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HomeMy WebLinkAbout2026 06-16 Planning Commission Meeting PacketA quorum of members of the Community Design Review Board (CDRB) will be attendance. AGENDA MAPLEWOOD PLANNING COMMISSION 6:00 P.M. Tuesday, June 16, 2026 City Hall, Council Chambers 1830 County Road B East Pursuant to Minn. Stat. 13D.02, one or more commission members may be participating remotely A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES1.May 19, 2026 Planning Commission Meeting Minutes E.PUBLIC HEARINGNone F.NEW BUSINESS1.Board and Commission Training with the CDRB2.2050 Comprehensive Plan Preview3.Election of Officers (No Report) G.UNFINISHED BUSINESSNone H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONSNone J.VISITOR PRESENTATIONS – 3 minute time limit per person K. ADJOURNMENT WELCOME TO THIS MEETING OF THE PLANNING COMMISSION This outline has been prepared to help you understand the public meeting process. The review of an item usually takes the following form: 1.The chairperson of the meeting will announce the item to be reviewed and ask for the staff report on the subject. 2.Staff presents their report on the matter. 3.The Commission will then ask City staff questions about the proposal. 4.The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. 5.This is the time for the public to make comments or ask questions about the proposal. Please step up to the podium and speak clearly. Give your name and address first and then your comments. 6.After everyone in the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 7.The Commission will then discuss the proposal. No further public comments are allowed. 8.The Commission will then make its recommendation or decision. 9.All decisions by the Planning Commission are recommendations to the City Council. The City Council makes the final decision. “Welcome to the meeting of the Maplewood Planning Commission. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the Planning Commission, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. At the podium please state your name and address clearly for the record.” Revised: 02/18 May 19, 2026 Planning Commission Meeting Minutes 1 MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, May 19, 2026 City Hall, Council Chambers 1830 County Road B East A.CALL TO ORDER A meeting of the Commission was held and called to order at 7:00 p.m. by Chairperson Desai B.ROLL CALL Tushar Desai, Chairperson Present Lue Yang, Vice Chairperson Present – Arrived at 7:01 p.m. Paul Arbuckle, Commissioner Present John Eads, Commissioner Present Allan Ige, Commissioner Present Tom Oszman, Commissioner Present – Remote via Zoom Scott Wullschleger, Commissioner Present Staff Present: Michael Martin, AICP, Assistant Community and Economic Development Director Elizabeth Hammond, Planner C.APPROVAL OF AGENDA Commissioner Arbuckle moved to approve the agenda as presented. Seconded by Commissioner Ige Ayes – All (via roll call) The motion passed. D.APPROVAL OF MINUTES 1.April 21, 2026 Planning Commission Meeting Minutes Commissioner Arbuckle moved to approve the April 21, 2026 Planning Commission Meeting Minutes as submitted. Seconded by Commissioner Wullschleger Ayes – Lue Yang, Commissioner Paul Arbuckle, Commissioner John Eads, Commissioner Allan Ige, Commissioner Tom Oszman, Commissioner Scott Wullschleger, Commissioner Abstain – Tushar Desai, Chairperson (via roll call) The motion passed. D1 Planning Commission Packet Page 1 of 12 May 19, 2026 Planning Commission Meeting Minutes 2 E. PUBLIC HEARING 1. Conditional Use Permit Amendment Resolution, Saint Paul Police Training Facility, 2621 Linwood Avenue East Elizabeth Hammond, Planner, gave the presentation. Michael Martin, AICP, Assistant Community and Economic Development Director, addressed the commission and provided additional information. Commission members shared comments. Chairperson Desai opened the public hearing. The following individuals addressed the commission regarding the project: Deb Brandwick, Oertel Architects Commander Josh Lego, Saint Paul Police Department Chairperson Desai closed the public hearing. Commissioner Ige moved to approve a conditional use permit amendment resolution for constructing a training facility at 2621 Linwood Avenue East, subject to certain conditions of approval. CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested a Conditional Use Permit Amendment to build a 1,224 square foot classroom training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440044 Section 2. Standards. 