Loading...
HomeMy WebLinkAbout04/22/2008 AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, April 22, 2008 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. RollCall 3. Approval of Agenda 4. Approval of Minutes: a. February 12, 2008 b. March 11, 2008 5. Design Review: a. Trail's Edge Townhomes (2675 Larpenteur Avenue East) 6. Unfinished Business: 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: a. Comprehensive Plan Update-Review of "Design" Provisions b. Discussion-City Attomey's Proposed Ordinance Amendment for Televised Broadcasts of City Meetings c. Representation at the May 12, 2008, City Council (at this time, there are no foreseen items for CDRB representation) 10. Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 12,2008 I. CALL TO ORDER Chairperson Olson called the meeting to order at 6:04 p.m. II. ROLL CALL Board member John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Board member Ananth Shankar Board member Matt Wise Present Absent Present Present Absent Staff Present: Tom Ekstrand, City Planner III. APPROVAL OF AGENDA Board member Shankar moved to approve the agenda as presented. Board member Demko seconded. The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. January 22, 2008 Chair Olson suggested tabling the minutes until board members Ledvina and Wise are present, since they had a lot of input into these minutes. Board member Demko moved to table the minutes of January 22, 2008 until the absent board members are present. Board member Shankar seconded The motion passed. Ayes - all V. VISITOR PRESENTATIONS None VI. UNFINISHED BUSINESS None VII. DESIGN REVIEW a. St. Paul's Monastery, 2675 Larpenteur Avenue City planner Tom Ekstrand presented the staff report for the request for plan review for a new monastery building at St. Paul's Monastery property. Community Design Review Board Minutes 02-12-2008 2 Jim Johnson of Pope Associates, the architect for this project, gave an overview. Mr. Johnson explained that the stone materials proposed for the building will be the same stone used on the existing building. Mr. Johnson said there will not be a fence installed as part of this proposal. Mr. Johnson explained that the storm water will be treated through the existing pond system. The board discussed with Mr. Johnson and staff the planned roads and curb and gutter construction and also questioned plans for lighting. Board member Shankar questioned whether a dormer could be added on the south to enhance the roof on the three-story building. Mr. Johnson responded that the long roof was designed to emphasize the bell tower and cross. Board member Shankar asked Mr. Johnson to submit to staff a copy of the dormer planned for the west elevation of the building for staff approval. Board member Olson said that the design to emphasize the bell tower and cross seems reasonable for constructing the long roof on the south elevation and that she is okay with this. Board member Shankar moved to approve the plans date-stamped January 4, 2008 for the St. Paul's Monastery. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of completing exterior improvements like landscaping, in-ground lawn irrigation, parking lot striping and the like. 3. Meet all requirements of the building official, assistant fire marshal, police and city engineering staff. 4. Comply with the May 14, 2007 city council conditions. 5. Provide a site and design plan for the screening of any trash and recycling containers if they would be kept outside. Should a trash enclosure area be proposed in the future, it shall not be placed in any parking space. 6. Provide additional parking if the proposed number of spaces becomes insufficient. 7. Provide a lighting-fixture plan to staff for approval prior to getting a building permit. 8. Provide in-ground lawn irrigation as required by the city code. 9. The community design review b.oard shall review major changes to these plans. Minor changes may be approved by staff. 10. The parking lot and driveways shall have continuous concrete curbing unless exempted by the city engineer to facilitate drainage. 11. The applicant shall submit a revised sketch of the west side showing the dormer. Board member Olson seconded The motion passed. Ayes - all Community Design Review Board Minutes 02-12-2008 3 b. Maplewood Town Center Remodel and Comprehensive Sign Plan Amendment, 1845 County Road D City planner Tom Ekstrand presented the staff report for the request from H. J. Development, Inc. for approval of plans to remodel the exterior of this shopping center. The applicant is also requesting approval of a comprehensive sign plan amendment to replace and improve the two existing pylon signs on the site. Gary Janisch and Angie Jasperson were present representing H. J. Development, Inc. Mr. Janisch explained that their design upgrade proposal to remodel the exterior of the shopping center would be done in two phases and this plan is the first phase. Board member Shankar asked Mr. Janisch to comment on the plan for the roof parapet. Mr. Janisch responded that the height of the roof parapet would be increased to more attractively screen the roof units. Ms. Jasperson displayed the colors to be used and discussed them with the board. Board member Demko moved to approve the plans date-stamped January 4, 2008 for the proposed building upgrades and signage changes to the Maplewood Town Center shopping center located at 1845 County Road D East. Approval is subject to the applicant complying with the following conditions: 1. Repeating this review in two years if the city has not issued a building permit for this project. 2. Providing trash enclosures for all trash and recycling containers that are on site. Trash enclosures shall be of a material and color that matches the building. The applicant sh",1I submit site and design plans for staff approval. These enclosures shall be constructed as part of the Phase One work. Any future trash containers for the old Best Buy store space shall also be kept in enclosures as required by this approval and city ordinance. 3. Providing cash escrow in the amount of 150 percent of the cost of constructing the trash enclosures prior to getting a building permit for the proposed shopping center upgrades. 4. The Phase One pylon sign replacement is approved as proposed. Within the next six months, if the applicant can reach an agreement with Best Buy to remove the freeway- frontage sign, that sign shall be removed and replaced with the proposed design. 5. The community design review board shall approve major changes to these plans. Minor changes may be approved by staff. 6. The Phase Two building design shall be submitted to the review board for approval when the time comes for that remodeling phase. Board member Shankar seconded The motion passed. Ayes - all VIII. BOARD PRESENTATIONS None Community Design Review Board Minutes 02-12-2008 4 IX. STAFF PRESENTATIONS City planner Tom Ekstrand said that he is replacing planner Shann Finwall as the staff liaison with the review board. Mr. Ekstrand said that Ms. Finwall will continue to work with the board on the dynamic display sign code amendment until it is completed. Mr. Ekstrand asked for a board volunteer to attend the February 25 city council meeting to discuss the review board's 2007 annual report submitted to the council. Mr. Shankar volunteered to attend. Mr. Ekstrand also gave board members a copy of a proposal circulated by Ken Roberts and asked the board for their review and comments regarding the entryway/bathroom addition to the Bruentrup Farm. X. ADJOURNMENT Board member Shankar moved adjournment of the meeting at 7:32 p.m. Board member Demko seconded Ayes - all DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 11,2008 I. CALL TO ORDER Chairperson Olson called the meeting to order at 6:04 p.m. II. ROLL CALL Board member John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Ols.on Board member Ananth Shankar Board member Matt Wise Present Present Present Absent Present Staff Present: Shann Finwall, Planner III. APPROVAL OF AGENDA Board member Wise moved to approve the amended agenda, deleting item 9.b. to ensure that all board members are present for that item. Board member Demko seconded. The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. January 22, 2008 Board member Wise moved to approve the minutes of January 22, 2008 as presented. Board member Demko seconded The motion passed. Ayes - all b. February 12, 2008 The minutes of February 12, 2008 were tabled to the next meeting, due to lack of a quorum. V. DESIGN REVIEW a. Heritage Square 5th Addition Design Modification (Highway 61 and County Road D) Planner Shann Finwall presented the report of the proposal to redesign the Heritage Square 4th Addition housing development to incorporate a third style of town house in this project. Board member Wise asked what the changes to impervious surfaces from the old plan to the new plan would be. Planner Finwall responded that the current surface summary is 55% of hard surface for the two lots of the