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HomeMy WebLinkAbout2026-06-08 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 8, 2026 City Hall, Council Chambers Meeting No. 11-26 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams encouraged residents to watch the prior workshop presenting the police public information report. Mayor Abrams also shared that the Ramsey County and Roots Wellness Center Appropriate Response Initiative will launch on June 22. This pilot test program connects residents with resources for non-emergency police calls. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following was added to Council Presentations: Asian Street Food Night Market Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. May 26, 2026 City Council Minutes Councilmember Juenemann moved to approve the May 26, 2026 City Council Minutes as submitted. Seconded by Councilmember Cave Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Villavicencio Abstain – Councilmember Lee The motion passed. June 8, 2026 City Council Meeting Minutes 1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Asian Street Food Night Market Councilmember Lee attended the Asian Street Food Night Market and shared an estimated 40,000 people attended the successful event. Councilmember Cave also thanked Maplewood Mall for the flexible parking at the event. 3. Parks & Recreation Commission Annual Report Public Works Director Love introduced the agenda item. Jason DeMoe, Parks & Recreation Commission Chair, gave the report. City Manager Sable provided additional information. Councilmember Cave moved to approve the 2025 Parks and Recreation Commission annual report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Environmental & Natural Resources Commission Annual Report Public Works Director Love introduced the agenda item. Wes Saunders-Pearce, Environmental & Natural Resources Commission Chair, gave the report. Councilmember Lee moved to approve the 2025 Environmental and Natural Resources Commission annual report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Washington County Letter of Support for County Highway 18 (Bailey Road) Reconstruction Public Works Director Love gave the staff report. Community and Economic Development Director Parr added additional comments. Councilmember Juenemann moved to approve the letter of support for Washington County’s solicitation of federal funds for the reconstruction of County Road 18 and direct the city manager to sign the letter of support. Seconded by Councilmember Lee Ayes – All June 8, 2026 City Council Meeting Minutes 2 The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G4 was highlighted. Councilmember Lee moved to approve agenda items G1-G5. Seconded by Councilmember Cave City Manager Sable offered the council the option to amend agenda item G2, start time. Council discussed the option and agreed on a 6:00 p.m. meeting start time. City Manager Sable provided the recommended action be to call a special meeting of the city council for Monday, June 15 at 6:00 p.m. in the council chambers for the purposes of discussing the 2027 budget. Mayor Abrams made the friendly amendment to change the time of agenda item G2 to 6:00 p.m. as City Manager Sable suggested. Ayes – All The motion passed. 1. Approval of Claims Councilmember Lee moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 344,663.28 Checks # 125475 thru # 125522 dated 5/21/26 $ 734,774.13 Checks # 125523 thru # 125554 dated 5/27/26 $ 492,046.51 Disbursements via debits to checking account dated 5/18/26 thru 5/31/26 $ 1,571,483.92 Total Accounts Payable PAYROLL $ 844,664.87 Payroll Checks and Direct Deposits dated 5/22/26 June 8, 2026 City Council Meeting Minutes 3 $ 844,664.87 Total Payroll $ 2,416,148.79 GRAND TOTAL Seconded by Councilmember Cave Ayes – All The motion passed. 2. Call for a Special Meeting to Discuss the 2027 Budget Councilmember Lee moved to call a special meeting of the city council for Monday, June 15, 2026, at 6:00 p.m. in the council chambers for the purpose of discussing the 2027 budget. Seconded by Councilmember Cave Ayes – All The motion passed. 3. Resolution to Not Waive the Statutory Tort Liability Limits Councilmember Lee moved to approve the resolution to not waive the statutory tort liability limits. Resolution 26-06-2504 RESOLUTION TO NOT WAIVE THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Seconded by Councilmember Cave Ayes – All The motion passed. 4. Community and Economic Development Project Manager Position Councilmember Lee moved to approve the creation of one full-time project manager position within the community and economic development department and authorize staff to proceed with recruitment and hiring using existing approved funding. Seconded by Councilmember Cave Ayes – All June 8, 2026 City Council Meeting Minutes 4 The motion passed. 5. 2026 Budget Adjustment for Additional Police Officers Councilmember Lee moved to approve three full-time equivalent (FTE) grant-funded positions and approve a budget amendment increasing expenditures for wages and benefits in the amount of $420,000, with a corresponding increase in grant and aid revenues of $420,000, while maintaining a balanced budget. Staff is authorized to make any necessary accounting, budgetary, and personnel adjustments required to implement this action. Seconded by Councilmember Cave Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Climate Mitigation Plan Public Works Director Love introduced the agenda item. Sustainability Coordinator Finwall provided history on the agenda item. Ted Redmond, co-owner of paleBludot, LLC, gave the presentation. Councilmember Juenemann moved to approve the Climate Mitigation Plan. Seconded by Councilmember Cave Ayes – All The motion passed. 