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HomeMy WebLinkAbout02/12/2008 AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, February 12,2008 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: January 22, 2008 5. Unfinished Business: 6. Design Review: a. Sl. Paul's Monastery, 2675 Larpenteur Avenue b. Maplewood Town Center Remodel and Comprehensive Sign Plan Amendment, 1845 County Road D 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: Update - On-Site Dynamic Display Sign Code 10. Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 22, 2008 I. CALL TO ORDER Chairperson Olson called the meeting to order at 6:01 p.m. II. ROLL CALL Board member John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Board member Ananth Shankar Board member Matt Wise Present Present Present Present Present Staff Present: Shann Finwall, Planner III. APPROVAL OF AGENDA Board mernber Ledvina moved to approve the amended agenda moving Itern 7-Visitor Presentations to become Item 5 and renumbering the subsequent items and also adding item 9. c.-Environmental Planner to the agenda. Board member Wise seconded. The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. January 8, 2008 Board rnember Shankar moved approval of the minutes of January 8, 2008 as submitted. Board member Demko seconded The motion passed. Ayes - all V. VISITOR PRESENTATIONS Ron Cockriel, chair of the Maplewood Preservation Comrnission and member of the Maplewood Historical Society, inforrned the board of the groups efforts to secure a Local Governments grant for educating board and commission members about recognizing historical architectural and design issues. Mr. Cockriel informed the board of several training options that are available. Mr. Cockriel gave the grant information to staff to review. VI. UNFINISHED BUSINESS a. On-Site Dynamic Display Sign Code Discussion Planner Shann Finwall presented the staff report and also informed the board that the city council has requested a moratorium on dynamic display signs to allow the CDRB & PC time to draft an ordinance which addresses those types of signs. That moratorium will go to the city council on Monday, January 28 for first reading. Community Design Review Board Minutes 01-22-2008 2 The board discussed with staff how the proposed ordinance would affect some of the city's existing signage, such as the amount of sign area allowed for conversion to dynamic display and setback requirements near parks and other signs. Board member Wise questioned whether the right-of-way area should be excluded from the sign setback measurement. Mr. Wise said the matter of whether the 600-foot sign setback Is measured from the road or an out parcel should be considered also, since an out parcel typically already has signage. Mr. Wise suggested that site architectural features might be considered in establishing the square footage or percentage display requirement. Board member Ledvina said he feels the allowable zoning districts of BC, M-1 and M-2 are appropriate and that the minimum 20-minute changeover timeline is reasonable. Mr. Ledvina said he is okay with the maximum 50 percent total square-footage requirement. Mr. Ledvina said he does not believe it would be feasible to exclude the right-of-way for setback measurement due to land issues such as easements that would create an unlevel playing field, but that standards do need to be established relating to specific property lines and uses. Mr. Ledvina suggested the proposed 75-foot residential setback is very close and that a setback of between 100 and 200 feet might be better. Mr. Ledvina said he does not have the answer, but he does not agree with the 600-foot setback concept which would allow the first property owner who can afford it to be able to install the sign and he feels this will be a problem. Staff said the board should consider including an additional side-yard setback requirement which would help to eliminate signs being too close together and should also consider allowing only one dynamic display sign on a property. Board member Olson said only one pylon sign should be allowed per property and should have additional restrictions. Ms. Olson said she feels signs attached to buildings will need a separate set of language. Ms. Olson mentioned she feels the minimum display of 20 minutes is too long and could be shortened to 5 minutes. Ms. Olson said she agrees with increasing the 75-foot residential setback to 100 feet, but should also include the setback to include any residential structure, park, nature preserve, wetland or historic area. Board member Demko suggested including a requirement to remove an existing sign for any new dynamic display sign installed. Mr. Demko said he agrees that the proposed 75-foot residential setback needs to be increased. Board member Olson discussed whether to allow free-standing dynamic signs as opposed to dynamic wall signs. Board member Shankar suggested that wall signs might be allowed only for businesses exceeding 100,000 square feet. Board member Wise suggested that 100,000 square feet would allow wall signage only at the Maplewood Mall and that reducing the square footage to 50,000 to 60,000 square feet might be more reasonable. Mr. Wise also suggested that businesses should be encouraged by the city to enter into shared sign agreements. Board member Ledvina said he favors limiting dynamic display signs to free-standing signs only and yet allow larger commercial properties that have comprehensive sign plans to propose alternate designs for wall signs. Community Design Review Board 3 Minutes 01-22-2008 The board made suggestions to staff for revisions to the dynamic sign code draft. Chairperson Olson suggested the board table this discussion until the next meeting and asked staff to review the board's comments and suggestions and prepare a draft of the on-site ordinance for the next meeting. VII. DESIGN REVIEW None VIII. BOARD PRESENTATIONS None IX. STAFF PRESENTATIONS a. 2007 Community Design Review Board Annual Report Planner Finwall presented the staff report and draft copy of the board's 2007 annual report. The board suggested the following revisions to the report: (1) move CarMax Auto and The Shores Tree Preservation and Landscape Plan items to "Miscellaneous Reviews", (2) add "off-site" to the Dynamic Display Sign Ordinance item, (3) add one joint meeting with the environmental and natural resource commission and add the CDRB chair attending their meeting, (4) request feedback to number two under 2008 Recommendations, (5) add information regarding the feedback submitted concerning the Comprehensive Plan review. Board member Ledvina moved the Community Design Review Board forward their 2007 annual report to the City Council to include the revisions discussed at this meeting. Board member Shankar seconded Ayes - all b. Update on Board Member Interviews Planner Finwall reported that board terms expired at the end of 2007 for board members Ananth Shankar and Matt Wise, who have reapplied and will be interviewed by the city council in February. Board members thanked these members for their service. c. Environmental Planner Planner Shann Finwall informed the board that she has been hired by the city as an environmental planner to take effect February 11. Ms. Finwall explained the possible administrative changes that this change entails. X. ADJOURNMENT The meeting was adjourned at 8:00 p.m. