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HomeMy WebLinkAbout07/01/20021. Call to Order MAPLEWOOD PLANNING COMMISSION Monday, July 1,2002, 7:00 PM City Hall Council Chambers 1830 County Road B East 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. June 17, 2002 5. Public Hearing None 6. New Business a. Conditional Use Permit Revision - Bruentrup Farm (2170 County Road D) b. Home Occupation License - Eckoff Photography (2443 Montana Avenue East) c. Follow-up from meeting with Barb Strandell 7. Unfinished Business None 8. Visitor Presentations 9. Commission Presentations a. May 28 Council Meeting: Mr. Rossbach b. June 10 Council Meeting: Ms. Fischer c. June 24 Council Meeting: Mr. Pearson d. July 8 Council Meeting: Ms. Junek e. July 22 Council Meeting: Mr. Trippler 10. Staff Presentations 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JULY 1, 2002 I. CALLTO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. I1. ROLL CALL Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner William Rossbach Commissioner Dale Trippler Mary Dierich Present Lorraine Fischer Present Matt Ledvina Absent Jackie Monahan-Junek Present Paul Mueller Absent Gary Pearson Present Present Present Staff Present: Ken Roberts, Associate Planner Chris Cavett, Assistant City Engineer Lisa Kroll, Recording Secretary II1. APPROVAL OF AGENDA Commissioner Pearson requested an addition under number seven Unfinished Business. This addition to the agenda was to discuss the letter from APAC that the planning commission members received prior to the meeting. Commissioner Pearson moved to approve the agenda with the amended change. Commissioner Rossbach seconded. The motion passed. IV. APPROVAL OF MINUTES Ayes - All Approval of the planning commission minutes for June 17, 2002. Chairperson Fischer requested a paragraph to be added to page 17, in the fifth paragraph. To state the commission requested staff to contact the cities of Oakdale and Roseville that passed this ordinance. Staff should find out what was stated in the ordinance and why those cities chose to pass the ordinance. Commissioner Rossbach moved to approve the planning commission minutes for June 17, 2002 with the amended change. Commissioner Dierich seconded. Ayes - All Planning Commission Minutes of 07-01-02 -2- V. PUBLIC HEARING None. VI. NEW BUSINESS a. Conditional Use Permit Revision - Bruentrup Farm (2170 County Road D) Mr. Roberts said the Maplewood Historical Society is proposing the addition of a parking area on the eastern edge of the leased city land along County Road D. Approval of parking lot addition requires a revision to the conditional use permit (CUP) for the Heritage Farm. Mr. Roberts said the farm is currently governed by a conditional use permit, which found that the relocated farm would be compatible with the existing development and land uses in the area. The 1999 permit identified that additional parking shall be added to the site if the city council deems it necessary. Attached is a revision to the site plan showing a 21 space parking area with a bus turnaround. This proposal is a substantial reduction from the original plan, which included over 50 parking stalls. The reduction in stalls is due to the discussion of events at the site and the overall plan for using various spaces as overflow parking areas for the limited number of events per year where the parking lot capacity is exceeded. The parking lot plan includes a connection to the trail constructed as part of the County Road D project and will also serve as a trailhead for the Lake Links trail. Substantial additional landscape plantings are shown on the eastern and northeastern park of the parking plan, although no details on the type and extent of plantings is identified. A condition of approval of the revised CUP is to provide extensive screening of the residential properties to the north and the northeast. Staff recommends that the city council adopt the attached resolution approving a revised conditional use permit (CUP) for the Bruentrup Heritage Farm at 2170 County Road D. Commissioner Rossbach asked staff if there were any neighbors that were upset by this proposal? Mr. Roberts stated neighbors were not surveyed, but the city engineer has spoken with two neighbors that are immediately affected by this proposal. Commissioner Monahan-Junek asked staff which neighbors have complained about this proposal? The city engineer has been in contact with the neighbors at 2191 and 2212 County Road D regarding their concerns for this proposal. Commissioner Trippler asked what the hours of operation were for the farm and if headlights would be bothersome to the neighbors? Mr. Roberts said he did not believe the city set any hours of operation for the farm. Mr. Roberts was not sure if the headlights would bother the neighbors or not. Planning Commission Minutes of 07-01-02 -3- Commissioner Rossbach moved to adopt a resolution approving a revised conditional use permit for the Bruentrup Heritage Farm at 2170 County Road D. Checking to ensure that the proposed parking lot is on the property set a side for the Bruentrup Heritage Farm and weighing the concerns of the neighbors. Approval is subject to the following conditions: All construction shall follow the approved site plan dated May 17, 2002, for the proposed 21- car parking lot for the Bruentrup Heritage Farm to be located on the eastern side of the farm house building, which shall include a bus turnaround, subject to the addition of extensive landscape features which shall be designed by a registered Landscape Architect to screen from view, the properties to the east and northeast of the parking lot. Approval is granted citing the fact that the space, and that the parking lot would not change and is consistent with the operation of the Bruentrup Heritage Farm as a public facility. 2. All construction shall follow the site plan approved by the city. The city engineer may approve minor changes to the site plan. 3. The city council shall review this permit in one year. 4. Any parking lot lights shall be installed per city code, subject to the approval of the city engineer. 