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HomeMy WebLinkAbout01/03/1995MAPLEWOOD PLANNING COMMISSION January 3, 1995 7:00 P.M. City Hall Council Chambers 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: December 19, 1994 4. Approval of Agenda 5. New Business a. Trail Ordinance b. Tax-Forfeited Land c. Rules of Procedure 6. Visitor Presentations 7. Commission Presentations a. December 19 Council Meeting: Ms. Fischer b. January 9, 1995 Council Meeting: Ms. Martin? Staff Presentations Adjournment WELCOME TO THIS MEETING OF THE PLANNING COMMISSION This outline has been prepared to help you understand the public meeting process. The review of an item usually takes the following form: The chairperson of the meeting will announce the item to be reviewed and ask for the staff report on the subject. Re Staff presents their report on the matter. The Commission will then ask City staff questions about the proposal. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Please step up to the podium, speak clearly, first giving your name and address and then your comments. After everyone in the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. The Commission will then discuss the proposal. No further public comments are allowed. The Commission will then make its recommendation or decision. e All decisions by the Planning Commission are recommendations to the City Council. The City Council makes the final decision. kd/misc\pcagd Revised: 6-18-93 I. Call to Order MAPLEWOOD PLANNING COMMISSION December 19, 1994 7 P.M. Maplewood Community Center--Meeting Room C 2100 White Bear Avenue Chairperson Axdahl called the meeting to order at 7 p.m. II. ROLL CALL Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Lester Axdahl Present Lorraine Fischer Absent Jack Frost Present Kevin Kittridge Present Dave Kopesky Present Mary Martin Absent Gary Pearson Present William Rossbach Present Todd Sandell Present Marvin Sigmundik Present Milo Thompson Present III. APPROVAL OF MINUTES IV. A. December 5, 1994 at 7:20 p.m. Commissioner Frost moved approval of the minutes of December 5, 1994, as submitted. Commissioner Sigmundik seconded. Ayes-all The motion passed. APPROVAL OF AGENDA Commissioner Sigmundik moved approval of the agenda as submitted. Commissioner Rossbach seconded. UNFINISHED BUSINESS There was no unfinished business. Ayes-all Planning Commission Minutes of 12-19-94 -2- VI. PUBLIC HEARINGS There were no public heatings. VII. NEW BUSINESS A. 1180 Highway 36 (Countryside Volkswagen) Ken Roberts, Associate planner, presented the staff report. Chuck Levin, an architect with Charles Levin Architects, spoke regarding the new car holding lot and the screening on the south end of the property. Commissioner Rossbach said he felt screening was the responsibility of the commercial property, not the neighbors' responsibility. John Schmelz, owner of Countryside Volkswagen, said the holding lot was used intermittently and he questioned the need for paving it. Commissioner Kittridge moved the Planning Commission recommend: mo Adoption of the resolution which vacates the City's interest in the 17.5-foot by 85-foot area of the frontage road right-of-way that is next to the northwest comer of the Countryside Volkswagen site. The City should vacate this right-of- way because: It is in the public interest. The City only needs a drainage and utility easement on this part of the right-of-way. The adjacent properties have street access. This vacation is subject to the City keeping a drainage and utility easement over this right-of-way. Commissioner Frost seconded. Ayes-all The motion passed. Commissioner Rossbach moved the Planning Commission recommend: Bo Adopt the resolution which approves a conditional use permit to expand the motor vehicle maintenance and repair garages. This permit is based on the standards required by ordinance and is subject to the following conditions: All construction shall follow the site plan approved by the City. The Director of Community Development may approve minor changes. Planning Commission Minutes of 12-19-94 -3- The proposed construction must be started within one year of Council approval or the permit shall end. The Council may extend this deadline for one year. The City must approve any plans for expanding the paved parking areas. The City may limit the vehicles stored or displayed on the site if the City decides that there is insufficient on-site parking. The property owner shall install and maintain vegetative screening along all south lot property lines and along the north/south property line on the east side connecting to the south line to meet the City Code. The Community Design Review Board shall approve the screening plan. There shall be no vehicle access, except emergency vehicles, to or from Duluth Street. 