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HomeMy WebLinkAbout03-04-93 CMW COUNCIL/MANAGER MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 4:00 p.m., Thursday, March 4, 1993 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order at 4:00 p.m. B. ROLL CALL Mayor Gary Bastian Present (Arrived at 4:10 p.m.) Councilperson Dale Carlson Present (Arrived at 4:35 p.m.) Councilperson Fran Juker Present (Arrived at 4:04 p.m.) Councilperson George Rossbach Present Councilperson Joseph Zappa Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich Human Resource Director Gail Blackstone Finance Director Dan Faust Parks & Recreation Director Bob Odegard Community Development Director Geoff Olson Recreation Coordinator Doug Taubman McGough representatives Dick Gunderson and Mark Adamson A. K. R.W. representatives Fred Richter, Duane Kell, Marianne Repp and Anne Bockelman C. COMMUNITY CENTER/AKRW 1. Introduction City Manager McGuire introduced the team members from the architectural and the construction management firms and stated that the purpose of today's meeting was to review and approve the design development plans for the community center and authorize the architect to move into the construction document phase. Councilperson Juker arrived at 4:04 p.m. 1 2. Construction Document Phase Budget Construction manager, Mr. Dick Gunderson, McGough Construction Co., reviewed the budget goals for each division of the project. He stated that the construction can occur two different ways: phased with three separate stages as is currently being planned or waiting to award all contracts at one time. The phased construction (clear & grub, soils correction, and general construction) will reduce construction time, get an earlier start, reduce winter construction, and produce an earlier opening date in 1994, but it involves some risk of starting the project before all bids are received. The alternative is to wait until all contract bids are received in late summer to determine the cost of the project, but this will delay the start of construction. Mayor Bastian arrived at 4:10 p.m. 3. Review of Site Plan Mr. Richter reviewed the design development plans and the changes that have been made since the City Council approved the schematic design last December. He stated that the building was back to 86,000 square feet, and he listed the items that will be bid separately and added back to the plan if the budget allows it. In addition, he delineated the separate plans and funding sources for the trail improvements, the County Road B entrance drive improvements, and the undergrounding of the power lines on White Bear Avenue. 4. Review of Building Plans Mr. Richter described in detail the building plans for the three floors of the center. He listed the changes in each quadrant of the building that were made to stay on budget: The storage area under the stage was eliminated. In the banquet area, the fireplace was eliminated, and the folding partition between the large room and the two small meeting rooms is the only partition included in the base building. In the gym area, the batting cages were eliminated, and only one large drop curtain between the two large gyms is included. The whirlpool, the pool deck and ozone system were eliminated from the pool area budget and are add alternates for bidding. In the theater, the orchestra pit is now at that same elevation as the front seats. Councilperson Carlson arrived at 4:35 p.m. 5. Review of Exterior Elevations Mr. Kell reviewed the drawings of the exterior elevations and responded to questions. 2 6. Review of Interior Finishes Mr. Kell reviewed the examples of the interior finishes which were presented on color boards. He stated that the boards would be left with City Manager McGuire for a closer inspection. 7. Review of FFE Budget Mr. Richter briefly reviewed the Furniture, Fixtures, and Equipment (FFE) Budget. This budget contains items that are not included in the base building budget. 8. Summary Mr. Richter requested that the Council approve the design development plans, direct staff to proceed into the construction document phase, and direct staff to continue according to the phased construction schedule. He stated that the target dates need to be met to keep on schedule. Councilperson Zappa moved that approval be given to the design development drawings and that the consultant proceed into the construction document phase according to the phased construction schedule. Mayor Bastian seconded the motion, and it was approved. Ayes: All D. ADJOURNMENT The meeting was adjourned at 5:02 p.m. 3