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HomeMy WebLinkAbout03-02-92 CMW COUNCIL/MANAGER MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 4:30 p.m., Monday, March 2, 1992 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council/Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Carlson at 4:30 p.m. B. ROLL CALL Mayor Gary Bastian Absent Councilperson Dale Carlson Present Councilperson Fran Juker.- Present (Arrived at 4:35 p.m.) Councilperson George Rossbach Present Councilperson Joseph Zappa Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich C. APPROVAL OF AGENDA The following items were added to the agenda: D. OLD BUSINESS 5. Letter from Shinders 6. General Condition of City E. OTHER BUSINESS 1. Setbacks 2. Community Center Update 3. Planning Commission Interviews 4. Personnel-Related Litigation Update 1 F. FUTURE TOPICS City Manager McGuire announced that the Council will meet with the Ramsey County Library Board at the April 6, 1992 Council/Manager meeting from 6 p.m to 7 p.m. Councilmember Zappa moved that the agenda be approved as amended. The motion was seconded by Councilmember Rossbach and was approved. Ayes: Carlson, Juker, Rossbach, and Zappa Absent: Bastian D. OLD BUSINESS L Discussion of 1992 Council/Staff Retreat City Manager McGuire and Councilpersons Zappa, Rossbach, Juker and Carlson reported their comments about the Council/Staff retreat in late January. It was the consensus of the Council that further discussion on the topic should be conducted with Mayor Bastian present, and this item should be placed on a future Council/Manager meeting agenda. 2. Renewal of National League of Cities Membership After some discussion about the value of the membership, it was the consensus of the Council that the City not renew its annual membership. 3. 1810 E. County Road B -Garage and Final Renovation Costs City Manager McGuire reported that an individual was interested in removing the garage for personal use. It was the consensus of the Council that the garage remain with the Fire Department for burning exercises. _ City Manager McGuire reviewed the list of proposed final renovation costs submitted to the Council for the new Parks & Recreation maintenance building. It was the consensus of the Council that a list of minimal, required upgrades and associated costs be organized and brought back to the Council for review and approval; and after occupying the building for one year, this item should be brought back to the Council for consideration of additional improvements. 4. Update on City Manager's 1991-1992 Objectives City Manager McGuire distributed copies of supportive information about the status of his 1991-1992 objectives. After some discussion, City Manager McGuire asked that the Council review the document and submit their comments to him. The City Council directed City Manager McGuire to organize some measurable annual objectives for each department to support the their departmental goals. 2 5. Letter from Shinders Councilperson Zappa requested that Chief Collins respond to a letter received from Shinders regarding cities' policies of bad check prosecution. It was the consensus of the Council that City Manager McGuire would notify Councilperson Zappa of the Chiefs proposed response, and if dissatisfied, Councilperson Zappa will place it back on an agenda. 6. General Condition of City Councilperson Zappa stated his desire that all City employees become : more observant of the code violations within the City and report those violations to the proper department for enforcement. City Manager _ McGuire stated that he would speak to department heads about reminding and encouraging employees to be aware of violations and report them when traveling throughout the City. E. OTHER BUSINESS 1. Setbacks Councilperson Rossbach was concerned with the recent increase in number of setback variances being granted particularly for single family homes located on cul-de-sacs. It was the consensus of the Council that Councilperson Rossbach place this item on a regular Council meeting agenda. 2. Update on Community Center City Manager McGuire explained the selection process being used to choose the firm that will provide the preliminary architectural design for the proposed community center. He stated that the interview team of the Parks & Recreation Director, Public Works Director, Assistant City Manager and himself will be interviewing five of the original twenty three firms that submitted proposals; the interviews are scheduled for Thursday, March 5th; staffs recommendation will be part of the March 23, 1992 Council meeting; and the recommended firm will be invited to meet the City Council immediately following the March 19th pre-agenda meeting. 3. Planning Commission Candidates Interviews The City Council interviewed three candidates for the vacancy on the Planning Commission: David Hughes, Sherry Allenspach, and David Kopesky. Following the interviews, it was the consensus of the City Council to vote on the candidates with a ranked ballot and place the official appointment on the March 23, 1992 Council meeting agenda. 3 4. Personnel-Related Litigation Update City Manager McGuire provided a brief update on the status of pending personnel-related litigation. Councilperson Juker requested that the City Attorney provide a written opinion regarding the City Council's ability to take official actions at Council/Manager and pre- : agenda meetings. F. FUTURE TOPICS There was no discussion about future topics.. G. ADJOURNMENT The meeting was adjourned at 6:55 p.m. 4