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HomeMy WebLinkAbout04-07-1997 CMW COUNCIL/MANAGER WORKSHOP OF THE CITY OF MAPLEWOOD 5:00 p.m. Monday, Apri17, 1997 Maplewood, Room City Hall MINUTES A. CALL TO ORDER The meeting was called to order by Mayor Bastian at 5:02 p.m. B. ROLL CALL Mayor Gary Bastian Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Marvin Koppen Present Councilmember George Rossbach Absent. Others Present City Manager Michael McGuire Public Works Director Ken Haider. Community Oriented Services Coordinator Colleen Dirkswager C. APPROVAL OF AGENDA Apri18, 1997 City Manager requested that the following items be added (Kl) Commission Appreciation Party; (K2) Oakdale East County Line Update; (K3) Maplewood . Community Center Break-ins; (K4) Police Commission Ruling. Mayor Bastian requested the following item be added: (KS) Skate Park. Mayor Bastian moved annroval of the agenda as amended. The motion was seconded by Councilmember Allensbach and approved. Ayes: All CounciUManager Workshop April 7, 1997 Page 2 D. BUSINESS RETENTION Community Oriented Services Coordinator Dirkswager briefly covered the memo, provided by Community Development Director Coleman, outlining the Community Developments current involvement in business retention efforts. The recommendation to enhance this service by visiting businesses and the utilization of resource materials to determine what businesses to visit was discussed more in-depth. Councilmember Koppen inquired about the availability of a list of just manufacturers located within Maplewood and mentioned he would like city staff to approach manufacturers first. City Manager McGuire felt it was important to include Councilmembers and/or the Mayor in the visits to these businesses. The Mayor and Councilmembers agreed. Councilmember Carlson also recommended development of a "Maplewood Business in Motion" which would be distributed quarterly and cover issues relevant to businesses, such as: sign ordinance, survey results, and development issues. E. SMALL CLAIMS FUND City Manager McGuire briefed the Mayor and Councilmembers on the recommendation to establish a small claims fund to pay claims that have been rejected by our insurance carrier. The Mayor and Councilmembers had strong support for the development of a policy and allocations of funds for these claims. Mayor Bastian also recommended we challerige the League of Cities policies on evaluation of claims. Mayor Bastian further recommended that if we know the League of Cities is going to reject a claim that we process and pay the claim then have the League reimburse the City if it is a claim they would pay. Mayor Bastian requested the policy be placed on the Agenda. Public Works Director Haider and City Clerk Guilfoile will develop a policy for review at the next Council Meeting. F. FIRE DEPARTMENT AUDTTS City Manager McGuire briefed the Mayor and Councilmembers on the quote fora 1946 Fire Department audits. The consensus of the Mayor and Councilmembers was to begin audits as of January I, 1997, as part of the City audit. Relief Association discussion was deferred to "East County Line Update". Council/Manager Workshop April 7, 1997 Page 3 G. COMMUNITY ORIENTED SERVICES j~~UPDATE Community Oriented Services Coordinator Dirkswager provided an update on COS activities for the month. Councilmember Carlson requested a list of E-Mail addresses for City Staff. Mayor Bastian inquired about city policy for Internet use and recommended city staff research other city policies and software packages for monitoring use. Mayor Bastian suggested dedicating funds from cable commission monies to purchase equipment (terminal) for public use to be located at the Community Center. Mayor Bastian recommended clarifying COS Coordinator's role for administrative support to departments and in coordinating services inter-departmentally. (i.e.: mailing addresses - for neighborhood meetings.) H. CODE OF ETHICS City Manager McGuire discussed the revised Economic Interest Disclosure and Code of Ethics forms. Mayor Bastian recommended placing it on a future Council Agenda for approval. I. MAPLEWOOD KEY TO THE CITY City Manager McGuire provided information on key to the City plaques. COS Coordinator Dirkswager provided information on cost for keys and plaques. Dirkswager will research local companies to compare cost. Mayor and Councilmembers agreed to purchase a combination package of lapel pins, keys and plaques. Mayor Bastian would like the Council to be informed when we are ordering t-shirts, hats, and/or jackets for activities or recreation programs. They are interested in being provided the opportunity to purchase them at cost. J. 1997 RA~ISEY COUNTY FAII3INVOLVEMENT. COS Coordinator Dirkswager provided a brief 1996 evaluation and recommendation for 1997. Mayor and Councihnembers agreed to be involved again this year and left it to City staff to plan and inform them of the details for participation. Council/Manager Workshop Apri17, 1997 Page 4 K. pTHER BUSINESS 1. Commission AQpreciation PartvParty City Manager McGuire presented details on the appreciation party for the commission members, who received invitations and gift idea. The gift that will be presented to the commission representatives is a Maplewood History book that has been compiled by Pete Boulay. Mayor Bastian asked about the potential of having a community store where the City would sell road signs, t-shirts and sweatshirts. 2. Oakdale East Counter Line -Update City Manager McGuire stated that he had been meeting with Craig Waldron regarding a possible settlement on the fire department issues. Although nothing had been agreed upon he was optimistic litigation could be avoided. McGuire assured the Council when they were at the point of developing a final plan he would bring it to them for review and comment. Mayor Bastian asked that McGuire talk to Ed Dietz, of the Relief Association, to keep him informed on discussions and progress as it occurs and on the impact it may have on the Relief Association. Bastian further expressed his interest in having McGuire review and consider the provisions of state law and relief association bi-laws prior to settlement. Councilmember Carlson expressed his interest in pursuing a settlement. The consensus of the Council was in pursuing a settlement. 3. Maplewood Community Center Break-ins City Manager McGuire briefed the Council on the status of the break-in issue and the steps the MCC is taking to prevent these thefts. Council recommendation was to re-visit the need to have staff in/patrolling the locker rooms. 4. Police Commission Ruling City Manager McGuire recommended the Council schedule a special meeting to discuss ruling which is scheduled to be released Thursday, April 10, relative to Collins. Mayor Bastian moved to schedule a special meeting on April 10 at 5:00 p.m., immediately after pre-agenda. The motion was seconded by Councilmember Carlson and approved. Appropriate notices will be given throughout the City and to the press. It will be a closed session pursuant to the Minnesota law regarding pending litigation. Ayes: All present _ CounciVManager Workshop Apri17, 1997 Page 5 5. Skate Park Mayor Bastian inquired about the status and possibility of having an in-line skate facility in a pazk in Maplewood. Dirkswager will check the status of this idea with the Director of Parks and Recreation. J. FUTURE TOPICS The list of future topics was reviewed but not discussed. K. ADJOURNMENT Mayor Bastian moved to adjourn the meeting at 6:30 p.m. The motion was seconded by Councilmember Koppen and approved. Ayes: All present