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HomeMy WebLinkAbout10/23/2001BOOK AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD October 23, 2001 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call-to Order 2. Roll Call 3. Approval of Minutes: 4. Approval of Agenda 5. Unfinished Business 6. Design Review September 25, 2001 a. Ramsey County Productive Day Golf Course - Century Avenue Between Lower Alton Road and Linwood Avenue b. Mogren Properties Comprehensive Sign Plan - 2580 and 2582 White Bear Avenue c. Hill-Murray Chapel Addition - 2625 Larpenteur Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. CDRB representatives needed for the November 13 and November 26 city council meetings. b. Cancellation of November 13 CDRB meeting. As of this date, there are no pending applications for review. c. Resolution of Appreciation - Tim Johnson 10. Adjourn p:com-dvpt~cdrb.agd WELCOME TO THIS MEETING OF THE COMMUNITY DESIGN REVIEW BOARD This outline has been prepared to explain the review process of this meeting. The review of an item usually follows this format. The chairperson of the meeting will announce the item to be reviewed. The chairperson will ask the applicant or developer of the project up to the podium to respond to the staff's recommendation regarding the proposal. The Community Design Review Board will then discuss the proposed project with the applicant. The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. 4. After everyone is the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 5. The Board will then discuss the proposal. No further public comments are allowed. 6. The Board will then make its recommendations or decision. 7. Most decisions by the Board are final, unless appealed to the City Council. You must notify the City staff in writing within 15 days to register an appeal. jw\forms\cdrb.agd Revised: 11-09-94 INUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD M 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA SEPTEMBER 25, 2001 II. III. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:05 p.m. ROLL CALL Matt Ledvina Craig Jorgenson Linda Olson Ananth Shankar Staff Present: Present Present Present Present Tom Ekstrand, Assistant Community Development Director Recording Secretary: Lisa Kroll APPROVAL OF MINUTES August 28, 2001 Chairperson Ledvina recommended a change to the minutes of August 28, 2001. Under Approval of Minutes it should read Ayes - Ledvina, Olson, and Shankar. Not Johnson. And remove Abstention - Jorgenson. Chairperson Ledvina also noticed an item under Unfinished Business that was not recognized. A discussion regarding the dock area revisions at 3M that involved the removal of the existing canopy. A condition was identified that required the applicant to construct a brick fascia for the south elevation. Please add this paragraph to the notes for 3M: Mr. Olfelt made some changes to the front facing which is the west side and the south elevation of the dock area. He felt the brick was not the best way to go due to structural reasons. He had revised the plan to carry the roofing element on the dock. The texturing on the brick itself is similar. He had hoped the board would agree it blends nicely. There were going to be some complications with the roofline. There is a scissors lift on the loading dock roof. The roof base would have a lot of alterations they did not count on. Adding the roof element and blending the texture was a good solution to the design. Mr. Olfelt proposed to remove the rubber seal along the entrance to the dock and put a sloped roof on to match the roofline of the main building. The area in front of the garage door would be removed. Metal sheeting would be put over the trusses. Community Design Review Board Minutes 9-25-2001 IV. VI. Chairperson Ledvina also noticed on page 4 in the 10th paragraph. It should read Ms. Skogheim added that the enclosure for the cooler and the dumpster will be screened. (Please remove "to match the deck'~ The cedar enclosure will be finished with a natural sealer with no color; it will be a natural look. Chairperson Ledvina notice on page 5 second paragraph it should read drain leaders not liters. Board Member Olson noticed on page 11 in paragraph 4 she would like it to read Board Member Olson asked if there were any comments that she could make as a resident of Maplewood regarding the Hi#crest Redevelopment Project? (Please strike "potential customer, the Walgreens proposal and the changes with"). Board Member Olson moved approval of the minutes as amended for August 28, 2001. Board Member Shankar seconded. Ayes---Jorgenson, Ledvina, Olson, Shankar The motion passed. APPROVALOFAGENDA Board Member Jorgenson moved approval of the agenda. Board Member Shankar seconded the motion. Ayes -- All The motion passed. UNFINISHED BUSINESS None DESIGN REVIEW Maplewood Toyota Building Addition/Expansion 2783 and 2889 Maplewood Drive Secretary Ekstrand said Steve McDaniels, the owner of Maplewood Toyota, is proposing to add onto his existing building by putting three additions on. There will be two additions on the north side of the building and one larger addition on the south side of the building. The southerly addition will be for expanded showroom area, the small addition on the north side will be a lounge area for employees, and the larger addition on the north side will be a service area. Community Design Review Board :3 Minutes 9-25-2001 The second proposal is to develop a new parking lot/display area across the street from the dealership on the northwest corner of Highway 61 and Beam Avenue. Mr. McDaniels is asking for a conditional use permit to expand a nonconforming use and also a conditional use permit for the storage of motor vehicles on a property in the these items were reviewed by the M-1 (,light manufacturing) zoning district. Both of will be going to the city council for planning commission on September 17, 2001, and final approval or denial. Staff would like to see the landscape plan expanded to fill out some of the areas along both street frontages. Mr. McDaniels brought revised landscape drawings and presented them to the board. · has assured staff the plans are to install the Staff is recommending site lighting be no more than 25-feet tall as proposed in the new · · ' the tdoor r hting ordinance. Mr. McD.a.mels .... · ..;,,, ~. use this property ~s w~th~n ou . Ig~ .... ,_,=..,. ,h~ h as on ms curru~, o,,~....rca NURP pond on shoeOox style i~guu,~ ,, ..... e h the applicant has to install a Kohlman Lake shoreland boundary area, the northerly propertY. They also need to stay within the 50 percent impervious-surface coverage requirement· Staff also recommended that the proposed easterly curb cut be closed. The city engineer felt it was too close to the intersection. But in doing so, the city engineers recommends that the westerly curb cut be widened 30 to 36 feet to have a better turning radius for vehicles coming and going from that site· The applicant is hoping this will improve the traffic circulation in the neighborhood with the proposed parking lot addition and proposed building expansion. Chairperson Ledvina asked the applicant to come forward. Mr. Steve McDaniels, the owner of Maplewood Toyota introduced himself. Mr. McDaniels said he has no comments regarding staff's comments. He feels eliminating the residential driveway and building the proposed parking lot addition will alleviate the traffic congestion problems on Beam Avenue. Board Member Shankar asked Mr. McDaniels if this proposed parking lot will be for customer parking or is it for cars for sale? Mr. McDaniels replied it will be for employee parking and new car inventory parking· Board Member Shankar asked if customers will have to cross Beam Avenue from the showroom to look at new cars for sale in the proposed parking lot? Mr. McDaniels answered if they don't have a duplicate car in the showroom or on the lot, they would be escorted over across the street with a salesperson. Community Design Review Board Minutes 9-25-2001 Board Member Olson stated she is concerned about the residential house with the driveway coming out through the proposed parking lot. If you have new car inventory are you going to have a secure fence around this facility and how are you going to manage this with private access? Mr. McDaniels said he owns the house. The gentleman that is currently renting the house was the pumpkin patch man that was on the corner of Highway 61 and Beam Avenue. They have known him for 15 years now and don't have a problem with him. Where the drive comes out is where the employees will park in the daytime. There will not be cars parked there in the evening. He will be going through the proposed parking lot during the day once in awhile. They normally rent to someone they know really well or to an employee. Board Member Olson asked Mr. McDaniels if this property served as potential expansion space for Maplewood Toyota where the house is located? Mr. McDaniels said absolutely not, it has to remain green space. This is a benefit for the neighborhood and we have no intention of expanding. Board Member Olson asked Mr. McDaniels what he plans to do for new car security? Mr. McDaniels said they don't have a big problem. They use security lights and will put a small 4-foot fence up. Chairperson Ledvina asked Mr. McDaniels what is the rational for the fencing along Beam Avenue and not on the other sides? Mr. McDaniels said the other side is connected to the other building on the north, there will be a berm going from the south to the north where the house is located. Along Highway 61 there is a ditch and there is no walking traffic. He said he would take the fence out if staff doesn't want it there. For security he would like to keep it so people don't drive through the lot and try to steal cars. The fence doesn't keep people from stealing cars but if there is a fence up, and it gets torn apart, at least he knows a car was stolen. Without a fence unless you count cars every day, you really can't tell immediately that one was stolen over night. Board Member Jorgenson asked what he will do if the individual that rents the house moves? And what does he plan on doing to keep the home maintained? Mr. McDaniels said the gentleman is on a 30-day lease if he wanted to move. He would find somebody else he knew well or an employee to rent the home. Any rental agreement would state the parking lot situation. He just remodeled the whole inside of the home and plans on keeping the appearance up. He said he keeps the buildings and properties looking nice. He also anticipates the gentleman would keep renting until he can't afford it any longer since he rented his last house for 15 years. Community Design Review Board Minutes 9-25-2001 Board Member Shankar said it looks like the current Toyota building parking lot is pretty crowded already, now you are proposing a building addition, what changes are you proposing on the site for parking? Mr. McDaniels said they are going to build the proposed parking lot first and then build the additions. There are 75 employees and their cars will be parked across the street at the proposed parking addition. That will open up the whole lot and it will no longer be crowded. They are not doing the additions to add inventory or add employees, they are doing it to spread things out more and make traffic flow more smoothly. Board Member Shankar asked Mr. McDaniels why he needs signage both on the south and the east side of the building expansion? Mr. McDaniels said he is just balancing the look of the signage on the building by adding Maplewood to the Toyota sign. Chairperson Ledvina asked staff to clarify that the community design review board is not approving signs at this meeting? Secretary Ekstrand said that is correct. Approval of signs is not in the motion. But it should probably be added as a standard condition that the applicant must apply separately for any sign permits for any sign changes. Just so it is clear, the board is reviewing building design and site layout only. Board Member Shankar asked Mr. McDaniels if he is adding two new garage doors on the north side of the building? Mr. McDaniels said there would be one more garage door. There is a current garage door on the north side where there is a service lane. They are just bringing the garage door out so there is a little more space inside. To the east of that there will be another garage door for parts deliveries. Chairperson Ledvina asked Mr. McDaniels if he had any comments regarding the conditions that were required? Mr. McDaniels said he has no problems with any of the conditions. Secretary Ekstrand said just as a point of clarification, the planning commission-handled items A and B on page 5. At this meeting items C and D will be handled. Item C represents the three building additions and that is where he recommends the additional condition specifying their signs are subject to permit review and not part of this approval. Item D., beginning on page 6, is the recommendation for the parking lot site north of Beam Avenue. Community Design Review Board Minutes 9-25-2001 Board Member Olson asked staff if there was a requirement for handicap parking? Secretary Ekstrand said yes there is. The handicap-parking requirement would not apply when you have inventory parking for cars for sale. Based on customer and employee parking, they would need to comply with the ADA requirements. He is just not sure how many handicap spaces would be required at this time. The handicap parking would need to be on the existing site and not across Beam Avenue in the proposed parking lot. Board Member Olson asked if staff is recommending that the curb cut to the east be eliminated and the curb cut to the west be expanded? Secretary Ekstrand said that is correct, the city engineer said the curb cut to the west should be expanded from 30 feet to 36 feet. The applicant's proposed westerly curb cut shows 36 feet from the revised plan. Secretary Ekstrand also has a revised landscape plan submitted this evening showing that the applicant has filled in the center areas along Beam Avenue and Highway 61 street frontages. Chairperson Ledvina said he had one item to discuss with the board as it relates to the fencing to the south side of the parking lot. The applicant had indicated a 4-foot high fence. Chairperson Ledvina believes that it should be eliminated. Board Member Jorgenson agreed that the fence should be eliminated. The new landscape plan also breaks things up. Chairperson Ledvina said the landscaping will provide some degree of security as well. If there are trees in the way that would provide security, obviously if a person wants to steal a car they will drive through a fence whether it will be a 4-foot high fence or a 10- foot high fence if they want it that bad. Chairperson Ledvina said that since the driveway is being eliminated for the residence it