new plan. Shawn Siders and Kevin Clark of K. Hovnanian Homes, were present at the meeting and discussed the new plan and the differences from the previously Community Design Review Board Minutes 03-11-2008 2 approved plan. Mr. Siders said that due to the downturn in the housing market, the housing previously planned for this site needs to be revised. Mr. Siders mentioned that the proposed housing will complement the surrounding community and is architecturally compatible with the area. Mr. Siders said that a neighborhood meeting was held with the surrounding community and the new plan was well received by those who attended. Kevin Clark explained that the impervious surface area of the new plan was evaluated by the engineering department as part of their review of the proposal. Mr. Clark said that it was found that the increased runoff of the new design will require an underground sand-filtration system, which will be located in the northeast area of the site. Board member Wise complimented the developer on the proposed revisions to the site, but said he has concerns with the east/west orientation changes and elevations of the eight buildings that would result in viewing the ends of the buildings from the north. Mr. Wise suggested there is a need to create as much interest to the east elevations as possible and suggested adding a condition requiring a bay window on the east side of four of the buildings. Mr. Wise suggested a condition be added requiring the city engineer's review of the impervious surface and runoff calculations. Board member Olson suggested that the city engineer also review the internal drive grading relative to the position of the garages. Board member Ledvina agreed with Mr. Wise's concern with the east elevation of the buildings. He said in the past the board has recommended wainscoting to create interest. Wainscoting might be considered for a few of the buildings' east elevations. Board member Wise moved approval of plans date-stamped February 1, 2008 for the Heritage Square 5th Addition. The developer shall comply with the following conditions: 1. Comply with the requirements of the city engineering department's report dated February 27, 2008. The applicant shall enter into a developer's agreement if required by the city's engineering department and shall be subject to their requirements. 2. The applicant shall provide escrow in the amount of 150 percent of the cost of completing the pedestrian trail connection between their northerly trail and the existing power line trail to the west. This escrow shall be a form acceptable to the city engineering department and shall be provided before the issuance of the next building permit. The applicant shall be responsible for building this trail, subject to the specifications of the city, by the end of construction season 2008. 3. Meet all requirements of the building official and fire marshal. 4. Obtain all required permits from the Ramsey-Washington Metro Watershed District. 5. Any retaining wall that exceeds a height of four feet must be engineered and have a building permit. Retaining walls that are four feet tall or more shall also have a protective fence of black chain link fence on top. 6. Repeat this review in two years if the city has not issued a building permit for this project. Community Design Review Board 3 Minutes 03-11-2008 7. The applicant shall install an in-ground irrigation system for all landscaped areas. 8. The landscaping plan shall be revised to provide a substitution for the barberry bushes since they are an invasive species. The landscaping plan shall also be revised for staff approval to provide a denser planting screen for the neighbors to the west. In particular, the areas west of driveways must have a thicker planted buffer. 9. The applicant shall provide a lighting plan for staff approval before getting a building permit for the first building. 10. The planning staff may approve minor changes to these plans. 11. The city's engineering department should conduct additional analysis on the increased impervious surface coverage from the original plan to the proposed plan in order to ensure and require appropriate storm water management on the site. 12. The city's engineering department should conduct addition analysis on the 9% private drive slopes to ensure and require that slopes are not too steep in relation to the driveways and garages. 13. The applicant shall submit revised building elevations showing that there are bay windows located on the east elevation on a minimum of four of the eight buildings. Board member Olson seconded The board discussed requiring improved landscaping and a friendly amendment was then accepted to add Condition 14: 14. Staff should consider requiring a higher vegetation screening for the west side of the buildings relative to the existing homes. The board then voted: The motion passed. Ayes - all VI. UNFINISHED BUSINESS a. On-Site Dynamic Display Sign Code Planner Shann Finwall presented the staff report regarding the creation of an on-site dynamic display sign ordinance. Ms. Finwall mentioned that the board may want to consider amending the prohibited section of the ordinance to include prohibiting temporary signs that blink, flash or flutter regardless of messaging. Board member Olson said since MnDOT recommends eight seconds as the minimum for display change, she will not be in favor of anything less than eight seconds and she is comfortable with ten minutes. Board member Wise said he prefers that off-site advertising be prohibited on the signs and also that he favors between ten and twenty minutes as a minimum for display change. The board discussed adding language to the comprehensive sign plan to encourage and promote the use of shared signs among businesses. Community Design Review Board Minutes 03-11-2008 4 Board member Ledvina moved the community design review board recommended approval of: 1. Amending the prohibited sign code at section 44-737 as follows: Signs that are not specifically permitted in this article are hereby prohibited. The following signs are specifically prohibited: (3) Signs that have blinking, flashing or fluttering lights. Signc th::Jt givc public ccrvicc information, cuch ::JC timc ::Jnd tcmpcmture arc excmpt. 2. Amending the temporary sign code at section 44-807 as follows: (i) Temporary siqns with blinkinq, flashinq, or flutterinq Iiqhts or with dynamic displays are prohibited. 3. Amending the comprehensive sign plan code at section 44-736 as follows: A comprehensive sign plan shall be provided for the followinq: (1) business premises which occupy the entire frontage in one or more block fronts or for the whole of a shopping center or similar development having five or more tenants in the project: (2) dynamic display wall siqns: and (3) shared siqns. Such a plan, which shall include the location, size, heights, color, lighting and orientation of all signs, shall be submitted for preliminary plan approval by the city; provided that, if such comprehensive plan is presented, exceptions to the sign schedule regulations of this article may be permitted in the sign areas and densities for the plan as a whole are in conformity with the intent of this article and if such exceptions results in an improved relationship between the various parts of the plan. Comprehensive sign plans shall be reviewed by the community design review board. The applicant, staff and city council may appeal the community design review board's decision. An appeal shall be presented within 15 days of the' review board's decision to be considered. 4. Adopt an on-site dynamic display sign code as follows (text underlined has been added to the proposed off-site dynamic display sign code amendment which was recommended for approval by the CDRB and planning commission): a. Findings. Studies show that there is a correlation between dynamic displays on signs and the distraction of highway drivers. Distraction of drivers can lead to traffic accidents. Drivers can be distracted not only by a changing message, but also by knowing that the sign has a changing message. In such a case, drivers may watch a sign waiting for the next change to occur. Drivers also are distracted by messages that do not tell the full story in one look. People have a natural desire to see the end of the story and will continue to look at the sign in order to wait for the end. Additionally, drivers could be more distracted by special effects used to change the message, such as fade-ins and fade-outs. Finally, drivers are generally more distracted by messages that are too small to be clearly seen or that contain more than a simple message. Time and temperature signs appear to be an exception to these concerns because the messages are short, easily absorbed by those observing them, and are only accurate with frequent changes. Despite these public safety concerns, there is merit to allowing new technologies to easily update messages. Except as prohibited by state or federal law, sign owners should have the opportunity