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HomeMy WebLinkAbout04-04-1994 CMW CITY COUNCIL/MANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 5:00 p.m, Monday, April 4, 1994 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, Ciry Hall. The meeting was called to order by Mayor Bastian at 5:00 p.m. B. ROLL CALL Mayor Gary Bastian Present Councilmember Sherry Allenspach Present Councilperson Dale Carlson Present Councilperson Marv Koppen Present Councilperson George Rossbach Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich Community Center Manager. Tom Eastman C. APPROVAL OF AGENDA The following item was added to the agenda: H. OTHER BUSINESS t. Fire Department Update Mayor Bastian moved that the agenda be approved as presented and that the City Council amend the agenda to discuss H. OTHER BUSINESS before D. COMMUNITY CENTER THEATER FEES AND STAFFING. The motion was seconded by Councilmember Carlson and was approved. Ayes: All 1 H. OTHER BUSINESS 1. Fire Department Update There was considerable discussion about the Mayor's Forum on April 2 at the Parkside Fire Station; budgets; public relations; and negotiations with the three fire departments. It was the consensus of the Ciry Council that a letter of response not be prepared for the public, and the City's response to inquiries about the fire department negotiations would be that the City is continuing to negotiate in good faith and is requesting contract language that calls for annual detailed budgets and year-end audits. D. COMMUNITY CENTER THEATER FEES AND STAFFING Community Center Manager Eastman presented material about fees for use of the theater component. Following some discussion it was the consensus of the Council that some flexibility be part of the fee schedule to allow the Community Center Manager to review requests on an individual basis. Assistant City Manager Maglich and Community Center Manager Eastman presented material about the organizational chart for the facility, new positions, job descriptions, and how these fit with the reorganization of the Parks & Recreation department. There was some. discussion about the Ciry establishing a cooperative aquatics program with area school districts and neighboring cities. E. REORGANIZATION UPDATE City Manager McGuire stated that he had been directed to review the organizational structure, consider changes, and bring any recommendations back to the City Council for input prior to implementation. City Manager McGuire stated that he received input from. department heads at several staff meetings, spoke with individual staff members and Councilmembers. He feels that, generally speaking, the current structure is very efficient, and he is recommending no major changes. Mr. McGuire reviewed six minor changes in the organizational structure including: 1. Combine the sewer utility with the newly created water utility, place it in the Public Works department, and establish a close working relationship with Finance. 2. Rehire a Director of Parks & Recreation and move the Community Center to the Parks & Recreation department. The new Director would be responsible for park maintenance and development, open space, and Nature Center. All recreation and programming will be consolidated under the Community Center Manager who would report directly to the. Parks & Recreation Director. 3. Establish the position of Public Safety Administrative Assistant when one of the current captains retires. The new position will report directly to the Director of Public Safety and will 2 handle all administrative detail in the Police department including budget, purchasing, and supervision of the clerical staff. The remaining captain wi!I supervise all police-related activities. 4. Move sewer and water permits from the City Clerk to the Public Works department. 5. Train counter personnel in Community Development to issue contractor licenses and permits when they are being purchased as part of other applications. 6. Anew position of Building Maintenance Supervisor will be established to supervise building maintenance for all City buildings. This position will be a part of the Parks & Recreation department and will report directly to the Community Center Manager. No formal action was required before implementation, but any further discussion with the City Manager was welcomed. Councilmember Carlson moved that the City Manaoer's reorganization report be acceoted. The motion was seconded by Councilmember Koppen and was approved. Ayes: All F. CABLE FRANCHISE RENEWAL Mayor Bastian stated that the existing joint powers agreement which created the Ramsey/Washington Counties Suburban Cable Commission (R/WCSCC) expires in 1998, and he presented information about the current situation. Mr. Tim Finnerty, Executive Director of R/WCSCC was introduced. Mr. Finnerty stated that for the Commission to comply with deadlines established by Federal law for renewal negotiations, the Commission is asking member cities for their thoughts on renewal of the current agreement and recommended changes. Mr. Finnerty provided information on what services the Commission currently provides including franchise administration and government programming services. It was the consensus of the City Council that Council questions or comments about franchise renewal should be directed to the City Manager, and this matter would be placed on a regular City Council meeting for Council consideration. Community Center Manager Eastman left the meeting at 6:57 p.m. G. OPEN SPACE COMMITTEE REPORT Open Space Committee Members Char Brooker, Ed Vitek, Alan Singer, Carolyn Peterson, Greg Juenemann, and Chairman Dominic Ramacier joined the meeting at 7:00 p.m. Chairman Ramacier distributed information about the criteria and the system which was established by the Committee in 1992 to objectively rate all open space properties. He explained the point system for rating, the subsequent ranking of sites, and the need to re-evaluate a site if changes are made in its originally-rated condition. Other issues discussed were neighborhood apportionments, the property condemned by MnDOT, and quality open space. No action was taken by the City Council. 3 H. OTHER BUSINESS This item was discussed earlier in the meeting. I. FUTURE TOPICS This item was not discussed, J. ADJOURNMENT. The meeting was adjourned at 7:17 p.m. 4