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HomeMy WebLinkAbout01/20/20041. Call to Order MAPLEWOOD PLANNING COMMISSION Tuesday, January 20, 2004, 7:00 PM City Hall Council Chambers 1830 County Road B East 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. January5, 2004 5. Public Headngs None 6. New Business a. Legacy Village Ponds, Trails and Amenities Plan (Kennard Street and Legacy Parkway) b. Gladstone Neighborhood Redevelopment Planning Process Co Ohlson Landscaping (1949 Atlantic Street) 1. CUP for Metal Building 2. CUP for Outdoor Storage d. Resolutions of Appreciation - Mr. Rossbach and Ms. Monahan-Junek e. Election of Officers 7. Unfinished Business None 8. Visitor Presentations Commission Presentations a. January 12 Council Meeting: ?? b. January 26 Council Meeting: Mr. Desai c. February 9 Council Meeting: Mr. Bartol d. Possible Planning Commission Interview Questions 10. Staff Presentations 11. Adjournment DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JANUARY 5, 2004 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. I1. ROLL CALL Chairperson Lorraine Fischer Commissioner Commissioner Commissioner Commissioner Comm~ss,oner Commissioner Commissioner Commissioner Present Jeff Bartol Present Tushar Desai Present Mary Dierich Present Jackie Monahan-Junek Present Paul Mueller Absent Gary Pearson Present William Rossbach Present Dale Trippler Present Staff Present: Ken Roberts, Associate Planner Shann Finwall, Associate Planner Lisa Kroll, Recording Secretary III. APPROVAL OF AGENDA Chairperson Fischer added item f. for Commission Vacancies to be discussed under Commission Presentations. Commissioner Rossbach moved to approve the agenda as amended. Commissioner Pearson seconded. Ayes- Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. IV. APPROVAL OF MINUTES Approval of the planning commission minutes for November 17, 2003. Commissioner Pearson moved to approve the planning commission minutes for November 17, 2003. Commissioner Rossbach seconded. Ayes-Desai, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler Abstentions - Bartol, Dierich Planning Commission Minutes of 01-05-04 -2- V. PUBLIC HEARING a. Proposed Mixed Use District Ms. Finwall said staff has been receiving comments and guidance from the planning commission and the community design review board on the creation of zoning and design standards for the Hillcrest Village Redevelopment area. These standards are based on the Metropolitan Council's smart-growth development principles, which are designed to help guide changes in an area to create a village center with an active street life that mixes shops, workplaces, housing, passive recreation and civic uses. Staff has completed the compilation of the principles in the form of a new zoning district entitled the mixed- use zoning district. Commissioner Trippler said his concern was regarding the letter from Marathon Ashland Petroleum for the Super America station at 1750 White Bear Avenue. He understood that if the mixed-use zoning ordinance gets passed the Super America station is grandfathered in as long as it is in that location. It sounded as if the mixed used zoning ordinance was passed then Super America thought they would have to move their station. He asked if staff had gotten back to the representative at Marathon Ashland Petroleum to clarify things? Ms. Finwall said she had not spoken with Samuel VanTassel, the representative at Marathon Ashland Petroleum for Super America. In reading the letter they indicate with the recent upgrades to the store Super America would not want to become a nonconforming use which would be the case because of the number of fuel islands they have. Ms. Finwall said the existing nonconforming ordinance would allow them to remain until such time that Super America went out of business for at least a year. Super America could expand with a conditional use permit as well so there are protections in place. The planning commission had various discussions regarding the mixed-use zoning ordinance. The following are the changes proposed during the discussion at the planning commission meeting: Live-work units: Allow live-work units with a conditional use rather than a permitted use. Allow catering businesses in a live-work unit only if they meet conditional use permit standards. Add language to the live-work standards that discusses the number of business vehicles allowed on site. Reduce the size of signage allowed for live-work units from 25 square feet to 15 square feet, and allow only wall-mounted sign that are located on the front facade of the building. Publishing, photocopying, or printing establishments: Separate these uses to allow a photocopy business as a permitted use, and publishing and printing establishments as a permitted use if located in a commercial use only building. Add a definition for all uses. 3. Awnings extending over the right-of-way: Add language that requires that these awnings meet all required building code standards. 4. Residential garage location: Change wording to clarify intent of garage location requirements. Planning Commission Minutes of 01-05-04 -3- Commissioner Trippler said he wanted to thank the staff for the work that has been done on this mixed-use zoning ordinance. It has a come a long way since the commission first reviewed the ordinance and they have done a nice job with the changes and improvements on it. Commissioner Trippler moved to approve the mixed use zoning code amendment attached on pages 7 through page 17 of the staff report including changes that were discussed during the meeting. This amendment will create a new zoning district within the City of Maplewood that will allow for the mixture of Iow-impact commercial developments along with higher density residential developments. Commissioner Trippler moved to approve a comprehensive plan amendment to revise the City of Maplewood's May 2002 Comprehensive Plan as follows (additions are italicized): Page 31: Land Use Plan Definitions Mixed Use: The mixed-use land classification allows for a mixture of commercial and residential land uses that will create an urban center with compact, pedestrian-oriented developments. Commercial uses include Iow-impact uses that are compatible and complementary to surrounding residential uses. Residential uses include higher density housing that will help promote the viability of surrounding commercial uses. Page 32: Neighborhood Land Use Plan Legend Mixed Use (Commercial and Residential) Land Uses: MU Mixed-Use Page 33: Maximum Density of Dwelling Units Land Use Designation People/Gross Acre (approximate) Type of Dwelling bo Co Single Dwelling Double Dwellings Townhomes Multi-Family/Mixed-Use People/Unit* *From the 1990 Census 2.9 2.2 2.2 2.0 Commissioner Monahan-Junek seconded. The motion passed. Mixed-Use 40.0 Planned Maximum Density (Units per gross acre) 6.0 15.0 15.0 20.0 Ayes- Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler Planning Commission Minutes of 01-05-04 -4- This item will go to the city council on January 26, 2004. Ms. Finwall thanked the planning commission members for their input and work on the mixed-use zoning ordinance. VI. NEW BUSINESS a. Easement Vacation - 2416 Teakwood (Maplewood Engineering Department) Mr. Roberts said Mr. Chris Cavett, Maplewood's Assistant City Engineer, representing the city and the property owners, is asking the city to vacate an existing drainage and utility easement on the property at 2416 Teakwood Drive. Commissioner 'r'rippler asked if it is the responsibility of the city to maintain this drainage and utility easement once it is vacated, and if so, how does the city get to the easement to maintain it? Mr. Roberts said yes it would be the city's responsibility. The homeowner's have verbally given the city permission to access and maintain the easement but the homeowner's have not signed the appropriate forms yet. Mr. Roberts said the city would not record the easement vacation until the homeowner's have signed the necessary agreement papers. Commissioner Trippler moved to approve the resolution on page nine of the staff report. This resolution is for the vacation of an unused drainage and utility easement on the property at 2416 Teakwood Drive. The reasons for the vacation are as follows: It is in the public interest. The existing easement is not used or needed current location. for drainage or utility purposes in its This vacation is subject to the owner providing the city a 15-foot-wide drainage and utility easement that follows to the centerline of the existing drainage swale.and signing the necessary agreements to allow the city to correct the drainage problems on the property. Commissioner Desai seconded. Ayes- Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on