maintenance vehicles on Parcel A. A conditional use permit for Edk and Stephanie Ohlson for the construction of a metal building on Parcel B within the Business Commercial (BC) zoning district. .5. A conditional use permit for Erik and Stephanie Ohlson for exterior storage within the Business Commercial (BC) zoning district in order to maintain exterior landscape bins on Parcel B. Design review for the development of Parcel B. DISCUSSION Background On February 24, 2003, the city council approved two conditional use permits (CUP) and design review associated with the development of a 6,800-square-foot metal building on a .72-acre site at 1949 Atlantic Street. (Refer to the plans on pages 20 and 21 .) The building was proposed to house the applicants' businesses, Ohlson Property Maintenance and Landscapes and Outdoor Property Maintenance. Since that time the applicants have decided not to develop a building together, but now they want to subdivide the land and utilize the separate parcels individually for each business. The present proposal is for the Oehrleins to utilize Parcel A (north parcel) for the storage of their property maintenance vehicles including trailers, pick-up truck, a dump truck, bobcat, and an outdoor storage POD. The Ohlsons will utilize Parcel B (south parcel) to construct a 3,264-square-foot metal pole building for their landscaping business. Area Redevelopment Redevelopment in the Gladstone neighborhood was discussed during last year's review of this proposal. At that time there was no formal plan in place and the city was bound by current zoning requirements which allowed for a metal building and exterior storage with a CUP in the BC zoning district. While there is still no formal plan for redevelopment in place, the city has come further in its redevelopment planning process including the construction of the city's first roundabout and subsequent streetscaping at the intersection of Frost Avenue and English Street, the completion of a market feasibility study for the area, and the creation of a mixed-use zoning district that will promote the redevelopment of areas within the city into mixed-use urban centers. Because of the pending redevelopment, city staff inquired if the Oehrleins or the Ohlsons would be interested in selling their property to the City of Maplewood. The Oehrleins stated that they are interested in discussing the sale of their land to the city. At the writing of this report, these discussions were very preliminary with more information to follow. The Ohlsons, however, state that their business has expanded to the point that they have to develop their portion of the land for the operation of the business as soon as possible. They understand, however, that the neighborhood, including their parcel, has been sited by the city for redevelopment. They have indicated that within five to ten years they foresee their business expanding to the point that they also will have to relocate from this site. Because there is still no formal redevelopment plan in place, the city must review both proposals based on the current zoning and land use requirements. The city should do this keeping in mind and being sensitive to the future redevelopment of the area into a mixed-use urban center. Proposed Use of Land Parcel A Parcel A (north property) will be used by Thor and Jenny Oehrlein for the storage of vehicles associated with their property maintenance business. The Oehrleins are not in a position to develop their land at this time, and have indicated a willingness to sell their land to the city as stated above. In the meantime, however, they are requesting a CUP for exterior storage on the lot including up to three trailers, five pick-up trucks, two dump trucks, one bobcat, and one storage POD. No landscape materials will be stored on the site. The only improvement proposed for the site at this time is a 6- foot-high wood fence to be constructed on the north side of the property, adjacent the Gateway Trail. The Oehrleins' request is spelled out in their January 13, 2004, correspondence on page 22. Because of concerns regarding the use of the land for exterior storage in a redevelopment area, as well as the uncertain sale of the land to the city, staff is recommending a five-year sunset clause on this CUP if approved. The Oehdeins are receptive to this condition. Ohlson/Oehrlein 2 January 13, 2004 Parcel B Building - If approved, Parcel B will be developed with a metal building that is 3,264 square feet in area and 25 feet'in height for the operation of the Ohlson Property Maintenance and Landscape business. The exterior of the building will have metal panel siding, a vinyl wainscot, and a standing seam metal roof. The east elevation includes an entry door and two windows with an eyebrow overhang, and two service bay doors with a gable roof above. Colors for the building include beige walls and doors and a hunter green roof and wainscot. The construction of a metal building in this area requires a CUP. Utilities - In order to develop on this site, water, sanitary sewer, and storm sewer must be installed along Atlantic Street from Frost Avenue. After the city council approved the applicants' 2003 development proposal, the applicants petitioned for a feasibility study for the extension of these