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HomeMy WebLinkAbout05-05-1997 CMW r COUNCIL/MANAGER WORKSHOP OF THE CITY OF MAPLEWOOD 5:00 p.m. Monday, May 5, 1997 Maplewood, Room City Hall MINUTES A. CALL TO ORDER The meeting was called to order by Mayor Bastian at 5:02 p.m. B. ROLL CALL Mayor Gary Bastian Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Marvin Koppen Present Councilmember George Rossbach Present Others Present City Manager Michael McGuire. City Clerk Karen Guilfoile Community Development Director Melinda Coleman Community Oriented Services Coordinator Colleen Dirkswager Finance Director Dan Faust Fire Chief Joel Hewitt Parks and Recreation Director Bruce Anderson Police Chief Mike Ryan Public Works Director Ken Haider C. APPROVAL OF AGENDA , Mayor Bastian requested that the following items be added (Hl) Drug House /Animal Control (H2) Forum Update /Questions: (H3) Capital Worth /Providing Service to the Cable Commission. Councilmember Koppen requested item (H4) be added: Housing Re-development. Mayor Bastian moved aovrovat of the aggnda as amended. The motion was seconded by Councilmember Cazlson and approved. Ayes: All i May 5, 1997 CounciUManager Workshop Page Two D. MAPLEWOOD COMMUNITY CENTER I5SUE5 City Manager McGuire provided a brief summary of each of the items listed below. The City Manager turned the presentation over to Parks and Recreation Director Anderson for elaboration 1. FOOD SERVICE CONTRACT Anderson provided background information on the bid process and what instigated interest in contracting one company to provide food service for the Community Center. He further explained the bidding process and outlined his reasons for recommending "Suzanne's Cuisine" for the award. Anderson briefly summarized the bid proposal from Suzanne's and some benefits associated with such choice. The Council and city staff discussed at length issues, concerns and questions that arose. Council recommended placing it on a council agenda for further discussion and approval. 2. MARKETING PROPOSAL Anderson outlined the Community Centers current position in the market, the benefits of using Jeff Carver as a marketing resource, potential growth markets, and possible funding sources. Anderson would like time to review options for utilizing a Marketing Professional and funding. He will bring this up again at a future CouncillManager Workshop. 3. COMMUNITY CENTER USAGE Anderson provided the council with information for their review on current use at the community center. 4. FINANCIAL REPORTING REQUIliEMENTS City Manager McGuire commented that this topic was placed on the agenda because Councilmember Rossbach questioned the necessity to continue requiring the MCC to provide the wuncil with quarterly financial updates. Anderson briefed the council on current procedures and asked for direction. Council discussed reasons for the practice and potential options. Mayor Bastian recommended that the reporting continue to be provided on a quarterly basis, however, that it be placed on the Council/Manager Workshop agenda instead of the Council meetings. Councilmembers concurred. May 5, 1997 Council/Manager Workshop Page Three E. DEPUTY REGISTRAR City Manager McGuire introduced the City Clerk Guilfoile and Community Development Director Coleman for presentation. 1. REMODELING BIDS Guilfoile outlined the bidding process and benefits for the deputy registrar remodeling project. She presented information on which bid was recommended, what the fees for service entailed, and time-lines for the project. Council agreed to have the item placed on the agenda for approval. Mayor Bastian raised the possibility of utilizing a computer station, in place of a kiosk, for city information. 2. .FILE CABINET BIDS . Coleman provided background information on the need for a new system, bid recommendation, and benefits associated with her recommendation. Coleman also provided information on record retention requirements and issues associated with our current system. Council and staff discussed questions, concers and options available. Council agreed to place this on the agenda along with the remodeling. F. CAPTTAL IMPROVEMENT PLAN City Manager McGuire introduced the plan and that city staff were present to provide the council with answers to any questions they may have regarding the proposed improvements. McGuire provided a brief summary of the plan and department expenditures. Council and staff paged through the CIP by neighborhood, discussing questionable items as they proceeded. McGuire mentioned that the CIP would be presented to the Planning Commission on May 19, and on the Council agenda May 26. G. COMMUNITY ORIENTED SERVICES UPDATE Community Services Coordinator Dirkswager provided a summary of activities. Mayor Bastian asked about the possibility ofhaving anarts-in-the-park program/activity. Dirkswager will check into this. Councilmember Rossbach inquired about status of open space. McGuire will provide an update on open space sites and plans for future acquisitions. May 5, 1997 -Council /Manager Workshop Page Four H. OTHER BUSINESS 1. Drug House /Animal Control Council and staff discussed the on-goings at 834 Bartlemy. The City Manager reported that there were a couple of alcohol and dog barking related complaints only. 2. Mayors Forum Issues a) Dog Barking Ordinance: Practice of enforcing ordinance was discussed. Mayor Bastian will provide the City Manager with the individuals name that had a complaint. McGuire will follow-up with this resident. b) Amusement City: Conditional Use Permit enforcement was questioned. Coleman commented that the City Attorney Marty Castello was pursuing litigation for parking cazs illegally. c) North St, Paul is grading ball fields. Trees have been knocked down at Harmony and Maplewood Middle School. Public Works Director Haider will look into the matter. d) Contaminated Wells -located in the NE corner. Haider will also look into this issue and get levels of toxins in water. e) Mitzubishi Lot -Lights and announcement speakers issues. Community Development Director Coleman will follow-up. 3. Comp-worth -Cable Commission City Manager mentioned he would have Sherrie Le talk to Tim Finnerty about the possibility of doing a comp-worth study for the cable commission. 4. Housing Re-development Coleman will provide a list of county programs that aze available to residents and businesses. This topic will be placed on a workshop agenda for further discussion. I. FUTURE TOPICS The list of future topics was skipped. The following item was added for a future workshops; 1) Housing Re-development. J. ADJOURNMENT Mayor Bastian moved to adjourn the meeting at 7:00 p.m. The motion was seconded by Councilmember Allensbach and approved. Ayes: Atl present