should state that the applicant restore the driveway surface to a vegetated state with seed or sod. Frederick Richter, the vice president of Steiner Development, clarified the new landscaping plans for Mapiewood Toyota. The new landscaping is snowdrift crabs, spirea, daphnia, arborvitae and wild flowers. The landscaping starts in the west, which is a screened wall of evergreens along the berm and the NURP pond. The corners of the property the lot will have evergreens and deciduous trees. The landscaping between the corners will be more ground cover with spreading junipers, perennial flowers, and the snowdrift crab trees. The objective is to meet the landscaping conditions and at the same time ensure the public sees the inventory. Community Design Review Board ? Minutes 9-25-2001 Mr. McDaniels asked if he could address the fence issue? He is concerned if he does not gate the entrance to the parking lot people will be able to drive through the lot. He would like to fence part of the area and attach a gate to it when they are closed. It's a small deterrent but at least he would know if someone stole a car or not. Board Member Olson asked how the resident would get into the parking lot when they are closed? Will the resident have access or a key? Mr. McDaniels said he would have to give the gentleman the access code. Chairperson Ledvina said he has no problem with the gate they are looking for alternatives to cyclone fencing. If it can be done with planting or landscaping or a little berming to provide additional security that is what he would like to see. Board Member Olson told Mr. McDaniels that the plans that members are looking at shows the fence as stopping at the westerly entrance, with no gate. Mr. McDaniels said that was an omission on the designer's part. He would put a gate on the part of the fence that they are going to retain. We would like to put some type of a fence that would be acceptable to staff. Mr. Richter said it has been his experience that a black vinyl chain linked fence at about 4 feet in height looks nice. Chairperson Ledvina said he wonders what the purpose of the gate is? He understands it would be for security but what about using the landscaping to deter people? Mr. McDaniels said it would be for security. If someone wants to steal a car they will drive right over the landscaping. Someone went through a 1,000 pound gate once and ruined the truck and couldn't steal it and they left it right out on Beam Avenue. The fence won't deter the professional but it will deter young teenagers from trying to steal a vehicle. Board Member Shankar asked Mr. McDaniels how the fence would work with the pedestrian pathway shown on the plans? Mr. McDaniels said it would be an open walkway with a 4-foot opening in the fence enclosure. He would stripe off the area in the parking lot so people can walk through to see cars on the lot. Chairperson Ledvina said to Mr. McDaniels, just for clarification, you said you need the fence for security and you can't do that with just landscaping is that correct? Mr. McDaniels said he needs some kind of fence. It doesn't necessarily need to be a chain-linked fence if the community design review board is opposed to chain linked fences. Community Design Review Board Minutes 9-25-2001 8 Chairperson Ledvina said certainly a fence is not as appealing as a landscaped area. The board looks at these site plans to enhance the areas, and the features that are there. There are maintenance issues with the fence down the road. Mr. McDaniels said he has seen some of the car dealerships bury the posts to come out of the ground about 3 feet and just space the posts without a fence so they are close enough so a car can't get through. Chairperson Ledvina said that would be fine. Mr. McDaniels said then he would also need to gate the driveway; he just doesn't want the cars to be freely driven off the lot if someone decides to steal from his car lot. Mr. McDaniels said people hot wire two cars just to get the truck or car that they want and drive right over the curb or landscaping. Board Member Olson said she has no objection to a black vinyl coated chain-linked fence with landscaping in front of it, especially since this is going to incorporate employee parking. Chairperson Ledvina said maybe we could ask the applicant to work with staff at alternatives to the chain-linked fence. He thinks staff has a good feel for what the members have in mind. Mr. McDaniels said that would be fine with him. Board Member Jorgenson asked if they could berm it a little bit and do a retaining wall there? Mr. McDaniels said that would cause drainage problems and also snow plow removal problems. Chairperson Ledvina asked if there is a motion? Board Member OIson said she moves they approve the expansion plans for Maplewood Toyota presented on September 25, 2001 and the plans for the site south of Beam Avenue date stamped August 22, 2001 incorporating items C and D on pages 5,6,7,8. With a note that the sign permit shall be applied for separately and that the east side curb cut shall be eliminated on the proposed parking lot to the north of Beam Avenue. Also, the west entrance be expanded from 30 feet to 36 feet per engineering recommendations, that the fence, (item 4 b.) be negotiated with city staff to meet board specifications and that the end of the pedestrian path be striped off with a minimum 4 foot open walkway gap in the fence at that area. Community Design Review Board 9 Minutes 9-25-2001 Chairperson Ledvina made a friendly amendment to item D. 4. and D. 5. on page 7 that would state the applicant shall restore the turf for the area where the residential drive is removed. He would also like to clarify that members are looking at plans date stamped August 22, 2001 and also the landscape plan, submitted to the community design review board on September 25, 2001. Also, clarifying that the signs that are indicated on the proposed plans are not approved at this time. The applicant must submit a sign permit for specific plans on the building. C. Approve the plans (date stamped September 25, 2001) for three building additions to Maplewood Toyota. This approval is based on the findings required by the city code. The approval shall be subject to the applicant or owner meeting the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the applicant shall: a. Provide a plan for city staff approval for any roof-mounted equipment that may be added on top of the proposed additions. (code requirement) Provide a lighting plan for city staff approval for exterior security lighting that may be needed. Submit the following for staff approval before building permit: (1) any additional the city issues a Final parking lot, grading drainage, utility and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. These shall include: (a) Showing all drive aisles at 24 feet in width. (b) Having handicap-parking spaces that meet the requirements of the ADA (Americans with Disabilities Act). (c) All customer and employee parking areas meeting city code standards. Complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Paint all rooftop mechanical equipment to match the uppermost part of the building. The owner or contractor shall screen any new roof- Community Design Review Board Minutes 9-25-2001 l0 mounted equipment that is visible to residential property. (code requirement) Co Stripe any new customer and visitor parking spaces at a width of 9~ feet and the employee vehicle parking spaces at a width of nine feet. d. Install fire protection and alarm systems as required by the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. bo The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signs. The applicant shall apply for sign permits for any proposed sign changes. D. Approve the plans (date stamped September 25, 2001) for a motor vehicle sales and display lot on the northwest corner of Beam Avenue and Highway 61. This approval shall be subject to the findings required by the code and is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. The applicant shall get a demolition permit from the city for the house at 2889 Highway 61. 3. The applicant's engineer shall provide the city engineer with the drainage calculations and design criteria for the proposed NURP pond. 4. Before the city issues a grading permit, the applicant shall: Community Design Review Board Minutes 9-25-2001 bo Combine the two parcels for tax and identification purposes. The applicant shall record the paper work for this combination before the city approves the permits for this project. Work with staff to develop a fence plan to meet board specifications. The end of the pedestrian path shall be striped with a minimum 4-foot open walkway gap in the fence at that area. c. Revise the plans for staff approval as follows: (1) For the parking lot, show: a. Paving of the new driveway to the house and garage at 1241 Beam Avenue with bituminous. (1) b. The elimination of the driveway nearest Highway 61 and revising the westerly driveway so that it is 30-36 feet wide. This driveway on Beam Avenue shall have an entrance lane, a left-turn exit lane and a straight exit. These lanes shall be marked with painted arrows on the pavement depicting the turning movement. c. All drive aisles at 24 feet in width and all customer and employee parking areas meeting city code standards. The city will not regulate the width of parking spaces for the vehicle sales lot. However, the city will require striped spaces for the neat and orderly parking and storage of vehicles. Submit a photometric-lighting plan that meets the standards of the city lighting code for staff approval. This plan shall show: The light spread and fixture design. The lense covering the bulb shall be concealed or aimed so not to cause a nuisance to drivers or to neighbors. (2) d. That the site lights will not exceed 25 feet in height. Make changes to the landscape plan for staff approval including: Showing an in-ground irrigation system for all landscape areas. This shall include the landscape areas around all sides of the parking lot and for the boulevards along Beam Avenue and Highway 61. Community Design Review Board Minutes 9-25-200'1 Adding several ornamental trees and shrubbery along Highway 61 frontage between the proposed tree planting areas on the corners. Showing a variety of materials along Beam Avenue between the westerly driveway and the highway. This should include shrubs, ornamental trees and planting beds with perennials, along with coniferous trees, along Beam Avenue. Showing that the screening on the west side of the proposed NURP pond will be at least six feet tall and at least 80 percent opaque. Get a building permit for the proposed retaining wall if any part of the wall is more than four feet tall. 5. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. The city receives an agreement that will allow the city to complete any unfinished work. The future proposed building shown in the parking lot is not approved. If the applicant chooses to construct this building, they must submit the plans to the city for approval. 7. All work shall follow the approved plans. The director of community development may approve minor changes. 8. The applicant shall restore the turf for the area where the residential drive is to be removed. 9. The pedestrian walkway shown be moved 40 feet to the east both on the north and the south side of Beam Avenue. Board Member Jorgenson seconded the motion. Ayes - All The motion is passed. Community Design Review Board Minutes 9-25-2001 Salvation Army Lakewood Temple Addition 2080 Woodlynn Avenue Secretary Ekstrand stated Salvation Army is proposing to expand their building at 2080 Woodlynn Avenue to improve their adult day care center services. The addition proposed is 3,457 square feet and will house an activity room, beauty shop, laundry facility, office, and storm shelter. The community design review board will be considering the design elements, site layout and landscaping issues. On September 17, 2001, the planning commission considered the conditional use permit for this expansion. The exterior of the proposed addition will match the existing building. There is more parking than the code requires, there are 86 existing parking spaces and the total requirement is 57 parking spaces. The applicant will be relocating the dumpster enclosure that is presently in the location of the proposed addition. Staff is recommending that 8 birch trees displaced by the proposed addition be relocated to the west and south of this addition. Mr. Ekstrand also mentioned in the staff report it states 6 birch trees will be displaced and that should actually read 8 birch trees. Board Member OIson asked if the storm shelter is going to be a single elevation addition on a slab, or is this a foundation basement underneath it? Secretary Ekstrand said this project is intended to meet ADA standards and staff recently experienced that with the Beaver Lake Estates mobile home park that just added an above grade storm shelter. Chairperson Ledvina asked the applicant to come forward. Mr. Ken Nordby the architect from NAI Architects for the Salvation Army addition came forward. Mr. Nordby said the shelter for the day care facility is at the same level. Most of these people are incapacitated and or in wheel chairs. If there is inclement weather they will be able to go right into the storm shelter. Board Member Olson asked if the walls would be reinforced? Mr. Nordby said the walls would be reinforced. In fact NAI Architects also did the storm shelter at the Beaver Lake Estates mobile home park shelter. It has a concrete reinforced roof and a separate wall next to the existing building that is also reinforced. It meets the full FEMA requirements for a storm shelter. Community Design Review Board Minutes 9-25-2001 14 Chairperson Ledvina asked Mr. Nordby if he had any comments or questions regarding the staff report? Mr. Nordby said not at all. The restrooms that you see in the plans supercede any of the ADA facilities. Remember, most of the clients are unable to use the facilities by themselves. Therefore, the bathrooms are a little bit larger than what is required. Board Member Shankar asked Mr. Nordby if a restroom with a dimension of 4 feet and 11~ inches meets ADA requirements? Mr. Nordby said that would be an error on the plans, all the restrooms are at 5 feet or greater. Board Member Olson asked about the birch trees. She said they don't transplant very well. She asked if there was an alternate plans in case they don't make it? Mr. Nordby said they would like to try to replace the birch trees because they have about 8-to-10 years of growth already. They may have suffered a little through the drought but the soil conditions are good and they are hopeful the trees will make it. Chairperson Ledvina said from his view it seems to be a straight forward proposal and he doesn't have any further questions or problems with the Salvation Army proposal. Board Member Shankar made a motion that the community design review board approve the plans (date stamped August 24, 2001), for construction of an addition for the Salvation Army Lakewood Temple located at 2080 Woodlynn Avenue. The owner shall do the following: Repeat this review in two years if the city has not issued a building permit for this project. b. Submit the following for staff approval before the city issues a building permit: (1) Grading, drainage, utility and erosion control plans. c. Complete the following before occupying the building: (1) Restore and sod damaged boulevards. (2) Relocate the eight birch trees, which were displaced because of the addition. The trees should be planted on the west and south side of the addition. d. If any required work is not done, the city may allow temporary occupancy if: Community Design Review Board Minutes 9-25-2001 (1) (2) (3) The city determines that the work is not essential to the public health, safety or welfare. