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HomeMy WebLinkAbout01-04-1999 CMW COUNCIL/MANAGERWQRKSHOP CITY OF MAPLEWOOD MEETING MINUTES 5:00 p.m., Monday, January 4, 1999 Maplewood Room, City Hall A. CALL TO ORDER The meeting was called to order by Mayor Rossbach at 5:00 p.m. B. ROLL CALL Mayor George Rossbach Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Kevin Kittridge Present Councilmember Marvin Koppen Present Others Present: City Manager Michael McGuire Assistant to the City Manager Michael Ericson Community Oriented Services Coordinator Colleen Dirkswager City Engineer Ken Haider Assistant City Engineer Chris Cavett Parks & Recreation Director Bruce Anderson C. APPROVAL OF AGENDA Mayor Rossbach moved to approve the agenda with the addition of the following items as r~uested by City Manager Michael McGuire• 1 Charitable Gambling 2 Januarv 25 Public Hearine on Ramsey Coun Family Service Center 3 City Manager updates The motion was seconded by Councilmember Kittridge Motion passed 5-0 D. COMMUNITY-ORIENTED SERVICES UPDATE Colleen Dirkswager was present to discuss a number of community issues. She provided the council with updates on a number of issues she is working on including a detailed report on the deer management issue. Both Ramsey County and the DNR will be conducting deer count surveys this year with a primary focus on the southern borders of the city next to the City of St. Paul. They will conduct the surveys by two different methods. This issue will be on the March 22 city council meeting agenda. Colleen discussed with council the staffing of the Senior's Committee. She informed the council about the Senior's Committee and its relationship in recognizing city volunteers during the month of April which is the state-wide volunteer recognition month. Colleen also informed the council that the city's mall office will be moved soon because mall officials want to reuse the current space for another business which wants the location. She informed the council about other issues and answered questions which were asked by council E. Community Center Remodeling Proaosal Parks & Recreation Director Bruce Anderson presented this proposal to the city council and stated that it would add an additional 1,200 sq.ft. of space to the fitness center. This proposal _ was suggested after a survey of the membership in 1998 indicated that additional equipment and space was necessary to reduce waiting time for exercise equipment. Bruce stated that the remodeling project would be paid for with PAC funds as specified in the city's Capital Improvement Program. After questions, the council gave its initial support for the proposal and Bruce said it would have to go before the Parks and Recreation Commission for discussion and subsequent recommendation to the city council. F. Council and Staff Retreat Scheduled for February 18 & 19 City Manager Mike McGuire presented this issue to the council and inquired if the dates were acceptable so he could proceed with scheduling. The retreat will again be at the Riverwood Conference Center in Monticello. Mike stated that he was able to schedule Barbara Strandell to return as the facilitator since she did an excellent job last year. Council agreed with the dates, location, and facilitator so Mike will proceed to solicit topics from council and staff to include in preparation of the agenda. G. Local Street Improvement Paving Program City Engineer Ken Haider presented this issue to the council as it was tabled from the previous workshop meeting. He discussed with council a draft city policy that would arrange for the reconstruction of old city streets in four different methods. He stated that as a 1993 Street Survey indicates the city is well aware that many streets are in poor condition. He said that according to the draft city policy, the city should be reconstructing five miles of streets a year to stay current with the Street Replacement Schedule. He said he needs a new city policy approved by the city council. He will bring back the proposed city policy at the February Workshop with subsequent discussion and formal approval at an upcoming city council meeting. H. Spring Cleanup Day to Replace Recycling Center Mike Ericson presented this issue to the council on behalf of Community Development Director Melinda Coleman who was unable to attend the meeting. As the council is aware, the Recycling - Center was closed down in November due to consistent abuse by its users. Council directed staff to explore another option for residents to dispose of recyclables. Melinda's memo suggested a Spring Community Cleanup Day which would be held in the Community Center Parking Lot. For the first year there would be no charge to residents as SCORE funds would be used to offset the refuse hauling costs. The council agreed with the suggested date of Apri124 since it is the last Saturday in April which is a logical time since most residents are involved in their own spring cleaningat this time. -City staff will schedule and publicize the event which is very popular in neighboring communities. I. Other Business 1. Charitable Gambling -Mike McGuire reviewed with council the new policy for allocating charitable gambling funds. 2. January 25 Public Hearing/Council meeting on County Family Service Center - Mike McGuire and council discussed the meeting rules to ensure there is proper decorum and control. 3. Gift Policy for retirees -Mike McGuire reviewed with council a new administrative policy which was implemented to ensure equity and fairness for all retirees. All employees would be eligible for anot-to-exceed amount of $100 to pay for a plaque, award, etc. 4. Union Negotiations -Mike McGuire stated that progress is good with all unions. 5. Heritage Theater trailer storage -Mike McGuire explained that Heritage Theater will receive permission to park its storage trailer on the old Recycling Center site for one year, unless there are council objections. 6. Bruentrup Farm -Mike McGuire stated that the survey by Decision Resources will be presented at the January 11 council meeting and the council will decide whether to proceed with a referendum. J. Future Topics 1. Y2K 2. Community Fund K. ADJOURNMENT Motion by Carlson and seconded by Allenspach to adjourn the meeting at 7:10 p.m. Motion passed 4-0. Koppen left at 6:20 p.m..