January 26, 2004. b. Planning Commission's Rules of Procedure Mr. Roberts said the planning commission should review their rules of procedure. Section L of the rules says that the commission is to review the rules at the first meeting each year. Planning Commission Minutes of 01-05-04 -5- Chairperson Fischer suggested on page 3 under item F. Director of Community Development that possibly the wording should state the Director's Representative rather than the Director of Community Development? The reason being Mr. Robert's is the person present at the planning commission meetings and not Melinda Coleman, the Director of Community Development? Commissioner Bartol suggested that the. wording be changed to "the Director is responsible for". He said that way Ms. Coleman could delegate the responsibility to anybody she deemed fit. Mr. Roberts said he would make that change for the planning commission rules of procedure. Mr. Roberts also stated the planning commission members should be prepared to elect a chairperson and vice chairperson at the next planning commission meeting. c. Planning Commission's 2003 Annual Report Mr. Roberts said the city code requires that the planning commission prepare an annual report to the city council by their second meeting in February. This report should include the planning commission's activities from the past year and the major projects for the upcoming year. Commissioner Trippler said he would like to see a short explanation of the items that the planning commission recommended denial and the city council approved the item anyway. He said there appear to be three items in the 2003 Planning Commission Annual Report that could define the reason the planning commission chose to deny an item and the city council did not agree with the planning commissions reasoning for a denial. Chairperson Fischer asked staff if the HRA would be meeting more frequently than they had in the year 2003? Mr. Roberts said he was not sure. Commissioner Desai asked staff if the quarterly in-service training session was realistic? Mr. Roberts said staff hopes so as time allows. It may be more like twice a year. Commissioner Trippler said he would like to have an opportunity for the planning commissioners to go out to the Legacy Village site as a group or during a field trip to see what was approved and see if it is being constructed as it was proposed? He said a lot will be happening with the realignment of County Road D and the development going on at the Legacy Village. Chairperson Fischer said that would be nice to do separately from the annual tour. Commissioner Rossbach said he thinks that would be a good thing to do as a group. There has been a lot of discussion done in the planning stage and he thinks it would be a nice idea to see things as they develop in the Legacy Village. Planning Commission Minutes of 01-05-04 -6- Commissioner Dierich moved to recommend to the city council approval of the planning commission's 2003 Annual Report as amended. Commissioner Bartol seconded. Ayes-Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on January 26, 2004. VII. UNFINISHED BUSINESS None. VIII. VISITOR PRESENTATIONS None. IX. COMMISSION PRESENTATIONS a. Ms. Monahan-Junek was the planning commission representative at the November 24, 2003, city council meeting. There were no planning commission items to discuss. The only item discussed was the roundabout at County Road C and Hazelwood Street, which was tabled for a few months to see how effective the stop signs work. b. Mr. Pearson was the planning commission representative at the December 8, 2003, city council meeting. Items discussed included the home occupation license to operate a Beauty Shop at 1900 Sterling St., which passed. The Town and Country townhomes for Legacy Village was discussed and the 50-foot setback was denied but the shorter setback passed. Mr. Trippler would have been the planning commission representative at the December 22, 2003, city council meeting, but there were no planning commission items to discuss. d. Mr. Desai would have been the planning commission representative at the January 12, 2004, city council meeting, but there are no planning commission items to discuss. Planning Commission Minutes of 01-05-04 -7- Mr. Desai will take Mr. Mueller's spot as the planning commission representative at the January 26, 2004, city council meeting, due to his absence at the planning commission meeting. Items to discuss include the Proposed Mixed Use District Comprehensive Plan Amendment and Zoning Code Amendment, the Easement Vacation at 2416 Teakwood, and the Planning Commission's 2003 Annual Report. f. Commission Vacancies Chairperson Fischer asked for the status with the two planning commission vacancies since Commissioner Monahan-Junek and Commissioner Rossbach are leaving to serve on the city council beginning January 12, 2004? Mr. Roberts said there have been very few applications and the openings are advertised on the city website and the city will advertise in the newspaper as well. Chairperson Fischer said until the two vacancies are filled the planning commission will be a seven-member planning commission as opposed to a nine member commission and it would require a four member commission to have a quorum. Commissioner Bartol recommended when planning commissioners vote for potential candidates to be on the planning commission the vote totals should not be published and should be kept confidential. He said this can be discouraging to the other candidates when their interview is seen publicly on cable television and then their rating is shown as well. Mr. Roberts said the potential applicant should get used to having everything that is said telecast on cable television and in print on the Internet. Commissioner Rossbach and Commissioner Monahan-Junek said their farewells and thanks for serving on the planning commission and the commissioners wished the two of them well while serving their terms on the city council. X. STAFF PRESENTATIONS a. The regularly scheduled planning commission meeting for Monday, January 19, 2004, is rescheduled to Tuesday, January 20, 2004, due to the Martin Luther King holiday. Xl. ADJOURNMENT The meeting was adjourned at 9:07 p.m. TO: FROM: DATE: SUBJECT: Planning Commi.smon Bruce K. Anderson, '1~ January 9 for the Janua Legacy Village Park ~°fZ~l ~:1 .ReTti°n nmission Meeting ~,/20._.e4 F']a ~n'~qL0._~or Introduction Legacy Village is an 80-acre planned unit development project located west of Maplewood Mall between County D and Beam Avenue. This is a significant development project and includes residential, both rental and owner occupied, corporate center, senior citizen complex, restaurant, and commercial properties. As part of the planned unit development process, the city received a 10-acre Site with the pdmary purpose of storm water holding ponds to serve the development. In addition, the city will be receiving between $1.3-$1.6 million in park dedication fee. Background Legacy Village development has been in planning for the past three years. The final plat was signed the last week of December and construction on infrastructure as well as approval of the first residential development occurred in late December. The parks and recreation commission's and staff's position on park development in this area has been to pursue cash dedication. This decision was based on the fact that each of the internal developments was going to meet their own individual recreation needs and a major athletic park or neighborhood park did not fit well into the overall planning process. After visiting neighborhood park systems and rethinking the 10-acre dedicated park, I have taken the initiative to pursue development of a passive art/sculpture park for the 10:acre wetland area. This project has come about faidy quickly, as it would need to be developed as part of the infrastructure, particularly street and utility construction along Legacy Parkway, Southlawn and County Road D which is scheduled for construction in the spring/summer of 2004. We have worked closely with the public works department and specifically, the engineering consultants to reconfigure the ponds and existing wetlands to accommodate some passive recreation and in particular, an intedor trail system. The concept for Legacy Village park is to develop an intemal trail system, a floating boardwalk, and rest areas while still maintaining the integrity of the wetlands and proposed storm sewer ponds. Significant reconfiguration of the storm water holding ponds and the use of culverts and weir structures has allowed us the opportunity to develop a trail system along the high ground area and still preserve some of the existing trees. I have enclosed four renderings