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HomeMy WebLinkAbout12/10/2002AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD December 10, 2002 6:00 P.M. Maplewood City Hall Council Chambers 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of the October 22, 2002 Minutes Unfinished Business: None Scheduled Design Review: English Street - Frost Avenue Round About Landscape and Lighting Plan 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations 10. Adjourn WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. The chairperson of the meeting will announce the item to be reviewed. The chairperson will ask the applicant or developer of the pr6ject up to the podium to respond to the staff's recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project 'with the applicant. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. The Board will then discuss the proposal. No further public comments are allowed. 6. The Board will then make its recommendations or decision. o Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms\cdrb.agd Revised: 11-09-94 I1. III. IV. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 22, 2002 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. ROLL CALL Matt Ledvina Craig Jorgenson Diana Longrie-Kline Linda Olson Ananth Shankar Present Present Present Present Present Staff Present: Shann FinWall, Associate Planner Lisa Kroll, Recording Secretary APPROVALOFAGENDA Ms. Finwall added Maplewood Imports to the agenda under item 9. e. Board member Olson moved to approve the agenda as amended. Board member Shankar seconded The motion passed. Ayes - Jorgenson, Ledvina, Longrie-Kline, Olson, Shankar APPROVAL OF MINUTES Approval of the CDRB minutes for October 8, 2002. Board member Shankar moved approval of the minutes of October 8, 2002. Board member Olson seconded. Ayes ---Jorgenson, Ledvina, Olson, Shankar The motion passed. Abstention - Longrie-Kline UNFINISHED BUSINESS Jiffy Lube - 2015 Woodlyn Avenue (Old Pizza Hut Site) Ms. Finwall said on October 8, 2002, the Community Design Review Board reviewed the Jiffy Lube proposal for design elements. The CDRB tabled the item because of concerns with the site plan and building elevations, Since that time, Jiffy Lube has submitted a revised site plan and building elevations that address all of the concerns of the CDRB. Community Design Review Board Minutes 10-22-2002 Ms. Finwall said the revised site plan reflects a more efficient use of the property; the revised building elevations include higher quality building materials and adds architectural detail to the west side of the building; and the revised landscape plan increases the landscaping, particularly along the western side of the property, adjacent the ring road. The revisions address all of the concerns expressed by the CDRB at the October 8, 2002, meeting. Staff commends the CDRB on their recommendations and the Jiffy Lube representatives for their willingness to make the changes. Board member OIson asked under what condition would the sidewalk be extended in front of the Acapulco restaurant? Ms. Finwall said because the CUP runs over the entire land which includes the old Pizza Hut site as well as the Acapulco restaurant, staff feels that with this request the city can condition the entire property to have the sidewalk at this time. Chairperson Ledvina asked the applicant to address the board. Mr. Reg Plowman of RJ Marco Construction in Little Canada, addressed the board. Plowman brought some building material samples with to show the board. Mr. Chairperson Ledvina asked Mr. Plowman if he had any comments regarding the staff report? Mr. Plowman said the client is willing to invest the money into the sidewalk. However, since the city does not have a complete plan of where the sidewalk would go, he feels that during the remodeling of the Acapulco restaurant they should have been made aware of the sidewalk and the cost of installing it. Then they could adjust the rent to incur the costs associated with installing the sidewalk. Board member Olson asked if the cost of the' sidewalk extension was going to be incurred by Jiffy Lube or by the Acapulco restaurant? Ms. Finwall said that was up to the owner of the property, Dick Schreier. The exterior improvements to the Acapulco restaurant were reviewed as a 15-day review.. It is difficult to require such an extensive condition when there is a minor review. Board member Olson said she would like to see the Acapulco restaurant incur the cost of installing the sidewalk. She said it is their sidewalk and in her opinion they would benefit from it. She said Jiffy Lube should not have to incur that cost. Board member Longrie-Kline asked staff if there was a lease in place for Jiffy Lube or was that still pending depending on how the approval process ended up? Mr. Plowman answered Jiffy Lubes lease is pending until the approval process is complete. Board member Shankar said the three dummy windows on the west elevation still bother him. Because the west elevation is now setback further, he would be comfortable removing those dummy windows. Chairperson Ledvina said he thinks that is a good point especially with the building turned. Community Design Review Board Minutes 10-22-2002 3 Board member Shankar moved to approve the building plans (site, landscaping and architectural) date-stamped October 16, 2002, for a new Jiffy Lube auto service facility at 2015 Woodlynn Avenue. The developer shall do the following: (The addition to the condition is in bold). Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant must: a. Provide the following for the city engineer's approval: 1) A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall meet all ordinance requirements. The drainage plan shall include details about the preparation and final design of the rainwater garden. The plans for the water main must be approved by the Saint Paul Regional Water Services (SPRWS). 2) Revised plans showing the extension of the 6-foot-wide concrete sidewalk on the south side of the property all the way to the easterly edge of the property. This sidewalk should be set back at least five feet from the edge of the ring road and shall have pedestrian ramps where it meets a driveway or a roadway curb. bo A revised lighting plan to include the light illumination not to exceed .4-foot candles at all property lines. Provide a screening plan for any rooftop mechanical equipment that is visible from the ring road or adjacent properties. d. Submit color schemes and material samples to staff for approval. Submit plans for the trash enclosure. These plans shall show that the enclosure will match the building in color and that it will have a 100 percent opaque closeable gate. If the trash dumpster is kept inside the building, an outdoor enclosure is not required. West elevation shall delete the three-infill utility brick soldier course panels shown. 3. Complete the following before occupying the building: a. Replace property irons removed because of this construction. bo Install a reflectorized stop sign, a handicap-parking sign for each handicap- parking space and an address on the building. Community Design Review Board Minutes 10-22-2002 4 If any a. c. Screen all roof-mounted equipment visible from the ring road or adjacent property. d. Install and maintain an in-ground sprinkler system for all landscaped areas. e. Construct a trash dumpster enclosure and an opaque gate to meet code requirements, unless trash dumpsters are stored indoors. f. Post signs identifying the customer and employee parking spaces. g. Install the concrete sidewalk with pedestrian ramps as required by the city engineer. required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. The contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. This approval does not include signage. All proposed signs must meet the requirements of the city's sign ordinance. The applicant or the contractor must obtain all required sign permits before the contractor installs them. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes- Jorgenson, Ledvina, Longrie-Kline, OIson, Shankar VI. VII. The motion passed. This goes to the city council on October 28, 2002. DESIGN REVIEW None. VISITOR PRESENTATIONS No visitors present. Community Design Review Board Minutes 10-22-2002 5 VIII. IX. BOARD PRESENTATIONS Sustainable Building Design (Chairperson Ledvina) Chairperson Ledvina said through his contacts he has received information from the Center for Sustainable Building Research. They have been very active in working to promote sustainable building designs. He received an e-mail and a survey from the Center for Sustainable Building Research that prompted him to research this more. He believes the design techniques that are incorporated into the sustainable building design could be used with items the CDRB reviews. The board gave chairperson Ledvina direction to get more information on this subject and come back with a presentation for the board. STAFF PRESENTATIONS a. Sign Code Update em Ms. Finwall said with the assistance of the new Environmental Health Officer, DuWayne Konewko, staff will have more time to devote to the sign code ordinance over the winter. Comprehensive Sidewalk Study Update Ms. Finwall said at the October 14, 2002 city council meeting, the city council directed the city engineer to do a comprehensive sidewalk study. White Bear Avenue Sidewalk Construction Ms. Finwall said the city council directed the public works department to begin construction of a sidewalk underneath Highway 36 on White Bear Avenue. The Monday, November 11, 2002 city council meeting has been resCheduled to Wednesday, November 13, 2002 due to Veteran's Day. Maplewood Imports Storage Facility Update Ms. Finwall said due to the cost of the storage facility for Maplewood Imports they have backed out of their