2.01 General Conditional Use Permit Standards. The City Ordinance states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. D1 Planning Commission Packet Page 2 of 12 May 19, 2026 Planning Commission Meeting Minutes 3 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2026, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2. On June 8, 2026, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. The applicant and property owner must notify the neighborhood within 500 feet or greater of any scheduled use of the shooting range, including the hours of operation. The neighborhood notification shall be provided monthly when the facility and exterior shooting areas are used. 2. The property must adhere to the Environmental Protection Agency's Best Practices for Lead Management at Outdoor Shooting Ranges and the Shooting Range Performance Standards outlined in Minnesota Statutes 87A. The applicant and property owner will D1 Planning Commission Packet Page 3 of 12 May 19, 2026 Planning Commission Meeting Minutes 4 complete an Environmental Stewardship Plan for Management of Lead/Bullets at Outdoor Shooting Ranges. A template is provided in the EPA’s Best Practices. 3. The applicant and property owner will provide a report detailing the site’s compliance with EPA’s Best Practices for Lead Management and the Environmental Stewardship Plan. 4. The property must adhere to the Minnesota Legislature’s noise level standards and maximum level for shooting ranges as detailed by the Minnesota Pollution Control Agency and in Minnesota Statute 87A. 5. All ground-mounted and roof-mounted mechanical equipment and trash receptacles shall be screened according to the ordinance. 6. Adequate separation, buffering, and screening must be provided around the training facility and exterior training areas. If the city determines additional screening or buffering is required, the applicant shall ensure this is completed as notified by the city. 7. All construction shall follow the approved plans dated April 21, 2026. The director of community and economic development may approve minor changes. 8. The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 9. The city council shall review this permit in one year. 10. The applicant shall meet the conditions outlined in the design review resolution. Seconded by Commissioner Yang Ayes – All (via roll call) The motion passed. This item will go to the city council on June 8, 2026 2. Conditional Use Permit Amendment Resolution, McCarrons Water Treatment Plant, 1900 Rice Street North Michael Martin, AICP, Assistant Community and Economic Development Director, gave the presentation and answered questions from the commission. Chairperson Desai opened the public hearing. The following individuals addressed the commission regarding the project: Adam Worm, Saint Paul Regional Water Services Will Menkhaus, Saint Paul Regional Water Services Laurette Alwin, 1873 Beaumont St N Chairperson Desai closed the public hearing. Commissioner Eads moved to approve a resolution for a conditional use permit amendment allowing Saint Paul Regional Water Services to convert a temporary parking lot into a permanent D1 Planning Commission Packet Page 4 of 12 May 19, 2026 Planning Commission Meeting Minutes 5 parking lot as part of its improvements to the McCarrons Water Treatment Plant at 1900 Rice Street North. CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Saint Paul Regional Water Services has requested approval of a conditional use permit amendment. 1.02 The property is located at 1900 Rice Street North. The legal descriptions for the properties comprising the Saint Paul Regional Water Services' McCarrons Water Treatment Plant can be found in attachment 10 of this report. Section 2. Standards. 2.01 City Ordinance Section 44-1092(1) requires a Conditional Use Permit for public and private utilities, public service or public building uses. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. D1 Planning Commission Packet Page 5 of 12 May 19, 2026 Planning Commission Meeting Minutes 6 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2026, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On June 8, 2026, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. Adherence to the site plan date-stamped January 28, 2022. The director of community and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Design review must be approved by the Community Design Review Board prior to issuance of a building permit. 5. Prior to any permits being issued for this project, the applicant shall submit a Construction Management Plan for approval by the City’s Public Works Director. This plan should include, at a minimum, the following items: a. SPRW Project Contact info for residents to call/email with questions and complaints. b. Hours and days of construction activity. c. Outline of project communication to the adjacent neighborhood, which includes: 1. Quarterly newsletter 2. Weekly email updates 3. Up-to-date project website d. Construction traffic routing. 