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Tom Ekstrand, Senior Planner Plan Review-New Monastery 2675 Larpenteur Avenue East February 4, 2008 INTRODUCTION Project Description The Sisters of St. Benedict of St. Paul's Monastery are requesting approval of the plans for their new monastery building. This structure would be a freestanding, 53,235-square-foot facility which would serve as housing for the Sisters, chapel and hospitality housing for short term visitors on retreats. The proposed monastery building would have an exterior primarily of stone at the bell tower, base and chapel. There would be cement board (James Hardie) siding and stucco at exterior walls. The windows would be primarily high-end clad Anderson windows. The roof would have asphalt shingles with shadow accents. Refer to the attached letter with a further description of the "sustainable" features the building would have. BACKGROUND May 14, 2007: The city council approved the planned unit development (PUD) and preliminary plat for the overall development plan for the Sisters of St. Benedict. This plan included the following (council conditions are attached): . A 40-unit senior-housing apartment building to be operated by Common Bond Communities. Common Bond is a developer and manager of affordable housing. . A 50-unit town house development also to be built and operated by CommonBond. The existing 11 O-car parking lot for the monastery on this site would be removed and relocated south of the monastery building. . A change in use of the existing monastery building. This building would be sold to the Tubman Family Alliance for use as a family-violence shelter/residence. This proposed facility would be used for offices, housing, community support, information and training, child care and education. There would be a 1 08-car parking lot added to the south end of this proposed parcel for the Tubman Family Alliance. There would also be a 33-car parking lot provided northeast of the monastery building. The Tubman Family Alliance use of this building would include 37 housing units as follows: six for single women; 18 for mothers with one to two children; six for mothers with three or more children; four for adult males and three for mothers with teenage boys. . A future monastery on the north end of the property (now proposed). The existing monastery building was constructed to house 278 Sisters. Today, the community consists of 58 Sisters, 35 of which reside on site. January 14, 2008: The city council approved the installation of the internal streets and other public improvements at the Monastery site. DISCUSSION Building Design and Materials The proposed monastery would have quality materials and be very attractive. Site Considerations Parkina and Access The proposed monastery will be accessed by the new public streets, Monastery Way and Benet Road. From these streets, the applicant would have private drives to access their parking lot and underground parking. There would be 35 surface parking spaces and nine garage stalls beneath the structure. There is no code requirement for a monastery building for number of parking spaces required. The dimensions of the drive aisles and parking spaces meet the size requirements of the city ordinance. Should there be a need for more parking for this facility, there is area on site to provide expanding the parking lot. Liahtina The photometric plan meets the city's requirements for light intensity at the boundary of the site. Landscapina and Tree Replacement The applicant has applied the city's formula for tree replacement based on total caliper inches lost with the number of caliper inches to remain to determine the amount of caliper inches of trees to be provided. The sizes of the proposed trees meet city requirements. The proposed landscaping includes in-ground lawn irrigation as required by code. Staff Comments Buildina Official Dave Fisher, the Maplewood Building Official, has the following comments: . The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. . Provide li!t:l~quate tire department access to the building. . The buildings are required to be fire sprinklered. 2 . Separate building permits are required for each building. . The existing monastery building may require a full NFPA 72 fire alarm system. . Accessible parking will be required. . The St. Paul Monastery may be a historical site of record. This needs to be verified and it could have an effect on the construction. . The project manager and contractor should meet with the city building inspection department in a pre-construction meeting. Enaineerina Department The city's engineering department evaluated the overall development plan already. Refer to the report from Erin Laberee and Michael Thompson dated February 22,2007. In addition to the comments in this report, the city council also required the following condition: The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. Police Lieutenant Shortreed gave the fOllowing comment Construction site thefts and burglaries are a large problem affecting many large construction projects throughout the Twin Cities metro area. The contractor should be encouraged to plan and provide for site security during the construction process. On-site security, alarm systems and any other appropriate security measures would be highly encouraged to deter and report theft and . suspicious activity in a timely manner. Assistant Fire Chief Butch Gervais, the Assistant Fire Chief gave the following comments: . Provide fire protection as required by code. . Provide 1I fire alarm system as required by code. . Provide a 20-foot-wide fire department access around the building. . Provide a fire department key box. . Provide an annunciation panel at the main entrance. . Provide proper marking of the fire-protection room and fire alarm room. 3 RECOMMENDATION Approve the plans date-stamped January 4, 2008 for the st. Paul's Monastery. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of completing exterior improvements like landscaping, in-ground lawn irrigation, parking lot striping and the like. 3. Meet all requirements of the building official, assistant fire marshal, police and city engineering staff. 