project. ADJOURNMENT The meeting was adjourned at 6:37 p.m. TO: FROM: SUBJECT: LOCATION: DATE: MEMORANDUM Richard Fursman, City Manager Shann Finwall, Associate Planner Roundabout Streetscape Intersection of English Street and Frost Avenue December 4, 2002 INTRODUCTION Project Review Construction of the city's first roundabout'at the intersection of English Street and Frost Avenue has been complete (refer to the location map and picture on pages 3 and 4). A roundabout is a circular intersection that is designed to reduce traffic accidents and to reduce driver delay at intersections (refer to the roundabout narrative taken from the city's website on pages 5 and 6). City staff has been working with Laurie McRostie, Landscape Architect with Short Elliott Hendrickson, Inc., on developing a streetscape plan for the roundabout intersection. The city council has directed city staff to present the concept plan to the Community Design Review Board, Open Space Committee, and the Historical Commission for feedback. A final plan should be complete this winter with installation of the streetscape accomplished next spring. Background The area surrounding the intersection of English Street and Frost Avenue has a long history. This was the location of the old Gloster Railroad Station and later developed as a small central retail area for the city. Remnants of this history still remain with the railroad tracks now accommodating trails (Munger and Gateway Trails) and many of the old retail buildings still existing, The intersection is now the location of several land uses including the Maplewood Bowl/Budget Tire property, Moose Lodge, Metro Funeral Home, and city open space (Gladstone Neighborhood Preserve). The city open space committee is working on a concept plan for the Gladstone Neighborhood Preserve to include walking trails and some historic interpretive signage and information kiosks. In addition, the city will be restoring and managing the open space to improve the quality of the environment. The completion of the roundabout and streetscaping will help :revitalize this very prominent, historical area. DISCUSSION Attached for your review is the proposed roundabout landscape and lighting plan (refer to the separate concept plan attached). Ms. McRostie will be present at the December 10, 2002, Community Design Review Board to present this plan to the board. Ms. McRostie has termed the landscape plan 'q'he Evergreen Knoll" (refer to the landscape narrative on page 7). The landscape plan draws upon the existing glacial remnants found on the Minnesota landscape to include boulders, evergreens, honeysuckle, and red-twig dogwood within the roundabout; a simple planting pattern of red oaks, gro-low sumac, and miniature daylilies within the medians; and a mix of red maple, bur and white oaks within the boulevards. The lighting plan calls for freestanding lights within the boulevards surrounding the roundabout. The exact number and to what distance the lights extend down each street will be dependent on the final budget. The light design is reminiscent of the railroad theme, of which the area has a long history, and will be approximately 22 feet in height. The lights will also be similar to freestanding lights installed at the new fire station located on Clarence Street, a few blocks from the roundabout. (Refer to the proposed lighting on page 8 and the fire station lighting on page 9). CONCLUSION Staff requests that the Community Design Review Board give feedback on the English Street - Frost Avenue roundabout streetscape plan. The board's comments, along with the comments of the Open Space Committee and Historical Commission, will help the city council determine a final streetscape plan for the area. P:Gladstone/Roundabout Attachments: 5. 6. 7. Location Map Picture of Roundabout Roundabout Narrative. Landscape Narrative Proposed Freestanding Lights Fire Station Freestanding Light Landscape/Lighting Plan (separate attachment) Roundabout Streetscape 2 December 4, 2002 Attachment 1 Maplewood Fire Station Maplewood Moose Bowl 1 I f Gladstone Savanna (City Open Space) Location of New Roundabout Home N Location Map 3 Attachment 2 English Street - Frost Avenue Roundabout; Picture of Roundabout Attachme~.