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HomeMy WebLinkAbout08-02-93 CMW CITY GOUNCIUMANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 4:30 p.m., Monday, August 2, 1993 Maplewood Room, City Hall MINUTES A. 'CALL TO ORDER The Council/Manager workshop of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Juker at 4:33 p.m. B. ROLL CALL Mayor Gary Bastian Absent Gouncilperson Dale Carlson Present Gouncilperson Fran Juker Present Gouncilperson George Rossbach Present Gouncilperson Joseph Zappa Present Others Present:: City Manager Michael McGuire Assistant City Manager Gretchen Maglich Director of Public Safety Ken Collins Director of Public Works Ken Haider. C. APPROVAL OF AGENDA The following item was added to the agenda: K. OTHER BUSINESS 1. Hazelwood Park... Councilmember Zappa moved that the aaenda be approved as amended. The motion was seconded by Councilmember Carlson and was approved. Ayes:- Carlson, Juker, Rossbach and Zappa Absent: Bastian 1 D. FIRE DEPARTMENT CONTRACTS City Manager McGuire presented the draft contract prepared by Mr. William Bruen and stated that he needed the City Council's comments for his meeting with Mr. Bruen later in the week. There was considerable discussion about contract language needed to control the total number of fire fighters and relief association benefits paid by the City. Additional questions were whether or not the quarterly payments increased or decreased depending on the number of calls, the language associated with audits, the appointment of a Fire Chief, and the creation of a municipal volunteer fire department. Councilmember Zappa moved that a special City Council meeting be scheduled for Tuesday, September 7, 1993, 8:00 a.m. to noon to discuss the City Manager's information about a municipal volunteer fire department vs. the current independent contract situation and that other meeting times would be considered if this time and date were inconvenient for the Mavor. The motion was seconded by Councilmember Juker and was approved. Ayes: Carlson, Juker, Rossbach and Zappa Absent: Bastian It was noted that good faith negotiations with the three Fire Departments will continue through this information gathering phase. Director of Public Safety Collins left the meeting at 5:15 p.m. E. CITY HALL EXTENDED HOURS City Manager McGuire stated that extended evening and/or Saturday morning hours. for City Hall had been contemplated, and that the Deputy Registrar function would be the most logical for extra service hours. There was considerable discussion about the service level, number of personnel, and hours of operation. It was the consensus of the Council that the City Manager would confer with the department head about adopting evening service hours with the current personnel level, and, if additional personnel is needed for longer service hours, the City Manager will bring the recommendation back to the Council for action. The meeting was recessed at 5:23 p.m. The meeting was reconvened at 5:37 p.m. F. COMMUNITY CENTER ORGANIZATIONAL CHART City Manager McGuire presented the draft job description for the community center manager and requested Council input. In addition, he presented the City's organizational structure with the community center included. Following some discussion, it was the consensus of the Council that extensive applicable experience could be substituted for a four year college degree to be qualified for the position. City Manager McGuire stated that he is requesting Council authorization to advertise 2 for and hire an individual to fill this position. Councilmember Carlson moved that staff be authorized to advertise for and hire the Community Center Manager as soon as possible. The motion was seconded by Councilmember Rossbach and was approved. Ayes: Carlson, Rossbach and Zappa Nays:. Juker Absent: Bastian G. ENGINEERING DIVISION REVENUE City Manager McGuire introduced the item, and Director of Public Works Ken Haider presented the report explaining the revenue shortfall in the Engineering Division. There was considerable discussion about the revenue produced by engineering, total department expenditures, the difference between project work and public customer service which is non-revenue producing similar to other City departments, and the level of service that the City Council wants the Engineering department to provide. Councilperson Zappa moved that Alternate 2 be adopted: Layoff project personnel - maintain service level to public. There was no second, and the motion failed for lack of a second. Councilperson Carlson moved that Alternate 4 be adopted: Charge for service time to other divisions for work directly related to that division (i.e. charge sewer fund for providing sewer locations), and develop long-term construction program based on defined level of service. There was no second, and the motion failed for lack of a second. Councilperson Rossbach noted that Alternate 1: Continue business as usual - no changes, would not take any formal City Council action. City Manager McGuire and. City Engineer Haider stated that they would bring back a Public Works reorganization program to the Council for their review in the near future. H. THE PAVER FOLLOW-UP Due to limited time, this item was not discussed. I. GERVAIS AVENUE: KENNARD TO HAZELWOOD Councilperson Carlson left the meeting at 6:45 p.m. Following a short discussion, Councilperson Zappa moved that the feasibility study for Gervais Avenue from Kennard to Hazelwood be placed on the next regular agenda for formal Council action. The motion was seconded by Councilperson Rossbach and was approved. Ayes: Juker, Rossbach and Zappa Absent: Bastian and Carlson J. PROJECT REVIEW COMMITTEE'S RECOMMENDATIONS FOLLOW-UP Due to limited time, this item was not discussed. 3 K. OTHER BUSINESS 1. Hazelwood Park Councilperson Rossbach stated that due to a soccer event at Hazelwood Park over the weekend, there were parking problems, merchandise sales, and limited toilet facilities, and he questioned the need for City policies regarding these kinds of permitted activities in the parks. City Manager McGuire reported that on Saturday Councilperson Zappa notified him of the event, and based on his investigation with the Police and Parks & Recreation departments, he would review the policies affecting this situation. In particular, a policy about charging parking fees for aCity-owned public lot would be considered. L. FUTURE TOPICS 3. Adult Theater Ordinance Cduncilmember Zappa noted that Woodbury recently adopted an adult theater ordinance, and he asked staff to obtain a copy of it. 7. AMM's 1993 Legislative Update To assist Councilmembers in making budget determinations about City memberships, Councilmember Zappa asked that representatives from the Association of Metropolitan Municipalities (AMM) be invited to speak about their 1993 activities before the City Council approves the 1994. Budget requests. Councilperson Zappa moved that AMM be scheduled for Thursday, August 26, 1993 at 4:35 p:m. immediately following the Bid Award of 1993 Bond Issues Special Meeting. The motion was seconded by Councilperson Rossbach and was approved. Ayes: Juker, Rossbach and Zappa Absent: Carlson and Bastian M. ADJOURNMENT The meeting was adjourned at 7:00 p.m. 4