utilities. The city engineering department conducted the feasibility study and found it feasible, but pdor to the city putting the job out for bids the applicants decided to separate the businesses and subdivide the land, subsequently stalling the utility work. A condition of this proposal is that the applicants sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. Parking Lot - The city's parking lot ordinance requires that all parking lots and associated driveways have a bituminous surface. The ordinance further states that parking lots with 12 or more parking spaces must have continuous concrete curb and gutter. Parking lOts with less than 12 spaces are exempt from this requirement, unless required by the city engineer for drainage control. The community design review board (CDRB) can waive both of these requirements if the city engineer has determined that sheet drainage would improve stormwater quality. The grading and drainage plan for the site show two paved parking stalls on the east side of the building, in front of the entry doom. The remainder of the parking lot is proposed as a gravel surface. The applicants are proposing this material, rather than a paved parking lot, because of the wear and tear that the landscape vehicles will have on the pavement in addition to the costs associated with this type of improvement. The engineering department's review of this proposal states that the gravel surface is problematic and that no consideration was given to address sediment and fines from being washed into the infiltration basin and into the city storm system. (Refer to the January 5, 2004, engineering review on pages 23 and 24.) Because of this, as well as the fact that this site is located in a redevelopment area where the city envisions high quality building developments in the future, the engineering review recommends that the entire parking lot be paved, but that the curbing requirement can be waived. Parking Spaces - The city's off-street parking ordinance states that a business must supply at least 1 parking space per 200 square feet of office space and 1 parking space per 1,000 square feet of warehouse space. The building is proposed to have 620 square feet of office space and 3,264 square feet of warehouse space (2,304 garage/storage on first floor and 960 storage space above the office). Therefore, a total of 6 parking spaces are required for this development per city code. In addition, at least 1 of those parking spaces must be handicap accessible. The applicants are proposing two parking spaces on the exterior of the building, and two service bays inside the building that can be used in the parking count. An additional two parking spaces are Ohls0n/Oehrlein 3 January 13, 2004 required to meet city code. These parking spaces could be situated in front of the service bays if there is no other location for the spaces. Landscaping- Landscaping proposed for the site are six techny arborvitae, one Black Hills spruce, and several native perennials to be planted within the rainwater garden in front of the site. In the engineering department's review, they recommend the applicants replace all gravel on the north, west, and south side of the building with grass or native plantings, and add more native plantings within the rainwater garden to address erosion control and storm water quality issues. The replacement of the gravel with turf will also ensure that the back side of the building will not be used for exterior storage. As was the case in last year's proposal, the applicants are proposing to hand-water all new plantings on the site, rather than install an underground sprinkler system. The CDRB can waive the requirement for an underground sprinkler system on a case-by-case basis, if the applicants agree to sign an agreement with the City of Maplewood stating that they will hand-water all landscaping and replace any required landscape material that dies. During last year's review, the CDRB waived the underground irrigation system but required the applicants install an outdoor water faucet to ensure watering. Staff recommends that the city require the same conditions this year. Screening - The applicants propose to add green fence slats to the existing chain link fence located on the south side of the property. Staff finds this acceptable as long as the slats create at least an 80 percent opaque screen of the property and are compatible to the extedor material and color of the metal building. Exterior Storage - Four open landscape bins for excess landscape material are proposed on the east side of the lot. This storage is considered exterior storage and requires a CUP. During last year's review, the CDRB specified that these bins be 8 feet wide x 8 feet deep x 6 feet high and be constructed of treated lumber, brown in color, and screened from view of the Gateway Trail. Staff recommends the same size and color conditions for the bins in this proposal. Screening of the bins will be achieved with the six techney arborvitae as specified in the landscape plan. Lighting - Outdoor lighting proposed includes three 25-foot-high freestanding lights, two wall-pack lights, and two down-lights located above the front door. ^ revised lighting plan will be required to ensure that the freestanding lights do not