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. All work shall follow the approved plans. development may approve minor changes. Board Member Jorgenson seconded the motion. The director of community Ayes - All The motion is passed. C. Sinclair Oil Corporation station remodel 2158 Rice Street Secretary Ekstrand said Sinclair Oil Corporation is proposing to remove their existing overhead fuel canopy and fuel islands at 2158 Rice Street and construct a new, larger canopy and fuel islands in the same location. The canopy will cover 2,700 square feet and replace an existing 1,850-square-foot canopy. The six existing fuel pumps will be replaced with four new pumps. These fuel pumps will have two vehicle fueling stations each, for a total of eight, and will allow for payment at the pump. The planning commission has already reviewed this and considered a conditional use permit for the business and a conditional use permit for a nonconforming setback. Currently the existing canopy is set back 3¼ feet from the Rice Street right-of-way. The new canopy is proposed to be set back 5 % feet from the right-of-way, which is 9 ¼ feet closer than code allows. Staff is recommending that a driveway access be eliminated as was suggested by Ramsey County and the city engineer. The northerly curb cut along Rice Street should be closed because it is very close to the intersection. The planning commission also brought the point up about the County Road B exit being closed or moved. The county engineer has looked at that and felt moving it may in fact upset the traffic flow within the site causing vehicles to enter closer to the building instead of being able to utilize the area for parking. Therefore, staff is not recommending a change to the County Road B driveway. Community Design Review Board Minutes 9-25-2001 Staff is recommending there be four parking stalls striped and one of those four parking stalls should be handicap accessible. Currently there is room to park north and south of the building but there are not any parking striped stalls. Staff is recommending that the applicant landscape the site by doing something similar to the Super America station on White Bear Avenue and also on Lower Afton Road with a wrought iron fence and brick or stone pillars for decoration. Also adding some landscaping along the length to help enhance the site. Three areas of concern should also be addressed. There is a tall freestanding sign located on the northeast corner of the site. The paint on the pole of this sign is chipped and in need of repainting. Also the trash enclosure does not have a closable gate and the dumpster is visible. And lastly, the mechanical equipment located in the back of the building is visible from the street. The repair and maintenance of these items should be complete prior to the building department's final inspection of the canopy. Board Member Olson watched the planning commission meeting on TV. There was discussion about the expansion of the south Rice Street driveway to Highway 36. She asked if the curb cut should be incorporated into the plans that members are looking at? Secretary Ekstrand answered no that has not been incorporated. Board Member Olson would like to make that recommendation. She thinks if that curb cut is eliminated then there needs to be a wider access on the south. Chairperson Ledvina asked if Board Member Olson is proposing the expansion because it is too narrow? Board Member Olson said that is correct, there are cars that will enter from the north on Rice Street, turning north from Rice Street, and cars turning south onto Rice Street. There needs to be space for that kind of traffic and accessibility is important. Chairperson Ledvina asked staff if the tall pylon sign is a conforming sign? Secretary Ekstrand said that sign received a variance for height many years ago. Chairperson Ledvina asked staff how tall the sign is? Secretary Ekstrand guessed in the 50-foot range. It was a sign that was put up higher than the code allowed. Staff caught the violation and then the applicant applied for a variance. The variance was approved. Even though it is too tall according to code, it is still legal by virtue of a variance. Chairperson Ledvina asked staff if the height of the sign was open for discussion with this remodeling. Community Design Review Board Minutes 9-25-2001 l? Secretary Ekstrand answered no, it is not open for discussion. Chairperson Ledvina asked the applicant to come forward. Mr. Larry Feldsien, of the Sinclair Oil Corporation, addressed himself along with his Retail Supervisor Kevin Kirchberg. Board Member Olson asked the applicants if they are going to retain the dinosaur? Mr. Feldsien and Mr. Kirchberg answered yes. Chairperson Ledvina asked Mr. Feldsien what was his response to the widening of the curb cut width on Rice Street? requested Mr. Feldsien said he is in favor of making it wider. Chairperson Ledvina said it is not indicated in dimensions on the staff report. Mr. Feldsien said as an engineer he does not like to break up cement curbs just to gain 2 feet, it may be worth it for 5 or 6 feet. Chairperson Ledvina said maybe the curb cut dimension is something that could be addressed with staff. Mr. Feldsien said what he heard was around 36 feet and that would be three lanes for a car turning left, a car turning right, and a car turning in. Board Member Olson asked if 36 feet was excessive? Mr. Feldsien answered no. He would want to review it with the city engineer and also with Ramsey County before doing anything. Chairperson Ledvina asked about the lighting in the Sinclair brochure. Does the lighting extend below the canopy? Mr. Feldsien said the photo of the station is from Golden Colorado. He had this discussion with Ms. Finwall and in the report it says that Sinclair will be recessing those lights into the deck of the canopy. The proposed lights are like the ones at Super America on White Bear Avenue. Board Member OIson asked if that directs the light down rather than out because it has a cylinder around the fixture? Mr. Feldsien said that is correct. Community Design Review Board Minutes 9-25-2001 Board Member Olson asked if he understood that Ms. Finwall wanted Sinclair Oil to have the lights flush mounted? Mr. Feldsien said yes. Board Member Olson asked if that's for maintenance purposes? Mr. Feldsien said it is for lighting and for glare from the side. Secretary Ekstrand clarified the lighting ordinance states the fixture protrusions are not a problem. The problem is the lense drops a few inches below the wrap-around can portion of the fixture. The lighting code states, a totally flush mount lense does not drop beneath the bottom level of the canopy at all. Mr. Feldsien said where the lense drops down it actually deflects the light out sideways. In other locations they have put in a straight flat lense and therefore you don't get this side reflection from the actual fixture. Secretary Ekstrand said that would meet the intent of the lighting ordinance. Chairperson Ledvina commented that the lighting fixtures would look nicer if they were flush with the canopy. He is not sure if that is possible or not. In his opinion the Texaco station on McKnight and County Road B has done a very nice job with their lighting. It is very pleasing to the eye and produces very little glare. It may be worth driving over there to see what they have done at that station. Mr. Feldsien said the handout submitted to the community design review board was really only given out to show the large Sinclair sign and the colors. Everything else is not intended for this particular site. Board Member Olson stated that she has been out west and has seen the truck stops or stations that are open 24 hours and the lighting that drops down like the lights in the brochures. She feels the lighting is quite pleasing and welcoming. She asked if they are going to be closing at 10:00 p.m.? Mr. Kirchberg, the retail supervisor answered, currently they are not open all night but as the competition is open we would like to keep that option open. But we are open until 10:00 and no later than 11:00 p.m. Board Member Olson asked if they intended to maintain those hours? Mr. Kirchberg said they would like to keep the option open but currently they are going to stay with the hours open until 10:00 or 11:00 p.m. Chairperson Ledvina pointed out that this is a conditional use permit based on their proximity to a residential dwelling so that is the reason for the limited hours of operation. Community Design Review Board Minutes 9-25-2001 Mr. Feldsien said they are having a problem with the wrought iron fence proposal. They don't see the need for it and they have some preliminary inquiries about the fencing. It can be very expensive especially with the stone columns. September 25, 2001, Mr. Feldsien called Ramsey County and he asked if he could put a fence on their right-of- way? A gentleman named Joe Paroutka said no fence, no trees, and no bushes on the right-of-way. So from the property line and the pavement that leaves about 3 feet of space. If a fence was put that close to a driving area it will get driven into and knocked over as it does at their other station in Shoreview. They feel it is going to be a maintenance problem and depending how it is routed around their sign they will have to crawl over the sign to change the prices. The fence has become a thorn in their side and they are not really in-sync with staff's proposal. Board Member Olson doesn't see where the fence would be on the plans. Could someone clarify that for us? Secretary Ekstrand said staff was considering the fence to wrap around to the curb cut on County Road B. Board Member Shankar asked staff what the purpose of the fence was? Secretary Ekstrand said it was for decoration. Secretary Ekstrand displayed the photo of Super America's fence addition with the wrought iron fence and stone columns to give members an idea of what staff had in mind to add some decorative enhancements. It is feasible to just continue the landscaping along that area. Mr. Feldsien said in lieu of the fence they could do some extra landscaping in the front of the lot. Mr. Kirchberg added that the distance from the right-of-way to the curbing is probably 1¼-to-2 feet wide. That probably leaves a foot or so left and a car would be opening their door into the pillar columns. It would also represent some difficulty in snow removal as well. Board Member Olson said that Mr. Feldsien reported that Ramsey County insisted there be no vegetation or landscaping installed in their right-of-way. Chairperson Ledvina said he thought ground cover and landscaping would be acceptable in that area. Mr. Kirchberg said they support the landscaping idea to improve the appearance of that area. Board Member Olson said she personally doesn't see the proposed fence in this location; it doesn't look very friendly or accessible to her, and would agree with Mr. Community Design Review Board Minutes 9-25-2001 20 Feldsien that it is going to be more of a hazard. The fence could be hit by the snowplow as well. Mr. Kirchberg spoke with Super America about the aspect of winter on their fence with regards to snowplows and they responded they didn't know yet, because they haven't had to go through winter with this fence. They are concerned about what condition it will end up in. Chairperson Ledvina said he likes the idea of a fence but can certainly understand the applicant's points-of-view in this instance. The extra landscaping may be a more practical solution to dressing up the area rather than the fence. Board Member Olson said she sees the landscaping as a very preferable alternative to the fencing. Board Member Shankar made a motion to approve the plans (dated August 21, 2001) for the construction of the new canopy and fuel islands for the Sinclair fuel station at 2158 Rice Street. The owner shall do the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Submit the following for staff approval before the city issues a building permit: (1) A revised site plan showing: (a) Removal of the most-northerly driveway on Rice Street. The applicant shall reconstruct the curbing to standards of Ramsey County. (b) At least four parking stalls, of which one must be handicap accessible. The handicap accessible stall must meet the Americans with Disability Act (ADA) requirements and is subject to the staff approval. (2) A landscape plan showing: (a) A landscaped area in front to include Iow maintenance perennial plants and shrubs. In addition to city staff approval, The Ramsey County Public works Department must also approve any landscaping installed within the right-of-way. (b) The landscape area to the west to include Iow maintenance perennial plants and shrubs. In addition to city staff approval, the Ramsey County Public Works Department must also approve any landscaping installed with the right-of-way. Community Design Review Board Minutes 9-25-2001 do (c) Perennial plants and shrubs around the base of the two freestanding signs and on the southwest corner of the lot (location of Dino the Dinosaur). (d) In-ground sprinkler for all landscaped areas. If the installation of a sprinkler system is not feasible because of existing pavement, the applicant must submit written agreement to hand water all landscaping. (e) All planting beds must be edged and mulched. (3) Revised canopy elevations showing the lights beneath the canopy are flush mount. The lenses of the lights must not drop below the opaque portions of each lighting fixture. (4) A photometric plan showing that the site lighting does not exceed 0.4- foot candles at the west property line. (5) Plans for a trash enclosure gate that is 100 percent opaque and extends to the ground. The gate shall be compatible with the existing 6-foot-high wood fence. (6) Plans for the screening of the mechanical equipment located on the west