including a master plan, arbor area enlargement plan and two views of the arbor area to give you Some idea of how this site might come together. In addition, I have included a cost estimate of approximately $500,000. Staff will review these plans in more detail at Tuesday's meeting, along with the long-range vision as to how this site could come together. Staff believes that this could be a perfect opportunity for public/private partnerships and expansion of the city's ornamentation and art areas within the city's park system. Recommendation Staff is looking for conceptual approval for Legacy Village park. I recognize that this is coming at the planning commission rather quickly, which is due to the tight time frame ddven by the construction of Legacy Parkway this spdng. Staff will be reviewing these details in greater depth at Tuesday's meeting. kd~legacy village park2.parks-open space.mem Enclosures 2 Legacy Village Park Site Improvements Master Plan Cost Estimate (10-27-03) B&A Proj. #03-32 Description of Work General Sitework -Budget (does not include work related to ponds) Includes mobilization, staking, general removals, earthwork & erosion control 2 Additional parking - asphalt and curb & gutter (8 spaces) 3 Walls (arbor area) 4 Ornamental fencing / railing Cost $45,000.00 Asphalt trails within ROW $3,500.00 $36,000.00 $15,750.00 Pedestrian footbridge $22,750.00 Ornamental fountain (within ponding area) $1,500.00 Conc. sidewalks/pavement within park (arbor area) $15,250.00 Cone. sidewalks within ROW $750.00 Asphalt trails within park $32,250.00 $8,500.00 Floating Boardwalk $37,500.00 Restoration seeding with native grasses - within altered areas $10,000.00 Plantings - within park $55,000.00 14 Blvd. Plantings and seed/sod - within ROW and along adjacent parking areas $24,500.00 15 Miscellaneous Site Amenities $1 8,750.00 16 Arbor structure $65,.000.00 17 18 19 20 Estimated Master Plan Development Subtotal: 1 5% Fees (Design / Observation / Surveying / Testing) Estimated Master Plan Development Total: 392,000.00 58,800.00' 450,800.00 Brauer & Associates, Ltd. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Tom Ekstrand, Assistant Community Development Director Gladstone Redevelopment Project Update Gladstone Neighborhood--English Street and Frost Avenue Area January 14, 2004 INTRODUCTION Gladstone The Gladstone area is an aging neighborhood considered by many long-time residents to be the core of the city. This neighborhood contains businesses that have generally not invested in large- scale property improvements. As a result, the commercial properties have a tired appearance with a disjointed array of businesses in need of revitalization. Surrounding the commercial properties is a strong residential neighborhood as well as recreational amenities like the Gateway and Vento Trails that bisect the area. Also in this neighborhood is the city-owned open space at the southwest corner of Frost Avenue and English Street. In order to renew Gladstone as a vibrant and viable area, while utilizing the existing recreational amenities, the city council has decided to pursue the redevelopment of this area. The city has taken the following steps toward the creation of this plan: · Construction of the city's first roundabout at the intersection of Frost Avenue and English Street in the fall of 2002. · Completion of a market feasibility study by Maxfield Research in the spdng of 2003. Creation of a mixed-use zoning district by the city staff that will promote the · redevelopment of areas within the city into mixed-use urban centers with compact, pedestrian-oriented commercial and residential developments, as we envision in the Gladstone Neighborhood. The final decision on the mixed-use zoning distdct is anticipated by the city council in March 2004. In addition to these items, the City was awarded an $8,000 matching grant by the Metropolitan Council to continue our redevelopment planning for Gladstone. Our Next Step Staff has contracted with Rich McLaughlin, of Architecture and Town Planning, to evaluate and create a design plan for the redevelopment of the Gladstone Neighborhood. Staff and Mr. McLaughlin have established a schedule for his review and analysis, advisory committee/council work sessions, public informational meetings and final presentation to the city council. Our schedule is as follows: February 11 (Wednesday) First week in March March 29 May 10 Joint session with advisory boards and council Two evening informational sessions with the neighborhood Presentation/update to advisory boards and council Final presentation to the city council DISCUSSION Suitable Land Uses-Maxfield Research Market Analysis Conclusions Maxfield Research concluded their market analysis of the Gladstone area in Apdl 2003. The following are their conclusions: The Gladstone area could support up to 150 housing units by 2010, with immediate demand for up to 75 units of multifamily for-sale or independent senior. After 2010, additional housing could be supported, including multifamily for-sale and rental, as well as additional senior product. A very limited amount of additional retail space, between 5,000 and 10,000 square feet, could be supported in the future, after a substantial amount of new development occurs in the area. Design Study The purpose of Mr. McLaughlin's design study is to demonstrate how Gladstone can become a neighborhood center that includes a mix of land and building uses in an attractive, higher- intensity development pattern. He feels that an element of this is considering the use of the open- space land. Mr. McLaughlin feels that the northeast comer of the open space may become considerably more valuable as a component of a neighborhood center, but the city should still maintain much of this land as open space as was originally intended. At the end of his study, Mr. McLaughlin will present to the city a strategic development plan (SDP). The SDP will be a set of drawings and design standards the city can use, along with it's ordinances, to achieve a sustainable, livable center for this neighborhood. Citizen Involvement A cdtical key to redevelopment planning is the involvement and acceptance by the residents and business operators that own property affected by redevelopment and those in the surrounding neighborhood. To get input from all those involved and affected, staff and Mr. McLaughlin will hold two evening sessions the first week in March to discuss our goals and ideas with the neighborhood. We want to get input to understand the desires and needs of all the affected property owners and surrounding neighbors to guide us in our review and recommendations. Currently-Planned Gladstone Improvements-Capitol Improvement Plan In the city's 2004-2008 Capitol Improvement Plan (CIP), the city council has approved three Gladstone-area improvements. · Streetscape improvements along Frost Avenue and English Street including burying overhead power lines, installing sidewalks, installing decorative streetlights with banners and flower baskets, entry monuments, street-side landscaping and colored crosswalks. These improvements would take place in 2005 and 2006. 2 Acquisition of properties by the city or in conjunction with a pdvate developer. The CiP stated that property acquisition is reliant on the creation of a redevelopment plan. According to the CIP, property acquisitions are scheduled to commence in 2004. Staff has begun pursuing land acquisition. The 19-unit manufactured-home park on English Street is now for sale. Staff has ordered a property appraisal as a first step in considering the purchase of this property. Open space improvements including: 1) the construction of a trail system, 2) the redirection of stormwater in the western edge of the preserve into infiltration ponds, 3) construction of garden and sitting areas at the comer of Frost Avenue and English Street, 4) provision of sitting areas, 5) creation of small outdoor classrooms, and 6) installation of interpretive signage about the site's railroad history. Restoration activities would include: 1) planting praide understory, 2) planting oak groves, 3) removing invasive species, 4) planting buffers, and 5) planting demonstration gardens at entdes. This work was scheduled for 2008. The parks department will be applying for a grant to create a final plan and facilitate open space improvements. It is likely that improvements on the open space property may commence sooner than 2008. The Cost of Redevelopment The city council should be aware that redevelopment would be a costly venture. The amount of public expenditure is unknown. Once we develop our SDP, the city will then need to explore methods of financing redevelopment. To do so, we will need to consult with a financial