exceed 25 feet in height, including the base of the light, and that the light illumination at all property lines does not exceed .4 foot candles. Public Safety - Lieutenant Rabbett reviewed the current proposal and states that there are no significant public safety concerns. During last year's review of the larger development, Chief Thomella expressed concern regarding the hours of operation and use of heavy equipment due to residential properties to the north, beyond the Gateway Trail. Chief Thomella suggested limiting the hours of operation to ensure no noise complaints from the adjacent residential properties. Staff believes that noise from both businesses may still cause a negative impact for the neighboring residential properties as well as any future residential property redevelopment in the area. Therefore, staff recommends a condition of approval of both extedor storage CUPs is that there is no noise- making business activity conducted in either lot, or made by vehicles entering or leaving either lot, between 7 p.m. and 7 a.m., Monday through Saturday,' or all day Sunday, per city code. Ohlson/Oehrlein 4 January 13, 2004 Building Code - Dave Fisher, Building Official, states that the Ohlsons must sprinkler their building, fire rate the northerly wall, and provide one handicap accessible parking space. Fire Safety- Butch Gervais, Fire Marshal, states in his memorandum on page 25 that the Ohlsons must provide a 20-foot-wide access into their property, a year-round driving surface on the site, and fire protection to the building including sprinklers within the building. RECOMMENDATIONS Approve the lot division request to subdivide the property at 1949 Atlantic Street into two lots. Approval is subject to the following conditions: ao Provide a certified land survey showing the existing and proposed property lines and proposed building and parking lot. Deeds describing the two new legal descriptions, which must be stamped by the city. Ramsey County requires the city acknowledgment of approval to record the deeds. City code requires that the deeds be recorded with Ramsey County within one year of the date of lot division approval (February 9, 2005) or the lot division becomes null and void. Approve the resolution on pages 26 and 27. This resolution approves a conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning district in order to store lawn care maintenance vehicles on Parcel A (north parcel) at 1949 Atlantic Street. This approval shall be subject to the following conditions: ao Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required 'by city code. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. e. The city council shall review this permit in one year. f. This permit ends on February 9, 2009. Approve the resolution on pages 28 and 29. This resolution approves Erik Ohlson's and Stephanie Jacques' request for a conditional use permit to construct a 3,264-square-foot metal building within the Business Commercial (BC) zoning district on Parcel B (south parcel) at 1949 Atlantic Street. This approval is subject to the following conditions: Ohlson/Qehrlein 5 January 13, 2004 ao All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. c. The conditional use permit shall be reviewed by the city council in one year. Approve the resolution on pages 30 and 31. This resolution approves Edk Ohlson's and Stephanie Jacques' request for a conditional use permit for exterior storage on Parcel B (south parcel) at 1949 Atlantic Street with the following conditions: Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. d. The conditional use permit shall be reviewed by the city council in one year. Approve the plans (grading, utility, and landscape plans date-stamped December 18, 2003; lighting plan date-stamped January 5, 2004; building plans date-stamped November 18, 2003) for a 3,264-square-foot metal building at 1949 Atlantic Street with the following conditions: ao Repeat this review in two years if the city has not issued a building permit for this project. Provide the following for city staff approval before the city issues a grading or building permit: A revised grading and drainage plan that addresses all engineering conditions as outlined in the January 5, 2004, engineering review and includes that the entire parking lot and ddveway be paved. This plan must be approved by the city engineer prior to issuance of a grading permit. 2) A revised utility plan, subject to the city engineer's approval. The applicants must sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. 3) A revised site plan showing the following: Ohlson/Oehrlein 6 January 13, 2004 4) 5) 6) a) The parking lot layout including the location of at least four striped parking spaces, with one of those spaces handicap accessible as required by the Americans with Disabilities Act. b) The driveway with a width of at least 20 feet is paved between the street and the parking lot. Any gate along this driveway must also open to a 20-foot width. c) The location of four treated lumber landscape bins, brown in color, and a maximum size of 8 feet wide x 8 feet deep x 6 feet high. Revised building elevations showing one exterior faucet located on the building. Building samples of metal panels, standing seam roof, trim, doors, wainscot, and fence slats. A revised landscape plan that shows the following: a) Replacement of gravel on the north, west, and south side of the building with grass or native plantings. b) An infiltration basin/rainwater garden planting plan showing an adequate number of native plantings to address infiltration needs as required by the city's engineering department. 