side of the building. Complete the following before occupying the building: (1) Restore and sod damaged boulevards. (2) Install stop signs at both exits and a handicap-parking sign for the handicap-parking space. (3) Repaint the sign pole on the freestanding sign located on the northeast corner of the site. (4) Install the approved trash enclosure gate. If any required work is not done, the city may allow temporary occupancy if: (1) The city determines that the work is not essential to the public health, safety or welfare. (2) The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the Community Design Review Board Minutes 9-25-2001 22 unfinished work. Any unfinished landscaping shall be completed by June 1,2002. (3) The city receives an agreement that will allow the city to complete any unfinished work. e. This approval does not include the signs. All proposed signs require a separate sign permit and must comply with the city's sign ordinance. f. All work shall follow the approved plans. The director of community development may approve minor changes. g. The remaining southerly curb cut on Rice Street shall be reviewed with the applicant and the city engineer to reassess the traffic and the accessibility to the site. The curb cut may be expanded as needed according to engineering and applicant recommendations. It was agreed upon to leave the lighting for item 2. b. (3) as it is, despite conversation to change the wording. Board Member Olson seconded the motion. Ayes - All The motion is passed. VII. VIII. Visitor Presentations No visitors present. Board Presentations September 24, 2001, Mr. Shankar was present at the city council meeting. Board Member Shankar reported on the city council meeting. The proposed Beau's Food and Spirits restaurant was discussed and approved. One concern was the proposed deck on the northwest comer of Stillwater Avenue. Someone commented that they would not want to be sitting at the residential property to the north at 12:30 a.m. on a Friday when the deck was full of customers. A council member said the deck closes at 11:00 p.m. Council members liked the community design review board's recommendation of bumping the parking lot out to the north so when cars are trying to get out of the lot they would have more room. The applicant showed the colors of the Minneapolis location and materials proposed. The motion passed 5-to-0 for Beau's Food and Spirits. Community Design Review Board 23 Minutes 9-25-2001 The second item discussed was the proposed Walgreens. The Walgreens architect did not want to move the store any closer to White Bear Avenue. The compromise was that Walgreens would be allowed to set the building back 69 feet from White Bear Avenue. That would allow one row of parking in the front. They were proposing two drive through lanes for the pharmacy on the south side and they agreed to eliminate one of the drive through lanes for additional green space on the south alleviating the need for a parking lot setback variance. Walgreens was asked to revise their site plan. The applicant was adamant that there be minimal parking on the backside of the building and a majority of parking on the White Bear Avenue side. The motion that was passed required the applicant to have two entrances to Walgreens, one to the west side and one to the east side. They showed some elevation and design changes and Mr. Shankar did not believe that this item would be coming back to the community design review board. IX. Staff Presentations Board Member Olson will be the representative at the October 8, 2001, city council meeting. Items to be discussed will be Maplewood Toyota, Salvation Army Lakewood Temple, and Sinclair Oil Corporation. (She will not be able to attend any meetings the week of October 22, 2001 ). Board Member Shankar will be the representative at the October 22, 2001, city council meeting. Board Member Olson asked staff about the status with the Hillcrest Redevelopment Plan and the guidelines members would be adhering to? Secretary Ekstrand said the status hasn't changed since they met last. He had a meeting scheduled with the Met Council and the consultants, but that was cancelled because of the recent terrorist attacks and the airports being closed. They are going to meet in a few weeks. The council has given acceptance to the smart growth initiatives shown in this plan. The city is going to develop a moratorium on development along White Bear Avenue to devise some standards to apply to the Hillcrest area. We would probably want to create an overlay district to design some specific criteria for this area along White Bear Avenue. Board Member Olson asked staff if members would have the opportunity to have input regarding this? Secretary Ekstrand said certainly, it is a design and planning issue. We did this once before. There is an 85-acre piece of land located on the south side of County Road D near the Maplewood Mall. About two or three years ago the council created a one-year development moratorium stating that no more development can be done until this area is studied. Bennigan's restaurant was the only building that was allowed and they had Community Design Review Board Minutes 9-25-2001 24 to get a variance from that ordinance to build. We will be doing a similar thing here with the Hillcrest Redevelopment Plan. Chairperson Ledvina asked staff what other items would be coming up for discussion? Secretary Ekstrand said they are working on the Ramsey County Productive Day Golf Course. It is the county land located south of Lower AEon Road all the way down to Linwood. So far it has a lot of support from the community. It is a proposed nine-hole golf course and a practice range. The maintenance building will be located across the street on Lower AEon Road by the Ramsey County Correctional Facility. This will probably be reviewed at the October 23, 2001, community design review board meeting. Secretary Ekstrand told members that Board Member Tim Johnson has stepped down as a member as of today (September 25, 2001). He has a new job that begins very early and cannot wait until a new member is appointed to replace him. Ken Roberts has submitted an advertisement for a vacancy on the planning commission. They will also run the advertisement for the community design review board opening. Mr. Ekstrand has received a few telephone calls but no one has submitted anything regarding the opening for the community design review board yet. X. ADJOURNMENT The meeting was adjourned at 8:12 p.m. MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: City Manager Thomas Ekstrand, Assistant Community Development Director Conditional Use Permit and Design Review - Ramsey County Productive Day Golf Course Century Avenue between Lower Afton Road and Linwood Avenue October 17, 2001 INTRODUCTION Project Description Kevin Finley, of the Ramsey County Parks and Recreation Department, is requesting approval of plans for the Productive Day nine-hole golf course. The proposed golf course would be located on property owned by Ramsey County, part of which was previously used for farming and cattle raising by the Ramsey County Correctional Facility to the north. Refer to the maps and building elevations on pages 11-16. The proposed nine-hole golf course would have a 2,200-square-foot clubhouse, a practice range, golf-practice area, a teaching area and a parking lot. The applicant also proposes to build a 7,740-square-foot maintenance building north of Lower Affon Road on the correctional facility's property near their existing maintenance buildings. The proposed golf course would be partially maintained by a staff of inmates. Mr. Finley explained that there would be about ten inmates at any one time working the course. The county would select Iow-risk inmates through a screening process. These persons would be those who are sentenced to the correctional facility for short terms. High-risk, long term inmates would not be eligible to work in this program. A corrections officer would supervise the inmate workers. There will also be a groundskeeper to manage grounds keeping. Refer to the Productive Day Summary on pages 22-23. Requests The applicant is requesting that the city council approve: 1. A conditional use permit (CUP) for a golf course. Refer to the narrative on pages 17-21. City code requires a CUP for golf courses in an F (farm residence) district. 2. Building, site and landscape plans. DISCUSSION Conditional Use Permit and Land Use Plan Compliance Golf Course_ The proposed golf course would be compatible with the surrounding development. The majority of the neighbors, furthermore, liked this proposal. Of the 56 replies to our survey, 79 percent (44 neighbors) liked this proposal, 18 percent (10 neighbors) had no opinion but offered comments and 3 percent (2 neighbors) opposed this project. This use would fit the OS (open space) land use designation of the southerly third of the site. The comprehensive plan designates the northerly two thirds of the site as G (government). This category was created to include all types of government-owned and operated facilities. It should be noted that if the county ever sold this golf course to a private entity, it would then require a comprehensive plan amendment from G to OS or P (park). Maintenance Buildin,q As I mentioned above, the proposed maintenance building would be on the correctional facility's site north of Lower Affon Road. Staff is considering this a "minor construction' project for that property. The city code allows minor construction projects--projects under $200,000 in value--to be reviewed by staff. The CUP for that property also allows the director of community development to allow minor changes to the plans. Staff considers the proposed maintenance building a minor change that would not require a revision to the CUP for the correctional facility. Wetlands and Drainage There are 10 delineated wetlands on the site. On October 3, 2001, the Ramsey/VVashington Metro Watershed District Board conditionally approved the Productive Day Golf Course proposal pending submittal of final plans. According to Cliff Aichinger, district administrator for the watershed district, "the design does a good job of protecting the wetland buffers where possible and restoring buffer areas where some disturbance is necessary. We believe the county made every effort to avoid the buffer areas.' The proposed plan meets Maplewood City Ordinance requirements for wetland protection. The applicant must dedicate wetland-buffer easements and install wetland-protection signs around each wetland buffer as required by code. The applicant is proposing to construct a holding pond on the site that would handle runoff from the clubhouse roof and the parking lot. There would also be three ponds used to collect water to use for lawn irrigation plus one sediment pond near the intersection of Lower Affon Road and Century Avenue. There would be no runoff from new impervious surfaces going into the existing wetlands. Building Designs Clubhouse The clubhouse would be attrective. The applicant is proposing an extedor of cedar-shake style siding. This siding will actually be a cement-board composite that will be more dureble than cedar, yet still have the appearence of cedar shakes. There will be a bdck base on all elevations that extends up to the bottom of the windows. The roofing will be asphalt shingles. The building colors will be red and white for a farm-house look to emulate the site's farming heritage. The siding, columns and window trim would be white. The roof and base would be red. Maintenance Building! Staff finds no problem with the placement and choice of materials for the proposed maintenance building. This building would have a corrugated-metal exterior. The city code allows corrugated metal buildings in farm districts. The applicant chose to place this structure on the correctional 2 facility property so not to detract from the esthetics of the golf course. This building would be set back 300 feet from Lower Alton Road and screened by trees and the berm along the street edge. The applicant has not selected colors for this building. Staff recommends that the applicant provide a marked crosswalk from the maintenance-building ddveway to the golf course to clearly alert ddvers of this crossing. This crossing should be depicted by signs along the road and crosswalk stdping on the street pavement. Site Lights The practice range, parking lot and clubhouse area would be lighted. The practice range would be lit until 10:30 p.m. The main golf course would not be lit. The city code requires that the applicant submit a lighting plan because of the adjacent residential properties. This plan should include pole height, fixture design, light spread and must meet all code requirements. Tree Replacement, Landscaping, Screening and Fencing The city ordinance requires that the applicant replace ~significant' trees that would be cut down. Significant trees are over-story trees such as maples, oaks or ash of eight inches in caliper or greater. The largest concentration of such trees is next to the police firing range in the southwest comer of the property. Mr. Finley told me that they intend to preserve as many trees as possible. This includes the tree growth along Century Avenue. There will be no problem meeting the city code for tree preservation/replacement between the trees to be preserved and the 300 new trees the applicant proposes to plant. It should be noted that the applicant would use trees from the correctional facility's nursery stock and would plant the trees over a five-year period. The landscaping proposed within the golf course would be attractive. Screening for the neighboring homeowners to the west and for those across Linwood Avenue is of greatest importance. Many of the neighbors who responded to our survey have specific wishes for how the area behind their property was landscaped. Some wanted a clear view of the golf course while others wanted trees. Some wanted a fence to keep golfers out while others did not want a fence. The county should continue working with the homeowners to provide the amount and type of screening that they would like to have. Fire Marshal's Comments 1. The site plan should be revised to include an access road to the clubhouse. 2. Sprinklers may be required to the buildings. This will be determined at the plan review. 