7. Commissioner Sandell seconded. The motion passed. January Planning Commission Meetings All dumpsters on the site shall be enclosed as required by City Code. The City Council shall review this permit in one year. Ayes-all The Planning Commission agreed to reschedule the January Commission meetings to January 3 and 17 (Tuesdays). VIII. VISITOR PRESENTATIONS There were no visitor presentations. IX. COMMISSION PRESENTATION A. December 12 Council Meeting: Commissioner Rossbach reported on this meeting. X. STAFF PRESENTATIONS There were no staff presentations. XI. ADJOURNMENT The meeting adjourned at 8:12 p.m. MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Thomas Ekstrand, Associate Planner Trail Ordinance December 28, 1994 INTRODUCTION On September 12, 1994, the City Council requested an ordinance that establishes pavement and right-of-way widths for trails. The Council decided that trails be eight feet wide and that there be at least fifteen feet between houses and trails. (See the drawing on page 2.) I have deleted the section on alleys, since we do not use public alleys in new developments. RECOMMENDATION Adopt the ordinance on page 3. p:ord/trails.gwo (5.2) Attachments: 1. Trail Drawing 2. Ordinance Attachment 2 GARAGE 15' B' TRAIL! · .~ 38' EASEMENT · · PROPERTY LINE 15' TRAIL EASEMENT HOUSE PROPERTY LINE GARAGE 11 St 8' TRAIL 18' ROW PROPERTY LINE 10' HOUSE TRAIL RIGHT-OF-WAY Attachment 2 ORDINANCE NO. AN ORDINANCE ABOUT TRAILS The Maplewood City Council approves the following ordinance: (I have underlined the additions and crossed out the deletions.) Section 1. This section changes Section 30-8(d)(1) as follows: Section 30-8(d) Trails Alleys and pedestrian ways · Trails. Trails shall be eight feet wide. Trails between property lines shall be centered within a right-of-way of at least eighteen feet or an easement of at least 38 feet. --~:"-'~ '--' "-- -:'- ....... :' -" ..... '--1' b -" ...... ...... '""' *' ...... :-'- :- id ti 1 ....... J _., ............. ~- .... ,-,~, ~- ...... :.,_: ........ :_, .....T~._ city' council may Section 2. This ordinance shall take effect after its approval and publication. Approved by the Maplewood City Council on ,1995. MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Ken Roberts, Associate Planner Tax-Forfeited Land December 26, 1994 INTRODUCTION The staff is recommending that the City acquire use deeds for three tax-forfeited properties. Two of these properties are on the north side of Cope Avenue between Craig and Ariel Streets. The other lot is on the northwest comer of County Road B and Ariel Street. (See the maps on pages 6 and 7.) If the City does not apply for a use deed, the County will try to sell these lots. A use deed would cost the City about $24 for each property. BACKGROUND On August 31, 1994, the former owners of these properties forfeited them because they did not pay the real estate taxes. On September 14, 1987, the City Council changed the comprehensive plan for the land that was east of German Street and north of County Road B. This change dropped the neighborhood park search area from this area. The Council made this change for the following reasons: l. The projected area population was significantly below that desired by the City to support a neighborhood park. The development of Sherwood neighborhood park (Cope Avenue and Kennard Street) was not anticipated when the parks section of the comprehensive plan was adopted. Sherwood Park will be able to adequately serve the neighborhood park needs of the residents in this area. DISCUSSION Parcel One Parcel One has a small wetland near Cope Avenue. The Watershed District suggested that the City acquire this parcel to preserve this wetland. They noted that the City could use the rest of the lot to mitigate wetlands. The law requires that wetlands be replaced at a two to one ratio. The City may need to fill a wetland for a public project. The City could use Parcel One to create new wetland. The rear of this parcel would act as a buffer between the M-1 land to the east and the R-1 land to the