7) The requirement for underground irrigation is waived if the applicants sign an agreement with the City of Maplewood stating that the owners will hand-water all landscaping, and any required landscape matedal that dies will be replaced. 8) A revised photometric plan showing the freestanding lights not to exceed 25 feet in height, including the base, and the light illumination from any outdoor light not to exceed .4 foot candles at all property lines. 9) If trash is to be stored outside of the building, plans for a trash-dumpster enclosure is required. The enclosure must have gates that are 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the metal building. 10) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Install all required exterior improvements including paving and striping the parking lot, installation of landscaping, installation of fence slats, installation of outdoor lighting, etc., before occupying the building. If any required work is not done, the city may allow temporary occupancy if: Ohlson/Oehrlein 7 January 13, 2004 1) The city determines that the work is not essential to the public health, safety or welfare. The above-required letter of credit o.r cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. Ohtson/Oehrlein 8 January 13, 2004 REFERENCE INFORMATION SITE DESCRIPTION Site Size: Existing Land Use: 31,578 square feet (.72 acres) Landscape Business Vehicle Storage SURROUNDING LAND USES North: South: East: West: Gateway Trail and Single Family Homes George's Auto Body/Car Wash/Apartment Maplewood Bowl Al's Auto Service/D & D Towing/Cellular Tower PLANNING Land Use Plan: Zoning: B-C (Business Commercial) B-C (Business Commercial) ORDINANCE REQUIREMENT Section 44-512(4) requires a CUP for the exterior storage of goods or materials within the Business Commercial zoning district. Section 44-512(6) requires a CUP for a metal building within the Business Commercial zoning district if the following findings are met: No more than 20 percent of the building would be visible from streets or the highest topographical point of the nearest residential lot lines. The building would not be of lesser quality than surrounding development. If the screening is removed or dies and the owner does not replace it, the city council may require that the owner remove the building. If the value of the building exceeds $25,000, the city council shall allow at least a five-year amortization pedod. CRITERIA FOR APPROVAL See attached CUP requirements and standards on pages 26 through 31 for approval. Ohlson/Oehrlein 9 January 13, 2004 APPLICATION DATE The city received a complete CUP application for this request on December 18, 2003. Minnesota Statutes, Section 15.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal. Therefore, city action is required on this request by February 16, 2004. P: Sec 16\Ohlson Landscaping 1-20-04 PC Report Attachments: 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. City Location Map Location Map Land Use Map Zoning Map Site and Grading Plan Landscape Plan Floor Plan Building Elevations (East and North) Building Elevations (West and South) February 2003 Site and Landscape Plan February 2003 Building Elevation Oehdein January 13, 2003, Correspondence Engineering Department January 5, 2004 Review Fire Marshal January 5, 2004 Review Resolution for a Conditional Use Permit for Exterior Storage for Thor and Jenny Oehdein Resolution for a Conditional Use Permit for a Metal Building for the Erik and Stephanie Ohlson Resolution for a Conditional Use Permit for Extedor Storage for the Erik and Stephanie Ohlson Plans (Separate Handout) Ohlson/Oehrlein 10 January 13, 2004 ~ .... =-~ Attachment 1 Little Canada North St. Paul 1949 Atlantic Street St. Paul North St. Paul S City Location Map 11 Attachment 2 I City Open Space N Location Map 12 Attachment 3 1949 Atlantic Street rost City Open Space Location of New Roundabout Legend Light Manufacturing Heavy Manufacturing Neighborhood Commercial Commercial Office Limited Business Commercial Business Commercial Modified Business Commercial Small Lot Single Dwelling Resi Single Dwelling Residential Double Dwelling Residential Low Multiple Dwelling Resident Medium Multiple Dwelling Resid High Multiple Dwelling Residen 30000 Residential Estate 40000 Residential Estate Park Open Space School city Government Library Cemetery ~ Fire Station 13 Land Use Map Attachment 4 City Frost Avenue 1N Legend Light Manufacturing Heavy Manufacturing Neighborhood Commercial Commercial Office Limited Business Commercial Business Commercial Modified Business Commercial Shopping Center Small Lot Single Dwelling Residential Single Dwelling Residential Double Dwelling Residential Low Mulitple Dwellings High Multiple Dwelling Residential Condo Planned Urban Development Residential Estate (30,00 sq ft) Residential Estate (40,00) sq ft) Farm 14 Zoning Map Att a c hmenZ.