to use these technologies with certain restrictions. The restrictions are intended to minimize potential driver distraction, to minimize their Community Design Review Board Minutes 03-11-2008 5 proliferation in residential districts where signs can adversely impact residential character, and to protect the public health, safety, and welfare. Local spacing requirements could interfere with the equal opportunity of sign owners to use such technologies and are not included. Without those requirements, however, there is the potential for numerous dynamic displays to exist along any roadway. If more than one dynamic display can be seen from a given location on a road, the minimum display time becomes critical. If the display time is too short, a driver could be subjected to a view that appears to have constant movement. This impact on drivers would be compounded in a traffic corridor with multiple signs. If dynamic displays become pervasive and there are no meaningful limitations on each sign's ability to change frequently, drivers may be subjected to an unsafe degree of distraction and sensory overload. Therefore, requiring a longer display time on dynamic signs is in the public interest. A constant message is typically needed on a sign so that the public can use it to identify and find an intended destination. Changing messages detract from this way-finding purpose and could adversely affect driving conduct through last-second lane changes, stops, or turns, all of which could result in traffic accidents. In conclusion, the City of Maplewood finds that dynamic displays should be allowed on off-premise signs but with significant controls to minimize their proliferation and their potential threats to public health, safety, and welfare. b. Dynamic display sign means any sign designed for outdoor use that is capable of displaying a video signal, including, but not limited to, cathode-ray tubes (CRTs), Iight- emitting diode (LED) displays, plasma displays, liquid-crystal displays (LCDs), or other technologies used in commercially available televisions or computer monitors. c. Standards for all dynamic display signs: (1) The images and messages displayed on the sign must be complete in themselves, without continuation in content to the next image or message or to any other sign; (2) Every line of copy and graphics in a dynamic display must be at least seven inches in height on a road with a speed limit of 25 to 34 miles per hour, nine inches on a road with a speed limit of 35 to 44 miles per hour, 12 inches on a road with a speed limit of 45 to 54 miles per hour, and 15 inches on a road with a speed limit of 55 miles per hour or more. (3) Dynamic display signs must be designed and equipped to freeze the device in one position if a malfunction occurs. The displays must also be equipped with a means to discontinue the display if it malfunctions, and the sign owner must stop the dynamic display within one hour of being notified by the city that it is not meeting the standards of this ordinance; (4) Dynamic display signs must meet the brightness standards contained in subdivision f. below; (4) Dynamic display signs existing on (insert the effective date of this ordinance) must comply with the operational standards listed above. d. On-Site Dvnamic displav sions are allowed subiect to the followinq additional conditions: Community Design Review Board Minutes 03-11-2008 6 (1) Located in the Business Commercial (BC) or Heavy or Liqht Industrial (M-2 and M-1) zonino districts only. (2) The imaqes and messaqes displayed on the on-premise dvnamic displav siqn must be static and each display must be maintained for a minimum of 10 minutes; and the transition from one static display to another must be instantaneous without anv special effects; (3) Are allowed as part of a permanent freestandino sion, provided that the sion comprises no more than 50 percent of the total square footaoe of said sion face. (4) Must be located at least 200 feet from any residential land use district on which there exists structures used for residential purposes or any residential structure; or from any park or open space land use district. (5) Must be located at least 100 feet from any side propertv line. e. Off-Site Dynamic display siqns are allowed subject to the followinq additional conditions: (1) A dynamic display sign is allowed by conditional use permit approved by the city council. (2) The images and messages displayed on the sign must be static and each display must be maintained for a minimum of 12 seconds, and the transition from one static display to another must be instantaneous without any special effects; f. Incentive. Off-premises signs do not need to serve the same way-finding function as do on-premises signs and they are distracting and their removal serves the public health, safety, and welfare. This clause is intended to provide an incentive option for the voluntary and uncompensated removal of off-premise signs in certain settings. This sign removal results in an overall advancement of one or more of the goals set forth in this section that should more than offset any additional burden caused by the incentive. These provisions are also based on the recognition that the incentive creates an opportunity to consolidate outdoor advertising services that would otherwise remain distributed throughout Maplewood. Reduction of Sign Surfaces (1) A person or sign operator may obtain a conditional use permit for a dynamic display sign on one surface of an existing off-premises sign if the following requirements are met: (a) The applicant agrees in writing to reduce its off-premise sign surfaces by one by permanently removing, within 15 days after issuance of the permit, one surface of an off-premises sign in the city that is owned or leased by the applicant, which sign surface must satisfy the criteria of parts (2) and (3) of this subsection. This removal must include the complete removal of the structure and foundation supporting each removed sign surface. The applicant must agree that the city may remove the sign surface if the applicant does not do so, and the application must identify the sign surface to be removed and be accompanied by a cash deposit or letter of credit acceptable to the city attorney sufficient to pay the city's costs for that removal. The applicant must also agree that it is removing Community Design Review Board Minutes 03-11-2008 7 the sign surface voluntarily and that it has no right to compensation for the removed sign surface under any law. Replacement of an existing sign surface of an off-premises sign with a dynamic display sign does not constitute a removal of a sign surface. (b) The city has not previously issued a dynamic display sign permit based on the removal of the particular sign surface relied upon in this permit application. (c) If the removed sign surface is one that a state permit is required by state law, the applicant must surrender its permit to the state upon removal of the sign surface. The sign that is the subject of the dynamic display sign permit cannot begin to operate until the sign owner or operator provides proof to the city that the state permit has been surrendered. (2) If the applicant meets the permit requirements noted above, the city will issue a dynamic display sign permit for the designated off-premises sign. This permit will allow a dynamic display to occupy 100 percent of the potential copy and graphic area and to change no more frequently than once every 12 seconds. The designated sign must meet all other requirements of this ordinance. g. Brightness Standards. (1) City staff shall approve the following brightness standards for all dynamic display signs: (a) No sign shall be brighter than is necessary for clear and adequate visibility. (b) No sign shall be of such intensity or brilliance as to impair the vision of a . motor vehicle driver with average eyesight or to otherwise interfere with the driver's operation of a motor vehicle. (c) No sign may be of such intensity or brilliance that it interferes with the effectiveness of an official traffic sign, device or signal. (2) The person owning or controlling the sign must adjust the sign to meet the brightness standards in accordance with the city's instructions. The adjustment must be made within one hour upon notice of non-compliance from the city. (3) All dynamic display signs installed after (insert the effective date of this ordinance) will have illumination by a means other than natural light must be equipped with a mechanism that automatically adjusts the brightness in response to ambient conditions. These signs must also be equipped with a means to immediately turn off the display or lighting if the sign malfunctions, and the sign owner or operator must turn off the sign or lighting within one hour after being notified by the city that it is not meeting the standards of this section. (4) In addition to the brightness standards required above, dynamic display signs shall meet the city's outdoor lighting requirements (section 44-20(1 )). Board member Olson seconded Board members Ledvina and Olson amended the motjon to add the following to the motion: Community Design Review Board Minutes 03-11-2008 8 "Prohibit an off-sjte sign that advertises a product, event, person, institution, activity, business, service or subject located on the premise." The board voted: The motjon passed. Ayes - all Board member Ledvjna volunteered to represent the board at the planning commission meeting in April regarding this item. VII. VISITOR PRESENTATIONS Council member Nephew, council liaison to the board, thanked the board for their servjce and asked for any questions or comments. There were no comments. VIII. BOARD PRESENTATIONS None IX. STAFF PRESENTATIONS a. Communjty Design Review Board Appointments on 2/25: Matt Wise and Ananth Shankar b. Election of Chair and Vice Chajr - Tabled to the next meeting until all members are present. c. Representation at the April 14, 2008 City Council Meeting: Items to be discussed include Herjtage Square 5th Addition - John Demko X. ADJOURNMENT Board member Demko moved adjournment of the meeting at 8:00 p.m. Board member Ledvina seconded Ayes - all MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: Acting City Manager Tom Ekstrand, Senior Planner Plan Review- Trail's Edge Townhomes 2675 Larpenteur Avenue East April1!;i,2008 INTRODUCTION Project Description T ownhomes Common Bond Communities is requesting approval of the design plans for their proposed 49-unit townhome development located on the St. Paul's Monastery property at 2675 Larpenteur Avenue East. These townhomes were allowed as part of the planned unit development (PUD) for the monastery site approved one year ago. Refer to the attachments. The proposed buildings would be a combination of four-, five- and six-unit buildings. There would also be a stand-alone community-center building in the southeast corner of the site. The proposed buildings would have exteriors of fiber-cement horizontal-lap siding, fiber-cement siding-panel sections, stone veneer and asphalt shingles. Parkina Lots The applicant is also requesting approval of the site plan for the replacement of the 10B-space monastery parking lot which is located on the proposed town house site. The applicant would replace this parking lot with two smaller parking lots. There is one proposed northeast of the existing monastery that would have 33 parking spaces. The larger parking lot proposed south of the existing monastery would have 89 spaces for a total of 122 parking spaces. Both of these were conceptually approved in the PUD. BACKGROUND May 14, 2007: The city council approved the PUD and preliminary plat for the overall development plan for the Sisters of St. Benedict. This allowed the following: . A 40-unit senior-housing apartment building to be operated by Common Bond Communities. . A 50-unit town house development also to be built and operated by CommonBond. . A change in use of the existing monastery to be a family-violence shelter. . A future monastery on the north end of the property. January 14, 2008: The city council approved the installation of the internal streets and other public improvements at the Monastery site. DISCUSSION Building Design and Materials The proposed building exterior design and materials would be attractive. Site Considerations Parkino- T own homes The parking provided would meet code. There would be one garage space and one open parking space per unit. The applicant is also proposing to provide 25 visitor parking spaces. The city has applied this visitor parking ratio of one space for each two units. It was suggested by a neighbor that there may not be enough visitor parking available within the site. Staff wishes to point out that, the internal private roadway, being only 24 feet wide, is not wide enough to accommodate on-street parking. This roadway, in fact, should be posted as no parking on both sides. There will be overflow parking available south of the existing monastery building, however. Staff cannot commit these spaces for the townhome owners use, but it's been suggested by the monastery that it is a possibility. Monastery Way and Benet Road would also have parallel parking available being that they are city streets. The visitor parking spaces measure 9 feet wide. They should be widened to 9.5 feet as code requires. Also, there should be one handicap-accessible space provided as well. Parkino-New Parkino Lots The construction of these parking lots should be coordinated with the construction of the townhomes so parking is available for the existing monastery building. The parking stall widths should also be 9.5 feet wide and there should be enough handicap-accessible spaces to meet code requirements. There should be two such spaces for the smaller parking lot and four for the larger one. Liohtino The photometric plan meets the city's requirements for light intensity at the boundary of the site. The lighting would consist of 14-foot-talllighting standards with a decorative fixture design much like that used at Legacy Village. There would also be low bollard lighting and front door lights on each unit. Landscapino and Tree Replacement The applicant has applied the city's formula for tree replacement based on total caliper inches lost with the number of caliper inches to remain to determine the amount of caliper inches of trees to be provided. The sizes of the proposed trees meet city requirements. The proposed landscaping includes in-ground Illwn irrigation as required by code. 2 Sidewalks and Trails The applicant is providing sidewalks along Benet Road and Monastery Way. There will also be internal sidewalks within the town house development. There will be a bituminous trail along Larpenleur Avenue from Century Avenue to Sterling Street. The applicant will provide the section of this trail that is abutting their site. The city will provide the remaining part of the trail to Sterling Street. Fence alona Century Avenue One neighbor suggested to staff that there should be a fence along the Century Avenue right-of-way to protect children from this development from easily getting to the street. Staff feels that this is a wise suggestion and recommends that the applicant build a 3.5-foot-tall chain link fence along this right-of-way for that reason. Staff Comments Buildina Official Dave Fisher, the Maplewood Building Official, has the following comments: . The city will require a complete building code analysis. . Separate building permits are required for each unit. . All exiting must go to a public way. . Provide adequate fire department access to the buildings. . A pre-construction meeting with the building-inspection department is recommended. . Separate building permits are required for retaining walls that are four feet tall or more. Enaineerina Department The city's engineering staff has reviewed the overall development plan in coordination with SEH, the city's consultant. Any issues will be addressed prior to final plan approval. No grading permits will be issued until all issues are resolved. Police Lieutenant Shortreed gave the following comments: Construction site thefts and burglaries are a large problem affecting many large construction projects throughout the Twin Cities metro area. The contractor should be encouraged to plan and provide for site security during the construction process. On-site security, alarm systems and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity in a timely manner. Assistant Fire Chief Butch Gervais, the Assistant Fire Chief gave the following comments: . Provide fire protection as required by code. . Provide a fire alarm system as required by code. 3 . Provide a 20-foot-wide fire department access around the building. . Provide a fire department key box. . Provide an annunciation panel at the main entrance. . Provide proper marking of the fire-protection room and fire alarm room. RECOMMENDATION Approve the plans date-stamped April 3, 2008 for the Trail's Edge Townhomes. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of completing exterior improvements like landscaping, in-ground lawn irrigation, parking lot striping and the like. 3. Meet all requirements of the building official, assistant fire marshal, police and city engineering staff. 4. Comply with the May 14, 2007 city council conditions. 5. Provide a site and design plan for the screening of any trash and recycling containers if they would be kept outside. Should a trash enclosure area be proposed in the future, it shall not be placed in any parking space. 6. The new parking lots for the existing monastery shall be constructed as early as possible to replace the parking lost by the townhome development. These parking lots shall have concrete curbing. The parking stalls shall be at least 9.5 feet wide as code requires and there shall be enough handicap-accessible parking spaces provided to meet code. 7. The applicant shall provide the retaining wall details for design approval by staff. Retaining walls or wall sections that are four feet tall or higher shall have a fence on top. Staff shall approve the design. Retaining walls over four feet tall must have a building permit. 