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HomeMy WebLinkAbout05-01-1995 CMW CITY COUNCIL/MANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 5:00 p.m., Monday, May 1, 1995 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Councif was held in the Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Carlson at 5:05 p.m. B. ROLL CALL Mayor Gary Bastian Present (Arrived 5:15 p.m.) Councilmember Sherry Allenspach Present Councilperson Dale Carlson Present '.ouncilperson Marv Koppen Present .;ouncilperson George Rossbach Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich Director of Public Works Ken Haider Finance Director Dan Faust C. APPROVAL OF AGENDA The following items were added to the agenda: H. OTHER BUSINESS 4. Charitable Gambling 5. Carver Elementary Update 1 Councilmember Koppen moved that the agenda be approved as amended. The motion was seconded by Councilmember Rossbach and was approved. Ayes: Allenspach, Carlson, Koppen and Rossbach Absent: Bastian D. PAVER Mayor Bastian arrived at 5:15 p.m. City Manager McGuire introduced the subject and Director of Public Works Ken Haider and stated that staff is looking for direction from the Council as to the level of service that the roads within the City should reflect. Mr. Haider stated that the study was undertaken in 1993 to identify and quantify the condition of the streets in the City. Twenty percent of the streets are updated each year. There are three options that the Council could take on roads city-wide:. Do nothing; total reconstruction to a single design standard such as concrete curb and gutter, storm sewer, 9 ton; or a hybrid option with two different designs -one for existing neighborhoods and one for new construction. Following some discussion about assessments and design standards, it was the consensus of the Council that Mr. Haider would investigate the costs of the hybrid option. E. 1996 BUDGET DISCUSSION City Manager McGuire introduced the subject stating that he and Finance Director Faust prepared a presentation with the Council's 1996 Budget goal in mind of no increase in the City's tax rate.. Assuming a 1.5% increase in growth and 3.1 °k increase due to inflation, $958,500 is needed to maintain the current level of service. There was wnsiderable discussion about ways to reduce the $958,500 need to $0 including reducing fund balances, postponing a CIP levy and reducing the level of services. It was the consensus of the Council to cut $500,000 and prepare another update for the Council at the June 6 Council/Manager meeting. F. FIRE DEPARTMENT UPDATE City Manager McGuire distributed copies of the Gladstone Fire Department's 1994 Annual Financial Audit. He also presented an update to the Council on the progress of the Fire Committee. G. UPDATE ON ORGANIZED COLLECTION Assistant City Manager reported on the number and types of calls received from residents about organized collection. The City Council asked for another update at the June 6 Council/Manager meeting. 2 H. OTHER BUSINESS 1. Department Head Recruitment City Manager McGuire stated that the three new department heads that have been hired within the last year have extensive experience and longevity in professional positions and are leaving jobs at which they are accruing 3~ weeks of vacation. City Manger McGuire stated that he gave the three new department heads one week of earned vacation their first year, and if there is no Council objections, he would like to allow them to accrue 3 weeks per year beginning the second year. It was the consensus of the City Council that the City Manager is responsible for negotiating salary and benefits for department heads, and there were no Council objections to this proposal. 2. Open House -May 17 City Manager McGuire reminded the Council that the Open House is scheduled for May 17, 5-8p.m. 3. Heritage Theater Charitable Gambling Award Assistant City Manager Maglich reported that the Heritage Theater Company wished to spend a portion of their charitable gambling grant for operational expenses rather than the purchase of capital equipment. Following some discussion, it was the consensus of the Council that the Heritage Theater not be allowed to use the funds for operational expenses. 4. Charitable Gambling Councilmember Koppen stated that he would place this item on the regular Council meeting agenda. 5. Carver Elementary Update City Manger McGuire reported that he attended a meeting with School District 622 officials regarding the remodeling of Carver Elementary School, and it was determined that the School District would be awarding the construction bid to Sheehy Construction which submitted the highest bid for the City's portion of the project. It was suggested that the gymnasium portion be re-bid, and there was no objection by the Council. I. FUTURE TOPICS There was no discussion of this topic. J. ADJOURNMENT "he meeting was adjourned at 7:05 p.m: 3