~5 % Site and Grading Plan 15 PARCEL A --6" B ~ B "BLACK HILLS" SPRUCE ~ ~ - 6' 8 · B "TECFINY" ARBOR t~ITAE Attachment 6 PAiCEL. B __ POND PLANTINGS "SUNNY GARDENS" LAYOUT TO INCLUDE.. $EA '~L~ FEATHER" CRASS $ EA 'HEAVY METAL * SiffTCH GRA~ 10EA "HAPPY RE~URNS" DAYULY 10EA JAPANESE IRIS TOBE LAID OUT IN ACCORDANCE ~TH CITY DESIGN Landscape Plan 16 Attachment 7 Z N Floor Plan 17 Attachment 8 8R-5 RIDGE CAP 8R-16 GABLE 2x8 #2 SYP END BRACE (TYP.) 24-" PERIMETER OVERHANG GUTTERS DOWNSPOUTS · 50' VENT-A-RIDGE ~.,, STEEL WALL & ROOF PANELS ~r 14-" HEEL 3' EYEBROW OVERHANG BR-21 CORNER STEEL WAINSCOT-"', PANELS 3' x 6'-8" WAL RAMP APPROACHES TO EXIT DOORS I~ ii 12' x 12' OHD " " J J OPENING '~ $0" DIA. 50" DIA. DOUBLE 24-"x4-8'" CASEMENT WINDWOW (TYP.) 30" DIA. DIA, STEEL WALL & ROOF ///-VENT-A-RIDGE EYEBROW OVERHANG 1 ~" HEEL Building Elevations 18 Attachment 9 BR-5 RIDGE CAP~, 150' VENT-A-RIDGE BR-t6 GABLE ~ TRIM ~ ~ STEEL WALL & ROOF PANELS 24." PERIMETER ~ OVERHANG 2x6 #2 SYP END BRACE (T'FP.) / / BR-21 CORNER TRIM ~ STEEL WAINSCOT ~ · PANELS ~-- 3' x 6'-8" WALKDOOR ~ RAMP APPROACHES TO EXiT DOORS BR-16 PERIMETER OVERHANG --~, STEEL CORNER X-BANDING BR-21 CORNER TRIM--~. VENT-A-RIOGE -~ STEEL WALL & ROOF PANELS RIDGE CAP .--BR-16 GABLE TRIM 14" HEEL ..3' STEEL WAINSCOT PANELS ~ Ill II Il Il I', EYEBROW OVERHANG 1 ~" HEEL __..l' EYEBROW OVERHANG l Building Elevations 19 't d Attachment l0 20 "-Site and Lan.dscape Plan Attachment ll ~ncl~cl 7 Waln~:x~t Panels - -'ted Com~ Trim~. U ~' aleel (3able N-I1._I__LI I I I I I I I i I i1~ I ~ ~ ~,,IJ ~ ~,,1-] .I ~ 3 ~x~B ~e~ai~:~k~h~:~ , . ~3'rx~a'm~algmak~e~ 12' 0" X 1~' 0" 12' 0" X ~2' 0" 12'0"~12'0 ~2 0 ~12 O O~OOpenfng OHD Opening OHD Opening FRONT ELEVATION 21 Building Elevation Attachment 12 Outdoor Property Maintenance 1650 Payne Ave Saint Paul, MN 55101 January 13, 2003 City of Maplewood, Re: 1949 Atlantic Street Dear City of Maplewood: The Proposed CUP, for the North side of the 1949 Atlantic lot split, would be for the following. We are in need of the Conditional Use Permit for exterior storage. This is an extension of the CLIP in place at this time, excluding the building. We have included piCtures in which will show you that we have only a few vehicles parked, in this area. Fence Posts have been installed for the installation of a privacy fence, that would block view from the Maplewood Nature Trail. The privacy fence will be 6 Ft high dog- eared wood panel fence, and will be installed this Spring. Our plans at this time for a building are not foreseen at this time. There are several exterior storage facilities that are in the surrounding area. The existing areas, are visible to the Nature Trail, OPM agrees with the city in keeping a neat, respectable appearance for the City of Maplewood. Thor Oehrlein Outdoor Property Maintenance 22 Attachment 13 Engineering Plan Review PROJECT: Ohlson Landscapes, Inc. PROJECT NO: REVIEWED BY: Chris Cavett and Chuck Vermeersch Maplewood Engineering Department, January 5, 2004 Ohlson Landscaping is proposing to construct a metal pole building and site improvements at 1949 Atlantic Street. The proposal includes paving the parking area with bituminous for 3 parking stalls and leaving the remainder of the parking area as a gravel surface. The applicant has proposed to treat runoff from the site with an infiltration trench/rainwater garden. This submittal is a scaled down version of the original proposal as the property has been split. A number of issues were raised in the review of the original proposal. Many of these also need to be addressed in the current proposal. The following issues shall be addressed: The review of a previous submittal noted that the city would be open to the applicant constructing a treatment/detention basin that extended partially into the Atlantic Street right-of-way. The applicant was instructed to maintain a minimum distance of 20-feet from the centerline of Atlantic with any grading. This has not been done in the current proposal. The applicant shall submit runoff and infiltration calculations. The review of the previous submittal indicated that if infiltration was to be employed, the basin should be designed to infiltrate the runoff from a 1.5" rainfall event. As shown, the infiltration trench/rainwater garden does not appear to satisfy this requirement. Assuming an infiltration rate of .25 inches per hour, the configuration shown will infiltrate approximately 183 cubic feet in 48 hours. Runoff from the site for a 1.5" rainfall event would likely be in the vicinity of 900 cubic feet. Gravel areas are shown on the south and west sides of the building. Since city zoning ordinances will not permit storage in these areas, they should be eliminated. If additional storage area is nee&d, the building size should be increased. Elimination of the gravel area would reduce the amount of impervious area, as well as the amount of runoff generated. 