8. The internal private roadways within the townhome development shall be posted for "no parking" on both sides. 9. The applicant shall provide a 3.5-foot-tall chain link fence along the Century Avenue right-of- way. The exact placement shall be subject to staff approval. 10. Provide in-ground lawn irrigation as required by the city code. 11. The community design review board shall review major changes to these plans. Minor changes may be approved by staff. 4 REFERENCE INFORMATION SITE DESCRIPTION Site size: 4.85 acres Existing land use: St. Paul's Monastery parking lot SURROUNDING LAND USES North: Undeveloped monastery properly South: Larpenteur Avenue and City of Maplewood open space land East: Century Avenue and undeveloped property in the City of Oakdale West: Existing St. Paul's Monastery PLANNING Land Use Plan designation: PUD (planned unit development) Zoning: R3 (multiple-dwelling residential) APPLICATION DATE The application for this request was considered complete on April 3, 2008. State law requires that the city decide on these applications within 60 days. The city council must act on this proposal by June 2, 2008. p:sec13-29\priory site town homes 4 08 Attachments: 1. LocationlZoning Map 2. Site Plan 3. Building Elevations 4. St. Paul's Monastery PUD 5. City Council Conditions dated May 14, 2007 6. Plans date-stamped April 3, 2008 (separate attachments) 5 t\ N Attachment 1 ~ ~ ~ [jJ 0::) o ~ ~ ~ ~ EJD C? & 00 o 'Ii! 'EJ '!!ill, D c1 1860 0, ~ . , . c:P 0 ~ Ow " . o "j] 1~O 'J\J o cO ~ tr ~ o = ~ location I Zoning Map 2675 Larpenteur Ave E St Paul's Monastery lI~ml w ~":l[~~ " I Ut~.. fa . "'ijlii C1) " . " I" z >- 0 "'",,, ~~~ "I-I" .J000 M:!zz >L 8 wj ~ !!(>L 00 "'z 51" :z: h ~~ 11 I:" 1 ~ ATTACHMENT 2 '[.- I >- ~ "II 1- ';:',\1Il I" :.1..- c ~ II ~ II ~i h ~~ ~~ j t ! ~i~~~ Il~lh l'ft<, ~I ;~ , : I ~ >L W ~ C z :s I z II( ..J Q., W I- ..... tJ) . . m '. I. , , . · i . ~ . m. ~~. ~ I · ~ . I .. I . I - ~ l'J --: ...i'i ~:1 . -..e l' ''''~' i ~~ ;! 01 H. I~< ~]^; I" ~ Iou · ....~, - ~ , ii!~f ~ ;llhi I m~~J :~i " I;' ~l. ~i~l ~ ~~l.l: - ~ ij~[IH~1 i I "U'i Ii! lb-l! z.....~o.. Z i , Imdmh i m~j . ~iml~i w i! "'lii.t ~~ 3>_ I" I W l'l1 t ffill!!" '" ~ bbuuiUi i ~181~.d, i ill51~"!u ~ ~ ~ g . . . " g . . . !z ~O 0 . 0 0 0 :s 0 ~ "- I ~ ~IIJ!~!!! h~,,:!! l nii~ · i~~ . ... ~ffltllfflg~ O~O:::ii:OO ~~~~~ffl ~~:::!~~~ :i:ogo<C:!: ou I-::E o j j I I .,.. ~., ..., " " " " " -~ " " " " " " " " -~ " " " " " " " " -~ " " " " " -~ " " " " " -~ " " " " " " " " -~ " " ~ II " " " " " -~ " " " " " -~ " " " " " " --H ~- c Ijj1li ~- '=Ill ~C\?; C1J.=~ "on, c::n '-o~ ::;::0::; z . 0 ~~8 _e~ ~15e ~z!i ~ 0 v ~ ~OgCD ~:i~~ !;12!1S ID on o -11 " , -" " " -~ " " " " " " " " " " " " " " " " " " " " " _lJ ",en<< 02..- -0", Cl::i=z ~;;9 UJ UJ - ~ ...J::::l jj WCO i ~ 2 o ~ -' UJ. I-~ LL" UJ' -'~ "" ~ 2 o i= ;; UJ -' UJ 1-' I~ elF [2~ ATTACHMENT 3 ~JL~ ~l ~ , ~ I I""'" I .....,.". I 2 o ~ -' UJ OC9 lflJi "'~ ~ ~ i ~ ~ l I .".. ' .... I 2 o ~ UJ h 29 011 ",. u..~ III I I i I I III II l I I I. II I Ill! 1111 1111l! I 111!1 "lin! iml" Ili!!'lllll!l! "I us.!i1 "111.1 B88BBa8aaoo@~~m@@~~@~~oooooo BUILDING ELEVATIONS FOUR-UNIT BUILDING EXAMPLE L .J w !::z CI1:3 ~o.. 01- -z o:::w 0..:E co.. wo CI)..J ow 0..> Ow o:::C 0.. ~~ J ,,~ irl~ r Iii '" lit ~'l]j .., i!l! ; It~ -' ~iii ~ .Hi i '. ;itl , :", I ATTACHMENT 4 ~~Ii !i~I~ ~ f.l: ; !'- ~ T .~ \ji !, I .~" .u ...._.. ~.2 " '" =:~.l; W iff $Ii , I, : ..\ _, z 'J 21 : : ~ I.: I jl u, c ~I ::J il 0.. .~ C g', W [~ :> ~ o a::: Q.. 0.. <C L -' Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, May 14, 2007 Council Chambers, City Hall Meeting No. 07-09 K. UNFINISHED BUSINESS 2. St. Paul's Monastery Redevelopment (Century and Larpenteur Avenues) Public Comment on this matter was taken at a Special City Council Meeting on May 7,2007. Public Comment is now closed. Discussion is limited to City Council questions for City Staff. a. Application for Conditional Use Permit for Planned Unit Development b. Preliminary Plat for Century Trails Commons Senior Planner Ekstrand presented the report and responded to questions from the council. Ellen Higgins, in charge of development for Common Bond Communities, addressed the council regarding the proposed affordable housing. Mayor Longrie thanked Ms. Higgins for her suggestion that a transportation task force be created to work toward increasing public transportation to this site. Mayor Longrie stated her support for increasing transportation on the site and creating a task force to look at these issues. Councilmember Hjelle moved to adopt the followinq resolution approvinq a conditional use permit for a planned unit development for the Sisters of St. Benedict of Sf. Paul's Monastery. CONDITIONAL USE PERMIT RESOLUTION 07-05-071 WHEREAS. the Sisters of St. Benedict of St. Paul's Monastery applied for a conditional use permit for a planned unit development to develop their 31.04-acre site with a 50-unit town house development; a 4D-unit seniors housing apartment building; to convert the existing monastery building as a multi-use family-violence shelter with 37 housing units, offices and support facilities and to build a future monastery building on the north end of their property. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 2675 Larpenteur Avenue. The legal description is: That part of the South % of the Southeast Quarter of Section 13, Township 29, Range 22, Ramsey County, Minnesota lying east and north of a line described as beginning at a point on the south line of said Southeast Quarter of Section 13985 feet west of the southeast corner of said Southeast Quarter of Section 13; thence 78 degrees 40 minutes to the right proceeding in a north-northwesterly direction for 620 feet to a point of curve; thence to the left on a curve having a radius of 100 feet a distance of 157.08 feet to a point of tangent; thence 90 degrees to the right, at right angles to the tangent to said curve at said point of tangent, a distance of 450 feet; thence May 14, 2007 City Council Meeting 90 degrees to the left a distance of 200 feet; thence 90 degrees to the right a distance of 225 feet, more or less, to the north line of said South ~ of the Southeast Quarter of Section 13. Except that part of the Southeast Quarter of said Southeast Quarter of Section 13 which lies northeasterly of a line parallel with and distant 100 feet southwesterly of a line described as beginning at a point on the east line of said Section 13, distant 1324.13 feet north of the southeast corner thereof; thence run westerly at an angle of 90 degrees with said east section line for 186.63 feet; thence deflect to the right on a 10 degree curve, delta angle 29 degrees 20 minutes, for 293.33 feet; thence on tangent to said curve for 100 feet and there terminating; together with all that part of the above described tract, adjoining and southerly of the above described strip, which lies easterly of a line run parallel with and distant 60 feet westerly of the following described line: Beginning at the point of intersection of the above described line with the east line of said Section 13; thence run southerly along the east line of said Section 13 for 540 feet and there terminating; also together with a triangular piece adjoining and southerly of the first above described strip and westerly of the last described strip, which lies northeasterly of the following described line: From a point on the last described line, distant 150 feet southerly of its point of beginning, run westerly at right angles to said line for 60 feet to the point of beginning of the line to be described; thence run northwesterly to a point on the southerly boundary of the first above described strip, distant 100 feet westerly of its intersection with a line run parallel with and distant 33 westerly of the east line of said Section 13. Which lies easterly, northerly and easterly of a line described as commencing at said southeast corner of the Southeast Quarter of Section 13; thence westerly, along said south line of the Southeast Quarter of Section 13, a distance of 832.02 feet to the point of beginning of the line to be described; thence deflecting to the right 78 degrees 40 minutes 00 seconds a distance of 750.06 feet; thence deflecting to the left 90 degrees 00 minutes 00 seconds a distance of 204.00 feet; thence deflecting to the right 90 degrees 00 minutes 00 seconds a distance of 638.98 feet to said north line of the south half of the Southeast Quarter of Section 13 and said line there terminating. WHEREAS, the history of this conditional use permit is as follows: 1. On March 20, 2007, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding propertY owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 7, 2007, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate propertY values. May 14, 2007 City Council Meeting 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery; shelter and any other future use. Staff may approve minor changes. 