HomeMy WebLinkAbout04-03-2000 CMWCity of Maplewood
CITY COUNCIL/MANAGER WORKSHOP
Meeting Minutes
Monday, April 3, 2000
Maplewood Room, City Hall
5:00 p.m.
A. Call to Order
The meeting was called to order by Mayor Cardinal at 5:00 p.m.
B. Roll Call
Mayor Bob Cardinal Present
Councilmember Sherry Allenspach Present
Councilmember Ken Collins Present
Councilmember Marvin Koppen Present
Councilmember Julie Wasiluk Present
Others Present
Acting City Manager Ken Haider
Community Development Director Melinda Coleman
Human Resource Director Sherrie Le
Patricia Crowns, PDI
James Brimeyer, The Brimeyer Group
Clayton Robinson, Jr.
Catherine A. Moore
Shelley Shre8ler, Capital Region Watershed
Mike Thienes, Capital Region Watershed
C. Approval of the Agenda
Mayor Cardinal added L-1, Underground Storage Tanks, Councilmember Koppen add L-2,
Parking and Storage in Yards. These items will be placed on the May Council-Manager
workshop. Councilmember Allenspach moved to approve the agenda with additions The motion
was seconded by Mayor Cardinal Motion passed 5-0.
A Interview Executive Search Firm- James Brimeyer
Council heard a proposal from Mr. Brimeyer to conduct the city's search for city manager.
Action was tabled until after other business was concluded.
E. Interview Executive Search Firm- Patricia L. Crowns
Council heard a proposal from Ms. Crowns to conduct the city's search for city manager. No
action was taken.
F. Capital Region Watershed District
Shelley Shre$ler and Mike Thieves from the Capital Region Watershed District gave a
presentation on the district- when and why they were formed. They handed out information on
the location and mission of the district. No action was taken.
G. Interview Civil Service Commission Candidate- Clayton M. Robinson, Jr.
The city council interviewed Mr. Robinson for the open position on the civil service conunission.
H. Interview Civil Service Commission Candidate- Catherine A. Moore
The city council interviewed Ms. Moore for the open position on the civil service commission.
Couniclmember Collins moved to interview all candidates not just the two that were interviewed
at the workshop meeting. There was no second. After discussion, Mayor Cardinal moved to
have city council interview all candidates for all commission appointments. Councilmember
Collins seconded. Motion passed 3-2. Ayes: Cardinal, Collins and Wasiluk. Nays: Allenspach
and Koppen.
I. 1999 Budget Objectives
Acting City Manager Ken Haider called on Finance Director, Dan Faust to explain and review the
1999 Budget Objective Report. The report was accepted by the city council.
J. 'Tartan Arena Bubble Replacement
At a November 10, 1999 meeting of the Tartan Arena Joint Powers Board the Board approved a
motion to move forward with the replacement of the Tartan Arena Bubble. At the direction of
the Board, the Oakdale city staff, along with the McSherry Group, prepared plans and
specifications to solicit bids for the project. The low bidder for the project was Yeadon Fabric
Domes at a base bid of $222,265.50. There were also five alternatives which were bid on as well.
The final project cost is estimated at $283,065 with the city of Maplewood accountable for its
one-third share or $94,355. Councilmember Allenspach indicated that many Maplewood
residents use the facility and thanked the council for addressing the issue on this agenda.
Councilmember Wasiluk moved to approve the joint powers~eement and expenditure of
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$94 355 to replace the bubble at the Tartan Arena The funds will come out of the city's
Contingency Account Motion was seconded by Councilmember Allencpach Motion passed 4-1
Ayes: Allenspach, Collins, Koppen and Wasiluk. Nays: Cardinal.
K. Other Business
1. Maintenance Service at the Maplewood Community Center
Mayor Cardinal asked that the council discuss building maintenance at the Community Center.
The option of privatizing this service was discussed but council members decided that there are
some negative impacts with this: security issues, quality of service and flexibility with hours and
loss of control. Acting City Manager Haider indicated this had been ivestigated a few years ago
and found they were more expensive. The consensus of the council was to not pursue this service
for the community center.
2. Clarification for placing items on workshop agendas.
Acting City Manager, Haider asked for clarification on how the council would like to process
requests for issues/concerns to be placed on workshop agendas. Councilmember Collins stated he
has some difficulty with council-manager workshops because sometimes decisions are being made
without public involvement. There was discussion about the merits of the workshops and rather
or not the meetings could be cablecast. Coucilmember Collins made the motion to start council-
manager workshops at 6 p m prior to every regularly scheduled city council meeting. Mayor
Cardinal seconded the motion. Motion passed 5-0. This new format will start in May, will be
held in the council chambers and will be cablecast.
3. Underground Storage tanks.
Acting City Manager Haider indicated that he had talked to a person that provided a service of
identifying sites which had leaking underground storage tanks. For a fee, this person would
compile a list of sites and then work with the property owner to identify state or other clean-up
funds. Mr. Haider asked for council direction- is this an area of interest and should he ask this
person to put together a proposal for this service. The consensus of the council was to direct
staff to ask for a proposal and then bring it back to a future workshop for evaluation.
4. Unfinished Business
Acting City Manager Ken Haider asked city council to make a decision on the executive search
firm for hiring the new city manager. After some discussion, a motion was. made by
Councilmember Allensnach to select PDI to conduct the search This motion was seconded by
Councilmember Collins. Motion passed 5-0.
L. Future Topics
1. Underground Storage Tanks. This will be addressed at a future meeting.
2. Storage and Pazking in Yards. This will be reviewed at the May meeting.
There being no further business, Councilmember Allenspach moved and Mayor Cardinal
seconded to adjourn the meeting at 7:11 p.m. Motion passed 5-0.
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