west. If the City does not acquire this lot, the County would try to sell it. It is 60 feet wide by 297 feet deep (17,820 square feet). Someone could build a house on Cope Avenue. Hillcrest Development owns the M-1 land to the east. They may be interested in buying the rear of Parcel One for M-1 use. Acquiring this lot has a disadvantage--the City would not collect $6,344 in assessments against the lot. Parcel Two The Director of Parks and Recreation said that the City should acquire Parcel Two for open space and a future tot-lot. (See the Director's memo on page 8.) If the City does not acquire this property, the County would try to sell it. It is 200 feet wide by 452 feet deep (90,400 square feet). A developer could build three single dwellings or two double dwellings along Cope Avenue. Hillcrest Development may be interested in buying the rear of this parcel to add to their M-1 land. If the Council decides to let the County sell this lot, the City should first change the M-1 zoning to R-1. R-1 zoning would be more consistent with the character of the neighborhood than M-1. Acquiring this lot has a disadvantage--the City would not collect $29,818.90 in assessments against this lot. Parcel Three The City needs this parcel for drainage purposes. Part of the lot floods after heavy rain storms because the current ditch cannot always hold all the storm water. To build on this lot, a storm water pipe would have to be built on the north side of County Road B from the west property line of the lot to Ariel Street. The pipe would control the storm water to prevent flooding. If the City does not acquire this lot, the County would try to sell it. Parcel One is l 15 feet wide by 140 feet deep (16,100 square feet). Someone could build a house on this lot. Acquiring this lot has a disadvantage--the City would not collect $15,988.93 in assessments against this lot. RECOMMENDATIONS A. Adopt the resolution on page 9. This resolution requests that the County convey Parcel One to the City for wetland and open space use. Bo Co Adopt the resolution on page 10. This resolution requests that the County convey Parcel Two to the City for park and open space use. Adopt the resolution on page 11. This resolution requests that the County convey Parcel Three to the City for drainage use. p:sec I 1/usedeed.gwo Attachments: 1. Location Map 2. Land Use Map 3. Property Line/Zoning Map (Parcels One and Two) 4. Property Line/Zoning Map (Parcel Three) 5. Memo from the Director of Parks and Recreation 6. Resolution--Parcel One 7. Resolution--Parcel Two 8. Resolution--Parcel Three DI~ONT z Z EDGD41LL RD. ~ G£RVNS CT. GERVA/S AVF_ ART.. AVE. ROSLr'WOO0 AVE. N. AVE. S. R/~ISE'Y COUNTY "' ~ ' :', ;** GROUNDS ;' Attachment I O' 1700' Cl' 1" NORTH SA/NT RIP LLr'Y AVr.... KINGS'TON 1 AVl. LOCATION MAP Attachment 2 inl~rc~ha nde lC R-3' LB( ~'~ipal ; : 'M-1 1 ~r~arterial I ~-2 I I I Attachment 3 OuTI_OT WATER, 1937 ~ ~4~ 25 2 ~ -[' . , TOWER PROPERTY LINE / ZONING MAP ~.~.~-~--I COPE AVE ..-m ?,, ?,. ~. ~, & o - ~COUNTY ROAD B ¥&f. 2 LAURIF 22111 2168 THREE Attachment 4 __ 1~.9.1~ , (~,) ~ ~Z (4z) ROAD t (~) I 0 iz?. o~ ~ 5 1,50.39 ;TO. 't :z 15' ' 4' t- 73t0 ( 7~ COUNTY- PROPERTY TAX-FORFEITED PROPERTY LINE 7 / ZONING MAP N Attachment 5 To: KenRobe. s,A,so From: Bruce K. Anderson. Sub : T, -Fo reited P o '.ies Date: Dece~l~ $, 1994 The city has an opportunity to acquire three properties located north of County Road B that have become m-forfeited parcels. I have personally visited each ofthe properties and spoken to sur- rounding properD' owners regarding the need for Open Space and/or active parks in this Planning District. The City Council modi~ed the Maplewood Comprehensive Plan in 1987 to delete a Neighbor- hood Park Search Area east of German Street and north of County Road B. The Park and Rec- reation Commission felt this should be deleted as it did not meet our Neighborhood Park criteria, which provided for a minimum population of 3,000 to $,000 people, given a 1/2 mile service radius. It was recommended that this site would be served by Sherwood Park. I concur with the recommendation by the Park and Recreation Commission in 1987, but would recommend that the parcel located directly west of the Water Tower be retained as Open Space and possibly a Tot-Lot Area in the future. I base this recommendation on the following rationale: 1. The Maplewood Comprehensive Plan originally showed a Park Search Area at County Rd. B and German Street, due to the isolation of this area. The property is abutted by North Saint Paul on the east, White Bear Avenue on the west, Highway #36 on the north, and County Road B on the south. This area is quite isolated and is currently fully developed with single family homes. 