3. If sprinklers are not required, a fire alarm system will need to be installed. Police Comments 1. There is concern with balls hitting cars. 2. Traffic flow onto Century Avenue is a concern but may resolve itself with proper signage. Neighbors' ConcemslQuestions Some neighbors are concerned about traffic congestion at the intersection of Lower Alton Road and Century Avenue. The county traffic engineer said that future signalization at this intersection is likely but there are no plans to install them at this time. In terms of the cause of traffic impact, the need for future signalization would be created more by increases in housing and business-traffic in Woodbury, Maplewood and St. Paul. Golf course traffic should be regulated by scheduled tee times. Staff recommends that the applicant construct a right-turn lane on Century Avenue into the site. Who will a for the dama e/f w/ndows et broken and sidin ets dented? The golfers are responsible for any damage that they cause. Mr. Finley said that the county does respond to claims of damage. If golf ball damage occurs, a homeowner must call the course right away. Golfers are responsible, but the county has aided in settlement. This is handled on a case- by-case basis. .Will our properly value go down? The affect on property values is the opposite. Homes adjacent to golf courses typically increase in value quicker than others. Many new golf courses are built as part of single-dwelling and townhouse developments. .Will our taxes go u/~? As house value increases, taxes likewise may increase. .Will our homeowner, s insurance rates go u~? Concerned homeowners should check with their insurance agents about this. I asked a representative of State Farm Insurance if their agency would charge a higher rate for insurance to insure a home next to a golf course. They said that they would not. There is concern about safety of I~roperty and individ~_~!$ because of inmates working on th~; course. --- Mr. Finley explained that there would be ten inmates working on the golf course at one time. They would be supervised, and only trusted, Iow-dsk inmates would be allowed for this work on the golf course. Will there be a fence to keep golfers off of neighbors' I~roperty~ The applicant would like to fence the entire course if their budget allows. They would install a six-foot-tall chain link fence with a black vinyl coating. What (if any) is the overall cost to the city? The proposed golf course is intended to be self-sufficient. Mr. Finley said he expects it to take about three years for this to occur. There is no city involvement or costs to the city with this proposal. COMMITTEE ACTIONS October 15, 2001: The planning commission recommended approval of the CUP. RECOMMENDATIONS Ao Adopt the resolution on pages 30-31 approving a conditional use permit for a nine-hole golf course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. If Ramsey County sells this golf course to a pdvate individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). o The applicant shall dedicate wetland-buffer easements around each wetland on the golf course property. These easements shall descdbe the boundaries of the buffers and prohibit any building, mowing, cuffing, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement pdor to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. Bo Approve the plans (date-stamped September 13, 2001 and September 20, 2001) for the proposed Productive Day Golf Course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue, based on the findings required by the code. The property owner, Ramsey County, shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 5 2. Provide the following for staff approval before the city issues grading or building permits: a. A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. bo A final landscape plan that cleady depicts the perimeter landscaping across from or behind all dwellings. The applicant shall work with all adjacent homeowners to develop this plan to meet citizens' needs. c. A final, detailed photometric plan for all proposed outdoor lighting. d. A revised site plan showing a right-turn lane into the site from Century Avenue and a signed and stdped crossing area between the maintenance building and the golf course. eo The dedication of wetland-buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cuffing, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. Complete the following before opening the golf course for business and occupying the clubhouse building: a. Install a reflectorized stop sign at the exit from the Century Avenue driveway. bo Construct a trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosures must by 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. Co Install all required landscaping around the driveway, parking lot and clubhouse. It is understood that the landscaping of the golf course will take place over a five-year time pedod. d. Install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) If any required work is not done on or around the clubhouse, clubhouse parking lot, maintenance building and maintenance building parking lot, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. All work shall follow the approved plans. The director of community development may approve minor changes. Signs shall comply with the requirements of the sign code and are not part of this approval. Black vinyl-covered chain link fencing is approved around the golf course. The applicant may install a lesser amount but should attempt to install fencing according to the wishes of abutting property owners. CITIZENS' COMMENTS I surveyed the owners of the 112 properties within 350 feet of the proposed golf course. Of the 56 replies, 44 were in favor, 2 were opposed, 5 indicated "no comment' / "no objection' and 5 took no position but offered comments/concerns. Many comments were repeated and shared by the respondents. I have included a summary of all of the comments I received and copies of letters that were sent. In Favor 1. Like the idea of maintenance by the inmates. 2. Like that open space is preserved. 3. The layout looks groat. 4. Property values will dse. 5. This is good for the county, the city and the homeowners. 6. Good use of the property. 7. Looks like a good neighbor. 8. We hope to have a good view of the course. Keep it open. No fence please. 9. This is better than moro housing. 10. This fills a recreational need and is good for south Maplewood. 11. Wonderful! 12. Excellent concept and excellent use of correctional facility inmates. 13. The county staff has done an excellent job in keeping us informed. Good job~ Thank you! 14. Refer to the letter on pages 24-25 from Stuart L. Bestland. ' Opposed 1. Who will pay for the damage if windows get broken and siding gets dented'~ 2. Our property value will go down. ' 3. Homeowner's insurance rates will go up. 4. Will we be compensated if our rates go up? 5. Will our taxes go up? 6. Security due to inmates maintaining the grounds is a serious concern. 7. Refer to the letter on pages 26-28 from the Michele Starkey family. Comments from those neither "for" nor "opposed" to the golf course 1. Preserve trees when possible. 2. Will thero be a fence to keep golfers off of neighbor's property? 3. To what degree aro inmates involved? 4. The clubhouse should have cut or natural stone--perhaps a "craftsman-style' look. 5. There should be traffic signals at the Lower Afton Road and Century Avenue. 6. What (if any) is the overall cost to the city?. 7. Plantings rather than fencing is preferred along the west lot line. 8. Refer to the reply on page 29 from the Cdr. G. Pye. Several neighbors offered name suggestions rather than "Productive Day" Singing Hills, Deerwood Ponds, Century Hills, Deerwood Golf Course, Deer Ridge, Liberty Bend, Victory Lane, Turning Point, Patriot's Pride, Maplewood Century Golf Course, Crestview Golf Course, Maplewood Meadows, Century Golf, Crestview Links, Century Dunes, Crestview, Highwood, Deer Run, Battle Creek and Cow Path. REFERENCE INFORMATION SITE DESCRIPTION Site size: 90 acres Existing land use: undeveloped SURROUNDING LAND USES (surrounding the proposed facility) North: South: East: West: Upper Afton Road and the Ramsey County Correctional Facility The St. Paul Police Department shooting range, Linwood Avenue and single dwellings Century Avenue, the Valley Creek Apartments and single dwellings in the City of Woodbury Single dwellings, townhomes and the St. Paul Police Department shooting range PLANNING Land Use Plan designations: G and OS Zoning: F CODE REQUIREMENTS Section 36-52(4) of the city code requires a conditional use permit for golf courses in an F district. Section 36-437(1) requires a conditional use permit for any public service or public building use. Findings for CUP Approval Section 36-442(a) requires that the city council base approval of a CUP on nine findings. findings for approval in the resolution on pages 30-31. Refer to the APPLICATION DATE These applications were submitted September 20, 2001. State law requires that the city decide on these requests within 60 days. The city council must act on these requests by November 20, 2001. p:sec12-28~orodday.doc Attachments: 1. Location Map 2. Neighborhood Map 3. Site Plan 4. Site Plan Enlargement 5. Clubhouse Elevations 6. Maintenance Building Elevations 7. Golf Course Narrative 8. Productive Day Summary 9. Letter from Stuart Bestland 10. Letter from Michele Starkey Family 11. Survey reply from Cdr. G. Pye 12. CUP Resolution 13. Site Plan and Building Elevations date-stamped September 13, 2001 (separate attachment) 14. Landscape Plan date-stamped September 20, 2001 (separate attachment) l0 Attachment 1 ZD 0 ro MAINTENANCE BUILDING SITE 16 1. HUNTINGTON CT. PROPOSED PRODUCTIVE DAY GOLF COURSE 17 1. CUERE: CT. 2. VALLD' VIEW C1'. 3. LAKL'WOOO CT. LOCATION MAP 11 Attachment 2 :, RAMSEY COUNTY i CORRECTIONAL ........ 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CITY OF i L.._.::::}. i l-]'--.(('"'"r !i :--::!i::---:-~ '";:.,.-.----! ~ .' WOODBURY ¢ '<;?;,,',5 i I I t I r ,"--:' ....... . "/ I ' ! :::, ~---'-'. ,"7":"~ ........ -'--' '~'--"', ", ?'.'~.-:: L.; '"! -- "" .............. ."?:: tT~'-'f /: i SINGLE -~'"..:~ :-.-. -~ l"'-:I'::': :'?~, LINWOOD AVENUE :'= --:5-::--::'-:-:':' : .... ii f' -"-- : ........ ' ' '.¢ .... , :' ,' '\''''',' ' . , .: ~.L · .:. -]...: / ',...j.._ '~..~ .;,... ]. ;/ .... ;.~..,..'~'~ ,,. , :..< ,i , , ..:--i-.:. .... -.,'. '.,.:..j i ->' ? '\' '~ ,'// / ..] ~ ~-.--i t k ;/ l !.~ .' ',%..,.." Z I "J i'-; ,"- ':",':'-'-"-~: ....... :---v.'.. ,, i- ~ ~ :'.5--, -'- ', ; · ,*-'-'T, _x.. ¥. :..... ,1, 'i ,; \ /',, / . ' X. ,/',~ ~ '-- ........... ~ ~ ~ ;,: ~- ....... '-'-'",<'",~":-- ,'.. .'< ":.-'L." i--: %/ .... i .... I ' / ;SINGLE :G:-' . I, ' i d i :;'/""'~-/ / "?-~T" ::::i ............ I, '': ',.. ~ / , ,,'.:o:..4~-:-"~'-¢ .... -..,L.---,,_---:',, .... -.-,: ;i F ......... ;-OL'-:J-.,J:_ ....... -.., ....... /-. . ."---~ L_~ ...... ~-----~,' .-~"1:-!, .... "~'''¢\ ',. :"~ ............. * .... 4 ! L-/;'*,' ' T-i ...... ~--;?--~. ~::'-,-~ , ~.--~ {_ !.: \, '::-'. ~ /\% IL..~\ > "-<" :.,':' ~-'.' ~ ~ ' '"", ;: : ! -: ' ' _ ?.~ ! ~..~ L_I~.~ !..:.:.:..'.:.J__..: L_:_..: "..'", 'X': >,7.: / / >.'I ~-":;'-?¢. --:-..: ' ' '-., ~ -.J ~ ' "---:---.~-.J ?" k"---/:>~ ....... ; 12 INSET SHOWING LOCATION OF PROPOSED MAINTENANCE BUILDING SITE PLAN 13 Attachment 3 !! Attachment 4 o~ PRACTICE RANGE, CLUB HOUSE AND PARKING LOT Attachment 5 Exterior Elevation Hoflh E~e~or Etevdion -- BUILDING ELEVATIONS CLUB HOUSE 15 Attachment 6 SOUTH ELEVATION EAST ELEVATION BUILDING ELEVATIONS PROPOSED MAINTENANCE BUILDING 16 Attachment 7 Golf Course Narrative ] Justification for Conditional Use Permit Productive Day Golf Facility 9 Hole Golf Course and Practice Center 17 RECEIVED SEP 1 3 2001 Golf Course Narrative / Justification for Conditional Use Permit Productive Day Golf Facility is a proposed golf course development on 90 acres of open space in the City of Maplewood south of Afton Road and west of Century Avenue. The golf facility will include a regulation 9 hole golf course, a practice range, golf practice and teaching areas, a clubhouse, a parking lot and maintenance building. Construction of the golf facility will disturb approximately 70 acres. Natural Features The site topography varies from gently rolling to rugged. The property has unusual topographic characteristics with the north half being moderate to flat with the south half varying to rolling to rugged. There are 10 delineated wetlands on the site (refer wetlands report dated June 19, 2001 by Graham Environmental Services). The general character of the site topography will be maintained with some of the more severe slopes softened to address golf course playability. Trees of significant character are minimal on the site. Those significant trees that do exist would remain wherever possible. The golf course design incorporates the natural features of the site. Grading will be in the range of 150,000 yards. The existing wetlands will be maintained in their current configuration. Wetlands buffers have been established in conjunction with the Ramsey Washington Metro Watershed. Improved wetland buffer plant materials will be planted at the direction of the watershed to enhance the quality of the buffer. Land Uses Land use in the vicinity includes residential on the south, east and west and, the Ramsey County Community Corrections facility on the north which includes a large amount of open space (100 acres plus). The use of the property as a golf facility will preserve the open space character of the existing site to maintain the character of the surrounding area. All program features will be sited, designed, maintained, consb-ucted and operated in conformance with the City's comprehensive plan. Using the site as a golf course property should not decrease the value of surrounding residential properties as shown by the frequent use of golf courses as a residential development enhancement that increases the value of the residential properties. The golf course maintenance facility will be located on the north side of Afton Road on the Ramsey County Corrections property. The location of the maintenance facility will minimize any negative impact associated with a maintenance facility. 18 Project Impacts Increased traffic to the site would be minimal. Full foursomes with tee times at every 8 minutes would indicate 30 golfers per hour accessing the golf course Adding range users at a maximum of 50 and assuming a turnover of 40 minutes there would be at the most 105 trips per hour to the golf course assuming all the golfers drove alone. Access to the golf course will be designed and located to be in accordance with County and City safety standards. The entrance drive to the parking lot will be located off of Century Avenue and will be designed to allow for access for police and fire protection. Water and storm sewer lines will be connected to the clubhouse and maintenance facility from existing water and sewer lines. No excessive additional costs for City of Maplewo°d public fadlities or services would be created. Site Soils_ The soils in the area are predominantly silty and sandy loams with minor pockets of organic soils assodated with the wetlands areas (refer site soils map). Soil Types'.. Locations Antigo Silt Loam 6-12% Comstock silt loam Duluth silt loam Kingsley Sandy loam Posking Silt Loam Santiago Silt Loam Seeleyvill Muck Urban land - Kingsly Complex 3%-12% slope northwest corner (3 tee area) northern area (range, 1 fairway area) middle part of site, south west corner (no. 6,7,8 far south, southwest (8 tee area, 4 green, 5 tees, 3 green/9 fairway) northwest property (2 green, 3 fairway areas) northern area (practice range, hole 2, 1 green, 3 tees) around wetland E Soils vary from well drained to excessively drained. The site soils are ideal for growing golf course turfgrasses. Topsoil and organic matter appear to be extremely limited in some parts of the site. Erosion control measures during construction will include installing erosion mat on steep slopes. Sod will be installed around key golf course features including tee, green and bunker complexes. Turfgrass germination will occur from 3 to 10 days in irrigated areas. Mature turf should occur within 30 days. Buffer areas designated on the plans will not be disturbed during construction. 