planner to guide us on facilitating our plans. Neighborhood Response to Redevelopment Along with the monetary costs involved with redevelopment, the city council should also be aware that the affected property owners and surrounding neighbors might not be receptive to redevelopment. Business owners would be concerned about losing their livelihood if they are displaced. Where will they operate in the intedm if they wish to stay in the area? How much will the city pay them to relocate? Nearby neighbors may be upset due to the nuisance of demolition and construction. These are just some issues that often adse and reasons why neighborhood support is imperative. CONCLUSION The city council has recognized that Maplewood has aged to the point that the redevelopment of our older, long established neighborhoods, like Gladstone, are ready for redevelopment to endch and enliven these areas. The council plans to work with the affected property owners and surrounding neighbors to realize this goal. We hope to create a renewed neighborhood that provides a mix of neighborhood-scale commercial businesses, a mix of housing types to suit all stages of living as well as recreational opportunities. Redevelopment may happen on it's own without the city's involvement. But this is not likely. If the city wishes to inspire or promote redevelopment in Gladstone, we must have a plan that the city, in cooperation with the residents and business owners, can take part in and work jointly toward. That way we can accomplish our goal. This report is intended to inform the city's advisory committees and city council on the status of our redevelopment efforts with Gladstone, and also to seek input and direction at this eady stage of our design-development process. First Joint Planning Session Please mark you calendars for Wednesday, February 11, 2004, for the first joint planning session between the city council and the vadous Maplewood advisory committees. This planning session will be held in the council chambers from 6 pm to 8:30 pm. If you have any questions, please don't hesitate to call Tom Ekstrand at 651-249-2302 or Shann Finwall at 651-249-2304. P:Gladstone/GladstoneRedevelopmentUpdate. 1-04 Attachment: Gladstone Location Map Attachmentl TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: MEMORANDUM Richard Fursman, City Manager Shann Finwall, Associate Planner Ohlson Property Maintenance and Landscapes/Outdoor Property Maintenance Erik Ohlson and Stephanie Jacques and Thor and Jenny Oehrlein 1949 Atlantic Street January 13, 2004 INTRODUCTION Project Description Erik Ohlson and Stephanie Jacques (Ohlson) and Thor and Jenny Oehrlein are proposing to subdivide 1949 Atlantic Street into two parcels. This property is located north of Frost Avenue and south of the Gateway Trail, within the Gladstone neighborhood. The Oehrleins will retain Parcel A for the storage of equipment associated with their property maintenance business, Outdoor Property Maintenance. The Ohlsons will retain Parcel B for the development of a 3,264-square-foot metal building for their landscaping business, Ohlson Property Maintenance and Landscapes. (Refer to the plans on pages 11 through 19.) Requests The applicants are requesting the following city approvals: 1. Lot division to subdivide 1949 Atlantic Street into two lots. A conditional use permit for Thor and Jenny Oehdein for exterior storage within the Business Commercial (BC) zoning distdct in order to store lawn care maintenance vehicles on Parcel A. A conditional use permit for Erik and Stephanie Ohlson for the construction of a metal building on Parcel B within the Business Commercial (BC) zoning district. A conditional use permit for Edk and Stephanie Ohlson for exterior storage within the Business Commercial (BC) zoning district in order to maintain extedor landscape bins on Parcel B. / Design review for the development of Parcel B. DISCUSSION Background On February 24, 2003, the city council approved two conditional use permits (CUP) and design review associated with the development of a 6,800-square-foot metal building on a .72-acre site at 1949 Atlantic Street. (Refer to the plans on pages 20 and 21 .) The building was proposed to house the applicants' businesses, Ohlson Property Maintenance and Landscapes and Outdoor Property Maintenance. Since that time the applicants have decided not to develop a building together, but now they want to subdivide the land and utilize the separate parcels individually for each business. The present proposal is for the Oehrleins to utilize Parcel A (north parcel) for the storage of their property maintenance vehicles including trailers, pick-up truck, a dump truck, bobcat, and an outdoor storage POD. The Ohlsons will utilize Parcel B (south parcel) to construct a 3,264-square-foot metal pole building for their landscaping business. Area Redevelopment Redevelopment in the Gladstone neighborhood was discussed during last year's review of this proposal. At that time there was no formal plan in place and the city was bound by current zoning requirements which allowed for a metal building and extedor storage with a CUP in the BC zoning district. While there is still no formal plan for redevelopment in place, the city has come further in its redevelopment planning process including the construction of the city's first roundabout and subsequent streetscaping at the intersection of Frost Avenue and English Street, the completion of a market feasibility study for the area, and the creation of a mixed-use zoning district that will promote the redevelopment of areas within the city into mixed-use urban centers. Because of the pending redevelopment, city staff inquired if the Oehrleins or the Ohlsons would be interested in selling their property to the City of Maplewood. The Oehrleins stated that they are interested in discussing the sale of their land to the city. At the writing of this report, these discussions were very preliminary with more information to follow. The Ohlsons, however, state that their business has expanded to the point that they have to develop their portion of the land for the operation of the business as soon as possible. They understand, however, that the neighborhood, including their parcel, has been sited by the city for redevelopment. They have indicated that within five to ten years they foresee their business expanding to the point that they also will have to relocate from this site. Because there is still no formal redevelopment plan in place, the city must review both proposals based on the current zoning and land use requirements. The city should do this keeping in mind and being sensitive to the future redevelopment of the area into a mixed-use urban center. Proposed Use of Land Parcel A Parcel A (north property) will be used by Thor'and Jenny Oehrlein for the storage of vehicles associated with their property maintenance business. The Oehrleins are not in a position to develop their land at this time, and have indicated a willingness to sell their land to the city as stated-above. In the meantime, however, they are requesting a CUP for exterior storage on the lot including up to three trailers, five pick-up trucks, two dump trucks, one bobcat, and one storage POD. No landscape materials will be stored on the site. The only improvement proposed for the site at this time is a 6- foot-high wood fence to be constructed on the north side of the property, adjacent the Gateway Trail. The Oehrleins' request is spelled out in their January 13, 2004, correspondence on page 22. Because of concerns regarding the use of the land for exterior storage in a redevelopment area, as well as the uncertain sale of the land to the city, staff is recommending a five-year sunset clause on this CUP if approved. The Oehdeins are receptive to this condition. Ohlson/Oehrlein 2 January 13, 2004 Parcel B Building - If approved, Parcel B will be developed with a metal building that is 3,264 square feet in area and 25 feet in height for the operation of the Ohlson Property Maintenance and Landscape business. The exterior of the building will have metal panel siding, a vinyl wainscot, and a standing seam metal roof. The east elevation includes an entry door and two windows with an eyebrow overhang, and two service bay doors with a gable roof above. Colors for the building include beige walls and doors and a hunter green roof and wainscot. The construction of a metal building in this area requires a CUP. Utilities - In order to develop on this site, water, sanitary sewer, and storm sewer must be installed along Atlantic Street from Frost Avenue. After the city council approved the applicants' 2003 development proposal, the applicants petitioned for a feasibility study for the extension of these