5. The site plan dated May 1999, shall be deemed the approved site plan for the Bruentrup Heritage Farm site, except the addition of the 21 -car parking lot on the eastern side of the site. Commissioner Pearson seconded. Ayes - All The motion passed. This proposal goes to the city council July 8, 2002. b. Home Occupation License - Eckhoff Photography (2443 Montana Avenue East) Mr. Roberts said Ms. Karla Eckhoff is requesting a home occupation license to start and operate a portrait photography business from her home at 2443 Montana Avenue. The applicants business would be taking portrait photographs of individuals and families. Ms. Eckhoff would be using a 12-foot by 9-foot den on the first floor of her home as the photography studio. The applicant would be using lighting in the studio and cameras in the home occupation. Ms. Eckhoff lives on the premises and would be the only employee in the home occupation. In addition, she would not be developing the pictures at home. The applicant states that she would receive customer visits between the hours of 10 a.m. and 3 p.m., Monday through Saturday, and she expects about 15-20 customers per week. Planning Commission Minutes of 07-01-02 -4- Mr. Roberts said a majority of the neighbors who responded to a survey are for the home occupation or had general comments. The most common comment from the neighbors was about traffic in the neighborhood. Ms. Eckhoff told me that she expects an average of two or three customers per day. If the city approves the photography business, the city's home occupation ordinance allows only residents of the home, plus one outside employee, to be employed within the business. In addition, the city council may place conditions on the business to ensure that surrounding residential properties are not negatively impacted. Commissioner Pearson moved to approve the home occupation license for Ms. Karla Eckhoff of 2443 Montana Avenue to conduct a portrait photography business from her home. This approval shall be subject to the following conditions: (changes are in bold) 1. Meeting all conditions of the city's home occupation ordinance. This includes that the area of the home occupation is limited in size to 20 percent of the floor area of the house. 2. Customer hours for this home occupation are limited from 9 a.m. to 4 p.m., Monday through Saturday. 3. There shall be no more than 20 customers visiting the home per week. 4. Customers will be requested to park in Ms. Eckhoff's driveway. Commissioner Rossbach seconded. Ayes - All The motion passed. This goes to the city council on July 22, 2002. c. Follow-up from meeting with Barb Strandell Mr. Roberts asked commission members to take a look at the suggestions that Ms. Strandell offered and to make comments. Commission members discussed some of the suggestions that were listed. Commissioner Rossbach agreed there should be shorter minutes. The minutes should include more of an outline and not word for word transcription. Commissioner Rossbach said he has been the official greeter at the meetings and has been introducing himself to people in the audience. Commissioner Monahan-Junek said she felt the idea was to wear nametags so people in the audience would not feel intimidated and would feel welcome to approach commission members. Commissioner Rossbach said he felt that the commission has to take the initiative to have change. There could be changes in the way the meetings are conducted. He said one idea could be to ask audience members to write down their ideas before coming forward to speak. Chairperson Fischer thought maybe putting it in writing on the back of the cover sheet for the planning commission packet for people to write down their ideas before coming forward to speak. Planning Commission Minutes of 07-01-02 -5- UNFINISHED BUSINESS The commission discussed the letter from APAC. Commissioner Pearson asked members if they felt there was a conflict of interest having him on the commission regarding this subject. Commission members shared their feelings and asked Commissioner Pearson to make his own decision. VIII. VISITOR PRESENTATIONS None. IX. COMMISSION PRESENTATIONS a. Mr. Rossbach was the planning commission representative at the May 28, 2002, city council meeting. Some of the agenda items included the following: · Commissioner Rossbach said the Schlomka accessory building CUP was approved ayes all. · The house moving on Sylvan Street for Bart Crockett was tabled until cost estimates were given to the city council for review. · Kline Nissan was voted 3-2 to have a 50-foot wetland setback on all sides of the property. · Beaver lake townhomes was approved ayes all. b. Ms. Fischer was the planning commission representative at the June 10, 2002, city council meeting. Some of the agenda items included the following: · Lexus CUP revision was approved ayes all. · Home occupation sewing business on Highwood Avenue was approved ayes all. · Dearborn Meadow townhomes was approved ayes all. · Tillges office building was approved ayes all. · Housing moving on Sylvan Street was tabled for a second time for more information. · Organized collection was tabled until fall. · Beaver Lake sanitary sewer and bike path improvement project passed ayes all. Mr. Pearson was to be the planning commission representative at the June 24, 2002, city council meeting. He was told there was no need to attend as a representative of the planning commission. · Mr. Roberts reported the house moving on Sylvan Street was denied. · Kline Nissan asked the city council to reconsider the 50-foot wetland setback. The city council did reconsider it and voted to require a 50-foot wetland setback and 25-foot wetland setback. d. Ms. Monahan-Junek will be the planning commission representative at the July 8, 2002, city council meeting. e. Mr. Trippler will be the planning commission representative at the July 22, 2002, city council meeting. Planning Commission Minutes of 07-01-02 -6- X. STAFF PRESENTATIONS Mr. Roberts asked commission members what size paper they prefer to get their plans on. The consensus was to keep getting them on large paper 22X34 for more detail. Although it was okay to use small plans 11X17 when small detail was not needed. Mr. Roberts said there was a misprint in the city newsletter. It was printed incorrectly that there was a planning commission meeting on July 17, 2002. The correct date is Monday, July 15, 2002. Xl. ADJOURNMENT The meeting was adjourned at 8:50 p.m.