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Home My WebLink About09-24-1970 SM( AGENDA Maplewood Village Council I 7:30 P.M., Thursday, September 24, 1970 Municipal Administration Building Meeting No. 70 -27 (A) CALL TO ORDER (B) ROLL CALL (C) PUBLIC HEARING 1. Burke Avenue - Street Improvement (D) AWARDING OF BIDS 1. Cope Avenue (E) NEW BUSINESS 1. Presentation of Proposed 1971 Budget (F) ADJOURNMENT COPE AVENUE IMPROVEMENTS MAPLEWOOD, MINNESOTA HOWARD. NEEDLES. TAMMEN s BERGENDOFF I H N T B SEPTEMBER 169 1970 C O N S U L T I NG E N G I NEE R S CONTRACTOR TOTAL PROPOSAL J. A. Donen and Son, Inc. 7175 Cahill Rood 462, 260. 13 Edina, Mi noes o to Carl Bo 1 ander and Sons 2933 Pl e os an t Avenue ,�` 472, 985. 78 Minneapolis, Minnesota. . Dunk 1 e y Surfacing Co. , Inc. 3756 Grand Street N. E. ,�' 5169 002. 69 Minneapolis, Minnesota Alexander Construction Co. 4641 Hiawatha Avenue ,$`.523,374.37 Minneapolis, Minnesota C. S. McCrossan, Inc. Box 336 544,1952* 40 . Osseo, Minnesota Hardri ves, Inc. 10135 Central Avenue N. E. 547, 041. 66 Minneapolis, Minnesota Shafer Contracting Co. , Inc. r ' Shafer, Mirineso to 570, 315. 05 Park Construction Co. 51-31 Avenue N. E. ,$' 590, 464. 03 Minneapolis, Minnesota , Ashbach Construction Co. ' 1910 flies t County Road C ,$` 593, 186.38 St. Paul., Minnesota Gi deo Cons truc ti on 7217 77th Avenue North 642, 341.83 Brooklyn Pork, Minnesota Engineer's Estimate fit` 467.,3.35. 25 Minutes of Maplewood Village Council 7:30 P.M., Thursday, September 24, 1970 Council Chambers, Municipal Administration Building Meeting No. 70 -27 A. CALL TO ORDER A special meeting of the Village Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building and was called to order at 7:32 P.M. by Mayor Axdahl. B. ROLL CALL Lester G. Axdahl, Mayor Present John C. Greavu, Councilman Present Harald L. Haugan, Councilman Present Patricia L. Olson, Councilwoman Present Donald J. Wiegert, Councilman Present C. PUBLIC HEARING 1. Burke Avenue - Street Improvement a. Mayor Axdahl convened the meeting for a public hearing for the construction of storm sewer, street paving and con- crete curb and gutter on Burke Avenue from Prosperity Road to White Bear Avenue. The Clerk read the notice of hear - ing along with the dates of publication. b. Village Engineer Howard Kuusisto explained the specifics of the improvements. The total estimated cost of said im- provements is $49,035.00. (Street, Curb and Gutter - $28,507.00; storm sewer - $20,528.00) c. A resident in the area questioned who requested these im- provements. The improvements were petitioned for. Mayor Axdahl requested Acting Director of Public Works Jansen to read the petition including the names of the petitioners. d. Mayor Axdahl called for questions by the residents. Following the discussion period, Mayor Axdahl called for for- mal objections. The following objectors were heard: Robert Arrigoni, 2152 Prosperity Road; Robert Locke, 1714 Burke; Paul Runyan, 1723 Burke; John Berglund, 1732 Burke; Gary Gregory, 1742 Burke; Theodore Olander, Jr., 2138 Prosperity Road; Dick Peterson, 1731 Burke; Jack Soebbing, 1737 Burke; Thure Johnson, 1755 Burke; William Kaiser, 1764 E. County Road B; Richard Mechelke, 1724 Burke; Coit Jones, 2128 Pros- perity Road; Douglas Wilske, 1708 Burke; Joe Kaiser, 1746 East County Road B; Gerald Moe, 1760 and 1750 Burke. - 1 - 9 -24 e. Manager Miller stated that due to the number of object- ions, the staff recommends this project be denied. f. Councilman Haugan moved to accept staffs recommendation and to deny_ the Burke Street Improvements. Seconded by Councilman Greavu. I Ayes - all D. AWARDING OF BIDS 1. Cope Avenue (69 -23; MSA 38- 115 -02) (Hazelwood Street to White Bear Avenue) a. Consulting Engineer Iry Samuelson of the firm Howard, Needles, Tammen and Bergendoff presented the low bidder on the Cope Avenue improvements (from Hazelwood to White Bear Avenue). The bids were received on September 16, 1970 and ranged from $462,000.00 to $642,000.00. $467,000.00 is the Engineer's estimated cost. The low bidder has been invest- igated and found to be a reputable contractor. b. Engineering Field Supervisor Ray Hite explained the financing of these improvements. He also presented a detail- ed breakdown of costs of each improvement. Council indicated a pre - ,ference for, the assessments rate of $9.00 per foot for sanitary sewer and $8.50 loot. fo? watei..c. Councilman Wiegert moved to award the bid to J.A.Danen, Inc. contingient upon Highway Department approval of the plans and to proceed with the financing including choice B (estimated cost, of Northside of Cope $23.00 _per front foot; south side of Cope $17.25 per front foot) and introduced the following resolution and moved its' adoption: 70 - 9 - 148 BE IT RESOLVED By the Village Council of Maplewood, Minnesota that the bid of J.A. Danen, Inc. in the amount of $429,3367..91 is the lowest responsible bid for the construction of Cope Avenue from Hazelwood Street to White Bear Avenue, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the Village. Seconded by Councilman Greavu. Ayes - all 2. Kohlman Lane a. Manager Miller requested that the Kohlman Lane Sewer bids be discussed at this time. b. Councilman Wiegert moved that the Pules of Procedures