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Home My WebLink About09-12-1994 CMW CITY COUNCIL/MANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 4:30 p.m., Thursday, September 12, 1994 _ Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Mayor Bastian at 4:39 p.m. B. ROLL CALL Mayor Gary Bastian Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Marv Koppen Present Councilmember George Rossbach Present Others Present: ,'ty Manager Michael McGuire .',~sistant City Manager Gretchen Maglich Director of Finance Daniel Faust C. APPROVAL OF AGENDA Mayor Bastian moved that the agenda be approved as presented. The motion was seconded by Councilmember Carlson and was approved. Ayes: All D. BUDGET OVERVIEW City Manager McGuire stated that the proposed 1995 Budget differed from previous budgets, because it emphasizes performance and department goals rather than line item costs. He highlighted the major objectives of each department. Some additional goals were suggested for departments including: City Clerk-Administration and Deputy Registrar: 1) complete automation; 2) the development of customer service, user-friendly instructional aids; and 3) quicker service. community Development -Administration: Amend Objective 1 to read "Provide timely information for preparation of the capital improvement plan." 1 General Government -Charitable Gambling: Eliminate four proposed objectives and replace with "Timely review of requests for funding under the policies established by the Council." general Government -Emergency Management: Amend Objective 1. to read "Disseminate public - rormation on Emergency Management issues in Maplewood in Motion, cable TV, local newspapers, and radio." Amend Objective 6. to read "Conduct semi-annual #5 exercises for City Hall, Public Works and Community Center staff," General Government -Legal: Add an objective that states "Timely review of bond applications by bond counsel." Parks & Recreation -Community Center: Amend Objective 9. to read "By April 1, 1995, establish a cleaning, repair, and replacement program that maintains the appearance of the Community Center." Parks & Recreation -Nature Center: Add following objective: "Develop plans for how open space can be integrated into Nature Center function/programs." Public Safety -Administration: Add an objective that reads "Prepare and distribute quarterly reports of crime analysis to City Council." Add an objective that reads "Prepare a job description for the new position of administrative assistant." Public Works -Street Maintenance: Amend Objective 3 to read "Complete a neighborhood street overlay program by August 15, 1995." Add an objective to read "Continue snow removal of sidewalks and intersections on White Bear Avenue as time permits." ~blic Works -Vehicle & Equipment Maintenance: Add an objective that reads "Research the N~ssibility of maintaining ambulances, fire trucks and police squads by City employees." Finance Director Faust presented the Debt Service section of the proposed 1995 Budget. He stated that due to the Open Space bonds, the total tax levy is a 6.9% increase rather than a 1.5% increase. E. AMBULANCE RATES FOR 1995 Following some discussion, Mayor Bastian moved that Resolution No. 94-09-100 be adopted as presented. The motion was seconded by Councilmember Koppen and was approved. RESOLUTION ADOPTING 1995 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes; and WHEREAS, it is fair and reasonable to charge non-residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. ' 2 NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 1995: Residents Non-Residents Base rates: Basic ambulance services $240 $265 Advanced life support ambulance services $465 $510 Rate per mile transported $7.10 $7.10 BE IT FURTHER RESOLVED, that there shall be no charge for services rendered when the patient is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro-rated between the people transported. Ayes: Allenspach, Bastian, Carlson and Koppen Nays: Rossbach F. ORDINANCE TO SET RECYCLING RATES FOR 1995 (First Reading) There was some discussion about the costs associated with the recycling center near the Public Works building. It was the consensus of the Council that a report about the costs should be presented to them at the end of 1994. At that time, a program of quarterly clean-up days will be compared to the recycling center program. Mayor Bastian moved that first reading of Ordinance No. 724 be approved to increase the recyclina charcae effective 1-1-95. The motion was seconded by iuncilmember Koppen and was approved. ORDINANCE NO. 724 PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE FOR WASTE MANAGEMENT AND RECYCLING CHARGES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 16-58 is hereby amended to read as follows: All residential property shall be billed $3.05 per unit per quarter for solid waste reduction and recycling. Section 2. This ordinance shall take effect January 1, 1995. Mayor ATTEST: City Clerk . 