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HomeMy WebLinkAbout12-06-1999 CMW CITY OF MAPLEWOOD COUNCIL/MANAGERWQRKSHOP MEETING MINUTES Monday, December 6, 1999 Maplewood Room, City Halt 5:00 p.m. A. Call To Order The meeting was called to order by Mayor Cardinal at 5:00 p.m. B. Roll Call Mayor Robert Cardinal Present _ Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson. Community Oriented Services Coordinator Colleen Dirkswager Community Development Director Melinda Coleman Police Chief Don Winger Fire Chief Joel Hewitt Parks & Recreation Director Bruce Anderson Finance Director Dan Faust City Clerk Karen Guilfoile C. Approval of Agenda Motion by Kittridee and seconded by Carlson to approve the agenda as presented Motion passed 4-0 Councilmember Koppen present at 5:04 p.m. D. Community Oriented Services Update Community Oriented Services Coordinator Colleen Dirkswager presented the council with an update of the projects she is currently working on. A tour of the Ramsey County Family Service Center is scheduled for December 16. The Mall Office will display the peace quilts which are being sewn together by local citizens and city staff. There are two applicants for the two openings on the Human Relations Commission and they will be interviewed by the council at its December 27 council meeting. 'The Deer Management Plan will be shared with the City of St. Paul and Ramsey County as part of a collaborative deer harvesting plan with the three jurisdictions. E. Housing Replacet~??ent Program Community Development Director Melinda Coleman shared with council the changes proposed by bond counsel to utilize the bond proceeds for the city's Housing Replacement Program. Mary Ippel from Briggs and Morgan discussed the changes which would allow the council more flexibility in how the proceeds are spent. The intent or purpose of the program will be to promote the replacement of scattered site dilapidated housing in the city. There could be grants and loans available with no income or time limits for use. There will be amendments to the city's Tax Increment Financing Plans placed on the December 13th city council meeting agenda for formal council action. F. South End City Service Center City Manager Mike McGuire continued negotiations with LS.D. #622 officials for securing space in Carver Elementary School but the cost estimates are far too high for the council to consider the use of school space for a city service center. Police Chief Don Winger presented a proposal and cost estimates for a portable mobile office for a new south end city service center which would be located at the Londin Lane Fire Station. The council discussed the issues related to this proposal _ including building code issues, types of use, staffing, and if the state will allow a satellite licensing center. Issue will be placed on the December 13 agenda for council action. G. Prorate Food Establishment /Business Licenses Council requested that this issue be placed on the next workshop agenda after it was discussed at the October 11 city council meeting in regards to Mr. Joe Murphy and his request for a reduction in the fee for his food license in Aldrich Arena. City Clerk Karen Guilfoile presented a report on the issue and stated that only two licensees are currently prorated: pawn shop licenses and liquor licenses. She suggested that the council use a minimum license fee of $500 for the city council to prorate any business license fee. Issue will be placed on the December 13 city council agenda. H. New Fire Station Preliminary Plan Review Fire Chief Joel Hewitt, Assistant Fire Chief Steve Lukin, and Nancy Schultz from Short Elliott Hendrickson (SEH) provided the council with the preliminary plans for the new fire station which _ was approved by voters last month. Nancy and the project manager from Kraus Anderson reviewed with council the plans which must be approved by council before bidding the project. A' five month construction schedule with bidding in March was offered by the project manager. Issue will be placed on the next council meeting agenda. Council asked a few questions which were answered by SEH, KA, and the fire department personnel. I. Ramsey County Family Service Center Ramsey County officials sent the City of Maplewood a letter in regards to the council's decision and approval of the conditional use permit which states that the county must include the construction of an elevator in the Ramsey County Poor Farm Barn. This expenditure for the elevator is an issue of contention within the Ramsey County Board as it looks forward to the January 2000 opening of the new Ramsey County Family Shelter. The council decided to take no action on the issue and Melinda Coleman will send a letter to Ramsey County and inform them they must escrow fiords which would cover the total cost of installing an elevator. J. Y2K Staffing Plan -Role of Elected Officials Assistant to the City Manager and Y2K Task Force Co-Chair Mike Ericson presented the council with the final staffing plan for the New Year's Eve weekend which includes a role for elected officials. The mayor and city councilmembers agreed to be available on an as needed basis on New Year's Eve for any official action, decisions or statements which must be made by elected officials. K. Selection of Date for CounciUStaff Retreat City Manager Mike McGuire presented council with the dates of Thursday and Friday, February 10 & 11, 2000 for the annual city council/staff retreat at the Riverwood Conference Center in Monticello. Council agreed that the dates were acceptable. L. City Manager's Evaluation Each year at this time the city council evaluates the performance of the city manager based on input and evaluations from all city councilmembers and a recommendation from the personnel committee. The personnel committee this year consisted of councilmembers Sherry Allenspach and Dale Carlson. Carlson moved and Kittridge seconded a motion to move to a closed session to discuss the city manager's evaluation. Motion passed 5-0. Everyone left the room except the council and the city manager. City staff was called back to the meeting and the personnel committee presented the results of action by the city council and stated that the city manager met his objectives for the year and should receive merit pay in the amount of 5%. The issue will be placed on the December 13th council meeting consent agenda for formal council approval. M. Other Business 1. "Maplewood in Motion -The Television City News Show" Assistant to the City Manager Mike Ericson presented a brief excerpt of the first-ever city news television show which was taped on November 15 and produced by GTN 16 with its first airing in December. The first show was hosted by GTN 16 General Manager Joe Frazier and featured out- going Mayor George Rossbach as a guest. The executive director of the cable commission suggested the city look for a permanent host since there could be a potential conflict of interest on behalf of the commission. Council suggested that city staff look to the University of Minnesota and St. Thomas University for a new host since they have journalism programs. O. ADJOURNMENT Motion by Koppen and seconded by Kittridge to adjourn the meetine at 6.40 p m Motion passed 5-0