4. The areas south and west of the building could be used for additional infiltration area to treat runoff from the west side roof and parking areas (see item 2) or planted. The infiltration area shown allows water to pond to a depth of one foot. This depth is acceptable, and should not be increased with the addition of any other infiltration areas. In general, the goal is to have no standing water in infiltration areas within 48 hours. As shown, the proposal is for 3264 SF of building, 1384 SF of paved surface, approximately 7900 SF of gravel surface and 3256 SF of vegetated surface. As noted in the review of the previous submittal, the gravel surface is problematic. No consideration has been given in the design to address sediment and fines from being washed into the 23 infiltration basin and into the city storm system. Runoff over the gravel surface is funneled directly to the catch basin. Given the fact that this parcel is located in an area that is being examined for redevelopment, the parking lot must be paved, but the requirement for curbing can be waived. Any stockpile areas must be adequately contained to prevent contamination to the storm sewer system. All stockpiles must be housed internally or a treatment structure (i.e.: sump catch basin) must be included in the storm sewer design. The landscaping plan should include tuff establishment areas and erosion protection measures for the infiltration basin(s) (planting plan, seed mixes or wood mulch). The plan lists 26 plants for approximately 700 SF of infiltration trench/rainwater garden. This does not seem adequate. 10. The city's contractor will construct all utilities for the site (water, sanitary sewer and storm sewer) to the ROW as part of the public improvement. 24 Attachment 14 Project Review Comments Date: From: Project: Building: Planner: January 5, 2004 Butch Gervais, Fire Marshal Ohlson Landscapes Business/Storage Shann Finwall Comments: 1. Provide year round driving surface 2. Provide addressing that can be seen from the main street 3. Location of fire hydrants 4. Provide fire protection (sprinklers) 5. Provide monitoring of fire protection (sprinklers) 6. Proper location of fire extinguishers within the building Any questions or concerns please contact me, and make sure all inspection cards, permits and city approved plans are on the job site before any work starts. Butch Gervais, Fire Marshal City of Maplewood (651)-249-2804 25 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Thor and Jenny Oehrlein applied for a conditional use permit for exterior storage within the business commercial zoning district for their property maintenance business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The northerly % of the following I°t: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. o The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 26 7. The use 8. The use features 9. The use would not create excessive additional costs for public facilities or services. would maximize the preservation of and incorporate the site's natural and scenic into the development design. would cause minimal adverse environmental effects. Approval of the 1. conditional use permit is subject to the following conditions: Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. The city council shall review this permit in one year. This permit ends on February 9, 2009. The Maplewood City Council adopted this resolution on ,2004. 27 Attachment 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for the construction of a metal storage building that is 3,264 square feet in area and 25 feet in height within the Business Commercial zoning district; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly % of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004; the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 28 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. 3. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on ,2004. 29 Attachment 17 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for exterior storage within the business commercial zoning district for their landscape business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly % of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surroundihg property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 30 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. 4. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on ,2004. 31 TO: FROM: DATE: SUBJECT: Planning Commis~sion BruceK. Anderson,[~t(~, o~! kst~an/~Recreation/ / Oanuary9fortheJanua~., _. ~~;mmission Meeting Legacy Village Park Introduction Legacy Village is an 80-acre planned unit development project located west of Maplewood Mall between County D and Beam Avenue. This is a significant development project and includes residential, both rental and owner occupied, corporate center, senior citizen complex, restaurant, and commercial properties. As part of the planned unit development process, the city received a 10-acre site with the pdmary purpose of storm water holding ponds to serve the development. In addition, the city will be receiving between $1.3-$1.6 million in park dedication fee. Background Legacy Village development has been in planning for the past three years. The final plat was signed the last week of December and construction on infrastructure as well as approval of the first residential development occurred in late December. The parks and recreation commission's and staff's position on park development in this area has been to pursue cash dedication. This decision was based on the fact that each of the internal developments was going to meet their own individual recreation needs and a major athletic park or neighborhood park did not fit