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HomeMy WebLinkAbout10-04-1999 CMW CITY OF MAPLEWOOD COUNCIL/MANAGERWQRKSHOP MEETING MINUTES Monday, October 4, 1999 Maplewood Room, City Hall 5:00 p.m. A. Call To Order The meeting was called to order by Mayor Rossbach at 5:00 p.m. B. Roll Call Mayor George Rossbach Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager Community Development Director Melinda Coleman Emergency Management Director Larry Cude Police Chief Don Winger Fire Chief Joel Hewitt C. Approval of Agenda Councilmember Carlson moved to approve the agenda with the addition of 1. Ci , Manager's Performance Evaluation. 2. Bruentrup Farm. Motion was seconded by Councilmember Koppen. Motion passed 5-0. D. Community Oriented Services Update Community Oriented Services Coordinator Colleen Dirkswager presented the council with an update of the activities and projects she is currently working on. A few of the highlights were goals for National Night Out 2000. The Human Relations Commission is working on a public relations campaign to build a peaceful community which includes sewing together a quilt of peace. Colleen spoke about the new mall office hours now that the city has a parttime customer service representative named Edna Spangler. The city's United Way Campaign kicks off the week of October 10 with a number of activities for city employees and their families. Colleen informed the council about the Y2K Town Meetings which offer staff the opportunity to share with residents information about Y2K, city referendums, and any other concerns they may have. E. I.S.D. #622 Referendum Superintendent Mike White requested time to address the council regarding the School District Referendum. He was unable to attend the meeting so School Board Chair Scott Wasiluk and Director of Business Services Dick Julander presented a report entitled "Levy for Learning" to the city council. City Council asked a number of questions about the levy which is necessary to balance the operating budget for next year. F. Residential Parking Ordinance Community Development Director Melinda Coleman presented the council with a report on the residential parking problem which was previously discussed at the August Workshop. She provided council with other city ordinances and offered suggestions as to how deal with pazking problems and unlicensed vehicles on private property. Council had a number of questions which raised a number of relevant issues for them to consider at present and in the future. Melinda will work on revising the city's ordinance to include provisions and penalties for unlicensed vehicles. G. Builder's Square Building Update Community Development Director Melinda Coleman presented council with a report on the Builder's Square Building and its potential purchase byWoodlyn Hills Church. She stated that although it would make the property tax exempt there is no business interested in the building unless TIF is used because of the high cost of demolition and remodeling. She expects that representatives from the church will come to the next council meeting to inquire whether the city council is supportive of their efforts. H. White Bear Avenue Corridor Study Update Community Development Director Melinda Coleman presented the council with a ' progress report on the White Beaz Avenue Coridor Study. There is an RFP underway for the selection of the consultant for the study. She stated that there is another meeting on October 12 with adjacent property owners to discuss the project in more detail. There is a need to do a mazket analysis of the mall area to determine it best future use so Melinda suggested a six month moratorium on the property immediately surrounding the mall. She will bring a moratorium ordinance to the upcoming council meeting for formal direction and approval. I. Y2K Task Force Update and Budget Assistant to the City Manager Mike Ericson and Emergency Management Director Lary Cude provided the council with a progress report on the work of the Y2K Task Force and a report on the Y2K Town Meetings held thus faz. They presented a proposed Y2K Budget for necessary staffing and equipment expenditures and Y2K related needs. Council discussed expenditures and whether they aze Y2K needs or really long term/CIP city improvements. J. Public Safety Dispatch Report Police Chief Don Winger and Fire Chief Joel Hewitt presented council with a progress report on the police and fire dispatch services to date with the conversion from the city to Ramsey County eazlier this spring. The spirit of cooperation with Ramsey County has resulted in anew dispatch service which is working very well. A few hurdles were corrected eazly on in the conversion process from the city and the transition to the county for dispatch services has resulted in many positives for the city. K. Commissioner's Dinner Annually each yeaz the city council recognizes the many city volunteers who donate their time and service on the various boards and commissions. City Council selected the date of November 9 for the Commissioner's Recognition Dinner with a suggested backup date of December 14. City Council directed staff to make preparations for the event including the selection of a gift as a token of appreciation from the city. L. Other Business 1. City Manager's Performance Evaluation. Councilmembers Cazlson and Allenspach will be on the city manager's valuation team and make a report to the council before the end of the year. 2. Bruentrup Farm. In order to meet a very tight budget, the plans for the Bruentrup Farm Relocation Project have been dramatically revised to significantly lower the estimated cost of constructing footings, foundations, and basements. Bid Opening for the revised project is on Monday, October 11 with consideration by council at its meeting later on that day. M. Future Topics 1. D.A.R.E. Report. There will be a report from the D.A.R.E. officers. 2. Parks and Recreation Fees vs. Costs. There will be a report of user fees vs receipts. N. ADJOURNMENT Motion by Allenspach and seconded by Rossbach to adjourn the meeting at 7.13 p m Motion passed 4-0. Koppen had to leave at 6:45 p.m.