4. Comply with the May 14, 2007 city council conditions. 5. Provide a site and design plan for the screening of any trash and recycling containers if they would be kept outside. Should a trash enclosure area be proposed in the future, it shall not be placed in any parking space. 6. Provide additional parking if the proposed number of spaces become insufficient. 7. Provide a lighting-fixture plan to staff for approval prior to getting a building permit. 8. Provide in-ground lawn irrigation as required by the city code. 9. The community design review board shall review major changes to these plans. Minor changes may be approved by staff. 4 REFERENCE INFORMATION SITE DESCRIPTION Site size: 10.77 acres Existing land use: St. Paul's Monastery SURROUNDING LAND USES North: Undeveloped property formerly planned for the Highway 5 extension South: Larpenteur Avenue and City of Maplewood open space land East: Century Avenue and undeveloped property in the City of Oakdale West: Hill-Murray High School and athletic fields PLANNING Land Use Plan designation: PUD (planned unit development) Zoning: R3 (multiple-dwelling residential) APPLICATION DATE The application for this request was considered complete on January 4, 2008. State law requires that the city decide on these applications within 60 days. The city council must act on this proposal by March 4, 2008. p:sec13-29\priory new monastery 2 08 Attachments: 1. Location Map 2. Site Plan 3. Building Elevations 4. St. Paul's Monastery PUD 5. Applicant's Letter dated December 12, 2007 6. May 14, 2007 City Council Conditions of Approval 7. 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" " " " G- -~ " ~ " w " " J:. ffi=- " t-q I " -- " " ~F " w " z~ 8--- " '" " <( " " " " J: " c; " " I ;] " " " J: " " Z " 0 " !i' .~ I if; ~ , , w H it ~9 U H 6~ I~ i: "', -. I I L .J .: .i . . . . . . . . . . . . II . . . . ell"'" , ~ "'" i lJ 'I!;! >< ~ 02 W ii:Q , ~..i~~ >- E-<Z!3:~ ...-< I ]~~~ ~ ~9S;'- W~ . !~ 2 EGj c-rl 0 ~~~~ ~ 11 -< . " W .. U g '< ! I" Ll -" ~ ~ ~ ; I i I i i i f f , i 0-"- 0---- 0------ 0---------~ 8------ 0------- 0------;--- 8---------- : , ~! h i~ .. 0----- ,I, .' . Ii j f f f . . I 0----------+-1- i . i f i 0------- :1 0------ 2 o ~ ~ ~ w. Co' "'. ".' w~ ~- L ~ . .. '. -, . '" ... ',- . ,- - ':. " . : '.. -,: ~ ~ . "-' . i'" rll''':'''''':';':'~il!' " I!n ......'.........'. .. i.~.li . -....,':' . ~!~~ ,.." . I,. ....,. a -.; . . . . . , Jil i' ~"' ~lltil UII ..ird ~z i ~:5 ' &, Fa. g~ ..."' ~ <C Attachment 4 --, l!l~!.' i ..:1]: J ", ' t..,,! ," . !!!,.. '.~ i~~' <G f'-!lt '. I: ..' . . mi. . hi I ' l', ., H "1. < . i!' ! .~..I~~ ..~.."''''o::i . Cl 'Z - . . ' ..; _~"'!I:!l!!U ='~l!!3~:.!:l w ' Ul w~ iii . iii ~ ~>< l/)....J:w O-zit o..z",,:;: 0:::1>0 It: 0 0.... u-..' 0.. U) " . -$1 ~ 1" I I ~ ~ jg '" ~ ~ " t; jg J: U' " <C, >- " <C .Z ;; 'lij;;-, ,,~ ~. w !:::z Ul~ ~o. Of- -z g:w ',. c:IE co. wo C/)..J ow 0.> ow o::c 0. 'L-- ':.:.I . Attachment 5 . . December 12, 2007 . . Community Design Review Board City of Maplewood 1830 County Road BEast Maplewood, MN 55109 . Re: St. Paul Monastery Maplewood, Minnesota . On behalf ~-of St. Paul's Monastery, Pope Associates is submitting for your review and recommendation for approval the proposed St. Paul's Monastery located north of the existing St. Paul's MonaStery building at Larpenteur~and Century. . Project Description Located on 10.77 acres, the proposed facility is a new 53,235 SF, freestanding building. The building will serve as housing for the Sisters, chapel and hospitality housing for short term retreatants. . The exterior of the building will consist primarily of stone at the bell tower, chapel and base; cement board (James Hardie) siding and stucco at exterior walls. The windows are primarily high- end vinyl clad Anderson windows. The shingles will be high quality asphalt shingles with shadow accents. . . The new St. Paul's Monastery will embody sustainable features including: . Site development which does not affect prime farmland, wetlands or parkland . Minimizing light pollution . Water efficient landscaping . Planting of native and indigenous plants . Construction waste management ~.. 'Use of recycled building materials . Use of regional produced and rapidly renewable materials . Low VOC adhesives, paints and carpets . Indoor air quality management plan . Controllability of lighting and HVAC systems . Use of daylight and views for occupants in regularly occupied rooms . . . . In addition to these features the Monastery design team is researching potential Use of geothermal heat pumps and green roof technology. . . . Pope Associates Inc. 1255 Energy Park Drive I St. Paul, MN 55108-51[8 Main (651) 642-9200 I Fax (651) 642-1101 . www.popearcl1.com Attachment 6 any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery; shelter and any other future use. Staff may approve minor changes. 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. 6. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District. 7. The applicant must provide a right-tum lane on Century Avenue into the site, subject to MnDOT's approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. May 14,2007 City Courl<:il Meeting 3 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 10. Staff may approve minor changes to the plans. Seconded by Council member Rossbach A friendly amendment was added to the motion requiring the following conditions be included in the resolution: 11. Establish a neighborhood committee of no less than nine members whose membership composite shall be one representative from Hill-Murray administration or trustees, one day care parent from Maple Tree Day Care, one parent whose child attends Hill-Murray, three neighborhood citizens who signed the petition included in the council packet and three neighborhood citizens who are from the yellow cards received by the city. The committee's purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood concerns, and provide feedback to all parties subject to the planned unit development. The committee shall report periodically to the council and disband when no longer needed. 12. Establish a transportation task force of neighbors and parties to the planned unit development to work on public transportation service and options for the site, to work in coordination with the neighborhood committee. 13. The proposed project shall be reviewed by the Community Design Review Board and all requirements of that board shall be followed. 14. Include two playground areas within the planned unit development as discussed at the hearing that were to be added to the plans. 15. Develop a security plan in partnership with all of the parties subject to the planned unit development and the neighborhood committee. 