3 Ayes: Allenspach, Bastian, Carlson and Koppen Nays: Rossbach BUDGET POLICY FOR COMMUNITY CENTER OPERATIONS FUND City Manager McGuire explained that the proposed policy allows the Community Center to operate with a "bottom line" philosophy. The total revenue and expenditures are not important. What is important is the net income. Mayor Bastian indicated that the resolution be revised to include a provision that the Community Center income statement be placed on the Council agenda quarterly for discussion. Following some discussion, Mayor Bastian moved that revised Resolution No. 94-09- 101 be adopted to formalize this Community Center operations policy and adopt an initial net income budget for 1994. The motion was seconded by Councilmember Koppen and was approved. RESOLUTION ADOPTING BUDGET POLICIES FOR THE COMMUNITY CENTER OPERATIONS AND ADOPTION OF INITIAL 1994 BUDGET WHEREAS, it is the intent of the City of Maplewood to operate the Community Center as a business, and WHEREAS, it is important that management have the flexibility to incur expenses as needed so that customers can be properly served, and WHEREAS, the Finance Department will prepare and distribute a monthly income statement to monitor the financial transactions for the Community Center operations. NOW THEREFORE BE IT RESOLVED, that the annual budget for the Community Center Operations Fund consist solely of a planned net income amount, and BE IT FURTHER RESOLVED, that the Community Center income statement be placed on the Council agenda quarterly for discussion, and BE IT FURTHER RESOLVED, that City management staff shall have the flexibility to incur expenses as needed so that customers can be properly served, and BE IT FURTHER RESOLVED, that the budgeted 1994 net income for the Community Center Operations Fund be set at $15,810. Ayes: All H. INSURANCE FOR OPEN MEETING LAW Mayor Bastian moved that the insurance coverage from the League of Minnesota Cities Insurance Trust for open meeting law defense costs be obtained for the estimated premium cost of $1 600 The motion was seconded by Councilmember Koppen and was approved. ^~~es: All 4 I. SELECTION OF DATES FOR PUBLIC HEARING ON PROPOSED 1995 BUDGET AND PROPERTY TAXES ^fter reviewing the schedule, Mayor Bastian moved that a) the initial hearing be scheduled for 7:00 ;.m. on Tuesday November 29' (b) the continuation hearing (if needed) be scheduled for 5:00 p.m. on Friday December 9• and (c) the final hearing to adopt the tax levy and budget be scheduled for 7:00 o.m. Monday, December 12. The motion was seconded by Councilmember Carlson and was approved. Ayes: All J. ADOPTION OF PROPOSED PROPERTY TAX LEVY PAYABLE IN 1995 Mayor Bastian moved that Resolution No. 94-09-102 be adopted which gives preliminary approval to the proposed tax levy for 1994 payable in 1995 in the amount of $8,572.900 less $1.593,415 for HACA . The motion was seconded by Councilmember Koppen and was approved. RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY FOR 1994 PAYABLE IN 1995 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 1994 payable in 1995 by September 15, 1994, and WHEREAS, the City Council has reviewed the Proposed 1995 Budget and has determined the amount of the proposed tax levy payable in 1995 which is the maximum amount that will be levied, id WHEREAS, the proposed property tax levy certified must be after the deduction of the homestead and agricultural credit aid (HACA), and WHEREAS, the 1995 HACA for the City of Maplewood is $1,593,415. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 1994 payable in 1995 in the amount of $8,572,900 less $1,593,415 for HACA is hereby given preliminary approval, Ayes: All K. OTHER BUSINESS Several Councilmembers stated that they liked the new budget format using department objectives. L. ADJOURNMENT The meeting was adjourned at 6:50 p.m. 5