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HomeMy WebLinkAbout01-05-1998 CMW COUNCIL/MANAGER WORKSHOP CITY OF MAPLEWOOD 5:00 p.m. Monday, Januazy 5, 1998 Maplewood Room, City Hall MINUTES A. Call to Order Acting Mayor Koppen called the meeting to order at 5:00 p.m. B. Roll Call Acting Mayor Marvin Koppen. Present Council member Sherry Allenspach Present Council member Dale Carlson Present Council member George Rossbach Present Others Present City Manager Michael McGuire Assistant to the Manager Tim Busse Community Development Director Melinda Coleman Community Oriented Services Coordinator Colleen Dirkswager Public Works Director Ken Haider Kevin Kittridge C. ApprovaCof Agenda Council member Carlson requested the inclusion of Battle Creek Park pool plans. City Manager Michael McGuire requested the inclusion of workshop/retreat and the Januazy 12 meeting protocol. Council member Rossbach requested the inclusion of Mayor's Forum. Council member Carlson moved approval of the agenda as amended Council - member Rossbach seconded the motion Ayes: All. D. Web Page Community Oriented Services Coordinator Colleen Dirkswager presented the work done to date on the proposed city web page. Ms. Dirkswager discussed likely registration, design and hosting costs and demonstrated the different ways the page could highlight the work of city departments. Council member Cazlson stated that the main question regazding a web site is who will be responsible for updating the information and what the cost might be. Council member Rossbach asked about the amount of information that could be put on a site. Discussion ensued regazding the costs of developing and CounciUManager Workshop January 5, 1998 page 2 maintaining a web site. The Council asked staff to discuss the issue further, explore specific ways that a web site could be used, and determine what the staff time to maintain a site might be. Mr. McGuire said the topic would be discussed again at a future CounciUManager Workshop. E. Rules of Procedure for City Council meetings and Council Administrative Policies Mr. McGuire presented the revised Rules of Procedure for City Council meetings and Council Administrative Policies. Mr. McGuire suggested an official change in start time 4:30 to 4:45 for the Pre Agenda Meetings. Council member Rossbach asked about the retention of video and audio tapes and their relation to the formal minutes. Mr. McGuire responded that the city policy is to maintain tapes for two yeazs. The Rules of Procedure will be on the January 12 Council meeting agenda. F. Adopt-a-Street Program Ms. Dirkswager reported on her research regarding a possible Adopt-a-Street program in Maplewood. Based on the information collected, she said that major streets like Upper Afton Road would lend themselves nicely to anadopt-a-street program. Public Works Director Ken Haider agreed, stating that opposition to placing signs on residential streets could be a problem. He suggested that neighborhoods should take care of their own streets and the program would be best suited for commercial streets. Ms. Dirkswager showed examples of possible signs for the program and discussed likely costs. The issues of safety and liability were discussed, as were the possibilities of annual recognition in Maplewood in Motion or at a Council meeting rather than a sign. The Council also discussed the idea of including open spaces as parcels that can be adopted or choosing a handful of pilot sites to determine the effectiveness of the program. The Council directed staff to formalize a proposal and present it in writing at a future Council meeting. G. Community Oriented Services Update Ms. Dirkswager provided an update on recent community oriented services activities including a survey distributed regarding the Gervais Avenue project, the proposed Night Court program, and the business retention program. H. Other Business 1. Battle Creek Pool Council member Cazlson reported that Ramsey County Commissioner Virginia Reinhazdt is claiming to have the support of three Maplewood Council members for the proposed Battle Creek Pool. Council members Carlson and Rossbach said that they had spoken ' CounciUManager Workshop January 5, 1998 page 3 with Commissioner Reinhardt, but claiming support may be premature. Further discussion revealed that the City of Maplewood would not have a say in the matter, other than approval for the liquid chlorine and at the design and review stage. 2. WorkshopBetreat Council member Carlson reported that after interviews with potential retreat facilitators, the interview committee is recommending.that Bazbaza Strandel be hired to facilitate the retreat. Mr. McGuire asked the Council to check their calendars for possible dates for the retreat, and three possible dates were identified. 3. January 12 Council Meeting Mr. McGuire outlined the items that need to be decided at or before the January 12 Council meeting. The Council discussed the seating azrangement and decided on where to sit. The Council decided against an informal reception, and Council member Rossbach asked for time to make a short speech. Mr. McGuire went through the steps necessary to fill the Mayor and Council seats. 4. Mayor's Forum Theme Council member Rossbach discussed the idea of assigned themes to at least some of the Mayor's Forums. The Council agreed it was a good idea and Mr. McGuire suggested making the forums topical, move them to areas where issues are current, and including staff when necessary. The Council agreed and directed staff to move forward on scheduling the forums. L Adjournment Council member Cazlson moved adjournment at 620 p m Council member Allenspach seconded the motion. Ayes: All