1. Including prohibiting construction traffic east of the site along Roselawn Avenue. e. Outline of how demolition and excavated material will be handled and stored. f. A dust mitigation plan. D1 Planning Commission Packet Page 6 of 12 May 19, 2026 Planning Commission Meeting Minutes 7 6. Applicant shall construct and maintain for the duration of the construction project a temporary 10-foot screening fence for Area 1, a temporary 15-foot berm for Area 2 and the planting of at least 40 new trees, with the preservation of existing trees within 30 feet of the residential property line, in Area 3. Areas 1, 2 and 3 are designated by the applicant’s submittal on February 15, 2022. At the completion of the project, the applicant shall landscape all three areas as approved in the landscape plan. 7. Approval of this resolution shall terminate the previous conditional use permit resolutions approved on December 15, 1988, June 10, 1996, August 11, 1997, December 10, 2001, June 23, 2003 and April 23, 2018. 8. Meet the requirements of the Environmental Report, dated May 13, 2026 9. Submit a revised tree plan and landscape plan for the overall St. Paul Regional Water Services site showing the required changes outlined in the February 8, 2022, Environmental Review. 10. Approval to convert the temporary parking lot with access from Roselawn Avenue to a permanent parking and storage lot is granted, subject to the following restrictions: a. The use shall be limited to Saint Paul Regional Water Services vehicle, trailer, and equipment storage. b. No routine vehicle repair, fueling or maintenance activities shall occur on the parking lot. c. All access to the parking and storage lot from Roselawn Avenue shall remain secured, with after‑hours access limited to emergency water utility response. d. All vehicles and storage must be on a hard surface. No parking or storage is permitted in the vegetated areas. e. Landscape screening and fencing shall be maintained in good condition. Any dead vegetation must be replaced. f. The parking lot area shall be accounted for in stormwater-quality volume-reduction calculations. The applicant shall verify whether the area of this parking lot was previously included in volume-reduction calculations for the overall project. If volume reduction for this area was not previously accounted for, additional volume reduction best management practices will be required to satisfy City of Maplewood and Capitol Regions Watershed District stormwater management requirements. Stormwater calculations shall be provided to verify that stormwater management requirements have been met. g. No expansion of the paved area or change in drainage patterns is permitted without city approval. Gravel access drives are not permitted. h. No additional lighting may be added to the parking and storage lot area without city approval. i. The lot must be maintained in a clean, orderly and safe condition at all times. D1 Planning Commission Packet Page 7 of 12 May 19, 2026 Planning Commission Meeting Minutes 8 Seconded by Commissioner Oszman Ayes – All (via roll call) The motion passed. This item will go to the city council on June 8, 2026. F. NEW BUSINESS None G. UNFINISHED BUSINESS None H. COMMISSION PRESENTATIONS None I. STAFF PRESENTATIONS 1. Board/Commission Training Michael Martin, AICP, Assistant Community and Economic Development Director, provided an update to the Commission about the joint training session with the Community Design Review Board (CDRB) and Planning Commission, scheduled for Tuesday, June 16, 2026, at 6:00 p.m. J. VISITOR PRESENTATIONS None K. ADJOURNMENT Chairperson Desai adjourned the meeting at 8:03 p.m. D1 Planning Commission Packet Page 8 of 12 PLANNING COMMISSION STAFF REPORT Meeting Date June 16, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community and Economic Development Director PRESENTER: Michael Martin, AICP, Assistant Community and Economic Development Director AGENDA ITEM: Board and Commission Training with the CDRB Action Requested: ☐ Motion Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐Contract/Agreement ☐ Proclamation Summary: The planning commission will participate in a training session focused on their roles and responsibilities as members of the commission. The city’s community design review board has been invited to attend this training, as well and will join the planning commission during the training. Recommended Action: None. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0. Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ Other: N/A Strategic Plan Relevance: ☐Safety ◊Focus Area: ☐Sustainability ◊ Focus Area: Development ◊ Focus Area: Invest in people and placemaking The city is committed to training and empowering its advisory board and commissions to ensure every member has the background and tools to make informed recommendations to the city council on important issues facing the city. Background: Ron Batty, the city attorney for Maplewood, will be present at the June meeting to conduct training for board and commission members. The following topics will be addressed: •Rules of Order •Open Meeting Law •General Conduct F1 Planning Commission Packet Page 9 of 12 •Communications •Other Relevant Information This training is intended to provide each advisory body member with information and resources to be successful in fulfilling their role. Members will also have the opportunity to ask the city attorney and staff questions at the meeting. Attachments: None F1 Planning Commission Packet Page 10 of 12 PLANNING COMMISSION STAFF REPORT Meeting Date June 16, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community and Economic Development Director PRESENTER: Michael Martin, AICP, Assistant Community and Economic Development Director AGENDA ITEM: 2050 Comprehensive Plan Preview Action Requested: ☐ Motion Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐Contract/Agreement ☐ Proclamation Summary: Staff have begun outlining the process for drafting and submitting the city’s required 2050 Comprehensive Plan and will provide the planning commission with a preview of the upcoming process. Recommended Action: None. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0. Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ Other: N/A Strategic Plan Relevance: ☐Safety ◊Focus Area: ☐Sustainability ◊ Focus Area: Development ◊ Focus Area: Strengthen human connection and community growth Comprehensive planning provides the city with an opportunity to plan for long-term growth and establish its vision for the future. Background: The comprehensive plan sets the city's 20-year vision through a set of goals, strategies, and actions that guide future growth and change. It is a once-in-a-decade effort that will guide how the city grows, connects, and thrives. Maplewood 2050 will outline the vision and priorities for future land- use management, transportation investments, housing policy, community infrastructure and park investments and climate adaptation and mitigation strategies. F2 Planning Commission Packet Page 11 of 12 The comprehensive plan is a road map for the city’s future. All cities in the metropolitan region update their plans every 10 years. This allows elected officials and city leadership to continue responding to the changing needs, challenges, and opportunities for those who live, work, and recreate in the City of Maplewood. It is an opportunity to take inventory of where the city is today, engage the community in shaping its future, and create a vision for how to get there. The city council adopted the current 2040 Comprehensive Plan on September 9, 2019. Minnesota State law requires all cities in the seven-county metropolitan region to update their comprehensive plan every 10 years. This is to ensure consistency and regional coordination among communities, aligned with the Metropolitan Council’s Regional Development Guide. As part of a broader metropolitan region, comprehensive planning must also consider regional planning efforts. The Metropolitan Council oversees and sets requirements for all cities within the seven-county metropolitan area. The regional development guide for this planning cycle is Imagine 2050. City plans must conform to the regional system plans, be consistent with policy plans, and be compatible with adjacent and affected jurisdictions. Maplewood’s comprehensive plan is required to include the following topics: •Land Use •Housing •Transportation •Water Resources •Parks & Trails •Climate •Natural Systems •Implementation The comprehensive plan also serves as a legal foundation for the city’s rules and regulations, such as the zoning ordinance, and influences land-use decisions to meet community needs. Next Steps Staff has developed a request for proposals (RFP) to solicit qualified consulting firms to lead and guide the city through this comprehensive plan update process. The city will release the RFP this week, and by the end of August, a selected consultant will be contracted to begin this process. The selected consultant will provide the city with a detailed schedule for completing the comprehensive plan update. While the city council will provide final approvals, the planning commission will serve as the lead advisory commission for this process and can expect to address this topic area several times over the next 18 months. There will also be numerous opportunities for residents, stakeholders, and other interested parties to engage in this process throughout the rest of 2026 and 2027. The city expects the selected consultant to include a robust community engagement component in this update process. This fall, staff will update the planning commission on the selected consultant and outline the process and schedule for updating the city’s comprehensive plan. Attachments: None F2 Planning Commission Packet Page 12 of 12