be suspended and Council place the Kohlman Lane Sewer bids on the agenda. - 2 - 9 -24 Seconded by Councilman Haugan. Ayes - all c. The bids for the Kohlman Lane Sanitary Sewer construct - ion were received and the bids were approximately 39% higher than the Engineer's estimated cost of the improvement.' Staff recommends rejecting the bids and calling for a rehearing. d. Councilman Greavu moved to reject the Kohlman Lane Sanitary Sewer Bids and introduced the following resolution and moved its adoption: 70 -9- 149 WHEREAS, The Village of Maplewood received bids for Sanitary Sewer Improvement 69 -15 (Kohlman Lane Area) on September 22, 1970; and WHEREAS, said bids were high with the low bid being $114,281.00 and the Engineer's estimate for feasibility report submitted in April of 1970 being$91,000.00; and WHEREAS, by adding 15% for Engineering Fees and con- tingencies to the low bid, the total project cost becomes $144,189.00 and the estimated cost discussed at the hearing for said project becomes $103,950.00, resulting in a 38.7% spread; NOW, THEREFORE, BE IT RESOLVED by the Village Council of Maplewood, Minnesota that it is advisable to rehear the project thus assuring the property owners involved; oirsrcxefixori °Yr^Samit^ry�3ewer ma3rrs; se.. rvice» eonneetor�9 .j_,..apputx�'an'o'e�• z�[tdC>�ssa^G ate WHEREAS, the Village Engineer for the Village of Maple- wood has been authorized and directed to prepare preliminary plans for the improvement of Kohlman Lane Area northeast of Keller Parkway by construction of sanitary sewer mains, ser- vice connections, appurtenances, and necessary street re- construction, and WHEREAS, the said Village Engineer has prepared the aforesaid preliminary plans for the improvement herein de- scribed: NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The report of the Village Engineer advising this Council that the proposed improvement on Kohlman Lane Area northeast of Keller Parkway by construction of Sanitary sewer mains, service connections, appurtenances, and necessary - 3 - 9 -24 street reconstruction, is feasible and should best be made as proposed, is hereby received. 2. The Council will consider the aforesaid improvement in accordance with the reports and the assessment of bene- fited property for all or a portion of the cost of the im- provement according to M.S.A. Chapter 429, at an estimated total cost of the improvement of $144,000.00. 3. A public hearing will be held in the Council Chambers of the Village Hall at 1380 Frost Avenue on Thursday the 15th day of October 1970, at 7:30 P.M. to consider said improvement. The notice for said public hearing shall be in substantially the following form: NOTICE OF HEARING FOR SANITARY SEWER IMPROVEMENTS TO WHOM IT MAY CONCERN: WHEREAS, the Village Council of the Village of Maple- wood, Ramsey County, Minnesota,,deems it necessary and ex- pedient that the improvement hereinafter described be made. NOW, THEREFORE, notice is hereby given that the Village Council will hold a public hearing on said improvement at the following time and place within the said Village: Date and Time: October 15, 1970, at 7:30 P.M. Location: Village Hall, 1380 Frost Avenue. The general nature of the improvement is the construction of sanitary sewer mains, service connections, and appurtenances in the following described area: KOHLMAN LANE Area Northeast of Keller Parkway. The total estimated cost of said improvement is $144,000.00. It is proposed to assess every lot, piece or parcel of land benefited by said improvement whether abutting thereon or not, based upon benefits received without regard to cash valuation. Persons desiring to be heard with reference to the pro- posed improvement should be present at this hearing. Anyone not present will be presumed to be in favor of the proposed improvement. This Council proposes to proceed under the authority granted by Chapter 429 M.S.A. -4 - 9-24 Dated this 24th day of September, 1970. ,y Seconded by Councilwoman Olson. Ayes - all E. NEW BUSINESS 1. Presentation of Proposed 1971 Budget. a. Manager Miller presented the Council copies of the 1971 General Operating Budget. He requests Council study the proposed budget and perhaps set up a "shirt sleeve" session to discuss it. b. Council set a "shirt sleeve" session for Tuesday, Sept- ember 29, 1970 at 7:30 P.M. 2. Letter received from Mrs. Peloquin. a. Mayor Axdahl stated he had received a letter from Mrs. Mary Peloquin, 1939 Chambers, stating that there was an error in a survey connected to the Maplewood Bowl addition and she requested Council "hold up': any construction that was approved. b. Councilman Haugan moved to suspend the Rules of Procedures and consider this matter. Seconded by Councilman Wiegert. Ayes - all 4 c. Administrator Seida stated the alleged error in the sur- vey would not effect the building addition or the approved vacation of the portion of Chambers Street. d. Councilwoman Olson moved to refer the matter to the Village Attorney for a legal opinion and for this matter to be placed on the agenda for the next regular meeting. Seconded by Councilman Haugan. Ayes - Mayor Axdahl, Councilwoman Olson, Councilman Haugan. F. ADJOURNMENT 10:13 P.M. Nays - Councilmen Greavu and Wiegert. City/ Clerk - 5 - 9 -24