16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm water, public street infrastructure and city water shall be borne by the developer. 17. The applicant shall install sidewalks along applicant's property on Larpenteur Avenue and internal streets. The council voted as follows: Ayes-all The Maplewood City Council approved this resolution on May 14, 2007. Council member Hjelle moved approval of a preliminary plat for Centurv Trails Commons located at 2675 Laroenteur Avenue. Approval is subiect to: 1. Redesigning the public street right-of-way within the site to be 60 feet wide. 2. Complying with the applicable requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22,2007 and by R. Charles Ahl dated April 19, 2007. 3. Street lights shall be installed if required by the city engineer, subject to his approval. May 14, 2007 City Council Meeting 4 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department of Transportation. 5. The property owner shall be required to dedicate right-of-way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. Seconded by Councilmember Rossbach Ayes-all Councilmember Cave moved to extend the meetina to finish the aaenda. Seconded by Councilmember Hjel/e Councilmember Juenemann explained she needed to leave the meeting at 11:20 p.m. due to medical issues. The council then voted: Ayes: Councilmembers Rossbach, Cave, Hjel/e, Mayor Longrie May 14, 2007 City Council Meeting 5 Attachment 7 Page 1 of6 Enl!ineerinl! Plan Review PROJECT: Priory Redevelopment PROJECT NO: 07-02 REVIEWED BY: Erin Laberee (Maplewood Engineering Dept, Assistant City Engineer) Michael Thompson (Maplewood Engineering Dept, Civil Engineer I) SUBMITTAL NO: 1 REVIEW DATE: February 22, 2007 The applicant, Jean Hartman, of St. Paul's Monastery has submitted project plans and application for the redevelopment of the 31.04 acre Priory site located at the northwest comer of the Larpenteur Avenue and Century Avenue intersection (2675 Larpenteur Avenue). The project description consists of a planned unit development consisting of a 40-unit senior housing apartment building, 50-unit town house development, a change in use of the existing monastery building, and proposed future monastery. The applicant included a wetland delineation report, traffic report, and storm water modeling report for the site. The architect and civil engineering firms for the site redevelopment are Pope Associates, Inc. and Sunde Engineering, Inc., respectively. Jacobson Environmental prepared the delineation report and Wench Associates, Inc. prepared the traffic impact study. Drainage Calculations 1. The storm water conditions show the existing impervious project site area as 4.52 acres and the proposed impervious project site area as 12.09 acres. The required 1" infiltration calculations only provides for 11.41 impervious acres instead of the full 12.09 acres. The difference must be accounted for and revised calculations submitted. Also the submitted infiltration calculations assume an infiltration rate of 0.30 inches per hour. The city will require the developer to perform soil borings at all infiltration basin locations to verify soil conditions reflect assumed infiltration rate. Ponding & Infiltration 1. The normal and high water elevations shall be shown at each pond and infiltration basin on the project plan view, not just in table format. Also, each pond and infiltration basin must be labeled on the project plans for identification purposes. 2. Overflow swales shall be shown with overflow elevation and swale lined with permanent enkamat. 3. There must be 2-feet of freeboard from the high water level to building pad elevations. 4. Soil borings shall be provided throughout the site (15-foot depth minimum). Soil borings shall be specifically provided at all proposed rainwater garden and infiltration basin locations as stated above. Also, borings along the proposed road shall be performed to understand the type of soils and if road base corrections are needed. Page 2 of6 5. Maintenance access must be shown to each pond, infiltration basin, and sump structure. 6. The city will require 3-foot sumps at all drainage structure just upstream of pond/basin (must be accessible by a jet vacuum truck). 7. The city rainwater garden detail will be required to be placed on the project plans. The contractor shall work with the city naturalist, Ginny Gaynor, regarding phasing, construction, and plantings of gardens/infiltration basins. All must be shown on the plans. Wetlands 1. On sheet C2 of the project plans, the wetland delineator call ofJacobson Environmental must also have the date of delineation. The buffer must also be shown around the wetland and shall include silt fencing and wood chips/ bio-logs; placed just upstream of the silt fencing. Grading 1. Site grading shall not have grading steeper than 3: 1. Erosion stabilization blanket placed immediately after disturbance is required for 3: 1 slopes. 2. Retaining walls on plans must shown top and bottom elevations. Also, retaining walls over 4-feet require an engineered submittal to the City of Maple wood Building Department to secure the required building permit. Show a typical detail of the retaining wall on the details sheet of the project plans. 3. Specify building pad elevations. The emergency overland release path for stormwater overflow shall clearly be shown on the grading plan and elevation shall clearly be called out. Once provided, the city will evaluate pad elevation to see if they are adequate. 4. All rainwater gardens and infiltration basin shall be excavated to final bottom elevation after major grading is complete. Care must be taken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the developer's engineer and/or contractor to correct the problem. The city will withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the proper functioning of the rainwater garden and/or infiltration basin is restored. Erosion & Sediment Control Plan 1. Clearly identify disturbed area by delineation on the plans and provide a numerical value of disturbed acreage for the project site. Any disturbance of one acre or more necessitates a National Pollutant Discharge Elimination System permit from the Page 3 of6 Minnesota Pollution Control Agency (MPCA). The approved grading and erosion & sediment control plans shall be incorporated into the SWPPP. The current SWPPP plan on sheet C4 of the project plans does not meet the city requirements. See the remaining comments under this section for what is needed. 2. Include a maintenance schedule of all erosion and sediment control devices used throughout the phases of construction (including building construction). 