well into the overall planning process. After visiting neighborhood park systems and rethinking the 10-acre dedicated park, I have taken the initiative to pursue development of a passive art/sculpture park for the 10-acre wetland area. This project has come about faidy quickly, as it would need to be developed as part of the infrastructure, particularly street and utility construction along Legacy Parkway, Southlawn and County Road D which is scheduled for construction in the spring/summer of 2004. We have worked closely with the public works department and specifically, the engineering consultants to reconfigure the ponds and existing wetlands to accommodate some passive recreation and in particular, an intedor trail system. The concept for Legacy Village park is to develop an internal trail system, a floating boardwalk, and rest areas while still maintaining the integrity of the wetlands and proposed storm sewer ponds. Significant reconfiguration of the storm water holding ponds and the use of culverts and weir structures has allowed us the opportunity to develop a trail system along the high ground area and still preserve some of the existing trees. I have enclosed four renderings including a master plan, arbor area enlargement plan and two views of the arbor area to give you Some idea of how this site might come together. In addition, I have included a cost estimate of approximately $500,000. Staff will review these plans in more detail at Tuesday's meeting, along with the long-range vision as to hoW this site could come together. Staff believes that this could be a perfect opportunity for public/private partnerships and expansion of the city's ornamentation and art areas within the city's park system. Recommendation Staff is looking for conceptual approval for Legacy Village park. I recognize that this is coming at the planning commission rather quickly, which is due to the tight time frame ddven by the construction of Legacy Parkway this spdng. Staff will be reviewing these details in greater depth at Tuesday's meeting. kd~legacy village park2.parks-open space.mem Enclosures 2 Legacy Village Park Site Improvements Master Plan Cost Estimate (10-27-03) B&A Proj. #03-32 Description of Work General Sitework -Budget (does not include work related to ponds) Includes mobilization, staking, general removals, earthwork & erosion control Cost $45,000.00 3 Walls (arbor area) 2 Additional parking - asphalt and curb & gutter (8 spaces) $3,500.00 $36,000.00 4 Ornamental fencing / railing 5 Pedestrian footbridge $1 5,750.00 $22,750.00 6 Ornamental fountain (within ponding area) $1,500.00 7 Conc. sidewalks/pavement within park (arbor area) $1 5,250.00 8 Conc. sidewalks within ROW $750.00 9 Asphalt trails within park $32,250.00 10 Asphalt trails within ROW $8,500.00 11 Floating Boardwalk $37,500.00 12 Restoration seeding with native grasses- within altered areas $10,000.00 13 Plantings - within park $55,000.00 14 Blvd. Plantings and seed/sod - within ROW and along adjacent $24,500.00 parking areas 15 Miscellaneous Site Amenities $18,750.00 16 Arbor structure $65,.000.00 17 18 19 Estimated Master Plan Development Subtotal: 1 5% Fees (Design / Observation / Surveying / Testing) 20 Estimated Master Plan Development Total: 392,000.00 58,800.00 450,800.0011 Brauer &'Associates, Ltd. MEMORANDUM TO: FROM: SUBJECT: DATE: Community Design Review Board Shann Finwall, Associate Planner 2003 Community Design Review Board Annual Report January 22, 2004 INTRODUCTION The city's community design review board (CDRB) ordinance requires that the CDRB submit a report to the city council once a year. The report is intended to outline the CDRB's actions and activities during the preceding year. Also, the report may include recommended changes, including, but not limited to, ordinance and/or procedure changes. RECOMMENDATION Review the attached draft of the CDRB annual report and be prepared to make recommendations and comments on the report at the January 27, 2004, CDRB meeting. P:com-dev\cdrb\annual report cover memo Attachment: 2003 CDRB Annual Report TO: FROM: SUBJECT: DATE: MEMORANDUM Richard Fursman, City Manager Matt Ledvina, Community Design Review Board Chair 2003 Community Design Review Board Annual Report January 22, 2004 INTRODUCTION Annually the community design review board (CDRB) outlines the board's actions and activities for the city council. In 2003, the CDRB reviewed 25 items during 17 meetings as follows: Type of Proposal New Development Proposals Number Reviewed 12 · Ohlson Landscaping (6,800 s.f.) - 1949 Atlantic Street · Sibley Cove Apartment Building (100 units) - South Side of Co. Rd. D, East of White Bear Avenue and West of Ariel Street · Van Dyke Village Townhomes (20 units) - West Side of Van Dyke St., North of County Road B · Beam Avenue Retail (19,776 s.f.) - 1800 Beam Avenue · Dearborn Meadow East (15 units) - Castle Avenue · Mendota Homes Town Houses (26 units) - County Road D · Imprint Enterprises (10,137 s.f.) - Gervais Avenue · Maplewood Office Park (45,000 s.f.) - County Road D · Auto Glass (5,000 s.f.) - 2310 Hazelwood Street · Metro Transit Station - 1793 Beam Avenue (Old Maplewood Movie II Site) · Ashley Furniture (48,558 s.f.) - Legacy Village · Heritage Square Townhouses (221 units) - Legacy Village Expansions