19 Project Information Owner: Engineering Environmental Consultant Irrigation Consultant Legal Consultant Agronomic Consultant Ramsey County Community Corrections Depai-tment 650 Government Center West 50 Kellog Boulevard West St. Paul, MN 55102 -1657 (651) 266 - 2385 fax (651) 266 - 2293 contact: Harley Nelson, Assistant Director Ramsey County Parks and Recreation Department 2015 North Van Dyke Street 50 Kellog Boulevard West Maplewood, MN 55109 - 3796 (651) 777-1707 contact: Greg Mack, Director Gill Miller, Inc. 122 North 2nd Street River Falls, WI 54022 715.425.9511 fax 715.425.2962 contact: Garrett Gill or Paul Miller Hagen, Christensen & MclLwain Architects 212 Third Avenue North, Suite 350 Minneapolis, MN 55401 612.904.1332 fax 612.904.7366 contact: Roger Christensen Loucks Associates 7200 Hemlock Lane, Suite 300 Minneapolis, MN 55369 763.424.5505 fax 763.424.5822 contact: Jeff Shopek Graham Environmental Services, Inc. PO Box 189 Ellsworth, WI 54011 715.647.5110 fax 715.647.5209 contact: Mike Graham Site Design Associates, Inc. 26 Roberts Street, Suite 115 Fargo, ND 58102 701.232.8440 fax 701.232.0644 contact: Rick Keller Mike Kraker 615 Summit Avenue St. Paul, MN 55102-2605 651.686.1914 John Netwal, CGCS 20 Park Avenue Eldridge. Iowa 52748 319.285.6210 20 Construction Schedule 1. Obtain conceptual plan approval and other applicable permits. 2. Prepare and obtain approval for construction plans including grading and drainage plans, photometric plan, and landscape plan. 2. Stake the tee, green and dogleg points. 3. Hold preconstruction conference one week prior to starting construction. 4. Install temporary gravel construction entrances/exits. 5. Install site erosion control fence. 6. Establish clearing limits, install tree protection. 7. Excavate pond sites to serve as construction sediment basins as the first grading activity. 8. Construct temporary diversions with stable outlets above areas to be graded. 9. Rough grade site, stockpile topsoil, construct channels, install catch basins, culverts and outlet protection, and install sediment fence as needed. Maintain any diversion channels along tops of slope daily. 10. Finish grade non irrigated slopes as soon as rough grading is complete. Seed, disc anchor, mulch or install fabric in non-irrigated areas immediately following finish grading. 11. Install irrigation system in fairways, at tees and greens. 12. Install rock cart paths. 13. Plant trees and shrubs 14. Finish grade golf course features including tees, greens, fairways and bunkers. Install sand and topmix as specified. 15. Seed, disc anchor, mulch or install fabric as specified in tee, green and fairway areas. 16. Erosion and sediment control practices will be inspected weekly and after 1 / 2" rainfall events. Needed repairs will be made immediately. 17. Remove all temporary erosion measures at completion of the maturation grow in period at the direction of the owner. 18. Estimated construction start time to final stabilization is 15 months Attachment 8 RAMSEY COUNTY CORRECTIONAL FACILITY Productive Day Summary October 10, 2001 ,RECEIVED OCT 10 2001 "The productive day program shall be designed to motivate inmates in local correctional facilities to develop basic life and work skills through training and education, thereby creating opportunities for inmates on release to achieve more successful integration into the community." Minn. Statutes 241.275 The Productive Day Initiative Program was started in Ramsey County in late 1995. The establishment of this program was made possible by the Legislature which resulted in the granting of funds to local correctional facilities. The Ramsey County Correctional Facility received $260,000 per fiscal year, the funding to be terminated effective June 30, 2002. The correctional facility has used Productive Day funding to implement a new work/industry effort which resulted in the establishment of a nursery/greenhouse program, and, the expansion of the Community Service Work Crew program. The nursery/greenhouse program is currently producing annuals, perennials, native prairie plants, aquatic plants, containerized trees and shrubs, and balled and burlapped trees for sale to governmental entities. Expanded relationships with the DNR, Ramsey-Wash- ington County Watershed District, Ramsey County Parks and Recreation, City of Maplewood, and various other Ramsey County municipalities. We have also expanded off-grounds landscaping projects for various municipal and county departments. The golf course crew would be a new addition to our established inmate work efforts. The Community Service Work Crew program consists of supervised inmate work crews performing a variety of public service tasks such as: cleaning bus shelters, preparing office space for renovation, moving furniture, cleaning "garbage" houses, moving books for the library systems, laying sod, cutting trees and brush, and painting. Inmate work crews have also helped in assisting with food and flood relief efforts. A shared goal of the Productive Day program is to have an inmate use more of his incar- cerated time more productively by engaging in work, educational, and vocational programs. It's purpose is to teach work readiness and to inhibit and/or ameliorate an inmate's involvement in less desirable activites within the facility. Productive Day efforts includes the following inmate work, education, or self- improvement efforts: Dorm cleaners; floor maintenance crews, gym crews, hall cleaners, library assistants; engineer, auto mechanic, kitchen, and laundry crews; nursery and greenhouse crews; the community service inmate crews that are sent out into the community upon requests by governmental agencies; education in the form of actual classroom instruction; and participation in self-improvement programs such as domestic abuse groups, chemical dependency, parenting groups, Cognitive Skills group, financial management, multi-cultural group, job readiness groups, etc.,etc. Inmates are assigned to work projects and crews based on results from a classification hearing that is held the second day of their arrival within the facility. A 22 standardized criteria system has been established that takes into account an inmates criminal history, current offense, past incarceration and behavior and adjustment history, other jurisdictional warrants, length of present sentence, and medical and physical condition. They are then classified as in need of CLOSE, MEDIUM, or MINIMUM supervision/control. Only those persons classified as MINIMUM receive outside clearance and are eligible for working outside the confines of the facility gates. Inmates with a current offense of assaults, robbery, terroristic threats, kidnapping, false imprisonment, escape, sex offenses, offenses resulting in death, and those with an Order of Protection are automatically excluded from being classified as MINIMUM. They are also excluded if their current offense is not one of the above offenses but were convicted of one of those offenses during the previous year, or convicted of sex offenses or had an escape in the previous five years. If they past this test, they cannot have any outstanding warrants against them, have 180 or less days to serve, and their past behavior and/or adjustment during previous incarcerations h. as been free of any major problems that resulted in "good time" credit being taken away from them. The characteristics of the average inmate that is classified as MINIMUM and obtaining outside clearance to work on a golf course crew is typically minor property offenders, an assortment of traffic offenses, drinking and public disorder offenses, petty thieves, check and financial fraud offenses, contempt of court offenses, drug possession, and violation of probation offenses. 23 Attachment 9 Seplember 27. 2001 Mr. Thomas Ekstrand Assistant Conmmnitv Deveiopmen! Director I appreciate the i~ffonnational mailing regarding the proposed nine-hole golf course. I have a few cormnents concerning the up-coming project. I live northwest of tee box e-4. I have marked an enclosed map. T,he dark red dot is tile location of my home. 1) Currently the pond behind my home. which ex'tends into the proposed golf course, contains fish, turtles and attracts wildlit;~. Will care be taken to maintain the water quality of the pond? The fbllowing conunents rel~r to tile border between my home and the golf course which I have marked with a green line on the enclosed map. 2) There are a l~w large trees adjacent to the border I hope would not be removed tbr the project. 3) Will there be a fbnce along the border to keep golfbrs on course property? 4) Will there be a lknce along the border to keep me f?om sneaking on the golf course? Tile golf course will be a beautififl addition to the area. I welcome and support tile project. I look fbm'ard to bringing fhmily and ~?iends there in the future. Thank you, Stuart L. Bestland 2573 Oakridge Court Maplewood, giN. 55119 H:651-578-8007 24 0 o District Golf Course Submittal Plan Sheet 2 of 4 Nor~ _Golf Course Plan Golf Course Master Plan Date: August 29, 2001 0 150 ~00 450 Together We Can September 20, 2001 Lincoln Robert Starkey Michele M Starkey 350 O'Day Street S Maolewood- MN 55119-5538 NEIGHBORHOOD SURVEY - RAMSEy COUNTY PRODUCTIVE DAY GOLF COURSE Attachment 10 This is to get your opinion on an application the city received for property in your neighborhood. Ramsey CoUnty is proposing to build a nine-hole golf course on the undeveloped property previousiy operated by the Ramsey County Correctionai'FaCiiity ~or f~.,,'rning purposes. Thi.~ proposed golf course would be located along Century Avenue betweeh Lower Affon Road and Linwood Avenue. It would include a club house on the site and a maintenance building across Lower Affon Road on the correctional facility site near the facility's greenhouses. The golf course will be maintained by inmates of the Ramsey County Correctional Facility under the supervision of facility's staff. Refer to the enclosed maps and drawings. I need your opinion to help me prepare a recommendation to the planning commission and city council. Please wdte your opinion and comments below and return this letter, and any attachments on which you have written comments, in the enclosed postage-paid envel,ope by October 1, 2001. If you would like further information, please call me at (651) 770-4562 between 8 a.m. and 4:30 p.m. I will send you a notice of any publiChearing on this application. Thank you for your · comments. I will giVe them careful consideration. THOMAS EKSTRAND - ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR EnClosures: Maps and Drawings I have no cOmments: OFFICE OF COMMUNITY DEVELOPMENT · 651 - 770- 4560 · FAX: 651 - 770- 4506 CITY OF IVIAPLEWOOD · I 830 EAST COUNTY ROAD B · MAPLEWOOD, MN 55109 Together We Can Attachment 11 September 20, 2001 City of St. Paul 15 Kellogg Blvd W Room 140 St Paul, MN 55102-1613 NEIGHBORHOOD SURVEY - RAMSEY COUNTY PRODUCTIVE DAY GOLF COURSE This is to get your opinion on an application the city received for property in your neighborhood. Ramsey County is proposing to build a nine-hole golf course on the undeveloped property previously operated by the Rarnsey County Correcbona~ Facility ~or ,arming purposes. I'i3is proposed golf course would be located along Century Avenue between Lower Alton Road and Linwood Avenue. It would include a club house on the site and a maintenance building across Lower Alton Road on the correctional facility site near the facility's greenhouses. The golf course will be maintained by inmates of the Ramsey County Correctional Facility under the supervision of facility's staff. Refer to the enclosed maps and drawings. I need your opinion to help me prepare a recommendation to the planning commission and city council. Please write your opinion and comments below and return this letter, and any attachments on which you have written comments, in the enclosed postage-paid envelope by October 1, 2001. If you would like further information, please call me at (651) 770-4562 between 8 a.m. and 4:30 p.m. I will send you a notice of any public hearing on this application. Thank you for your comments. I will give them careful consideration. THOMAS EKSTRAND - ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR Enclosures: P/laDs and Dmwinos I have no comments: We want to make sure everyone realizes the proposed golf course would be Comments: built adjacent to the firing range that the Saint Paul Police Department has operated for close to four decades and will continue to operate for a number of years into ~he future. Everyone should also realize there are the appropriate sounds generated by this range and those sounds could be deemed as disruptive for your custome~ It would be unreasonable for the propsed golf course to have any impact on how the rang~ (Produ~veDayGolfCoume/Se~on12-28) operates in any form or fashion. This information is provided so a decision is not made that would place the interests of this project in conflict with other land in the area, including the target range. Cdr. G. Py~.~ OFFICE OF COMMUNITY DEVELOPMENT · 29 651-770-4560 · FAX:651-770-4506 CITY OF MAPLEWOOD · 1830 EAST COUNTY ROAD B · MAPLEWOOD, MN 55109 CONDITIONAL USE PERMIT RESOLUTION Attachment 12 WHEREAS, Ramsey County applied for a conditional use permit to construct a nine-hole golf course. WHEREAS, Section 36-52(4) of the city code requires a conditional use permit for golf courses in an F (farm residence) district and Section 36-437(1) requires a conditional use permit for any public service or public building uSe. WHEREAS, this permit applies to the property located on the west side of Century Avenue between Lower Alton Road and Linwood Avenue. The legal description is: THE E % OF THE SE % AND THE SE % OF THE NE % OF SECTION 12, TOWNSHIP 28, RANGE 22, RAMSEY COUNTY, MINNESOTA. WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this permit. 