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HomeMy WebLinkAbout05-08-2000 CMWCity of Maplewood CITY COUNCIL/MANAGER WORKSHOP Meeting Minutes Monday, May 8, 2000 Council Chambers, Municipal Building 6:00 p.m. A. Call To Order The meeting was called to order by Mayor Cardinal at 6:00 p.m. B. Roll Call Mayor Robert Cardinal Present Councihnember Sherry Allenspach Present Councilmember Kenneth Collins Present Councilmember Marvin Koppen Present Councilmember Julie Wasiluk Present Others Present: Acting City Manager Kenneth Haider Finance Director Daniel Faust Community Development Director Melinda Coleman City Clerk Karen Guilfoile C. Approval of Agenda Councilmember Koppen added Gl, Open Space and Bnxentnzp Farm and Hl, Residential Parking. Councilmember Allenspach moved to approve the agenda with additions. The motion was seconded by Councilmember Koppen. The motion passed 5-0. f D. 1999 Annual Financial Report and Audit Finance Director Dan Faust introduced the specifics of the report and reviewed the 1999 Financial Highlights. Steve Laibel of KPMG Peat Marwick reviewed the annual financial report and audit reports, as well as reports covering 1) conduct of audit letter; 2) legal compliance audit report letter and 3) schedule of Federal Finance Assistance. E. Financial Report on Community Center Finance Director Faust presented the financial report on the Community Center Operations Fund for 1999 and the first three months of 2000. The 1999 operating loss of 13,484 was $5,738 greater than in 1998. In 1999, operating revenue increased 6.9% and operating expense increased 7.2%. The 2000 operating income of $45,393 was $29,3101ess than 1999. In 2000, operating revenues increased 0.2% and operating expenses increased 8.2% compared to 1999. Parks and Recreation Director Anderson clarified that the revenue shortfall in the first quarter of 2000 was partly due to wage increases and to the fitness area expansion project. He noted the new fitness area should be open on schedule and use of the Community Center should increase. He felt confident that they will meet their goal for 2000 of breaking even. Mayor Cardinal directed Parks and Recreation Director Anderson to prepare answers to the following questions for a future Council/Manager workshop: 1. What is the maintenance program and schedule for the Community Center? 2. Who is responsible for the maintenance schedule and program at the Community Center? 3. Who evaluates and monitors the maintenance schedule and program at the Community Center? 4. Who schedules regular maintenance budgets needed upgrades at the Community Center F. Personnel Decisions International Pat Crowns and Harry Growth discussed the hiring process for the fixture City Manager. Pat Crowns noted a general consensus in the desired qualities for the new City Manager. The new City Manager should have a positive image and presence, be of high integrity, have strong communication skills and be seasoned. Harry Growth discussed the levels of recruitment effort and the time frame for the hiring process. G. Other Business 1. Open Space and Bruentrup Farm Councilmember Koppen noted since the City is short staffed without a City Manager and Assistant to the City Manager, that someone be hired on a contractual basis for the summer to deal with issues such as Open Space. Acting City Manager Haider suggested that internal reshuffling of staff and temporary hiring could accomplish these goals. H. Future Topics 1. Residential Parking I. Adjournment There being no further business, Mayor Cardinal moved and Councihnember Koppen seconded a motion to adjourn the meeting at 7:00 p.m.