3. IdentifY (in project plan view) the erosion and sediment control measures at project boundary limits of disturbed areas (i.e.... silt fence, straw wattle, etc). 4. IdentifY erosion and sediment protection on slopes and sediment controls at top and toes of slopes and base of stockpiles. 5. Post construction requires stabilization of all disturbed soils. Please specifY method. 6. IdentifY locations for equipment/material storage, debris stockpiles, vehicle/equipment maintenance, fueling, and washing areas. Address measure to contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. 7. IdentifY locations and provide details for concrete washouts. 8. IdentifY locations and provide details for stabilized construction accesses (rock entrance pads). 9. IdentifY the quantity of materials to be imported or exported from the site (cu-yd). 10. A phased grading plan shall be required for the site and stockpile locations identified. Stockpiles shall be encircled by silt fence and covered as needed. 11. Describe measures (e.g...sediment basin, sediment trap, etc) taken during the rough grading process to intercept and detain sediment laden run-off to allow the sediment to settle and how the settled stormwater will be de-watered and introduced to the public drainage system. Show the location of sediment trap or basin on the project plans. 12. Describe measures of onsite dust control (i.e.... water as needed) and also provide a sweeping plan for adjacent streets. 13. The following verbiage shall be added to the plan: "Effective erosion and sediment controls shall be in place prior to any storm events. " Failure do such shall result in the deduction of escrow funds (the city requires the developer or contractor to post escrow prior to issuance of the grading permit). The funds will be deducted at the discretion of the city inspector upon notice to the developer or contractor. Page 4 of6 Landscaping! City Naturalist Comments 1. A landscaping plan shall be included in the project plans to include native grass mixtures and planting plugs in ponding/infiltration areas. Tree plantings shall also be included and must meet the city's tree replacement requirement. A schedule of existing trees to be removed including type and diameter shall be shown in a table. Also a proposed tree schedule and planting locations shall be shown on the landscape plan within the project plans. 2. This project site is surrounded by natural preserves. This site's characteristics should attempt to match the surrounding areas. For example; the frontage landscape at the comer ofLarpenteur and Century should be wooded and natural instead of a storm water pond. The aesthetics of this site should be carefully considered. 3. It should be attempted to design the proposed ponds and infiltration basins with contour irregularities in order to give a more natural look. Smaller rainwater gardens should be considered throughout the site for pre-treatment purposes prior to flowing into the ponds then infiltration basins. Storm Sewer 1. Currently, both a 24-inch and S-inch storm sewer drainage pipes run underneath the existing monastery building. The drainage pipes and patterns shall be reconfigured to rectifY this unacceptable situation. 2. Storm manhole 33 shall be moved to the parking lot area and centered so the storm line sets equidistance from the proposed town home buildings. Sanitary Sewer 1. There is no sanitary sewer shown going to the existing monastery building. Project . engineer shall show existing sanitary sewer servicing this building and the routing to the public main. Agency Submittals 1. Submit project plans to Ramsey-Washington Metro Watershed District (Tina Carstens). 2. Submit plans for approval to Mike Anderson at Saint Paul Regional Water Services (SPRWS). All water utilities shall have a minimum ofS-feet of cover. The notes within the project plans on sheet C3 incorrectly state 7.S-feet. Again, all water related design and notes shall be reviewed and approved by SPRWS. 3. Coordination with Ramsey County's traffic engineer (Dan Soler) will be required because Larpenteur Avenue is within County jurisdiction. Page 5 of6 4. MnlDOT coordination will also be required since site access will be available from Century Avenue. 5. Plans shall be submitted to Minnesota Department of Health Services for the water extension through the project site. Note: If the watermain extension is part of the public improvement process then the city will coordinate with the Department of Health Services. 6. Plans shall also be submitted to Minnesota Pollution Control Agency (MPCA) for the sewer extension and for coverage under the general stormwater permit. Note: If the sewer extension is part of the public improvement process then the city will coordinate with the Department of Health Services. Traffic! Streets 1. The site design shall reflect one of the four alternative future public roads layouts within the project site. Effective transportation planning for this site is required to relieve future congestion at the Century Ave/ Larpenteur intersection. More discussion with city staff concerning traffic and future roads will be required prior to project plan approval. Please see next two comments. 2. This site has been part of a regional planning effort in relationship to the vacant property owned by MnDOT to the immediate north ofthis site. The MnDOT property is available for redevelopment into a wetland / parks facility (it was considered for the ISD #622 Bus Garage Facility). The Priory site should be considered as part of this regional planning event. The applicant has attempted to review traffic impacts based upon this site. The focus of the traffic analysis is not relative to the regional transportation planning necessary for good planning by the City. The Larpenteur - Century intersection is a known congestion point in this area. Both Century, a MnDOT jurisdictional roadway, and Larpenteur, a Ramsey County jurisdictional roadway, do not have plans for improvements or expansion within the next 25 - 30 years. All development within this area rely exclusively for access to and from their facilities on these two regional roadways. The regional transportation effort that was part of the Bus Garage Facility Task Force Group investigated four options to help provide a local roadway connection system that would help alleviate some of the continued and future congestion problems that are experienced and are projected to continue to worsen at the Larpenteur - Century and Century - TH 5 intersections. Each of the four alternatives has the possibility of impact on the various property owners (the Priory and Hill- Murray Schools). A proper plan would be to provide an internal connection system from this Priory development to a future local roadway system that provides an alternative access to the intersection at Century - TH 5 through the MnDOT property. How that connection would be made is not necessarily important on the details as to where the connection is best made, but a decision should be made requiring that connection in the future. It is difficult to predict when that connection would be made; however, it is most likely a 5-10 year period before the final connection is made. Considering that traffic volumes on these regional roadways are growing approximately 3% per year in background growth; without Page 60f6 considering new developments like this proposal; we can expect an increase in traffic at the intersections of25-30% in the next ten years. These intersections cannot handle these volumes without an increase in delay and safety concerns. We recommend a condition that this site plan be required to connect to a future local roadway system that connects to vacant MnDOT property to the north. 