utilities. The city engineering department conducted the feasibility study and found it feasible, but pdor to the city putting the job out for bids the applicants decided to separate the businesses and subdivide the land, subsequently stalling the utility work. A condition of this proposal is that the applicants sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. Parking Lot - The city's parking lot ordinance requires that all parking lots and associated driveways have a bituminous surface. The ordinance further states that parking lots with 12 or more parking spaces must have continuous concrete curb and gutter. Parking lots with less than 12 spaces are exempt from this requirement, unless required by the city engineer for drainage control. The community design review board (CDRB) can waive both of these requirements if the city engineer has determined that sheet drainage would improve stormwater quality. The grading and drainage plan for the site show two paved parking stalls on the east side of the building, in front of the entry doors. The remainder of the parking lot is proposed as a gravel surface. The applicants are proposing this material, rather than a paved parking lot, because of the wear and tear that the landscape vehicles will have on the pavement in addition to the costs associated with this type of improvement. The engineering department's review of this proposal states that the gravel surface is problematic and that no consideration was given to address sediment and fines from being washed into the infiltration basin and into the city storm system. (Refer to the January 5, 2004, engineering review on pages 23 and 24.) Because of this, as well as the fact that this site is located in a redevelopment area where the city envisions high quality building developments in the future, the engineering review recommends that the entire parking lot be paved, but that the curbing requirement can be waived. Parking Spaces - The city's off-street parking ordinance states that a business must supply at least 1 parking space per 200 square feet of office space and 1 parking space per 1,000 square feet of warehouse space. The building is proposed to have 620 square feet of office space and 3,264 square feet of warehouse space (2,304 garage/storage on first floor and 960 storage space above the office). Therefore, a total of 6 parking spaces are required for this development per city code. In addition, at least 1 of those parking spaces must be handicap accessible. The applicants are proposing two parking spaces on the exterior of the building, and two service bays inside the building that can be used in the parking count. An additional two parking spaces are Ohlson/Oehrlein 3 January 13, 2004 required to meet city code. These parking spaces could be situated in front of the service bays if there is no other location for the spaces. Landscaping - Landscaping proposed for the site are six techny arborvitae, one Black Hills spruce, and several native perennials to be planted within the rainwater garden in front of the site. In the engineering department's review, they recommend the applicants replace all gravel on the north, west, and south side of the building with grass or native plantings, and add more native plantings within the rainwater garden to address erosion control and storm water quality issues. The replacement of the gravel with turf will also ensure that the back side of the building will not be used for exterior storage. As was the case in last year's proposal, the applicants are proposing to hand-water all new plantings on the site, rather than install an underground sprinkler system. The CDRB can waive the requirement for an underground sprinkler system on a case-by-case basis, if the applicants agree to sign an agreement with the City of Maplewood stating that they will hand-water all landscaping and replace any required landscape material that dies. During last year's review, the CDRB waived the underground irrigation system but required the applicants install an outdoor water faucet to ensure watering. Staff recommends that the city require the same conditions this year. Screening - The applicants propose to add green fence slats to the existing chain link fence located on the south side of the property. Staff finds this acceptable as long as the slats create at least an 80 percent opaque screen of the property and are compatible to the extedor matedal and color of the metal building. Exterior Storage - Four open landscape bins for excess landscape material are proposed on the east side of the lot. This storage is considered exterior storage and requires a CUP. During last year's review, the CDRB specified that these bins be 8 feet wide x 8 feet deep x 6 feet high and be constructed of treated lumber, brown in color, and screened from view of the Gateway Trail. Staff recommends the same size and color conditions for the bins in this proposal. Screening of the bins will be achieved with the six techney arborvitae as specified in the landscape plan. Lighting - Outdoor lighting proposed includes three 25-foot-high freestanding lights, two wall-pack lights, and two down-lights located above the front door. A revised lighting plan will be required to ensure that the freestanding lights do not exceed 25 feet in height, including the base of the light, and that the light illumination at all property lines does not exceed .4 foot candles. Public Safety - Lieutenant Rabbett reviewed the current proposal and states that there are no significant public safety concerns. During last year's review of the larger development, Chief Thomella expressed concern regarding the hours of operation and use of heavy equipment due to residential properties to the north, beyond the Gateway Trail. Chief Thomella suggested limiting the hours of operation to ensure no noise complaints from the adjacent residential properties. Staff believes that noise from both businesses may still cause a negative impact for the neighboring residential properties as well as any future residential property redevelopment in the area. Therefore, staff recommends a condition of approval of both extedor storage CUPs is that there is no noise- making business activity conducted in either lot, or made by vehicles entedng or leaving either lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday, per city code. Ohlson/Oehrlein 4 January 13, 2004 Building Code - Dave Fisher, Building Official, states that the Ohlsons must sprinkler their building, fire rate the northerly wall, and provide one handicap accessible parking space. Fire Safety - Butch Gervais, Fire Marshal, states in his memorandum on page 25 that the Ohlsons must provide a 20-foot-wide access into their property, a year-round driving surface on the site, and fire protection to the building including sprinklers within the building. RECOMMENDATIONS Approve the lot division request to subdivide the property at 1949 Atlantic Street into two lots. Approval is subject to the following conditions: ao Provide a certified land survey showing the existing and proposed property lines and proposed building and parking lot. Deeds describing the two new legal descriptions, which must be stamped by the city. Ramsey County requires the city acknowledgment of approval to record the deeds. City code requires that the deeds be recorded with Ramsey County within one year of the date of lot division approval (February 9, 2005) or the lot division becomes null and void. Approve the resolution on pages 26 and 27. This resolution approves a conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning distdct in order to store lawn care maintenance vehicles on Parcel A (north parcel) at 1949 Atlantic Street. This approval shall be subject to the following conditions: Extedor storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. do The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. e. The city council shall review this permit in one year. f. This permit ends on February 9, 2009. Approve the resolution on pages 28 and 29. This resolution approves Erik Ohlson's and Stephanie Jacques' request for a conditional use permit to construct a 3,264-square-foot metal building within the Business Commercial (BC) zoning distdct on Parcel B (south parcel) at 1949 Atlantic Street. This approval is subject to the following conditions: OhlsonlQehdein 5 January 13, 2004 All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. c. The conditional use permit shall be reviewed by the city council in one year. Approve the resolution on pages 30 and 31. This resolution approves Edk Ohlson's and Stephanie Jacques' request for a conditional use permit for exterior storage on Parcel B (south parcel) at 1949 Atlantic Street with the following conditions: Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. d. The conditional use permit shall be reviewed by the city council in one year. Approve the plans (grading, utility, and landscape plans date-stamped December 18, 2003; lighting plan date-stamped January 5, 2004; building plans date-stamped November 18, 2003) for a 3,264-square-foot metal building at 1949 Atlantic Street with the following conditions: ao Repeat this review in two years if the city has not issued a building permit for this project. bo Provide the following for city staff approval before the city issues a grading or building permit: 1) A revised grading and drainage plan that addresses all engineering conditions as outlined in the January 5, 2004, engineering review and includes that the entire parking lot and ddveway be paved. This plan must be approved by the city engineer prior to issuance of a grading permit. 