and Remodeling 5 · Kohl's Department Store Building Addition (10,229 s.f.) - Maplewood Mall · Countryside Motor's Saab Building Addition and Sales/Storage Lot Expansion (8,610 s.f.) - 1180 Highway 36 East · Maplewood Auto Mall, Super America Building Repaint- 2525 White Bear Avenue · St. Paul Regional Water Services, McCarron's Campus Expansion (64,580 s.f.) - 1900 Rice Street · Maplewood Industrial Park Remodel for Hmong American Alliance Church - 2515 Maplewood Drive CDRB 2003 Annual Report 2 January 22, 2004 Type of Proposal Number Reviewed Sign Reviews 4 · Markham Pond Medical Office Building Sign Setback Variance - 1570 Beam Avenue · Maplewood Square Comprehensive Sign Plan Amendment- 1860-1890 Beam Avenue · Mapleleaf Center Comprehensive Sign Plan Amendment- 2251 Larpenteur Avenue · Maplewood Auto Mall Comprehensive Sign Plan Amendment- 2525 White Bear Avenue Special Projects 2 · Sustainable Building Design · Hillcrest Village Redevelopment Area and the Mixed-Use Zoning District MisceLlaneous TOTAL 25 COMPARATIVE INFORMATION Year Number of Items Reviewed 1994 54 1995 57 1996 31 1997 53 1998 35 1999 28 2000 44 2001 31 2002 27 2003 25 COMMUNITY DESIGN REVIEW BOARD MEMBERS City code specifies that the CDRB will consist of five members appointed by the city council. Membership terms are for two years, with extensions for additional terms approved by the city council. To date there are four members on the CDRB as follows: Board Member Membership Began Term Expiration Matt Ledvina, Chair 3/10/97 1/1/05 Linda OIson 3/26/01 1/1/05 Ananth Shankar 8/8/94 1/1/06 Diana Longrie-Kline 5/28/02 1/1/05 CDRB 2003 Annual Report 3 January 22, 2004 In May 2003, Craig Jorgenson resigned from the board. Mr. Jorgenson served on the board for three years and nine months. In October the board conducted interviews of candidates to fill the vacancy left by Mr. Jorgenson. One candidate was eventually appointed to the planning commission by the city council, with the remaining two candidates withdrawing from the process. The city has been advertising the CDRB vacancy since that time with no applications of interest received as of this date. DISCUSSION 2003 Actions/Activities In 2003, the CDRB reviewed 7 new commercial developments, which added a total of 135,271 square feet of new commercial space within the city. The CDRB reviewed 5 commercial expansions/remodels, which also added 83,491 square feet of commercial space within the city. New residential developments reviewed by the board added 382 new multi-dwelling households within the city. During five different meetings in 2003, the CDRB undertook the difficult task of debating and creating design criteria for the Hillcrest Village Redevelopment Area and the mixed-use zoning district. This special project was sited on the CDRB's 2002 annual report as an area of special concern. In 2004, the board looks forward to continuing this process with the Gladstone neighborhood redevelopment area. Maplewood's current sign code was adopted in 1977, with minor revisions made in 1996. The sign code is outdated and allows for excessive signage within the commercial and industrial zoning districts. The CDRB recommended in their 2002 annual report that the city's sign code be reviewed for potential modifications and updates. Because of the time and effort involved in creating the design criteria for the mixed-use zoning district, city staff was unable to undertake the sign code review project with the CDRB. However, the CDRB did make progress in this regard by recommending new sign criteria for the mixed-use zoning district that will set a good precedent for future revisions to the overall sign code. The CDRB is committed to continued review and recommendation on the sign code to ensure that the city has an updated, fair, and comprehensive sign code. In 2003, the CDRB invited a guest speaker to discuss sustainable building design. John Carmody, Director of the Center for Sustainable Building Research at the University of Minnesota, presented concepts on sustainable construction and design for buildings and developments. These concepts can be implemented into a city's policies or ordinances to ensure quality, long-lasting, energy- efficient buildings and developments. In 2004, the CDRB would like to begin reviewing these sustainable building design concepts for possible implementation into the city's policies or ordinances. 2004 Recommendations/Areas of Concern The CDRB will work with staff on recommended site and design criteria for the city's proposed Gladstone neighborhood redevelopment area. The CDRB will review and make a recommendation on potential modifications and updates to the city's sign ordinance. CDRB 2003 Annual Report 4 January 22, 2004 3. The CDRB looks forward to reviewing future development plans for Legacy Village. The CDRB is interested in gaining a better understanding of sustainable building design concepts. The board hopes to support the implementation of these concepts for projects that are reviewed and approved by the city. CONCLUSION In 2004, the CDRB will continue its dedication to the quality design of buildings and developments, ensuring a high quality of life for the citizens of Maplewood. P\com-dev\cdrb\annual report (2003) CDRB 2003 Annual Report 5 January 22, 2004