3. The local roadways are proposed as public streets and are shown as Benet Road and Monastery Way. We support this designation as public streets. As such, we recommend that these streets (utilities included) be built as public improvements and that the site owners be required to petition the city to construct the streets to City specifications. Miscellaneous 1. A demolition plan needs to be incorporated into the project plans because existing roads and structures appear to be set for removal. 2. The developer or project engineer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this proj ect. 3. The owner and project engineer shall satisfy the requirements of all permitting agencies. 4. The developer shall provide a lighting plan. 5. The owner shall sign a maintenance agreement, prepared by the city, for all stormwater treatment devices (list devices i.e....sumps, basins, ponds, etc). The city shall prepare this agreement. 6. The developer shall enter into a development agreement with the city. The city will prepare this agreement. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: Acting City Manager Tom Ekstrand, Senior Planner Maplewood Town Center Exterior Remodel 1845 County Road D East January 28, 2008 INTRODUCTION H. J. Development, Inc., the owner of Maplewood Town Center, is requesting approval of plans to remodel the exterior of the shopping center. They propose their design upgrades in two phases. Phase One would be the exterior remodeling of the westerly half of the main building. The remodeling of the easterly half, the former Best Buy, would be done in Phase Two and would take place when this space is re-Ieased. Best Buy currently holds the lease and controls their old store space. They are not in a position at this time to agree to any changes, but the applicant intends to work with them on the proposed architectural upgrades. The proposed elevation drawings show the intended design upgrades to the entire building (Phases One and Two). The Pannekoeken Huis building is not proposed for remodeling since that lease is in force until 2010. After that time, the Best Buy has an option to remove the building and expand their parking lot. The applicant is also asking for approval of a comprehensive plan amendment to replace and improve the two existing pylon signs on the site. The County Road D pylon sign would be updated in Phase One and the pylon sign in the northeast corner of the site, Best Buy's old sign, would be updated in Phase Two. . BACKGROUND August 27, 1986: The community design review board (CDRB) approved the plans for Maplewood Town Center. September 23, 1986: The CDRB approved the sign plan for the shopping center. March 11, 1991: The city council approved an expansion for Frank's Nursery. Council also approved a parking reduction for 58 fewer parking spaces. May 24, 1993: The city council approved plans for an 8,400-square-foot building addition onto Best Buy at Maplewood Town Center. August 22, 2005: The city council approved plans for the new Best Buy store and also approved a parking reduction of 36 parking stalls. April 25, 2006: the CDRB approved a revised comprehensive sign plan for the new Best Buy and Maplewood Town Center. DISCUSSION Building Design Changes The proposed architectural changes would include the following materials (refer to the colored elevation drawings): . EIFS (exterior insulation finish system) on the fascia . Brick on the proposed column details . Rock-face concrete block (the block is existing and would be painted) The building materials and colors would be compatible with the new Best Buy store. As stated above, the applicant is proposing to start their remodeling with the west half of the main shopping center building. Phase Two, the old Best Buy, would follow once the applicant gets approval from Best Buy which currently controls this space by lease agreement. Likewise, the Pannekoeken Huis building is controlled by others. This building may be removed if the area is needed by Best Buy for additional parking. Comprehensive Sign Plan Changes Pvlon Sians The applicant is proposing to replace two pylon signs. The front pylon on County Road D would be replaced right away as part of the Phase One work. This sign would meet code requirements in height and copy area. The proposed sign would be 25 feet tall and would have 240 square feet of copy area. The second proposed pylon sign would replace the old Best Buy pylon sign in the northeast corner of the site. This sign would also meet code requirements. It would be 25 feet tall and have 114 square feet of copy area. The most recent comprehensive plan amendment for this shopping center (on April 25, 2006) required that, the old Best Buy pylon sign in along 1-694 be removed once the old store is closed. This did not take place. The applicant should remove this old sign as part of their Phase One work, when their sign company is doing the work on the County Road D pylon sign, to comply with that condition. Wall Sians The applicant said that they are not proposing to make any changes to the wall signs nor would they propose any changes to the existing sign criteria. Staff reviewed the applicant's "sign requirements" narrative along with the approved April 25, 2006, sign criteria. The only inconsistency staff finds is the applicant's own sign-installation criteria states that logos shall not exceed 30" by 30." The approved sign criteria allow logos to be up to 48" in size. Staff sees no problem if the applicant wishes to be more restrictive than the approved sign criteria. 