2. The property is adjacent to the Water Tower and could be expanded for future Water Tower expansion ie. parking lot, building expansion, equipment, etc. 3. A Tot-Lot similar to Nebraska Park could be constructed in the future, depending upon the neighborhood interest. 4. The property would provide a nice Open Space buffer between the fxeeway and the Water Tower within a fairly densely developed single family residential area. Recommendation It is my recommendation that the one parcel, as attached, be acquired for Open Space and that the Park and Recreation Commission discuss at a fvture date to determine what development, if any, might occur. 8 Attachment 6 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF A TAX-FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the City needs the following-described tax-forfeited land for wetland preservation and open space: The South l/2 of vacated avenue adjacent and vacated alley adjacent and following, the East 1/2 of Lots 26 and 5 and all of Lots 27 and Lot 4, Block 10, Dearborn Park Addition (PIN 11-29-22- 31-0027) WHEREAS, the wetland on the property makes development of the site difficult. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Director of Community Development to apply for a use deed for said tax-forfeited land for wetland preservation and open space. The Maplewood City Council adopted this resolution on ,1995. 9 Attachment 7 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF A TAX-FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the City needs the following-described tax-forfeited land for parks and open space: Subject to vacated alley and avenue and subject to easements; Lots 18 through 22, Block 6, Lots 9 through 13 and 18 through Lot 22, Block 11, Dearborn Park Addition (PIN 11-29-22-31- 0034). WHEREAS, Maplewood needs a park and more open space in this part of this City. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Director of Community Development to apply for a use deed for said tax-forfeited land for parks and open space. The Maplewood City Council adopted this resolution on ,1995. 1.0 Attachment 8 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF A TAX-FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the City needs the following-described tax-forfeited land for drainage and open space purposes: Lot 9, Block 3, Parkway Terrace 2nd Addition (PIN I 1-29-22-34-0094) WHEREAS, the lack of storm water piping near the property susceptible to flooding which makes development of the site difficult. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Director of Community Development to apply for a use deed for said tax-forfeited land for drainage and open space. The Maplewood City Council adopted this resolution on ,1995. MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Ken Roberts, Associate Planner Planning Commission's Rules of Procedure December 29, 1994 The Planning Commission's Rules of Procedure state that they shall review their rules at the first meeting of each year. I have attached their rules. p:misc~l/pcmles.mem Attachment: Rules of Procedure RULES OF PROCEDURE Approved by the Planning Commission on February 21, 1983 Amended April 1, 1985 and March 6, 1989 and January 7, 1991. We, the members of the Planning Commission of the City of Maplewood, Minnesota, created pursuant to Chapter 25, as amended, of the Maplewood Code of Ordinances, do hereby accept the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby made a part of these rules: A. MEETINGS All meetings shall be held in City Hall unless otherwise directed by the chairman, in which case at least 24 hours notice will be given to all members. Regular meetings shall be held at 7 p.m. on the first and third Mondays of each month, provided that when a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a special meeting, if needed. o Special meetings shall be held upon call by the chairman, or in his absence, by the vice chairman, or by any other member with the concurrence of five other members of the Commission. At least 48 hours notice shall be given to all members. QUORUM 1.. A simple majority of the