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Home My WebLink About2026-08-24 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, August 24, 2026 City Hall, Council Chambers Pursuant to Minn. Stat. 13D.02, one or more council members may be participating remotely A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS 1. 2027 Budget 2. Maplewood Community Center Update E. NEW BUSINESS None F. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at council meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK E1 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date August 24, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: 2027 Budget Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Each year, the city undertakes a comprehensive budget process to develop a budget that ensures exceptional services for Maplewood's residents and businesses. A proposed property tax levy for fiscal year 2027 must be submitted to Ramsey County by September 30, 2026. The city council is required to adopt the 2027 tax levy by December 28, 2026. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Strategic Plan Relevance: Safety Sustainability Maintain strong financial health and stability Development The budget intersects with all areas of the strategic plan and sets spending policy for the next year. Background: Staff kicked off the 2027 budget cycle in May with an overview of the budget process. The upcoming presentation will cover the city's levy history, capital and grant considerations, levy scenarios, and the 2027–2031 Capital Improvement Plan (CIP). Grounded in sustainability, community safety, and development, the 2027 budget will continue to take shape based on council feedback and priorities. Attachments: 1.PowerPoint (will be provided at the meeting) Workshop Packet Page Number 1 of 3 E2 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date August 24, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Mike Darrow, Assistant City Manager / Human Resource Director PRESENTER: Michael Sable, City Manager Joe Rueb, Finance Director AGENDA ITEM: Maplewood Community Center Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Staff met with representatives of the YMCA of the North and Ashland Theater on July 29, 2026, to receive project updates and discuss near-term plans related to the Maplewood Community Center (MCC). This memo provides the Mayor and City Council with an overview of those discussions. Recommended Action: No action needed Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $20,000,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Maintain and enhance infrastructure and environmental systems Sustainability Focus Area: Cultivate a connected, engaged community Development Focus Area: Invest in people and placemaking The strategic priorities involved in this project include safety and sustainability enhancements needed for the building. The development priority relates to the long-term future and short-term maintenance needed to continue to support the ongoing operations of the facility. Background: On July 29, 2026, City staff met with representatives of the YMCA of the North and Ashland Theater to discuss the ongoing partnership and near-term plans for the Maplewood Community Center (MCC). A summary of the discussion and resulting next steps is provided below. Workshop Packet Page Number 2 of 3 E2 Meeting Highlights Discussion centered on strengthening the partnership and exploring a potential lease extension. All parties reached collaborative agreement to work toward an additional lease extension, with continued emphasis on collaboration, safety, and innovation. Staff and partners agreed to reconvene in September or October to begin the formal lease renewal process. A key focus of the lease discussion is resolving safety and security issues in and around the building. All parties recognized the challenges an aging facility present in the coming years and agreed to work together to balance those needs while continuing to provide this important community asset. The most pressing facility priorities identified include: Installing a new gutter system for the roof (quotes currently being obtained) Installing ADA-accessible buttons for the locker rooms Replacing approximately 8 interior and exterior windows that are currently cracked Evaluating temporary flooring options for the gym Next Steps Staff will coordinate meetings for fall lease discussions. Over the next two weeks, city staff will review gutter repair proposals with the YMCA team. The city is pursuing grant funding for additional site improvements, including a potential rain garden installation, which could help offset grading costs. An update on this grant opportunity will be provided in the coming weeks. Rather than continuing recurring monthly facility meetings, staff and the YMCA agreed to meet as needed to address repairs or operational issues, with the option to resume monthly meetings if desired. Attachments: None Workshop Packet Page Number 3 of 3