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HomeMy WebLinkAbout09-07-1999 CMW CITY OF MAPLEWOOD COUNCIL/MANAGERWQRKSHOP MEETING MINUTES Tuesday, September 7, 1999 Maplewood Room, City Hall 5:00 p.m. A. Call To Order The meeting was called to order by Mayor Rossbach at 5:00 p.m. B. Roll Call Mayor George Rossbach Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager Finance Director Dan Faust Assistant Finance Director Gayle Bauman C. Approval of Agenda Mayor Rossbach moved to approve the aeenda with the addition of 1 Carver G nor/Sept 13 Citv Council meeting 2 Referendum brochure 3 Compost site 4 South End City Service Center. The motion was seconded by Councilmember Kittridge. Motion passed 5-0. D. Community Oriented Services Update Community Oriented Services Coordinator Colleen Dirkswager presented the council with an update of the activities and projects she is currently working on. A few of the highlights were a short discussion on the deer management issue which is scheduled for the September 13 City Council meeting at the Carver Gym. Councilmembers agreed that deer management options are necessary. A collaborative effort with the City of St. Paul and Ramsey County is important because the deer migrate across political jurisdictions frequently. The Human Relations Commission is working on how together we can build a peaceful community campaign which includes the building of a quilt of peace. The Mall Office has a parttime customer service representative named Edna Spangler. The city's United Way Campaign kicks off the week of October 10 with a number of activities for city employees and their families. E. Overview and Discussion of Proposed 2000 City Budget City Manager Mike McGuire, Finance Director Dan Faust, and Assistant Finance Director Gayle Bauman presented the Proposed 2000 City Budget: Part II-Budget Summary and Part III-Operating Budget. Mike McGuire reviewed two sections of the Proposed Budget. Dan presented Part IV-Capital Improvement Budget. Gayle reviewed with council Part V-Debt Service Budget. Questions were asked by council and answered by McGuire, Faust, and Bauman. E.1. Ordinance to Revise Recycling Charge (First Reading) City Manager McGuire indicated that recycling charges need to be increased by $1.81 per quarter because the surplus in the Recycling Program Fund has been eliminated as planned when the recycling charges were decreased by 60% in 1999. The proposed increase in the recycling service charge will be offset by a decrease of $11.20 per quarter in sewer rates for 2000. Councilmember Kittri~e moved and Councilmember Allenspach seconded a motion to annrove the first reading of the attached ordinance which will increase the recvcline service charge by $1 81 ner Quarter effective 1-1-00 Motion passed 5-0. E.2. Ordinance to Decrease Sanitary Sewer Rates (First Reading) City Manager McGuire indicated that sanitary sewer billing rates need to be decreased by 22.4% effective January 1, 2000 because operating expenses are decreasing and the Sanitary Sewer Fund has a surplus balance. Councilmember Kittridg_e moved and Councilmember Carlson seconded a motion to approve the first reading of the attached ordinance which will decrease the sanitary sewer billing rates 22 4 % effective 1-1-00. Motion nassed 5-0. E.3. Ambulance Rates for 2000 City Manager McGuire presented the proposed ambulance rates as outlined in the agenda report. Ambulance rates have increased over the past several years. The proposed increase would bring the city's rates in line with other providers as indicated in an attached survey. Councilmember Kittridge moved and Councilmember Allenspach seconded a motion to accent the report and include it on the same council agenda as the budget hearing. Motion nassed 5-0. E.4. Adoption of Proposed Tax Levy Payable in 2000 City Manager McGuire presented a proposed city tax levy of $7,568,830 for 2000 as outlined in a memo from Finance Director Faust. It is $908,908 under the levy limits established for Payable 2000. Councilmember Kittri~e moved and Koppen seconded a motion to approve the attached resolution and set the 2000 Citv Tax Levy at $7 568 830. Motion nassed 5-0. 1 j3~99 E.S. Selection of Dates for Public Hearings on Proposed 2000 Budget City Manager McGuire proposed dates for the city's Truth-in-Taxation Public Hearings. The city's dates aze set after the county and the school district first select their dates for TINT heazings. Allens~ach moved and Kittridge seconded a motion to aprorove the followine dates for the TINT hearin~s• Initial Hearing on Monday~December 13 1999 (cry 7.00 ro m. and budeet adoption hearing on Monday December 27 1999 (a7 5.00 p rn. Morion passed 5-0. F. Other Business 1. Carver Gym/Sept. 13 City Council meeting. Reminder for council. 2. Referendum brochure. City Manager McGuire distributed draft copies of the referendum brochure and reviewed the costs for printing and distribution. The two-color option was preferred by the council. The brochures will inserted in the next two issues of the Maplewood in Motion for distribution to all households in Maplewood. 3. Compost site. Mayor Rossbach brought this issue up for the benefit of a resident. City Manager McGuire provided an update on the litigation related to the Beam Avenue Ramsey County Compost Site. No action by council. 4. South End City Service Center. City Manager McGuire presented this issue to the council and stated that there aze two options available for the city: 1. Reuse of the old principle's office at Carver Elementary School. 2. Londin Lane Fire Station - either a mobile trailer or office space within station. Mike stated that a south end service center would cost the city $100,000 if the office space is remodeled at the Carver Elementary School and less if a mobile trailer is leased on a month-to-month basis at the Londin Lane Fire Station. The city manager, city clerk, and Councilmember Kittridge will have a meeting with the State Department of Public Safety to determine whether the city can sell driver's licenses and operate the service center as an extension of the city's present facility at city hall. G. Future Topics 1. D.A.R.E. -Report from D.A.R.E. officers.. 2. Park Department Programming -user fees versus receipts. H. ADJOURNMENT Motion by Allenspach and seconded by Kittridge to adjourn the meetine at 7:28 ro.m. Motion passed 5-0. 2 PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 16-58. Rates and charges is hereby amended to read as follows: The following rates and charges are hereby established for public education on solid waste reduction and to finance recycling costs: (1) St. Paul Billing District: (a) The residential rate shall be $3.25 per unit per quarter. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty (30) days of the billing date. (2) North St. Paul Billing District: (a) The residential rate shall be $1.08 per unit per month. (b) There shall be a 5% late payment.charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. Section 2. This ordinance shall take effect and be in force beginning January 1, 2000. P:\FINANCE\ W P\PERM\RECY-CHG.ORD ' ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28-21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) St. Paul Billing District: (a) The residential and non-residential rates shall be $1.45 per 100 cubic feet. (b) There shall be a minimum of $8.13 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: (a) The residential and non-residential rates shall be $1.94 per 1,000 gallons. (b) There shall be a minimum of $8.13 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginning January 1, 2000. f 99-09-86 RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY FOR 1999 PAYABLE IN 2000 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 1999 payable in 2000 by September 15, 1999, and WHEREAS, the City Council has reviewed the Proposed 2000 Budget and has determined the amount of the proposed tax levy payable in 2000 which is the maximum amount that will be levied, and WHEREAS, the proposed property tax levy certified must be after the deduction of the homestead and agricultural credit aid (HACA), and WHEREAS, the 2000 HACA for the City of Maplewood is $1,598,777. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 1999 payable in 2000 in the amount of $9,167,607 less $1,598,777 for HACA is hereby given preliminary approval. P:\FINANCE\WP\AGN\OOTAX.