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HomeMy WebLinkAbout02-01-1999 CMW a i COUNCIL/MANAGER WORKSHOP CITY OF MAPLEWOOD MEETING MINUTES 5:00 p.m., Monday, Febniary 1, 1999 Maplewood Room, City Hall A. CALL TO ORDER The meeting was called to order by Mayor Rossbach at 5:00 p.m. B. ROLL CALL Mayor George Rossbach Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kith-idge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistutt to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager City Engineer Ken Haider Human Resource Director Sherrie Le C. APPROVAL OF AGENDA Councilmember Carlson moved to approve the n~nda with the addition of the followirt~ item as reouested by City Manager Michael McGuire• 1 Window manufacturer's interest in Maplewood The motion was seconded by Councilmember Kittridae. Motion passed 5-0. D. EMPLOYEE CONTRACT UPDATE Human Resource Director Sherrie Le was present to assist City Manager Mike McGuire in updating the council on the progress of negotiations with the city's union employees. Mike McGuire stated that the city has reached tenative agreements with two unions -police and meh•o supervisors. AFSCME members voted down the city's offer. No additional meetings have been scheduled to date. The offer accepted by the two unions is 2% on 1/1/99 and 1% on 7/1/99 and 3% in the second year of the contract. This amount is also applicable to the non-union employees. There is also an increase of $5 for police and $10 for MSA in deferred compensation. MSA's increase is higher in order to bring it in line with other employees. The issue will be on the February 8 city council agenda. E. COMMUNITY-ORIENTED SERVICES UPDATE Community Oriented Services Coordinator Colleen Dirkswager was present to discuss a number of community issues with council. She detailed the council on the deer management issue which has become athree-way effort with Ramsey County, DNR, and the city. A city council meeting on March 22 has been scheduled at the Carver Gym to address the issue with area residents. Colleen discussed with council the staffing of the Senior's Committee. Colleen also informed the council that the city's mall office will be moved to another new site soon because mall officials want to reuse the current space. She informed the council about National Night Out, Ramsey County Fair, Family Fun Nights at the Mall, and a Summer Youth Project. She informed the council about other issues and answered questions which were asked by council. F. LOCAL STREET IMPROVEMENT PAVING PROGRAM City Engineer Ken Haider was present to provide the council with a revision of the Local Street Improvement Paving Program he has been developing with the Public Works Department to address the necessary replacement and/or restoration of many city streets. He added a fifth option which wotild be a mill and overlay. All projects will be in the five year C.LP. and inchrded in the comlcil's annual budget process. The new policy will be on the next city councIl agenda for consideration by the city council. G. COUNCIL/STAFF RETREAT ON FEBRUARY 18 - 19 City Murager Mike McGuire presented council with a draft agenda including topics suggested by council and staff and encouraged any other additional topics not already submitted by council The reheat will again be at the Riverwood Conference Center in Monticello with Barbara Strandell returning as facilitator. Council agreed with the dates, location, and topics. H. REPORT FROM CITY'S Y2K TASI{ FORCE City Manager Mike McGuire reported that he has appointed a task force to address the Y2K issue in the City of Maplewood. He asked Assistant to the City Manager Mike Ericson and Emergency Management Director Larry Cude to co-chair the task force which has met a cumber of times so far. Mile Ericson reported on behalf of Larry Cude who was unable to attend the meeting. The Y2K Task Force has been meeting since January on a bi-weekly schedule and is using the League - ofMinnesota Cities Y2K Action Plan as a guide for the City of Maplewood. A Plan of Action will be developed both internally and externally for the city. Au inventory of all potentially affected computer chip/date sensitive equipment is being completed by employees. A number of utility service providers will be attending meetings to inform and update the task force. The need to educate and inform residents is the number one priority of the task force. Use of the city's newsletter, cable television, local newspaper, and informational meetings will be used to inform residents. The task force will make monthly reports to the council. L CITY MANAGER'S EVALUATION Councihnembers Carlson and Kittridge reported on behalf of the persoimel committee. The committee is pleased with the city managers performance as it relates to the council's 1998 Goals and Objectives. Conunittee reconunends merit pay of 4.5%. This issue will be placed on the February 8 city council agenda. City manager will be evaluated in December 1999 for this year. J. OTHER BUSINESS 1. Window manufacturers interest in Maplewood - Mihe McGuire reviewed with council a company's interest in Maplewood. The company's name must remain anonymous but it's interest is very real and the new facility would create a number of high paying jobs in Maplewood. He asked the council if they would support the use of TIF since the company inquired about it. The council's past policy has been not to use TIF but it expressed interest in its use with this project because of the h•emendous benefit it would provide to the coimnmlity. Mike will continue to update the council when fiirther information is available. I{. Future Tonics 1. Y2K 2. Community Fund 3. Gambling -March meeting as per Councihnember Kopper I. ADJOURNMENT Motion by Carlson and seconded by Kith'idge to adjourn the meeting at 6:45 p.m. Motion uassed 5-0.