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HomeMy WebLinkAbout11-01-93 CMW CITY COUNCIL/MANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 4:00 p.m., Monday, November 1, 1993 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Rossbach at 4:00 p.m. B. ROLL CALL Mayor Gary Bastian Present (Arrived at 4:44 p.m.) Councilperson Dale Carlson Present Councilperson Fran Juker Present (Arrived at 4:50 p.m.) Councilperson George Rossbach... Present Councilperson Joseph Zappa Present.. Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich D. COMMUNITY CENTER UPDATE Tour of Site At 4:02 p.m., Councilmembers and staff left City Hall to tour the Community Center presently under construction at 2100 White Bear Avenue. Other people present at the site were Mr. Fred Richter, Mr. Duane Kell, and Ms. Marianne Repp from AKRW; and Mr. Dick Gunderson, Mr. Mark Adamson, and Mr. Ned Dripps from McGough Construction Co. The group returned to the Maplewood Room at 4:44 p.m. Mayor Bastian joined the meeting. C. APPROVAL OF AGENDA The following items were added to the agenda: I. OTHER BUSINESS 1. Manager's Evaluation 2. SCC Update 1 Councilmember Zappa moved that the agenda be approved as amended. The motion was seconded by Councilmember Rossbach and was approved. - Ayes: Bastian, Carlson, Rossbach and Zappa Absent: Juker D. COMMUNITY CENTER UPDATE, CONT. Budget Presentation Representatives from AKRW and McGough presented a progress report on the construction and budget. They distributed Maplewood Community Center, Construction Manager's/Architect's Report #1 to the City Councilmembers and summarized the document. Councilperson Juker arrived at 4:50 p.m. There was some discussion about the cost and amount of fill imported to the site to date and the estimate to complete the project. The construction manager noted that the cost estimate for all soils correction on the project is $300,000, and the funds are available within the budgeted contingency account. Following a presentation by Assistant City Manager about retainage, Mayor Bastian moved that the general conditions of the three prime contracts be changed to reduce the amount of retainage from 10% to 5%~ and that the amended Investment Retainage Agreement between Adolfson & Peterson, First National Bank and the Citv be approved; and that the Mayor and City Manager execute the necessary documents. The motion was seconded by Councilperson Carlson and was approved. Ayes: Bastian, Carlson, Rossbach and Zappa Nays: Juker Councilperson Zappa moved that the Construction Manager's/ Architect's Report #1 be accepted as presented. The motion was seconded by Councilperson Carlson and was approved. Ayes: Bastian, Carlson, Rossbach and Zappa Nays: Juker E. ST. PAUL FOUNDATION REPRESENTATIVE Mr. Paul Verret, President of St. Paul Foundation, distributed the St. Paul Foundation Annual Report, 1992 and a summary of administrative charges. Mr. Verret made a short presentation about establishing a Maplewood community foundation using the charitable gambling funds. There were considerable questions about the process of establishing a fund and how it would work. Mayor Bastian left the meeting at 5:40 p.m. A recess was called at 5:45 p.m. The meeting was reconvened at 5:59 p.m. 2 F. McGRUFF HOUSE PROGRAM Councilmember Zappa explained that he would support a City contribution of charitable gambling funds to the North St. Paul pilot McGruff House Program. There was considerable discussion about this program being outside of Maplewood and waiting until the next quarterly request agenda report. Mayor Bastian returned to the meeting at 6:00 p.m. It was the consensus of the Council that City Manager McGuire, Councilmember Zappa, Police Chief Collins and the North St. Paul Police Chief would meet to discuss the possibility of including a Maplewood neighborhood near Richardson Elementary School. G. OPEN MEETING LAW City Manager McGuire summarized the City Attorney's memo dated October 7, 1993 about compliance with the Open Meeting Law. H. FIRE DEPARTMENTS CONTRACT UPDATE City Manager McGuire reported that Mr. Bill Bruen was still negotiating with the Fire Departments trying to establish aperformance-based contract, and that since agreement had not been reached, Mr. Bruen's consulting contract needed an extension. Councilperson Zappa moved that no more money be spent on Mr. Bruen's contract for negotiations with the Fire Departments. There was no second, and the motion died for lack of a second. Following considerable discussion about the status of the proposed contract, Mayor Bastian moved that the extension of Mr. Bruen's contract be placed on the November 8. 1993 Council meeting agenda. The motion was seconded by Councilmember Rossbach and was unanimously approved. Ayes: All There was some discussion about the different fire department organizational structures including a municipal volunteer department, and it was stated that the City Manager should prepare the report for the Council/Manager workshop in December. I. OTHER BUSINESS 1. Manager's Evaluation Councilmember Carlson stated that the Manager's annual evaluation was due before the end of December. Councilmember Carlson moved that Councilmembers Juker and Rossbach be appointed to serve as the Citv Manager's 1993 Annual Review Committee. The motion was seconded by Councilmember Zappa and was approved. Ayes: Bastian, Carlson and Zappa Nays: Juker and Rossbach 3 2. SCC Update Mayor Bastian provided a summary of the roles and responsibilities of SCC, Ramsey/Washington Counties Cable Commission, government access group, and Meredith Cable Co. He also stated that the budgets of SCC and the government access group will be determined on November 18, 1993. J. FUTURE TOPICS There was no discussion about this item. K. ADJOURNMENT The meeting was adjourned at 7:06 p.m. 4