2 Site Considerations Parkinq Parking is not affected by this proposal as all of the proposed changes are cosmetic to the building. The parking lot is in good condition due to recent patching by the applicant. Trash Enclosures Several of the trash dumpsters behind the building are sitting out in the open. The city code requires that they be in enclosures. The applicant is proposing to provide enclosures for these trash dumpsters. The design and location of the trash enclosures should be submitted to staff for approval. The construction and materials should match the building. Landscapinq The landscaping has been brought up to a state of completion with the construction of the new Best Buy building. Summary Staff is pleased with the applicant's proactive approach to making these building upgrades. Of course it would be ideal if all the work was done instead of in phases. The applicant would prefer this as well. But, in spite of the constraints due to the leases that are in place, the applicant wishes to begin their work of improving the property with these welcome upgrades in the Phase One scope of work. . RECOMMENDATION Approve the plans date-stamped January 4, 2008, for the proposed building upgrades and signage changes to the Maplewood Town Center shopping center located at 1845 County Road D East. Approval is subject to the applicant complying with the following conditions: 1. Repeating this review in two years if the city has not issued a building permit for this project. 2. Removing the existing pylon sign in the northeast corner of the site by the old Best Buy store. This was a requirement of the August 25, 2006, comprehensive sign plan amendment. This removal should take place when the applicant's sign contractor is working on the County Road D pylon sign removal or within six months time whichever comes first. 3. Providing trash enclosures for all trash and recycling containers that are on site. Trash enclosures shall be of a material and color that matches the building. The applicant shall submit site and design plans for staff approval. These enclosures shall be constructed as 3 part of the Phase One work. Any future trash containers for the old Best Buy store space shall also be kept in enclosures as required by this approval and city ordinance. 4. Providing cash escrow, in the amount of 150 percent of the cost of constructing the trash enclosures and removing the old Best Buy pylon sign prior to getting a building permit for the proposed shopping center upgrades. 5. The two pylon sign replacements are approved as proposed. The County Road D sign may be installed immediately. The old Best Buy sign in the northeast corner of the site must be removed, as stated above, within six months of this approval. The replacement sign may be installed when the applicant is ready to do so and may preceed the Phase Two building remodeling. 6. The community design review board shall approve major changes to these plans. Minor changes may be approved by staff. 4 REFERENCE INFORMATION SITE DESCRIPTION Site size: 8.76 acres Existing Use: Maplewood Town Center Shopping Center, Best Buy and the Pannekoeken Huis SURROUNDING LAND USES North: 1-694 South: County Road D, Circuit City, Toys R Us and the Myth Night Club East: Aamco Transmission Shop West: Slumberland PLANNING Land Use Plan: BC, business commercial Zoning: BC APPLICATION DATE We received the complete application on January 4,2008. State law requires that the city take action within 60 days. A decision on this request is required by March 4, 2008. p:sec35-30ITown Center Remodel 1 08 Attachments 1. Location Map 2. Site Plan 3. Building Elevations 4. Proposed Pylon Sign facing County Road 0 5. Proposed Pylon Sign facing 1-694 6. Applicant's letter dated January 4, 2008 7. Maplewood Town Center Permanent Sign Requirements 8. Approved Comprehensive Sign Plan dated April 25, 2006 9. 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I .- 10, ,g-,Ll .0-.9 1 i ! , I I '~i ;1>1 I I I I I I 9-< ,@-ot" :a-.L1 ',@-,,,;: ~ ,C-.L ~','O I- Z o 0: U. o W CJ) o 0... o 0: 0... Attachment 5 ro +-' o tJ) OJ C C ~ "0 o o ?: OJ - Cl.tJ) ro C ~o 1....-.+: OJro +-'> C OJ OJ- uw C c: ~ ?:.~ ~ ~~ ~ "'C 0 ~ ~ O-'~2 I- 0 ~o::~ z o...~- ~?: .~ '" ~ Q)...c ~Z5 g-......~:: ILl a. 1.....- [;:j. I'U 0 ~ ~ """, Z e t I~ Cl._ ~ Attachment 6 H.]. DEVELOPMENT INC. COMMERCIAL REAL ESTATE' MANAGEMENT AND DEVELOPMENT ~~@~DW~m WJ .IAN042008 W January 4, 2008 Tom Ekstrand City of Maplewood 1830 County Road BEast Maplewood, MN 55109 By . RE: Maplewood Town Center Dear Tom: Weare submitting to you plans prepared by Pope Associates for the remodeling of Maplewood Town Center in Maplewood, Minnesota. This project will be done in two phases. Phase I would be the remodel of the small retail shops excluding the Pannekoeken Huis building. We would remodel the entire face of the building with similar materials that were used on the new Best Buy store. The rear of the building would also be remodeled. Phase I would also include the remodeling of the signage on County Road D which needs to be updated. Phase 2 of the remodel would tal,e place when the vacant former Best Buy space is released. Best Buy currently controls this space and we will be working with them in the future for the release of the space. In Phase 2 we are also requesting permission for an updated sign along Interstate 694. This signage needs major remodeling and would have space for three tenants. At this time, the Pannekoeken Huis building will not be remodeled. The lease with Pannekoeken Huis is up in 2010 and Best Buy has the option to either take down the building or release their rights to the option. If you have any questions during the review process, please don't hesitate to give me or the property mana~ngie Jas on a call at 952-476-9400. Sinc el:;:/ /; ~./'~" 15600 Wayzata Boulevard, Suite 201 . Wayzata, Minnesota 55391 Office (952) 476-9400 . Fax (952) 476-9401 ~~@~DW~m lm JAN 04 Z008 IJ) Maplewood Town Center Permanent SignRequiremen Y Attachment 7 1. All sign installers must be licensed by the City of Maple wood. 2. Tenant shall submit three (3) sets of drawings and specifications for all proposed sign work to Landlord. 3. All signs are required to conform to City ordinances. No sign or structure shall be erected, constructed, rebuilt or relocated until a permit has been issued by the City. It is the responsibility ofthe tenant to obtain approvals and permits as required by the City. Tenant is responsible for the cost of the permit(s). Landlord MUST approve all drawings prior to city submittal. 4. All tenant spaces are required to be identified by signage. 5. Tenant wall signage is allowed on both the front and rear elevations. 6. All signs must be professionally constructed and installed. 7. Sign letters to be constructed as individual, internally-lit letters, not canister-type signs. S. Signs composed of a single line of copy shall not exceed three (3) feet in height. 