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during th~ next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. 6. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District. 7. The applicant must provide a right-turn lane on Century Avenue into the site, subject to MnDOT's approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin May 14, 2007 City Council Meeting Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 10. Staff may approve minor changes to the plans. Seconded by Councilmember Rossbach A friendly amendment was added to the motion requiring the following conditions be included in the resolution: 11. Establish a neighborhood committee of no less than nine members whose membership composite shall be one representative from Hill-Murray administration or trustees, one day care parent from Maple Tree Day Care, one parent whose child attends Hill-Murray, three neighborhood citizens who signed the petition included in the council packet and three neighborhood citizens who are from the yellow cards received by the city. The committee's purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood concerns, and provide feedback to all parties subject to the planned unit development. The committee shall report periodically to the council and disband when no longer needed. 12. Establish a transportation task force of neighbors and parties to the planned unit development to work on public transportation service and options for the site, to work in coordination with the neighborhood committee. 13. The proposed project shall be reviewed by the Community Design Review Board and all requirements of that board shall be followed. 14. Include two playground areas within the planned unit development as discussed at the hearing that were to be added to the plans. 15. Develop a security plan in partnership with all of the parties subject to the planned unit development and the neighborhood committee. 16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm water, public street infrastructure and city water shall be borne by the developer. 17. The applicant shall install sidewalks along applicant's property on Larpenteur Avenue and internal streets. The council voted as follows: Ayes-all The Maplewood City Council approved this resolution on May 14, 2007. Councilmember Hjelle moved approval of a preliminary plat for Century Trails Commons located at 2675 Laroenteur Avenue. Approval is subject to: 1. Redesigning the public street right-of-way within the site to be 60 feet wide. 2. Complying with the applicable requirements .of the engineering reports by Erin Laberee and Michael Thompson dated February 22,2007 and by R. Charles Ahl dated April 19, 2007. 3. Street lights shall be installed if required by the city engineer, subject to his approval. May 14, 2007 City Council Meeting 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department of Transportation. 5. The property owner shall be required to dedicate right-of-way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. Seconded by Councilmember Rossbach Ayes-all Councilmember Cave moved to extend the meetina to finish the aaenda. Seconded by Councilmember Hjelle Councilmember Juenemann explained she needed to leave the meeting at 11 :20 p.m. due to medical issues. The council then voted: Ayes: Councilmembers Rossbach, Cave, Hjelle, Mayor Longrie May 14, 2007 City Council Meeting MEMORANDUM DATE: Acting City Manager Tom Ekstrand, Senior Planner 2008 Comprehensive Plan Update - Review/Critique of the Design-Related Sections April 14, 2008 TO: FROM: SUBJECT: INTRODUCTION The city is in the process of updating the Comprehensive Plan. Those involved are the city staff, consultants, advisory commissions as well as a special advisory committee (the Parks, Trails and Open Space Advisory Board). Staff is asking the members of the community design review board (CDRB) to review the design-related sections of the current comprehensive plan. The purpose of this review is to evaluate what is appropriate and relevant in the existing document, to determine what is no longer needed and to recommend changes or revisions. Staff will forward your comments to the city's planning consultant's to have them included in the revised plan document. REVIEW AND DISCUSSION SCHEDULE For background, I attached a copy of the 2008 Comprehensive Plan Update Technical Team's (staff and consultants) committee and special meeting review schedule to illustrate the all-inclusive scope of our review. The CDRB is an integral part of the functioning of the city and your input is critical to our assembling thorough and up-to-date information for this guiding document for the city. DISCUSSION The enclosed pages from the comprehensive plan have provisions relative to design. I marked the specific areas with an "X." I feel that these statements are all pertinent still, therefore, I have not made any suggestion for revisions. RECOMMENDATION Please review the enclosed materials for discussion at the April 22 CDRB meeting and offer any comments that you feel should be made to these pages of the comprehensive plan. I will then forward your l;9mments to the city's consultant. p:compplan/CDRB memo 4 08 te Attachment: 1. Committee Review Schedule for the 2008 Comprehensive Plan Update 2. Design-Related Sections from the Comprehensive Plan Attachment 1 COMMITTEE REVIEW SCHEDULE 2008 COMPREHENSIVE PLAN UPDATE The following is the anticipated meeting schedule to discuss the various elements of the 2008 comprehensive plan update for the city's advisory committees, parks trails & open space advisory committee, joint meetings and open houses: Advisorv Groups Meetina Dates Planning Commission January 29 (kick off discussion) and all following meetings until completion June 3 (public hearing) Parks Commission February 20 (initial discussion), March 19 and April 16 (wrap up and recommendation) Housing and Redevelopment Auth April 9 March 20 Historic Preservation Commission Environ and Natural Resources April 1 to review corridors and May 1 (to rev plan?) Community Design Review Board April 8 1/16,2/28 (goals draft), 3/18 (joint meeting w/all groups), 4/10 (trails/transportation), 4/24 (land use), 5/8 (South Maplewood and NR), 6/12 (wrap-up if needed) Parks, Trails & OS Advisory Panel Special Meetinas Meeting with adjacent planners/ communities March sometime Joint Meeting with PTOS and March 18 6-8 p.m. (Tuesday @ PC) to discuss natural resources and City advisory committees natural corridors 'Note: This is a joint meeting with the PTOS Panel the CC and all advisory committees Open House #1 April 22 (Tuesday) at Carver Elementary: General review of purpose and goal of comp plan update with topic station Le: parks/trail, land use plan traffic, ete Open House #2 May 22 (Thursday) public review of "final" plan at MCC , (possible allernative--could be held mid June) City Council Council to review final draft June 23 and July 14 (if needed) Staff/Consultant Meetinas Implementation Team Meetings 1st and 3m Thursdays at 9:30 a.m. until completion In addition to the above, staff will provide monthly updates to the city council, consultants will meet with adjacent communities and the process will conclude with submittal to the Metropolitan Council. p:compplan/Committee Review Schedule 1 08 updated 2/14/08 Attachment. 2 GOALS OF THE CITY OF MAPLEWOOD GOALS Maplewood has developed a set of community-wide goals. They are the basis for the City's planning and development efforts. These goals are: · Human Rights Goal: The City will positively identify itself as a community that includes and respects all individuals and groups within it. There should not be limitations or discrimination based on religion, age, income, gender, sexual orientation, ethnic background or political belief. The City will protect each citizen's rights and encourage them to exercise their responsibilities as citizens. · Citizen Involvement Goal: The decisions and actions of City government should consider the needs and desires of its citizens. The City will provide a wide range of opportunities for citizen participation and community involvement in local decisions, · Communication Goal: The City will encourage and promote communication with the public to achieve a high level of citizen participation and community involvement. · City Implementation Goal: The City will use a rational and democratic system to help the citizens, council and management decide about the use of resources. These decision!l should help the City achieve its goals. In order to accomplish the goals listed above, the City has developed the following additional goals: · Cultural-Leisure Activity Goal: The City will encourage or provide opportunities for cultural and leisure activities for all citizens. · Economic Goal: The City will provide a supportive climate for business consistent with orderly development and planning. · Employee Goal: The City will provide and develop highly-motivated, professional, experienced, productive and well-trained employees with high morale and with a stake in the City's future. · Finance Goal: The City will finance its activities so that they foster the City's growth, improve the citizens' lives and assure the City's financial stability. 