2) A revised utility plan, subject to the city engineer's approval. The applicants must sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. 3) A revised site plan showing the following: Ohlson/Oehrlein 6 January 13, 2004 Co 4) 5) 6) 7) 8) 9) a) The parking lot layout including the location of at least four stdped parking spaces, with one of those spaces handicap accessible as required by the Americans with Disabilities Act. b) The driveway with a width of at least 20 feet is paved between the street and the parking lot. Any gate along this driveway must also open to a 20-foot width. c) The location of four treated lumber landscape bins, brown in color, and a maximum size of 8 feet wide x 8 feet deep x 6 feet high. Revised building elevations showing one exterior faucet located on the building. Building samples of metal panels, standing seam roof, trim, doors, wainscot, and fence slats. A revised landscape plan that shows the following: a) Replacement of gravel on the north, west, and south side of the building with grass or native plantings. b) An infiltration basin/rainwater garden planting plan showing an adequate number of native plantings to address infiltration needs as required by the city's engineering department. The requirement for underground irrigation is waived if the applicants sign an agreement with the City of Maplewood stating that the owners will hand-water all landscaping, and any required landscape material that dies will be replaced. A revised photometric plan showing the freestanding lights not to exceed 25 feet in height, including the base, and the light illumination from any outdoor light not to exceed .4 foot candles at all property lines. If trash is to be stored outside of the building, plans for a trash-dumpster enclosure is required. The enclosure must have gates that are 100 percent opaque, and the materials and colors of the 'enclosure shall be compatible with those of the metal building. 10) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Install all required extedor improvements including paving and stdping the parking lot, installation of landscaping, installation of fence slats, installation of outdoor lighting, etc., before occupying the building. If any required work is not done, the city may allow temporary occupancy if: Ohlson/Oehrlein 7 January 13, 2004 eo 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished extedor improvements by June I if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spdng or summer. All work shall follow the approved plans. The director of community development may approve minor changes. Ohtson/Oehrtein 8 January 13, 2004 REFERENCE INFORMATION SITE DESCRIPTION Site Size: Existing Land Use: 31,578 square feet (.72 acres) Landscape Business Vehicle Storage SURROUNDING LAND USES North: South: East: West: Gateway Trail and Single Family Homes George's Auto Body/Car Wash/Apartment Maplewood Bowl Al's Auto Service/D & D Towing/Cellular Tower PLANNING Land Use Plan: Zoning: B-C (Business Commercial) B-C (Business Commercial) ORDINANCE REQUIREMENT Section 44-512(4) requires a CUP for the extedor storage of goods or materials within the Business Commercial zoning district. Section 44-512(6) requires a CUP for a metal building within the Business Commercial zoning distdct if the following findings are met: No more than 20 percent of the building would be visible from streets or the highest topographical point of the nearest residential lot lines. The building would not be of lesser quality than surrounding development. If the screening is removed or dies and the owner does not replace it, the city council may require that the owner remove the building. If the value of the building exceeds $25,000, the city council shall allow at least a five-year amortization pedod. CRITERIA FOR APPROVAL See attached CUP requirements and standards on pages 26 through 31 for approval. Ohlson/Oehdein 9 January 13, 2004 APPLICATION DATE The city received a complete CUP application for this request on December 18, 2003. Minnesota Statutes, Section 15.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal. Therefore, city action is required on this request by February 16, 2004. P: Sec 16\Ohlson Landscaping 1-20-04 PC Report Attachments: 2. 3. 4. 5. 6. 7. 8. 9. 10. 15. 16. 17. 18. City Location Map Location Map Land Use Map Zoning Map Site and Grading Plan Landscape Plan Floor Plan Building Elevations (East and North) Building Elevations (VVest and South) February 2003 Site and Landscape Plan February 2003 Building Elevation Oehdein January 13, 2003, Correspondence Engineering Department January 5, 2004 Review Fire Marshal January 5, 2004 Review Resolution for a Conditional Use Permit for Extedor Storage for Thor and Jenny Oehrlein Resolution for a Conditional Use Permit for a Metal Building for the Erik and Stephanie Ohlson Resolution for a Conditional Use Permit for Extedor Storage for the Erik and Stephanie Ohlson Plans (Separate Handout) Ohlson/Oehrlein 10 January 13, 2004 Attachment 1 Little Canada 1949 Atlantic Street St. Paul North St. Paul North St. Paul N S City Location Map 11 Attachment 2 City Open Space N Location Map 12 Attachment 1949 Atlantic Street rost ~venue City Open Space Location of New Roundabout Legend Ught Manufacturing Heavy Manufacturing Neighborhood Comrnemial Commemial Office Limited Business Commercial Business Commercial Modified Business Commercial Smell Lot Single Dwelling Resi Single Dwelling Residential Double Dwelling Residential Low Multiple Dwelling Resident Medium Multiple Dwelling Resid High Multiple Dwelling Residen 30000 Residential Estate 40000 Residential Estate Park Open Space School ci~/ Government Library Cemetery Fire Station 13 Land Use Map Attachment 4 Frost Avenue S Legend Light Manufacturing Heavy Manufacturing Neighborhood Commercial Commercial Office Limited Business Commercial Business Commercial Modified Business Commercial Shopping Center Small Lot Single Dwelling Residential Single Dwelling Residential Double Dwelling Residential Low Mulitple Dwellings High Multiple Dwelling Residential Condo Planned Urban Development Residential Estate (30,00 sq It) Residential Estate (40,00) sq It) Farm 14 Zoning Map PARCEL A Attachment;--5 N PARCEL / / \ + \ \ Il Site and Grading Plan 15 PARCEL A LEGEND -- $' B ~ B "BLACK HlU-$" SPRUCE - 6' B & B "TECHNY' ARBOR t'fTA~ Attachment 6 N PARCEL B__ IPOND PLANTINGS "SUNNy GARD£N$' LAYOUT TO INCLUDE., 3EA 'ElL VER FEA 77-1ER' GRASS J F~4'HEAVY METAL' $1ffTCH CRASS I0F_A'HAPPY RETURNS' DAYULY I0 EAJAPANE. SE IRIS TO BE LAID OUT IN ACCORDANCE AffTH CiTY DESIC. N Landscape Plan S {2> .0 -.8~ Attachment 7 Floor Plan 17 Attachment 8 BP-5 RIDGE BP-16 GABLE 2x6 #2 SYP~ ENO BRACE 24" PERIMETER-~ OVERHANG GUTTERS 0OWNSPOUTS 60' VENT-A-RIDGE -~ STEEL WALL & ROOF PANELS 1~-" HEEL 3' EYEBROW OVERHANG BR-21 CORNER TRIM STEEL WAINSCOT PANELS 3' x 6'-8" WALKOOOR v,~- JL RAMP APPROACHES TO EXIT DOORS II ti *1 12' x 12' OHO 12' x 12' OHO ,, ,, ,, OPENING ',l ',', " OPENING DOUBLE 2¢"x~8" CASEMENT WlNDWOW STEEL WALL & ROOF ///-VENT-A-RIDGE ~~~_~ //--BR-IB GABLE TRIM BP-21 CORNER TRIM /' X '~22:/ 1~," HEEL 3' EYEBROW 0VERHANG~ < > < > Y STEEL WAINSCOT PANELS Building Elevations 18 Attachment 9 BR-5 RIDGE CAP-,~ 130' VENT-A-RIDGE "OVERHANGr' : :~-'"'ql~l ~ // 5" GUTTERS & DOWNSPOUTS %% %%k% & ,]L, .]L, ,il. .Jl. .JL, JL J¢ I JL '.' ,~, ,~, ,~, ,~, ,~, ,~i Fb'i,,, '~' ~ .............. ]~ ...... ~ L_J v RAMP APPROACHES FO EXIT DOORS ~ VENT-A-RIDGE ~ ~ STEEL WALL ~ ROOF PANELS BR-16 24." PERIMETER OVERHANG-~ STEEL CORNER X-BANDING BR-21 CORNER TRIM% R[DGE CAP ,-BR-16 GABLE TRIM 14." HEEL EYEBROW OVERHANG 14" HEEL  -3' EYEBROW OVERHANG Building Elevations 19 Attachment 10 d 20 ite and Landscape Plan Attachment ll ~4~ ~2'~xrS"~e~el~e~ ~xme'~llgmsk~e~ 12' 0" X 12' ~' 12' o" OHD Opening OHD opening FRON~ ELEVATION 21 