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HomeMy WebLinkAbout04-05-1999 CMW I COUNCIL/1VIANAGER WORKSHOP CITY OF MAPLEWOOD MEETING MINUTES 5:00 p.m., Monday, Apri15, 1999 Maplewood Room, City Hall A. CALL TO ORDER The meeting was called to order by Mayor Rossbach at 5:00 p.m. B. ROLL CALL Mayor George Rossbach Present Councilmember Sherry Allenspach Absent Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager City Clerk Karen Guilfoile Police Chief Don Winger Sgt. Ron Becker C. APPROVAL OF AGENDA Councilmember Kittridge moved to approve the agenda. The motion was seconded by Councilmember Carlson. Motion passed 4-0. D. FEE STRUCTURE FOR CADILLAC DINNERS/CHARITABLE GAMBLING City Clerk Karen Guilfoile reviewed with council this issue which was tabled from the March meeting. She researched the issue and presented additional information which states that nothing in the city's gambling ordinance prohibits the city from allowing Cadillac Dinners. The city's current temporary gambling license is $50 which would apply to Cadillac Dinners and there is a limit of two a year. City of St. Paul's license fee is $21 and the City of Mahtomedi's is $35. Karen will revise licensing information for local organizations, set parameters, and issue will be presented at the next city council meeting for approval. E. COMMUNITY ORIENTED SERVICES UPDATE Community Oriented Services Coordinator Colleen Dirkswager provided an update of projects she is currently working on. City Manager Mike McGuire first presented information on the proposed mall office customer service representative /volunteer coordinator position. He said the city needs to commit a person 20-30 hours a week in the mall office in the afternoons. Council inquired if there is grant money or assistance from the county or school districts for the position. Mike McGuire then presented information on the proposed south end satellite office. He said that Carver Elementary School is not interested in sharing space so he will pursue the nearby fire station with a public service counter for 75% of the time. Colleen Dirkswager then reported on her follow up work from the March 22 City Council meeting in the Carver Gym where residents spoke about the increasing deer population. Council wants more information on the Metro Bowhunters Resource who provide harvesting services for metropolitan cities. - Council also wants a clarification on the city's partnerships with the City of St. Paul and - Ramsey County which are necessary because the deer migrate into these areas from the south Maplewood area. Colleen also provided council with an update on a number of other current projects she is working on. F. CITY HALL SECURITY SYSTEM BID OPENING Police Chief Don Winger and Sgt. Ron Becker provided council with the only bid received to install a security system in city hall. ADT wrote the specifications which will include the installation of a security card system which will regulate and monitor those who use city hall. The bid was $50,733 which was under the amount budgeted by the police department. Council inquired as to other bidders on the project so the police chief will aggressively solicit other bids from reputable security firms and provide the bid tabulations to the city council at the next regular council meeting. G. REPORT FROM CITY'S Y2K TASK FORCE Emergency Management Director Lany Cude and Assistant to the City Manager Mike Ericson provided a Y2K Task Force progress report to the city council. The Task Force has met a number of times to develop acity-wide action plan. Most recently, the Task Force met with a representative from the State Emergency Management Office who informed members about the work they are doing with counties and cities around the state. The Task Force should have a draft plan ready for review by May. H. LEGISLATIVE UPDATE FOR MOVING BRUENTRUP FARM City Manager Mike McGuire and Assistant to the City Manager Mike Ericson provided the council with an update on the moving process for the Bruentrnp Farm. Council agreed not to enter into an architect's agreements until funding from the state legislature is secured. Funding for the project will come from the state legislature and private funding, not the city. City staff will work with Mayor George Rossbach to get cost estimates to relocate the farm and its buildings to the Open Space property on County Road D. I. REVIEW CITY COUNCIL /STAFF RETREAT GOALS City Manager Mike McGuire tabled this issue due to time constraints. The results of the City Council/ Staff Retreat held February 18 - 19, 1999 at the Riverwood Conference .Center in Monticello will be shared at the May meeting. J. OTHER BUSINESS 1. Schroeder Milk -City Manager Mike McGuire shared with council the results of a recent meeting with he, Mayor George Rossbach, and Community Development Director Melinda Coleman had with Schroeder Milk. They are interested in city assistance to help with their expansion efforts. 2. Cable TV Show -Maplewood City Update - "Straight Scoop" -Mike McGuire reported that he and GTN Channel 16 have an idea for aweekly/monthly city update cable television program to better inform and educate citizens about Maplewood, Y2K and other current city issues. The program could be hosted by the city manager and/or a rotation of the mayor and city councilmembers. Council supported the idea and further information will be provided at the next meeting. 3. Open Space Program Update -City Manager Mike McGuire provided the council with a progress report of the new Open Space Committee. They have met a number of times and reevaluated the remaining Open Space properties and new parcels. Anew list of available properties was presented to the council for its consideration. 4. Selection of construction manager for fire hall -Fire Chief Joel Hewitt was present to inform the council that he will be interviewing two construction manager firms to oversee the construction of the new fire hall if it is approved by the residents in this fall's referendum. He and city staff will interview McGough Construction and Kraus Anderson Construction. K. FUTURE TOPICS 1. White Bear Avenue Redevelopment 2. Community Funds L. ADJOURNMENT Motion by Kittridee and seconded by Carlson to adjourn the meeting at 7.05 p m Motion passed 4-0.