7 x , . Housing Goal: The City will encourage a. variety of housing which provides for a choice of type, location, price and ownership versus renting. Housing should be safe, sanitary, secure, comfortable, free from blight, with access to public streets, utilities, schools and parks. . Metropolitan Goal: The City will actively participate in finding solutions to metropolitan problems that affect the City or its citizens. · Public Services and Infrastructure Goal: The City will provide and maintain comprehensive, high-quality and cost-effective public services. The City will provide these services in a fair and democratic way. . Safety and Social Order Goal: The City will provide an environment to enjoy life in peace and freedom from criminal acts and preventable disasters. · Significant Natural Features Goal: The City will preserve, protect, conserve and use wisely its significant natural features. · Transportation Goal: The City will have a transportation system that is safe, efficient, minimizes disruption, promotes better land development, improves the aesthetic appearance of the City and reduces air pollution. This system should provide transportation opportunities for citizens without cars. · Urban Design Goal: The City will strive to improve the appearance of the City, maintain compatible land uses, and encourage a sensitive integration among activities, man-made facilities and the natural environment. These are the City's overall goals. There also are specific goals and policies in each of the Comprehensive Plan elements. io<, 8 x . ^ Ordinance Provisions , · The city will regularly review and, as necessary, change its zoning and subdivision regulations, building codes, design standards and approval process. This is to assure that these regulations and standards are flexible enough to allow a variety of housing options and to help lessen the cost of residential development and redevelopment. Such issues and regulations that Maplewood will review include: - The amount of undeveloped or underused land that the city has planned or zoned for medium,or high density residential development. - Planned unit development (PUD), mixed-use and cluster development ordinances that include residential density bonuses. - The flexibility to use zero lot line development. - Minimum unit size or floor areas. - Garage and off-street parking requirements (especially for seniors). - The use of private streets in developments. - Minimum right-of-way, pavement widths and standards for streets. - Allowing accessory or mother/father-in-Iaw apartments. Housing for the Elderly and Disabled · The City will make efforts to plan and provide for the housing and service needs of the elderly and disabled. Nontraditional Households · The City will encourage development of housing and services which meet the needs of nontraditional households. NEIGHBORHOOD QUALITY '" It is important to assure that the efforts to provide life-cycle housing are accomplished so that it is compatible with the character of existing neighborhoods and with respect to the environment 63 x ^ ^ . . ^ It also is important to prevent housing in older neighborhoods from deteriorating. Much of this housing was built before Maplewood became a village, when building codes were not in place. There also are deteriorating housing units scattered throughout the City. In the future, these units may become less attractive to home buyers, thereby depreciating housing values. Figure 20 (page 65) identifies the areas in Maplewood of most concern. To address these concerns, the City adopts the following policies: 1. Plan and design new housing to: · Protect existing housing, natural features, and neighborhood identity and quality. · Assure there are adequate utilities, community facilities and convenient shopping. 2. Maintain or strengthen the character of neighborhoods and assure that all housing units are safe, sanitary, secure and free from blight. The City also adopts the following neighborhood quality policies: Ordinance Provisions · The City will work to protect the integrity and long-term viability of residential neighborhoods and reduce potential negative effects of commercial or industrial land uses through zoning, site plan review and code enforcement. · Maplewood will require and enforce high design and maintenance standards for multi-family residential development. Design standards will include provisions about building massing, architectural design, off-street parking ratios and location, access, traffic impacts, landscaping, fencing or screening, and trash handling. Locational Aspects · The City will allow affordable housing in any location suitable for residential .uses. Environmental Considerations :0" · The City will assure that new development respects the natural environment to the maximum practical extent. 64 · Maplewood will continue to use its Shoreland, Floodplain and Environmental Protection Ordinances to assure protection of lakes, streams, ponds, wetlands, steep slopes and woodlots. Housing Maintenance Code · The City will continue to encourage the maintenance of its housing through its housing maintenance codes. The City's truth-in-housing program also should encourage housing maintenance. Maintenance Assistance · The City, through its Housing and Redevelopment Authority, will participate in programs to help property owners with home maintenance and improvements through loans and, if available, grants. HOUSING ACTION PLAN · Table 13 on pages 67 and 68 lists activities that the City should undertake to carry out the Housing Plan. , , ;;.., 65 FIGURE 20 Little Canada --:-._-:- _:'~.::~_ I fi-- _ Ii -"-. r U?ite B .... - .. -'--C_'_:~~J -".~==~~~::'~"". ~-~ -' - _: _ ___.-_: .-7-- .- --'---. --'.' '" . . _:'._'..;'=1 .. -,- ,~' t" .l-!orth St. Paul MAPLEWOOD ~ Vadnais Heigh~.....l----,-------.-_._ Together We Call N + ,!i' "-<", >', - ~ . :s .;....) .~-: ',; ,:::-'- ~ ~--~===- ..=-::---'-'-----_.~~~ o ~.. '" ..r~.. . '.. .=-,', .,~"'''" :'-C:':', ,~NorthSt.paUI ',:;S. ';-:~:~Id <c. --'+~'':','' '. TY, ~;3,.. 1:": ~', .' " ~ t/'~:C;~~ ;_,J . r." .... "'"-~'_"'j'" . --;. -. - 'c- .- . ...', ',-'----. '.' ;--- --~_:.. -' 11. -.-- r_-_~ :'~- :J Areas of Potential Housing DeteriorC!tion Stream Water Roads N Interstate /V Highway Street r"l City Limits ~ o . Area of Interest :' .'.-y-.......:.-....." - -----..,--.----- il i~ :I'~ . .: 0 , 0 '. '", . -, ~' tfJj - I - '- I 1 l ~ ~"''''' '.""'~"""~""_m'-"",<.~-",) 0.5 0 , 0.5 1 1.5 Miles , January,'Ol This map is for planning purposes only an.d should not be used where precise measurement is required. 66 Newport TABLE 13 HOUSING ACTION PLAN Action ResDonsibilitv Timina Fundina Coordinate with Explore all options for HRA, Dir of CD Ongoing CDBG, TIF, Land Use Plan, financing affordable EFB, MHFA, Metro HRA housing LCA, other local, state and federal programs Continue to provide rent HRA, Dir of CD, Ongoing Section 8 Metro HRA assistance to needy CC Program, other households state and federal programs Provide infonnation and HRA, Dir of CD Ongoing State and federal Metro HRA assistance to encourage programs energy efficiency improvements Provide dispersed PC,CC Ongoing None Land Use Plan locations for variety of housing types, styles, prices Review and update PC,CC,HRA Ongoing None Land Use Plan Codes that affect Dir of CD housing Provide for the housing HRA, PC, CC Ongoing State and federal Metro HRA, and service needs of the programs .. Land Use Plan elderly and disabled Provide housing and HRA, CC Ongoing State and federal Metro HRA services to meet the programs needs of non-traditional households Protect integrity of, PC, Dir of CD; HRA Ongoing None Land Use Plan and prevent deterioration in, existing neighborhoods ^ Encourage high design PC, CC, Dir of CD, Ongoing None Land Use Plan and maintenance CDRB standards for multi- family housing "" , 67 TABLE 13 HOUSING ACTION PLAN (Continued) Action ResDonsibilitv Timina Fundina Coordinate with ^ Assure that new PC, CC, Ongoing None Land Use Plan, development is compatible Dir of CD RW, SC, DNR, CE with, and sensitive to, the environment Continue to review and HRA, Dir of CD Ongoing GF enforce housing maintenance code Participate in rehabilitation HRA, Dir of CD Ongoing CDBG, State of Metro HRA, and grant programs Minnesota Ramsey County Develop programs to HRA, CC Ongoing GF MHFA,MeboHRA help first-time home buyers ABBREVIATIONS: , HRA = Maplewood Housing and Redevelopment Authority PC = Planning Commission CC = City Council Dir of CD = Director of Community Development CDBG = Community Development Block Grant Funds (federal) TIF = Tax increment financing EBF = Essential bond financing GF = General fund LCA = Livable Communities Act MHFA = Minnesota Housing Finance Agency METRO