Building Elevation Attachment 12 Outdoor Property Maintenance 1650 Payne Ave Saint Paul, MN 55101 January 13, 2003 City of Maplewood, Re: 1949 Atlantic Street Dear City of Maplewood: The Proposed CUP, for the North side of the 1949 Atlantic lot split, would be for the following. We are in need of the Conditional Use Permit for exterior storage. This is an extension of the CUP in place at this time, excluding the building. We have included pictures in which will show you that we have only a few vehicles parked, in this area. Fence Posts have been installed for the installation of a privacy fence, that would block view from the Maplewood Nature Trail. The privacy fence will be 6 Ft high dog- eared wood panel fence, and will be installed this Spring. Our plans at this time for a building are not foreseen at this time. There are several exterior storage facilities that are in the surrounding area. The existing areas, are visible to the Nature Trail, OPM agrees with the city in keeping a neat, respectable appearance for the City of Maplewood. Thor Oehrlein Outdoor Property Maintenance 22 Attachment 13 En~qneerin~ Plan Review PROJECT: Ohlson Landscapes, Inc. PROJECT NO: REVIEWED BY: Chris Cavett and Chuck Vermeersch Maplewood Engineering Department, January 5, 2004 Ohlson Landscaping is proposing to construct a metal pole building and site improvements at 1949 Atlantic Street. The proposal includes paving the parking area with bituminous for 3 parking stalls and leaving the remainder of the parking area as a gravel surface. The applicant has proposed to treat runoff from the site with an infiltration trench/rainwater garden. This submittal is a scaled down version of the original proposal as the property has been split. A number of issues were raised in the review of the original proposal. Many of these also need to be addressed in the current proposal. The following issues shall be addressed: The review of a previous submittal noted that the city would be open to the applicant constructing a treatment/detention basin that extended partially into the Atlantic Street right-of-way. The applicant was instructed to maintain a minimum distance of 20-feet from the centerline of Atlantic with any grading. This has not been done in the current proposal. The applicant shall submit runoffand infiltration calculations. The review of the previous submittal indicated that if infiltration was to be employed, the basin should be designed to infiltrate the runoff from a 1.5" rainfall event. As shown, the infiltration trench/rainwater garden does not appear to satisfy this requirement. Assuming an infiltration rate of .25 inches per hour, the configuration shown will infiltrate approximately 183 cubic feet in 48 hours. Runoff from the site for a 1.5" rainfall event would likely be in the vicinity of 900 cubic feet. Gravel areas are shown on the south and west sides of the building. Since city zoning ordinances will not permit storage in these areas, they should be eliminated. If additional storage area is needed, the building size should be increased. Elimination of the gravel area would reduce the amount of impervious area, as well as the amount of runoff generated. 4. The areas south and west of the building could be used for additional infiltration area to treat runoff from the west side roof and parking areas (see item 2) or planted. o The infiltration area shown allows water to pond to a depth of one foot. This depth is acceptable, and should not be increased with the addition of any other infiltration areas. In general, the goal is to have no standing water in infiltration areas within 48 hours. As shown, the proposal is for 3264 SF of building, 1384 SF of paved surface, approximately 7900 SF of gravel surface and 3256 SF of vegetated surface. As noted in the review of the previous submittal, the gravel surface is problematic. No consideration has been given in the design to address sediment and f'mes from being washed into the 23 infiltration basin and into the city storm system. Runoff over the gravel surface is funneled directly to the catch basin. Given the fact that this parcel is located in an area that is being examined for redevelopment, the parking lot must be paved, but the requirement for curbing can be waived. Any stockpile areas must be adequately contained to prevent contamination to the storm sewer system. All stockpiles must be housed internally or a treatment structure (i.e.: sump catch basin) must be included in the storm sewer design. The landscaping plan should include turf establishment areas and erosion protection measures for the infiltration basin(s) (planting plan, seed mixes or wood mulch). The plan lists 26 plants for approximately 700 SF of infiltration trench/rainwater garden. This does not seem adequate. 10. The city's contractor will construct all utilities for the site (water, sanitary sewer and storm sewer) to the ROW as part of the public improvement. 24 Attachment 14 Project Review Comments Date: From: Project: Building: Planner: January 5, 2004 Butch Gervais, Fire Marshal Ohlson Landscapes Business/Storage Shann Finwall Comlnents: 1. Provide year round driving surface 2. Provide addressing that can be seen from the main street 3. Location of fire hydrants 4. Provide fire protection (sprinklers) 5. Provide monitoring of fire protection (sprinklers) 6. Proper location of fire extinguishers within the building Any questions or concerns please contact me, and make sure all inspection cards, permits and city approved plans are on the job site before any work starts. Butch Gervais, Fire Marshal City of Maplewood (651)-249-2804 25 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Thor and Jenny Oehrlein applied for a conditional use permit for exterior storage within the business commercial zoning district for their property maintenance business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The northerly % of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present wdtten statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and Would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 26 The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. 2. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. 3. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. 4. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. 5. The city council shall review this permit in one year. 6. This permit ends on February 9, 2009. The Maplewood City Council adopted this resolution on ,2004. 27 Attachment 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for the construction of a metal storage building that is 3,264 square feet in area and 25 feet in height within the Business Commercial zoning district; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly % of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public headng whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated tobe in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use wbuld not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 28 6. The use would be served by adequate public facilities and services, including! streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. 3. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on 29 Attachment 17 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for exterior storage within the business commercial zoning district for their landscape business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly % of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of' operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. o The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public fac{lities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 30 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: 1. Extedor storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. 2. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. 3. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. 4. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on ,2004. 