membership of the Commission shall constitute a quorum. Any member having a conflict of interest shall declare same before discussion of the item in which he or she has a conflict. Any member who abstains from voting on a question because of possible conflict of interest shall not be considered to be a member of the Commission for the purpose of determining a quorum for the consideration of that issue. Co o Approval of any motion shall require the affirmative vote of a majority of the members present. DUTIES OF CHAIRMAN In addition to the duties prescribed in Section 25-20 of the Code of Ordinances, the chairman shall appoint such standing committees and temporary committees as are required, and such committees will be charged with the duties, examinations, investigations, and inquiries relative to the subjects assigned by the chairman. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission to the full Commission. Do ELECTION OF OFFICERS A chairman and vice chairman shall be elected at the second meeting of each calendar year and will serve until their successors have been elected. In the absence of the chairman, the vice chairman shall perform all duties incumbent upon the chairman. In the event that both the chairman and the vice chairman are absent, the members present shall elect a chairman pro tem. REPRESENTATION AT COUNCIL MEETINGS A representative from the Commission shall appear at each Council meeting, where a planning item is on the agenda, to present the Commission's recommendation and answer questions from the City Council regarding the decision. The Commission shall adopt a rotating schedule of its members at the first meeting of each year to attend these meetings. DIRECTOR OF COMMUNITY DEVELOPMENT In addition to carrying out the duties prescribed in Section 25-25 of the Code of Ordinances, the director shall: 1. Prepare the agenda and minutes for each meeting of the Commission. 2. Act as technical advisor to the Commission. Present written alternatives and make recommendations on matters referred to the Commission. Maintain a record of all agenda items from application to final action by the City Council. AGENDA Copies of the agenda, together with pertinent planning office reports and copies of the minutes of the previous meeting, shall be distributed so that such member of the Commission shall have a copy at least three days prior to the meeting concerned. 2. The agenda shall consist of the following order of business: a. Call to Order b. Roll Call c. Approval of Minutes d. Approval of Agenda e. Public Hearings f. Unfinished Business 2 Jo Ko go New Business Visitor Presentations Commission Presentations Staff Presentations Adjoumment 3. No item which is not on the agenda shall be considered by the Commission. Except as herein provided, Robert's Rules of Order, Revised and Robert's Parliamentary Law shall be accepted as the authority on parliamentary practice. AMENDMENT Any of the foregoing rules may be temporarily suspended by the vote of two-thirds majority of the members present. These Rules of Procedure may be amended at any regular meeting of the Commission by a majority vote of the entire membership and submitted to the City Council for approval. Amendments to the comprehensive plan shall require that the Planning Commission follow the same procedure for hearings and notices as required by State law for zoning ordinances. APPOINTMENTS Appointments to the Planning Commission shall be made by the City Council, after a recommendation from the Planning Commission. The Planning Commission shall interview all candidates after a vacancy is advertised in the official newspaper and recommend three candidates to the City Council. Selection of the candidates shall be done by a written ballot. Each commissioner shall vote for not more than three candidates, listing them in order of preference, and sign his or her ballot. The chairman shall announce the vote of each member and tally the votes, giving three points to a first choice, two points to a second choice, and one point to a third choice. The names of the three candidates with the highest total votes shall be submitted to the Council, in order of total votes. The Commission shall make its recommendation based on qualifications and a representative geographical distribution of members. These "Rules of Procedure" shall be reviewed by the Planning Commission at the first meeting of each year. kd/dir/pcrules