HRA = Metropolitan Housing and Redevelopment Authority RW = Ramsey Washington Watershed District SC = Soil Conservation District DNR = Minnesota Department of Natural Resources CE = Army Corps of Engineers .. CDRB = Community Design Review Boan! 68 MEMORANDUM TO: FROM: SUBJECT: DATE: Acting City Manager Tom Ekstrand, Senior Planner Televising of Public Meetings-Ordinance Amendment April 14, 2008 INTRODUCTION Alan Kantrud, Maplewood City Attomey, has submitted the following memorandum requesting comments from Maplewood commissions and boards as outlined in his attached memorandum. The date noted in Mr. Kantrud's memo requests comments by April 16, 2008. This date has been extended so all groups can comment. RECOMMENDATION Please review the attached memorandum for discussion and comment regarding the proposed Broadcast and Recording Ordinance amendment. p:compplan/television broadcasts HAK memo 4 08 te Attachment: March 31, 2008 memorandum and ordinance amendment from Alan Kantrud Knaak & Kantrud, P .A. ATTORNEYS AT LAW OFCOUNSEL, Tom Dailey Don Kohler H. Alan Kantrud hakantrud@klaw,us aJan.kantrud@maplewood.ci.mn,us direct: 612-743-4242 MEMORANDUM DATE: TO: RE: 31 March 2008 Commission & Board Chairs Review of Broadcast and Recording Ordinance INTRODUCTION In the Fall of 2007 a request was made by Council to have an Ordinance prepared calling for the broadcast and recording of all meetings of government in Maplewood. This Ordinance would affect Committees, Boards, working-groups and any other body whose meeting would be deemed public pursuant to the Minnesota Open Meeting Law. A draft Ordinance was presented to Council in late 2007 for fIrst reading and it was passed for second reading with some changes recommended for inclusion in the second version, I have attached the original, as passed, as well as the one that I have modified, tracking the changes in the margin. At the request of the Council, I am forwarding these to you as Chairs of your respective groups for input. Please review with your group as you think appropriate and respond with comments or recommendations before Wednesday April 16,2008. l. .. ". ORDINANCE NO. 207- AN ORDINANCE ADDING 9 2-9 TO THE CITY CODE REGARDING THE BROADCASTING AND RECORDING OF ALL PUBLIC MEETINGS OF THE CITY The City of Maple wood Ordains: City Code 92-9 is added to the Maplewood City Code to read as follows: I ~"ctionL. I3.r()a.d.cllst.()f.P.lIl>li~J~:re,,~illgs:mmmmnm .mnmn.n..''.'.'mn~n"mnm'mm"..'. '1 Deleted: Short titl, Ca) City Policy. It is in the best interest of the public and the citizens of Maplewood specifically that all meetings of the City and or its various committees, boards or advisory groups be freely available for listening, viewing, participation, review, or any combination thereof. Meetings of these groups are already open to the public pursuant to the Minnesota Open Meeting Law, & 13D.OI el seq',llI1<l,Mapl"\V()o,~,<;;o<i",to.tl1~ne"t~Ilt.all()!,,e<l..!t.i~.mnn__,_..,-..-{ D.eteted: St.t,l.w however the policy and desire of the City of Maplewood to ensure access to "<:"j Deleted: ,ho=v~ all its meetings to those..Rel:s()n~,\Vl1onotl1"f\Vis.e,cl'lTI.J:otJ)l1Y,~ic"IIy'.att"n<l_t1Jo~en_, "-~ed: i meetings at the time scheduled. ".. Deteled: ,iti"n (b) Meetin"s subiecl to this Section. All public meetings that would otherwise be +"...__ Formatted: Bullets and Numbering subiect to the requirements of the Minnesota O~en Meeting Law. & 13D.OI et seq. under subdivision I thereof are subiect to this section. (c) Exceotions. Meetings considered exempt pursuant to the Minnesota Open Meeting Law. & l3D.Ol et seq. under subdivision 2 thereof shall be considered exempt from this section. A_a:~(}c,_p_olitj,c,,1 gllth,eritJe;sLO! QIll'"IYm___...",-j Formatted: Fonl: Italic informational meetings that otherwise would not be subiect to the Minnesota Open Meeting Law. & l3D.Ol et seq. are exempt from this section as well, illlJ3roadcast of Activities. AILlIle"tin,gsno[tl1e.<:::'itynartd/()r_!'lly',()f,its.st,llI1cli11gm__,__"'-" Deteled: To th, """"tp",ibl,. Committees or Boards that meet rn.,Mal'l,,\V()()<l<;;i\X 1:Iall.s,h,all,b';..l>r(),a<lc,ast,,,t..,...-" Deteted: th, City Roll or the time of the actual meeting or within 72 hours thereof and recorded at City """ Deleted: ,,,,,d,d md expense at the time ofmeeting,.Ih,e,c:itx,sl1aIlljS,e,\VI111te:v""a"a,il,alllenmn.mm_--____ Deleted:. In th'puhl;, technology exists and is readily available to the City at the time, e.g., local.. " "" Deleted: utilizing cable-access and/or broadcast channels or their signals. to broadcast the proceedings subiect to this section. (e) Recording of Activities. All meetings of the City or any of its standing Committees shall be recorded at the time of the actual meeting using whatever available technology exists and is readilv available to the City at the timeilIl<lm"'-"- copies of such meeting( s 4.re.c()rcli11,gs .sh.alLlle,"v,ail"bl",to,!'lly.J'e!sollnnn,__n___,.---" consistent with and pursuant to..th",Mitln"s()ta,Qo,v"IIllIlellt.I>"ta}~r,a"ti.ce,smnn_ "".. Act, 913.03 et seg. '.... IDflo Waiver. Nothing in this section is intended to render public any activities +'-'-.., otherwise described in the Minnesota Open Meeting Law, 913D.Ol et seg. regarding allowable, "closure," of otherwise public meetings. The right of the I I l I I =j 1 Deleted: as abovc~described Deleted: s -~~"-~ -- Deleted: member of the public Deleted: , Formatted: Bullets and Numbering ~ '" ~ City to close its meetings for the purposes outlined and described in MS ~ 13D.03 and 13D.05 are neither waived or abridged by this section. (g) Penaltv. Violatiol1S of this section shall be governed bv tile same civil fines and penalties as would applv were the violation a violation of the Minnesota Open Meeting Law and be governed bv the penaltv provision contained therein under & 13D.06. Unless otherwise determined. the Citv Manager shall have primarv responsibilitv and liabilitv for violations of this section. (h) Affirmative Defense. It shall be an affinnative derel1Se to violations of this section if a disruption or breakdown in the technology being used at the time for the broadcast and/or recording is experienced. Such disruption or breakdown shall not be cause to terminate or reschedule the meeting being held and the official minutes of said meeting shall serve to satisfy the requirements orthis section and tile requirements of the Minnesota Open Meeting Law. & 13D.Ol ef sea. as applicable. Section 2. This Ordinance shall take effect following its publication in the official newsoaoer of the City. +.n.___-{ Formatted: Indent: Flrstflne: OS' The Maolewood Citv Council approyed this Ordinance on: 'l'-----.-....-~-..-.--1 ~eleted: ~ .. " ..::..' .' ..' " ....:,.. ..:':.<, '.' ORDINANCENO~207- .... "';'>'.';..;'h'..:. AN ORDINANCE ADDING ~ 2-9 TO THE CITY CODE REGARDING THE BROADCAST OF ALL PUBLIC MEETINGS OF TIlE CITY' The City of Maple wood Ordains: li City Code ~ 2-9 is added to read as follows: Short title: Broadcast of Public Meetings. ~I (a) City Policy. It is in the beminterest of the public and the citizens of Maplewood specifically that all.meetings of the City and or its various committees, boards or advisory groups be freely available for listening, viewing, participation, or any c~mbin:ation thereof, Meetings of these groups are already open to the'publk'p\ll"Suantt<;J State law and Maplewood Code to the extent allowed, however it is the policy and desire of the City of Maplewood to ensure access to allits meetfugs to'those citizens:who otherwise cannot physically attend those meetings. . (b) Broadcast of Activities. To the extent possible all meetings of the City or any of its standing Committees or Boards that meet ill the City Hall o(Milplewood shall be recorded and broadcast at City eXPfnse to the public u . . ing whatever available teclmology exists and is readily available the City at the time, e.g., IQcal cable-access and/or broadcast c anne or the signals, ( c) Recording of Activities. All meetings of the City or any of its standing Committees shall be recorded as above-described and copies of such meetings shall be available to any member of the public consistent with and pursuant to the Minnesota Governmel!t):)ata PJcacticl;ls Act, ~ 13,03 et seq. . (d) No W/;ier. Nothing in this seqtio.\l:ts intended to renderpublic anY activities otherwise described in;the Minnesptil,Qp"l,l.Meeting,Law, ~ 13D.OI et seq, regarding allowable ~'closur!;" ,9f q~r.wi~e :p),11;'-Uc.meetings., .The right of the City to close its meetings foi, tb.\: ~1l!:Poses '€l;utl.ined and: des,9ibed in MS~ 13D.03 and' 13D.05 are neither,waivedQr abridged by thif.; sectiqn., ;: '. \'.. . ,'/. ..... :1. . : .....; ..; ';.,.' ..'. . . ~ '.":" ~ ; : I .~':.;; I ! ~ ;: .:. . . .": ":":< ,I "::'~.:. :.!l ,': ".: "": t:. .. . . ;... .1 i-'".l.\",.n: :J.j!.!;i'~'~l~~,-:!;:\;,il"'~:~:':"''''<;';'~''; . , ::~)1.,!1,~!i; 1!:Hf,!:~":,,,\~'I!>ff~~.il:,:.~ :....~.J-.'~....l ri~'"/:~ .,' >' ";..." . ;';.:: . , , .. :' '!: :\:~ : :..1:....