9. Signs composed of two lines of copy (stacked) shall not exceed a letter height of IS-inches per line with a maximum space between lines of eight (S) inches, for a total height of 44-inches. If more thank two lines of copy are used, the total height shall not exceed 44-inches. 10. There must be at least IS-inches of margin between any sign and the end of the store front. II. All letters must be mounted to a raceway. Raceways cannot exceed 12" in height. Raceways and any exposed electrical conduit andlor junction boxes MUST be painted to match the appropriate huilding exterior. 12. Individual letters should be centered on Tenant's space. Neon graphics may be used only if approved by Architect and Landlord of the huilding. 13. Individual letters may be accompanied by a logo in a can no greater than 30" x 30", and shall follow the IS-inch spacing requirement. 14. All storefront signage shall be installed no later than sixty (60) days following the Commencement Date. In the event storefront signage has not been installed, Landlord reserves the right to install a sign on Tenant's behalf. The cost of such sign will be at Tenant's sole cost and expense. 15. Electrical power will be brought into each tenant space. It is the responsibility of the Tenant to anange for their sign(s) to be hooked-up. Please note, you may be required to hire an electrician to complete this work as electrical hook-up is not performed by most sign companies. 16. A photo-cell may be used to regulate sign usage. In the event a photo-cell is not installed, tenants will be required to illuminate their sign twenty-four (24) hours per day, seven (7) days per week. Please note, timers may not be used in place of a photo-cell. **Continued** R.J. Development Commercial Real Estate Management and Development Maplewood Town Center Permanent Sign Requirements 17. Photo-cells should be installed directly to the sign or right next to it on the building exterior. The photo-cell must run through a "relay" that is connected directly tot he sign. The "relay" will allow the photo-cell to nm more efficiently and provide enough power to illuminate the sign. Photo-cells and any electrical wires associated with the photo-cell must be painted to match the building exterior. 18. The following types of signs and sign components shall be prohibited: a) Signs employing moving or flashing light b) Signs employing exposed raceways, ballast boxes or transformers c) Sign manufactures name, stamps or decals d) Signs employing painted, non-illuminated letters e) Signs employing unedged plastic letters or letters with no returns or exposed fastenings H.J. Development Commercial Real Estate Management and Development Community Design Review Board Minutes 4-25-2006 Attachment 8 7 Board member Schurke moved to approve the plans date-stamped March 28, 2006, for a comprehensive sign plan amendment for the Town Center Shopping Center located at 1805 County Road D. Approval is subject to the following conditions (changes made to the conditions by the CDRB during the meeting are underlined if added and stricken if deleted): 1. Repeat this review in two years if the city has not issued a sign permit for the Best Buy store within this time-frame. 2. Best Buy signage shall be limited to: a. Three +we wall signs. These wall signs are limited to one 300 square foot siqn on the east elevation; one 150 square foot siqn on either the north, south, or west elevations: and one 18 square foot siqn on the north elevation which advertises the mobile installations,168.2 square feet in area :.md can be located on any wall of the building. b. Two freestanding signs as follows: 1) 1-694: One freestanding sign limited to 180 square feet in area and 25 feet in height - Best Buy proposes to use the existing Frank's Nursery freestanding sign located along 1-694. This sign is 128 square feet in area and 25 feet in height. The following conditions to this freestanding sign must be met prior to issuance of any Best Buy sign permits on the property: bj ~ b) €11 c) a) If the new sign face exceeds 128 square feet in area, Best Buy must submit certified engineering approval that the existing footings and wind load carrying capacity which meets building code requirements. ,^\ detailed landscape plnn must be submitted which shows landscaping around the baso of the sign. All existing Best Buy wall signs located on the old store must be removed once the old Best Buv store is closed. prior to certificate of occupancy of the new Best Buy store. The sign cabinet located on the existing Best Buy freestanding sign at the northeast corner of the Town Center Shopping Center site must be removed once the old Best Buv store is closed. prior to certificate of occupancy of the new Best Buy store. 2) County Road D: The existing Town Center Shopping Center sign will remain. This sign is approximately 25 feet in height and consists of an internally illuminated sign cabinet posted on two steel beams, and advertises four of the main tenants within the center, including Best Buy. The following conditions to this existing Community Design Review Board Minutes 4-25-2006 8 freest:.mding sign must be met prior to the issu::mce of any Best Buy sign permits on the property: a1 Re'.lisod elevations of the County Road D sign must be submitted to staff fnr approval. The elevations must show a four foot high, or higher, brick or concrete masonry unit base constructed around tho oxisting stool boams. b) II, dotailod landscape plan must bo submittod which chows landscaping around tho baco of tho cign. 3. All other tenant wall signage shall be limited to: a. Signs composed of a single line of copy shall not exceed three feet in height. b. Signs composed of two lines of copy (stacked) shall not exceed a letter height of 18 inches per line with a maximum space between lines of eight inches, for a total height of 44 inches. If more than two lines of copy are used, the total height shall not exceed 44 inches. c. There must be at lest 18 inches of margin between any sign and the end of the store front. d. All wall signs shall be composed of individual, internally-lit letters, not canister- type signs. e. Tenant wall signage is allowed on both the front and rear elevations. f. Logos are permitted on the sign fascia, but shall not exceed a height of four feet and shall follow the 18-inch spacing requirement. 4. All holes from sign mounting shall be properly patched and painted upon sign removal. 5. The shopping center identification pylon sign shall be located along County Road D and be subject to staff approval. 6. Staff may approve minor modifications to the sign plans. Board member Ledvina seconded. Ayes -Ledvina, Olson, Schurke, Shankar The motion passed. The board recommended that Best Buy remove their company sign from the sign panel of the multi-tenant building which would open space up for another tenant on the Town Center sign.