2. On ,2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone atthe hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 3O 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. If Ramsey County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 5. The applicant shall dedicate wetland-buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. The Maplewood City Council approved this resolution on ,2001. 31 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Associate Planner Conditional Use Permit Revision and Design Approval Hill-Murray High School 2625 Larpenteur Avenue East October 8, 2001 INTRODUCTION Project Description Mr. Paul May, of Rafferty, Rafferty, Tollefson Architects, is requesting city approval of the following for Hill-Murray High School: 1. Revisions to the conditional use permit (CUP). They are proposing changes to the approved plans for the school. The city code requires a CUP for schools. 2. Design approval for an addition to the west side of the school. This includes the architectural, site and landscape plans for the project. Refer to the maps on pages 8-16, the statement on page 17 and the plans (separate attachment). Specifically, they want to: 1. Put an addition onto the west side of the school building for a chapel and a student entrance. This addition would have a total of about 9,000 square feet of space and is to enhance and support the school's religious studies curriculum and to provide a student entrance to the school. 2. In a future phase, add another entrance to the school property from Larpenteur Avenue and 64 parking spaces near their east property line. (The city council approved these changes on June 28, 1999.) Hill-Murray will do the improvements in stages as their funds allow. BACKGROUND On April 8, 1996, the city council approved a conditional use permit (CUP) for Hill-Murray to make changes and improvements to their athletic fields. This approval was subject to ten conditions. On July 14, 1997, the city council reviewed the CUP for Hill-Murray. At this meeting, the council changed Condition 8 of the 1996 approval to read as follows: ~Applicant may be required to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit." On May 11, 1998, the city council approved a wetland buffer setback variance and a conditional use permit revision for the Hill-Murray Athletic Facilities. These requests were to update and revise the plans that the city had approved for the school's athletic facilities in 1996 and in 1997 and were subject to several conditions. On June 28, 1999, the city council approved the following for Hill-Murray High School: 1. Revisions to the conditional use permit (CUP). They proposed several changes to the approved plans for the school. The city code requires a CUP for schools. This approval was for the school to replace and expand the school's main entry, which they have now completed. The school also proposed an expanded parking lot on the east side of the school building. 2. The designs for an addition to the main entry of the school. This included the architectural, site and landscape plans for the project. Refer to the city council minutes starting on page 18. DISCUSSION Conditional Use Permit Revision The proposed chapel addition meets the findings for CUP approval and would be compatible with the existing school and the development in the area. None of the proposed changes nor the addition should cause any problems for the city or for the neighbors. Design Considerations Buildin.q Aesthetics The proposed building addition should be compatible with the existing building. The new chapel area would have skylights and windows and doors with aluminum frames. However, the proposed building elevations (page 16 and in the project plans) show areas of brick color "A" and other areas with brick color "B" in the addition. According to the project architect, they intend brick "B" to match the existing building and brick "A" would be slightly darker than the existing building. They want the chapel to be compatible but slightly distinctive in color from the school. The city should require the brick in the addition to be of a color and style that is compatible with the existing school building. Parkin.q Considerations There are now 84 off-street parking spaces (including four handicap stalls) at the front (south side) of Hill-Murray. In addition, the school has 242 striped spaces in the parking lot west of the proposed addition and another 45 spaces in the lot north of the proposed chapel. As such, there is a total of 381 parking spaces now on the site. The city code does not specify minimum parking requirements for schools, but the number of spaces should be adequate for this facility. The west parking lot, however, is starting to show its age. The council should require the school to sweep and restripe all of this parking lot as part of this project. Landscapin.q and Tree Remowl The proposed plans show the applicant removing four large coniferous trees from the west side of the school. However, the plans show the planting of three new maple trees in the project area. The remaining existing trees in front of the school and around the existing and proposed parking lots would provide sufficient landscaping. 2 Sidewalks The applicant should provide a sidewalk along the west side of the chapel along the east edge of the existing parking lot. This is so a person may walk around the chapel without walking in the parking lot. Roof-Equipment Screening Roof-top mechanical equipment that is visible from residential properties must be screened from view. New equipment that is visible, but not visible from residential properties, must be painted to match the building color. Fire Marshal Comments The fire marshal noted the following for the addition: 1. It will have to have a fire protection (sprinkler) system. 2. A visual alarm notification system will be required in the chapel. 3. An audible alarm notification system will be required outside the chapel. RECOMMENDATIONS A. Adopt the resolution on pages 22 - 23. This resolution approves revisions for the conditional use permit for Hill-Murray school and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on June 28, 1998, subject to the following revisions (I have crossed out the deletions and underlined the additions): 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date-stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date-stamped May 19, 1999. c.~ For the cha el addition follow the lans date-stare ed October 1 2001. The director of community development may approve minor changes. The-~ ~ov~ th~ propo~d t~p~r~;¥ ~t~r~,.3~ bu[k1:,~3~ ~ f~.r ~.';;~y fror~ th~ ~;-~t~r~d buffer 2. The proposed construction for the chapel ,-fronfen~ addition ~,-~d drop-off dr~vc, must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking -- situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be - screened or aimed so they do not cause any light-glare problems on streets or residential properties. 3 contractor: ....""- 5_6. Post and maintain signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6-7. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. The c~ty,,"~u~t apprc.,ve th~ -'-- befc~,-e ~s~u~;~g o ,.,..,,,.,,,~ permit Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parkin,q lot before Au,qust 15, 2002. Approve the plans, date-stamped October 1, 2001, for the proposed chapel addition to Hill- Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. b. Plans that show: (1) The proposed bdck will be compatible with the brick on the existing building in color and in style. (2) The trees that the school wants to plant will meet city standards for size and species. The a. b. 3. applicant or contractor shall complete the following before occupying the addition: Replace property irons that are removed because of this construction. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Post a "no left turn" sign at the easterly curb cut. d. Paint the roof-top mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. f. Install a concrete sidewalk between the west side of the addition and the east edge of the parking lot. This sidewalk shall run from the north end of the existing sidewalk to the sidewalk on the north side of the addition and existing building. g. Sweep and restripe the west parking lot. h. Meet all the requirements of the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. The director of community development may All work shall follow the approved plans. approve minor changes. 5 REFERENCE INFORMATION SITE DESCRIPTION Site size: 20 acres (athletic fields) Existing land use: Hill-Murray High School and athletic fields SURROUNDING LAND USES North: South: West: East: Single dwellings and undeveloped property zoned F (farm residential) Larpenteur Avenue and single dwellings Sterling Street, ponds and The Maplewoods Apartments St. Paul Priory PAST ACTION August 24, 1992: Council approved a sign size variance for a 99-square-foot wall sign for Hill-Murray. Code allowed 24 square feet. PLANNING Land Use Plan designation: S (school) Zoning: R-3 (multiple dwelling residential) Ordinance Requirements Section 36-437(3) requires a CUP for schools. Section 36-448(b) requires a CUP to enlarge a use for which a CUP is required. Section 25-70 of the city code requires that the CDRB make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 6 Criteria for Conditional Use Permit Approval Section 36-442(a) requires that the city council base approval of a CUP on ten standards. the standards in the resolution on pages 22 - 23. See p:sec13-29\hillchap.01 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Site Plan (existing conditions) dated 10-01-01 5. Site Plan (proposed chapel addition) dated 10-01-01 6. Proposed Grading Plan 7. Ground Floor Plan 8. First Floor Plan 9. Proposed Building Elevations dated 10-01-01 10. Statement of request dated September 28, 2001 11. 6-28-99 Council Minutes and CUP conditions of approval 12. CUP Revision Resolution 13. Plans date-stamped October 1, 2001 (separate attachments) Attachment 1 CITY STREETS COUNTY ROADS STATE HIGHWAYS I. MMY~O~LN. 2. NORTH ST. PAUL 7 LOCATION 8 Tmller MAP 7 ROLLI~ ~ i~ IL! R~PLEY i848 832 ~ 2519 2525 2520 Attachmen~ 2 R3 ""' ~ 3 ST. PAUL'S PRIORY .. "iii:' "' ~i HILL-MURRAY HIGH SCHOOL .==.=====~=~=:ff~,..~lm~==-=--~-= =.=-=.~. "==== · ~_...~;------L PENTEUR_A~.V.,ENUE ~-~-.-~,~ ,?', "' ' · · .......... · ,.." ~l :~4~~ ~_~_". I~.~-----~ MAPLEWOOD R3 / : '?-.-,~z:~&~[/'~ I I I '1 ~'1 ~"'J~:' Ii ; OPEN SPACE ~,~.'.dJ [.:~.'l'--I'].f. -l!' .' I/ ~ ~31 ~~.1 4. _........_.._]J, .'.F' IDAHO J ~JJ ~ II -~. : ' ' = ., ...............q ;.io,~0., ~ AVE. ,~,,',,~ ,~ ,3 i,~ ,s I ' i'~ : ; :, -- , , ..... a~ ,, ', ....... i ..... . _ ,~,. PROPERTY LINE I ZONING MAP N 9 Attachment 3 ~ ~ROPOSED CHAPEL ADDITION PROPOSED PARKING LOT EXPANSION ',RECENT ;ENTRY EXPANSIOI~ SITE PLAN l0 Attachment 4 /o.- I-.Ol SITE PLAN (EXISTING CONDITIONS AND DEMOLITION PLAN) 11 Attachment 5 6,2(E) QE~ITE PLAN Attachment 6 1,5 0 30 60 I ~'"'~ GRAD~G. DR.~JNAG~ AND ~'RO~ON oo~r/1~G~.. PI_AN A~tachment 7 I GROUND FL OOf~ PLAN 1/IG" · 1'-0" A'ttachment 8 FIP-.ST FLOOR PLAN FIRST FL~OR PLAN Attachment 9 Attachment 10 MEMORANDUM PROJECT: TO: FROM: SUBJECT: DATE: Hill-Murray Chapel Addition City of Maplewood CUP and CDRB Submittal Paul G. May, AIA P.ro_ject Descdption--~-- September 28, 2001 RRT ~2023.04 OCT 0 1 2001 RECEIVED Attached are applications for the Conditional Use Permit and Community Design Review Board approval processes. Hill-Murray School has been located on its present site since 1959. It has and continues to provide high quality educational program for students from grades 7-12. Over the past 5 years, Hill-Murray School has been undertaking a series of improvements to its campus. Two of these projects, Athletic Fields Upgrades (1996) & Main Entry Addition (1999), required and received CUP approvals from the City of Maplewood. A recent code upgrade project (2001) was fully contained within the existing building and did not require Site Plan Review. This project is the next improvement to the campus, and consists of the addition of a new chapel & new student entrance, totaling approximately 9000 square feet. The addition will support the religious studies emphasis of the curriculum and provide an improved and inviting student entry separate from the recent visitor entry project. The new chapel and student entrance will be located on the west side of the existing school facility. It is situated well back from Larpenteur Avenue, and within the set back requirements of the site. The area for the addition is currently a grass and plaza area adjacent to the student cafeteria. The new addition will not displace any parking, nor require any additional parking due to its focus to serve the current student population. No vehicular changes are proposed, other than the designation of 2 parking spaces near the chapel entrance for disabled use. Materials for the addition will be compatible with the current building. These include brick, aluminum windows, and a metal overhang / canopy. Trees that are being removed will be relocated or replaced in an area directly south of the addition. This exterior area is being reserved as a future memorial garden to be developed jointly with the school. G:~2023-04~orrespondence~,CUP memo 092801.doc RAFFERTY RAFFERTY TOLLEFSON ARCHITECTS 253 EAST 4TH STREET SAINT PAUL, MINNESOTA 55101-1632 TEL: 651-224-4831 FAX: 651-228-0264 17 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, June 28. 1999 Council Chambers, Municipal Building Meeting No. 99-14 Attachment ll PUBLIC HEARINGS: 1. 7'18 P.M. Hill-Murray High'School (2625 Larpenteur Avenue) o Conditional Use Permit Revision Design Approval al Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Commissioner Gary Pearson' presented the Planning Commission report. e. Boardmember Tim Johnson presented the Community Design Review Board report. f. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following person was heard: Joseph Peshges. President of Hill-Murray High School. 2625 Larpenteur Avenue g. Mayor Rossbach closed the public hearing. Councilmember Koppen moved/introduced the following resolution approving revisions for the conditional use permit for Hill-Murray school and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on May 11. 1998, and moved its adoption: 99-06-50 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS. Hill-Murray High School requested that the city revise their conditional use permit for a school. WHEREAS. this permit applies to 2625 Larpenteur Avenue East. The legal description is' Part of the S ~ of the SE 1/4 of S 13. T 29N. R22W. Ramsey County. MN (PIN 13-29- 22-43-0001) WHEREAS. the history of this conditional use permit is as follows. 1. On June 7. 1999. the planning commission recommended that the city council approve this revised permit. 