~ ..... Public Workq US Dept. of Transporation Informational Guide to Roundabouts ;OUT .USA Overc~ public miscon~ modern roundabout~ ENGLISH STREET & FROST AVENUE 28, 2002, the Maplewood City Council approved two-year plan for a roundabout at the intersection of English Street and Frost Avenue. A roundabout is a relatively new traffic control device in. Minnesota, although the first roundabout was installed in Brooklyn Park in 1994. The attached drawing shows a typical roundabout and the charmelized traffic calming approach legs. A number of roundabouts exist in Minnesota, including one near lust east of Manning Avenue, on the south side of County R. oad 12. Rochester has installed a number of roundabouts and MnDOT is currently installing roundabouts at the interchange with Interstate 35. roundabom is a circular intersection th_at is designed to traffic accidents and to reduce driver delay at Engineering studies for the Metropolitan Twin area indicate that typical signalized or 4-way stop have one accident for every 1.0 million vehicles enter the intersection. Typically .one in six of these be very serious. The English Street / Frost intersectiOn will generally have 1.0 million vehicles 70 days. The intersection currently has 4 - 8 each year, and 2 are classified as serious. After 2 the roundabout should reduce those accidents to 2 - 3 year and there should not be any serious collisions. Wall Street Journal recently printed an article about the of roundabouts in the United States. The article stated, past twelve years about 300 modem roundabouts been constructed in the United States. Almost all have unqualified successes. A study commissioned by the ln.qtitute for Highway Safety determined that in'the United States have reduced all crash types 40% and injury crashes by 80%, at sites where they other types of intersections. We do not know of any type of highway improvement that has such a high The Journal continued: "Considering that the Engineers are relatively new and inexperienced at design it is to their credit that their failure rote is a few percent. This is exemplified by US public opinion, is typically about 80-90% against building a roundabout, construction this soon changes to about 80-90% in ENGLISH STREET & FROST AVENUE IUNDABOU I The roundabout at English Street and Frost Avenue will cost less than a signal system. A typically intersection signal system costs $200,000 and takes 2-3 years of study, planning and fabrication time before it can be installed. The Maplewood City Council cannot order the installation of a signal at this intersection. An engineering analysis of the Frost and English intersection would be needed to be conducted by Ramsey County's Highway Department. That process has not been started, and thus a signal could not be installed until summer 2004 at the earliest. The roundabout will be installed and operating during the summer of 2002, and should cost about $150,000 to install. In addition, the roundabout does not require electricity to operate, an annual cost savings to the taxpayers. Finally, the City Council directed that an engineering study be conducted two years after the installation of the roundabout to determine the effectiveness. If the roundabout is found to have not performed as designed, the City Council will consider removing the roundabout at an estimated cost of $20,000, or modifying the roundabout to improve operations. If you would like additional information on the roundabout or the English Street project, please contact City Engineer Chuck Md at 651-770-4552 or email him HERE. 00521 Attachment 4 Planting Plan Concept: The Evergreen Knoll English Street- Frost Avenue Roundabout City of Maplewood December 3, 2002 Roundabout Planting The landscape for the roundabout draws upon the existing glacial remnants found on the Minnesota landscape. Inter-planted among the boulders, are stately pine and spruce, bush honeysuckle, red-twig dogwood and various perennials. The evergreens informally planted on the roundabout interrupt the formal boulevard planting of red maples and oaks serving as a beacon to remind neighborhood visitors to "slow down ". The depressed area of the roundabout is planted as a shrub, grass, and perennial rain garden. Isanti dogwood enjoy wet-feet and respond by providing the visitor with a winter display of vibrant twigs of red playing off the dark foil of the evergreens. The upper edge of the rain garden along the concrete border provides a riotous summer display of re-blooming daylilies in shades of cream, pink, and rea[ Median Planting The traffic calming qualities of the medians leading up to the roundabout are enhanced with a simple planting pattern of red oaks, gro-low sumac, and miniature daylilies. The subtle shades of cream, pink, and red of the daylilies serve to create a ribbon of color that flows from the medians and continues to wrap around the roundabout Boulevard Planting The boulevards are Simply planted with a mix of red maple, bur and white oaks - trees that are reminiscent of an oak savanna landscape. This contextual planting creates juxtaposition to the "up north" quality of the roundabout. Boulevard plantings on the west side of English Street may be enhanced by under planting with a mix of shrubs, grasses, and perennials around a number of boulders that already exist on-site. This boulevard planting is shown as a concept for future consideration to further enhance the aesthetic qualities of the intersection and surrounding commercial area. Landscape Narrative 7 Attachment 5 Proposed Freestanding Lights 8 Attachment 6 Fire Station Freestanding Lights 9