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HomeMy WebLinkAbout06-18-92 CMW COUNCII,/MANAGER MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 10:00 a.m, Thursday, June 18, 1992 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order at 10:40 a.m. by Mayor Bastian. B. ROLL CALL Mayor Gary Bastian Present Councilperson Dale Carlson Present Councilperson Fran Juker Present (Arrived at 10:51 a.m.) Councilperson George Rossbach Present Councilperson Joseph Zappa Present (Arrived at 10:42 a.m.) Others Present City Manager Michael McGuire Assistant City Manager Gretchen Maglich Finance Director Daniel Faust C. APPROVAL OF AGENDA The following item was added to the agenda: M. OTHER BUSINESS 1. Employee Picnic Councilperson Carlson moved that the agenda be approved as amended. The motion was seconded by Mayor Bastian and was approved. Ayes: Bastian, Carlson, and Rossbach Absent: Juker and Zappa 1 D, 1993-1997 CAPITAL IMPROVEMENT PLAN City Manager McGuire and Finance Director Faust presented a summary of the 1993- 1997 Capital Improvement Plan in which they highlighted the projects which were new or different from last yew's CIP. After some discussion, Councilper;on Zappa moved that this item be placed under UNFINISHED BUSINESS on the July 13. 1992 regular City Council meeting, The motion was seconded by Councilperson Juker and approved. Ayes: All E. UPDATES 1. 1993 Budget City Manager McGuire presented an overview of the 1993 Budget which is currently being prepared. Manager McGuire stated that departments understood that budget requests were to be less than the inflationary rate of 3.5% and the annual growth factor (1.5%); levy limits no longer exist in 1993; the proposed 1993 Budget will be delivered to the City Council in late July; and a formal public hearing will be conducted in late November or early to mid December. City Manager McGuire distributed some comparative information about per capita expenditures in various Minnesota cities. 2. Maplewood Mall Traffic Public Works Director Ken Haider reported on the status of specific improvements to the circulation system around the Maplewood Mall, proposed projects which could generate additional traffic in that area, and his negotiations with MnDOT and Ramsey County to contribute funds for traffic improvements, Due to time constraints, discussion of this topic will be scheduled for the next Council/Manager meeting. Councilperson Rossbach moved that due to the late monung hour, discussion of items E3 through E7 be postponed until after Item J., if time permits. The motion was seconded by Councilperson Zappa and approved. Ayes: All F. CHARITABLE GAMBLING Assistant City Manager Maglich introduced the subject of potential uses of the "10% of net profits" funds and a time line for distribution. Following some discussion about appropriate types of projects, Mayor Bastian moved that staff draft a policy for Council review which states that projects which receive funding must serve a broad base of the Maplewood community and be for aone-time allocation rather than for on_~g operatin cg osts, The motion was seconded by Councilperson Zappa and approved. Ayes: All 2 At 12:04 p.m. Mayor Bastian recessed the meeting for lunch. Councilperson Carlson left the meeting at 12:20 p.m. Mayor Bastian reconvened the meeting at 12:40 p.m.' G. VOLUNTEER POOL Mayor Bastian reported that earlier in the day, staff had provided the information to him regarding a pool of community volunteers who had limited number of hours to commit for various projects. H. FUTURE OF WHITE BEAR AVENUE Discussion of this item was postponed until Councilperson Carlson returned to the meeting. I. MIS COORDINATOR POSITION -JOB SHARE Councilperson Juker stated her concerns about continuing the position of MIS Coordinator. Following considerable discussion, it was the consensus of the City Council that this position may become a job share position. However, the Manager will monitor it to insure that the quality of this service is not impaired by the job share, and if it is, the job structure would be re-evaluated at that time. J. TAKE HOME CAR POLICY Councilperson Zappa reaffirmed his position that the Cites take home car policy needs to be re-evaluated and changed. There was considerable discussion about the value of the City vehicle to the employees who have a take home car, the need/use for the vehicle, past employment practices, and suggested changes to the system. Councilperson Carlson returned to the meeting at 1:35 p.m. Councilperson Carlson moved that the take home car policy be'evaluated at the point in time when each position that receives a take home car becomes vacant. The motion was seconded by Councilperson Rossbach and was approved. Ayes: Bastian, Carlson, and Rossbach Nays: Juker and Zappa H. FUTURE OF WHITE BEAR AVENUE Councilperson Carlson stated that during the Comprehensive Plan Update public hearing, numerous residents were interested and confused about the future use of properties on White Bear Avenue; and he suggested that Maplewood residents be 3 appointed to a task force to research and recommend a plan of action to the City Council concerning White Bear Avenue. After some discussion, Councilperson Zappa moved the all standinff Clty commissions be directed to develop a recommended lp an of action for the City Council's review which addresses the current and future use and redevelopment/development of White Bear Avenue as well as other maior thoroughfares in the Citv, i.e. Frost and Century Avenues. The motion was seconded by Councilperson Carlson and was approved. Ayes: All E. UPDATES 3. St. Paul Water Utility Negotiations City Manager McGuire distributed a memo which summarized the status of negotiations with the Water Utility for a wholesale water contract. Mr. McGuire requested that the City Council appoint two Councilmembers to serve with him on a negotiating subcommittee to meet with the Water Utility's subcommittee. Councilperson Carlson moved that Mayor Bastian, Councilperson Zappa, and City Manager McGuire be appointed to serve as the Ne otg iating Subcommittee, and that negotiations continue until September 1, 1992. The motion was seconded by Councilperson Zappa and was approved. Ayes: All 4. Dispatch City Manager McGuire presented an update on the status of negotiations with White Bear Lake and North St. Paul to provide dispatching services to them through a contract. Manager McGuire also informed the Council that the. existing shortage in dispatch personnel may be filled with part time employees until the negotiations are complete. This will be done to avoid the possibility of lay-offs if the dispatching staffs in the other cities are incorporated into Maplewood's staff. 5. Landfall Police Contract City Manager reported that he and Police Chief Ken Collins presented a proposal to the Landfall City Council to provide contractual police services. 6. Budget for Parks & Recreation Building City Manager McGuire distributed materials which detailed the completed and planned improvements to the Parks & Recreation Building at 1810 E. County Road B. It was the consensus of the Council to walk through the building after Item E.7. had been completed. 4 7. Fire Relief Association City Manager McGuire reported on the status of the negotiations with the Maplewood Fire Relief Association for the City's annual contribution. In addition, Mr. McGuire reported that he has been informed that the Fire Departments do not wish to have the auditors complete the fixed asset part of the audit. It was the consensus of the City Council that City Manager McGuire speak to the Fire Departments and reaffirm the Council's request for a complete financial audit including the fixed asset audit. Mayor Bastian recessed the meeting at 3:07 p.m. to walk through the Parks & Recreation building. Mayor Bastian reconvened the meeting at 3:37 p.m. K. LITIGATION UPDATE At 3:37 p.m., Mayor Bastian recessed the meeting into a Closed Session to discuss legal matters. Mayor Bastian reconvened the meeting at 4:20 p.m. L. FUTURE TOPICS Maplewood Mall Traffic was added. M. OTHER BUSINESS 1. Employee Picnic City Manager McGuire asked the City Council for their thoughts about this year's employee event -location, type of event, paid time off. It was the consensus of the Council that the City provide a catered picnic at Battle Creek Park after regular working hours very similar to last year's event. N. ADJOURNMENT The meeting was adjourned at 4:24 p.m. 5