18 2 The city council held a public hearing on June 28, !999. City stall'~ published a · notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW. THEREFORE. BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 2. The use would not depreciate property values. 4. The use would not involve any activity, process materials, equipment or methods of operation that would be dangerous, hazardousl detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust. odor. fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions' 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date-stamped March 6, 1998. b. For the school and entry addition, follow the plans date-stamped May 6. 1999. The director of community development may approve minor changes. The school shall move the proposed temporary storage buildings as far away from the wetland buffer as possible to minimize the variance they will need. 2. The proposed construction for the front entry addition and drop-off drive must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 19 6-28-99 '2. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. 5. Dedicate and record a wetland-protection buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting. filling or dumping within the buffer. The buffer shall follow the proposed chain- link fence line on the plans for the athletic fields date-stamped March 6, 1998. The part of this wetland buffer area that is already mowed lawn may remain as such. The school shall have the contractor install the fence and swale while doing the adjacent field construction. Post signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 7. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 8. Ensure that all bleachers and dugouts are at least 20 feet from the Sterling Street and Larpenteur Avenue right-of-ways. 9. The city may require the applicant to plant 20 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 10. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. The city must approve this plan before issuing a building permit for the front-entry addition. 11. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. Seconded by Mayor Rossbach Ayes - all Councilmember Koppen moved to approve the plans date-stamPed March 19, 1999, for the parking lot changes and proposed front entry addition to Hill-Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions' 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval' ,. a. Grading, drainage, utility and erosion control plans to the city engineer. 20 6-28-99 o b. The architectural precast concrete shall match the existing Kasota stone on the building. The applicant shall provide samples for staff approval. c. The finalized turf management plan as required by the conditional use permit. , The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. d. Post a "no left turn" sign at the easterly curb cut. e. Install continuous concrete curb and gutter all around the new parking lot and new driveways. (code requirement) f. Paint the rooftop mechanical equipment to match the building color if the units are visible. (code requirement) g. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. ho Install a six-foot-wide concrete sidewalk along the west edge of the new east parking lot. This sidewalk shall run from the north end of the new parking lot to the sidewalk that connects to the front of the school. If any required work is not done. the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the.fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approyed plans. The director of community development may approve minor cnanges. Seconded by Mayor Rossbach Ayes - all 21 6-28-99 Attachment 12 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill-Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S % of the SE 1/4 of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22-43- 0001) WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this revised permit. The city council held a public hearing on November ,2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 22 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: '1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date-stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date-stamped May 19, 1999. c. For the chapel addition, follow the plans date-stamped October 1, 2001. The director of community development may approve minor changes. The proposed construction for the chapel addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. Post and maintain signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parking lot before August 15, 2002. The Maplewood City Council approved this resolution on ,2001. 23 MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Thomas Ekstrand, Assistant Community Development Director Resolution of Appreciation for Tim Johnson October 16, 2001 INTRODUCTION Enclosed is a resolution of appreciation for Tim Johnson. Tim served as a member of the community design review board for six years, from August 28, 1995 to September 25, 2001. RECOMMENDATION Adopt the attached resolution of appreciation for Tim Johnson. p:com_dvpt~cdrbres.app(6.2) Attachment: Resolution of Appreciation RESOLUTION OF APPRECIA TION WHEREAS, Tim Johnson has been a member of the Maplewood Community Design Review Board since August 28, 1995 and has served faithfully in that capacity; and WHEREAS, the Community Design Review Board has appreciated his experience, insights and goodjudgment; and WHEREAS, Tim has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Tim has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the CiO, of Maplewood, Minnesota, and its citizens that Jon Tim Johnson is hereby extended our gratitude and appreciation for his dedicated service and we wish him continued success in the future. Passed by the Maplewood City Council on November 13, 2001 Robert Cardinal, Mayor Passed by the Maplewood Community Design Review Board on October 23, 2001. Matt Ledvina, Chairperson Attest: Karen Guilfoile, Clerk MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: City Manager Shann Finwall, Associate Planner Multi-Tenant Sign and Parking Lot Expansion Mogren Properties 2580 and 2582 White Bear Avenue October 17, 2001 INTRODUCTION Project Description Mogren Properties is proposing a 180-square-foot freestanding, multi-tenant sign to be installed in front of their two buildings at 2580 and 2582 White Bear Avenue. In addition, a parking lot expansion to include 12 new parking stalls is proposed. Requests Mogren Properties requests comprehensive sign plan approval for a freestanding, multi-tenant sign and design approval for an expanded parking lot. BACKGROUND September 25, 1979: The community design review board (CDRB) approved building and site plans for the office building at 2580 White Bear Avenue. October 23, 1979: The CDRB approved plans for the warehouse pole building at 2582 White Bear Avenue. April 8, 1980: The CDRB approved plans for a 178.5-square-foot freestanding, multi-tenant sign. DISCUSSION Sign The freestanding sign previously approved in 1980 by the CDRB was destroyed in a storm approximately 1-% years ago. The sign was 178.5 square feet in area and 17 feet in height. Mogren Properties proposes to replace that sign with a new freestanding sign that will display 12 of their tenant businesses. Since the time of the sign's removal, tenants of the two buildings have installed several temporary signs along White Bear Avenue to advertise their businesses. The proposed non-illuminated, freestanding sign will be 15 feet high by 12 feet wide (180 square feet), and will be constructed on two 4-foot high aluminum shrouds, for an overall height of 19 feet (see attached sign elevation on page 8). According to the sign code, and based on the size of the lot and the location of the sign, Mogren Properties is allowed one freestanding sign up to 300 square feet in area and 28 feet in height. The proposed sign fails within the square footage and height limits allowed by code. The main intent of CDRB review of multi-tenant signs is to ensure a comprehensive sign display that is compatible with the existing or proposed building or development. In order to achieve compatibility with the Mogren Properties' sign proposal, staff recommends that the base of the sign be constructed of brick to match the existing office building, rather than the proposed aluminum shrouds. The 4-foot high brick base will add architectural character to the sign and will be compatible to the existing office building. The sign will be placed 20 feet from the White Bear Avenue right-of-way and 25 feet from the driveway curb (see attached site plan on page 7). Because of the increased setbacks from the road and driveway the sign will not impede the visibility of oncoming traffic or pose a safety hazard to vehicles exiting the driveway. Mogren Properties has submitted a landscape plan for the base of the sign (see attached sign landscape plan on page 9). The plan incorporates the existing landscaping of ten junipers within a block container and adds four yews and annuals. With staff's recommended brick base, however, the existing junipers may need to be removed. Therefore, staff recommends that an alternative landscape plan be submitted prior to issuance of a sign permit. The new landscape plan should include Iow-maintenance perennial shrubs and flowering plants. Parking The city's parking code requires 1 parking stall per 200 square feet of office space and 1 parking stall per 1,000 square feet of warehouse space. A total of 64 parking stalls are required for this development. Currently there are 46 parking stalls located in the parking lot on the south and east side of the office building, with a large unimproved parking lot on the east side of the pole building. When the office building is fully leased, Mogren Properties experiences a parking shortfall. For this reason, they are proposing an additional 12 parking stalls, for a total of 58. The new parking stalls will be constructed on the south and north side of the driveway. Construction of the parking stalls on the north side of the ddveway will require the removal of one or two mature trees and several perennial shrubs. This landscaping was required as a condition of the office building's original design approval. For this reason, the landscaping should be replaced. Staff recommends a continuous mw of perennial shrubs and two trees to be planted on the west side of the parking lot adjacent to White Bear Avenue (see attached proposed parking lot landscape plan on page 10). The final landscape plan should be submitted to the city for approval prior to issuance of a parking lot permit. RECOMMENDATIONS Approve Mogren Properties' proposed 180-square-foot freestanding, multi-tenant sign and parking lot expansion subject to the following conditions: Repeat this review in two years if the city has not issued a sign permit or parking lot permit for this project. Complete the following before the city issues a sign permit and parking lot permit: a. Submit a landscape plan to the city for approval that incorporates the following: Mogren Properties 2 October 17, 2001 (1) Landscaping around the base of the freestanding sign to include Iow- maintenance perennial shrubs and flowering plants. (2) Location and number of trees in the parking lot expansion area to be removed. (3) A continuous row of perennial shrubs and two trees to be located along the west side of the existing and proposed parking areas. Trees to be at least 2-~ inches in diameter, balled and burlapped. b. Submit a revised freestanding sign elevation showing the following: (1) Four-foot-high brick base. Brick to be compatible with the brick used on the existing office building. (2) Footing detail to be approved by the building official. (3) Verification of an 80-mile-per-hour wind load capacity to be approved by the building official. c. Submit a revised parking lot site plan showing that the parking lot meets the Americans with Disability Act (ADA) requirements for number and size of required handicap accessible parking stalls. d. A grading and drainage plan for the parking lot expansion to be approved by the city engineer. Complete the following prior to final inspection of the sign and parking lot: a. Install concrete curb and gutter around the expanded parking area. b. Remove the existing signs located along White Bear Avenue including: (1) Allstate, Equity, and Benassi Chiropractic - temporary freestanding signs; (2) Mogren Properties - banner; (3) Mogren Properties - portable sign; and (4) Mogren Properties and American Irrigation - small permanent freestanding sign. d. Construct the 4-foot high brick base on the freestanding sign. e. Install the required landscaping. f. Install an in-ground sprinkler system for all landscaped areas. If the installation of a sprinkler system is not feasible because of existing pavement, the applicant must submit written agreement to hand water all landscaping. The director of community development may All work shall follow the approved plans. approve minor changes. Mogren Properties 3 October 17, 2001 REFERENCE INFORMATION SITE DESCRIPTION Site Size: Existing Land Use: 2.68 acres Office Building and Warehouse Pole Building SURROUNDING LAND USES North: West: South: East: Bachmans (zoned Business Commercial) Maplewood Auto Center (zoned Business Commercial) Discount Tire (zoned Business Commercial) Ramsey County Open Space (zoned Single Dwelling Residential) PLANNING Existing Land Use Plan: Existing Zoning: Business Commercial (BC) Business Commercial (BC) CRITERIA FOR APPROVAL Section 36-231 requires that a comprehensive sign plan be provided for a business premises having five or more tenants in the project. Comprehensive sign plans shall be reviewed by the CDRB to ensure improved relationship between the various parts of the plan. Application Date The city received a complete Design Review application for Mogren Properties' proposed multi- tenant sign and parking lot expansion on September 21, 2001. State law requires that the city take action within 60 days of receiving a complete application for any land use proposal. In this case, city action is required by November 20, 2001. P:secl 1/mogren properties Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Elevations 5. Sign Landscape Plan 6. Parking Lot Landscape Plan Mogren Properties 4 October 17, 2001 Attachment 1 L !~i~ White Bear Ave. N Mogren Properties Location Map 7 9 Attachment 2 · ILl' VAC. ,I-K~ -7D I:~... ?--0~, 254~ PROPERTY LINE/ZONING MAP , N · . ...... '" -'- · .Alttaclqment 3 1 S79'4. 08"E ZZ Z ZZ ' 18.01 REMOVE CURB & GUTTER B.C3 ~KING SITE PLAN N Attachment 4 6" T 4'0" I' 12'0" Dimension to Match Cabinet Depth. Vinyl Colors TBD Dk. Bwnze Cabinet & Vinyl Divider Bars Aluminum Shroud Base with Reveal. Painted Dk. Bronze ELEVATIONS 8 MOGREN PROPERTIES PROPOSED SIGN LANDSCAPE PLAN ""'" ' AttaChment 6 EXlRA CURB & GUT[ER S7 I I I I I I I I ACCESS & UTILITY EASEt~ENT ~-N02'07 1g. STAFF PROPOSED PARKING LOT LANDSCAPE PLAN N