31 MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Ken Roberts, Associate Planner Planning Commission Resignations January 2, 2004 INTRODUCTION With their election to the city council, William Rossbach and Jackie Monahan-Junek have resigned from the planning commission. I have attached a resolution of appreciation for each of them. RECOMMENDATION Approve the attached resolutions of appreciation for Will Rossbach and Jackie Monahan-Junek. kr/p:miscell/pcresig2.rnem Attachments: 1. William Rossbach Resolution 2. Jackie Monahan-Junek Resolution Attachment 1 JOINT RES 0£ UTION OF APPRE CIA TIO N WHEREAS, William Rossbach has been a member of the Maplewood Planning Commission since October 10, 1989 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that William Rossbach is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by the MapleWood City Council on Passed by the Maplewood Planning Commission on January 5, 2004 Attest: Robert Cardinal, Mayor Lorraine Fischer, Chairperson Karen Guifoile, City Clerk Attachment 2 JOINT RESOLUTION OF APPRECIATION WHEREAS, Jackie Monahan-Junek has been a member of the Maplewood Planning Commission since March 11, 2002 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated her experience, insights and good judgment and WHEREAS, she has freely given of her time and energy, without compensation, for the betterment of the City of Maplewoo& and WHEREAS, she has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Jackie Monahan-Junek is hereby extended our heartfelt gratitude and appreciation for her dedicated service, and we wish her continued success in the future. Passed by the Maplewood City Council on Passed by the Maplewood Planning Commission on January 5, 2004 Attest: Robert Cardinal, Mayor Lorraine Fischer, Chairperson Karen Guifoile, City Clerk MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Ken Roberts, Associate Planner Planning Commission Elections January 2, 2004 INTRODUCTION The planning commission's rules of procedure say that the commission will elect a chairperson and a vice-chairperson at the second meeting of each year. The current chairperson is Lorraine Fischer and the most recent vice-chairperson was Will Rossbach. RECOMMENDATION Elect a chairperson and vice-chairperson to serve through January 2005. Kdmisc/pc/pcelections.d oc MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Ken Roberts, Associate Planner Commission Interview Questions January 12, 2004 INTRODUCTION Lorraine Fischer submitted a list of possible interview questions for vacancies on the planning commission. I have attached her list and also the application form that the city has prospective board members fill out. RECOMMENDATION Consider the attached list of questions and prepare other questions that the commission wants to use dudng the interviews of planning commission applicants. Kr/PC interviews.doc Attachments: 1. Possible Interview Questions 2. Board Application Form Attachment 1 POSSIBLE INTERVIEW PROCEDURES AND QUESTIONS Welcome applicants and thank them for their interest in serving on the commission. Explain the number of openings, the interview and appointment processes. Give an overview of the duties of the commissioners, their role (advisory_ to the council, and occasionally other commissions), 'frequency of commission meetings and attendance at city council meetings, training sessions, field trips, etc. So applicants will have realistic expectations of what we can or cannot do (and why) present a quick overview of comprehensive plan, zoning, CUP, etc., and point out areas where we do or do not have much discretion - where we have rules from above -- the state, Met Council, county, etc. ( ?hese couM all be done by the chair, or could be ,~plit among the commissioners.) POSSIBLE QUESTIONS 1. Do you foresee any problem with attendance at regularly scheduled meetings? at city council meetings? Would you have any difficulties with meetings that might go later than 10:007 handle this? Do you have any areas where you might have a conflict of interest? How would you 3. We usually receive our packets on Thursday. Some of them contain a considerable amount of reading material. Do you foresee any difficulty in visiting the sites mentioned on the agenda and getting the material read by the Monday meeting date? 4. All of our regular meetings are televised and rerun, do you think you will have any problem expressing your opinions with the camera's eye on you? 5. As previously mentioned, the commission's role is advisory to the council which makes the final decision. Can you be comfortable with this role? 6. At times we have controversial items with a variety of opinions and sometimes outright hostility being expressed. Can you be comfortable with these situations? 7. What do you feel you can bring to this group - interests, talents, life experiences, etc. 8. After sitting through this meeting do you have any questions on what was done and why? Did you disagree with any of the decisions? If so, why? (If there was a split vote, which side would you have been on?) 9. Looking at how Maplewood has developed, a) What do you think has been done well? b) What do you think could have been done better. c) What do you see as important to be addressed in the future (near or far)? NAME CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM Attachment 2 ADDRESS PHONE NO. EMAIL Work: Home: ZIP FAX 1) How long have you lived in the City of Maplewood? 2) Will other commitments make regular attendance at meetings difficult? Yes No.l Comments: On which Board or Commission are you interested in serving? (please check) A description of the duties of each committee is on back. Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? 5) List other organizations or clubs in the Community in which you have been or are an active participant: 6) Why would you like to serve on the Board or Commission? ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION AND ANY ATTACHMENT PROVIDED ARE CONSIDERED PUBLIC INFORMATION EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. Return or mail this application to: City of Maplewood 1830 County Road B East, Maplewood MN 55109 P\COM-DVPT~WORD\COMMISSION-BOARD 3 11/03 Community Design Review Board (CDRB) The Mapiewood Community Design Review Board (CDRB) is a five-member advisory committee to the city council. The CDRB reviews building design, site plans and landscape for proposed multi-family, commercial and industrial development in Maplewood. The CDRB's goal is to approve attractive developments in architectural design, the use of proper landscape materials and a functional and attractive site layout. The CDRB meets on the second and fourth Tuesdays of each month at 6 pm. Housing and Redevelopment Authority (HRA) The Maplewood Housing and Redevelopment Authority (HRA) is a five-member committee that reviews housing matters and policies for the city. Topics the HRA reviews for the city council include proposed housing related code changes or ordinance amendments, possible changes to the housing chapter of the Maplewood Comprehensive Plan and senior or subsidized housing development proposals. The HRA meets the second Tuesday of the month at 7 pm. Human Relations Commission (HRC) The Maplewood Human Relations Commission (HRC) is a seven-member committee. The mission of the HRA, in partnership with the State Department of Humans Rights, is to secure for all citizens equal opportunity in housing, employment, public accommodations, public services and education and to work consistently to improve the human relations climate of the community. The HRC is not charged with specific duties but sponsors and promotes activities for Maplewood residents that increase sensitivity and awareness of diversity in our community, advise the Mayor, city council and other city commissions of human relations issues and offers no-fault grievance mediation services to the residents of Maplewood. The HRC meets on the first Tuesday of the month except for July and August. Park & Recreation Commission The Maplewood Parks and Recreation Commission is a nine-member, volunteer advisory board consisting of Maplewood residents committed to promoting parks and recreation issues. The commission provides recommendations to the city council on all issues of park acquisition, development, open space, trails and leisure programs. The Parks and Recreation Commission works in close concert with city staff to address the mission of the department which is to provide a community environment for all citizens to participate in and enjoy cultural and recreational activities on an equitable basis. The Parks and Recreation Commission meets the third Monday of each month at 7 pm. Planning Commission (PC) The Maplewood Planning Commission (PC) is a nine-member advisory committee to the city council. Their duties are to prepare and recommend a comprehensive plan for the development of the city and to review zoning and land use matters like rezoning requests, zoning variances, property subdivisions, right-of-way vacations and home occupation requests. The city council relies on the PC's recommendations on these and related matters. The PC meets on the first and third Mondays of each month at 7 pm. Police Civil Service Commission The Maplewood Police Civil Service Commission is a three-member city council appointed body that oversees the hiring process for all uniformed officers and may act as a hearing panel for grievances and disciplinary issues. WORD/Commission descriptions