2. Kraus-Anderson Professional Services Agreement for a Public Works Facility Study Public Works Director Love gave the staff report. Councilmember Lee moved to approve the professional services agreement with Kraus- Anderson Advisory Services for a public works operational and facility study and direct the mayor and the city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. Seconded by Councilmember Juenemann Ayes – All June 8, 2026 City Council Meeting Minutes 5 The motion passed. 3. Conditional Use Permit Amendment Resolution, McCarrons Water Treatment Plant, 1900 Rice Street North Community and Economic Development Director Parr gave the staff report and answered questions from the council. Councilmember Cave moved to approve the resolution for a conditional use permit amendment allowing Saint Paul Regional Water Services to convert a temporary parking lot into a permanent parking lot as part of its improvements to the McCarrons Water Treatment Plant at 1900 Rice Street North. Resolution 26-06-2505 CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Saint Paul Regional Water Services has requested approval of a conditional use permit amendment. 1.02 The property is located at 1900 Rice Street North. The legal descriptions for the properties comprising the Saint Paul Regional Water Services' McCarrons Water Treatment Plant can be found in attachment 10 of this report. Section 2. Standards. 2.01 City Ordinance Section 44-1092(1) requires a Conditional Use Permit for public and private utilities, public service or public building uses. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, June 8, 2026 City Council Meeting Minutes 6 drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2026, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On June 8, 2026, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. Adherence to the site plan date-stamped January 28, 2022. The director of community and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. June 8, 2026 City Council Meeting Minutes 7 4. Design review must be approved by the Community Design Review Board prior to issuance of a building permit. 5. Prior to any permits being issued for this project, the applicant shall submit a Construction Management Plan for approval by the City’s Public Works Director. This plan should include, at a minimum, the following items: a. SPRW Project Contact info for residents to call/email with questions and complaints. b. Hours and days of construction activity. c. Outline of project communication to the adjacent neighborhood, which includes: 1. Quarterly newsletter 2. Weekly email updates 3. Up-to-date project website d. Construction traffic routing. 1. Including prohibiting construction traffic east of the site along Roselawn Avenue. e. Outline of how demolition and excavated material will be handled and stored. f. A dust mitigation plan. 6. Applicant shall construct and maintain for the duration of the construction project a temporary 10-foot screening fence for Area 1, a temporary 15-foot berm for Area 2 and the planting of at least 40 new trees, with the preservation of existing trees within 30 feet of the residential property line, in Area 3. Areas 1, 2 and 3 are designated by the applicant’s submittal on February 15, 2022. At the completion of the project, the applicant shall landscape all three areas as approved in the landscape plan. 7. Approval of this resolution shall terminate the previous conditional use permit resolutions approved on December 15, 1988, June 10, 1996, August 11, 1997, December 10, 2001, June 23, 2003 and April 23, 2018. 8. Meet the requirements of the Environmental Report, dated May 13, 2026 9. Submit a revised tree plan and landscape plan for the overall St. Paul Regional Water Services site showing the required changes outlined in the February 8, 2022, Environmental Review. 10. Approval to convert the temporary parking lot with access from Roselawn Avenue to a permanent parking and storage lot is granted, subject to the following restrictions: a. The use shall be limited to Saint Paul Regional Water Services vehicle, trailer, and equipment storage. June 8, 2026 City Council Meeting Minutes 8 b. No routine vehicle repair, fueling or maintenance activities shall occur on the parking lot. c. All access to the parking and storage lot from Roselawn Avenue shall remain secured, with after‑hours access limited to emergency water utility response. d. All vehicles and storage must be on a hard surface. No parking or storage is permitted in the vegetated areas. e. Landscape screening and fencing shall be maintained in good condition. Any dead vegetation must be replaced. f. The parking lot area shall be accounted for in stormwater-quality volume- reduction calculations. The applicant shall verify whether the area of this parking lot was previously included in volume-reduction calculations for the overall project. If volume reduction for this area was not previously accounted for, additional volume reduction best management practices will be required to satisfy City of Maplewood and Capitol Regions Watershed District stormwater management requirements. Stormwater calculations shall be provided to verify that stormwater management requirements have been met g. No expansion of the paved area or change in drainage patterns is permitted without city approval. Gravel access drives are not permitted. h. The parking lot shall have continuous concrete curbing surrounding the exterior perimeter of the parking lot and drive. i. No additional lighting may be added to the parking and storage lot area without city approval. j. The lot must be maintained in a clean, orderly and safe condition at all times. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Saint Paul Police Training Facility, 2621 Linwood Avenue East a. Conditional Use Permit Amendment Resolution b. Design Review Amendment Resolution Community and Economic Development Director Parr gave the staff report. Josh Lego, Training Commander with the St. Paul Police Department, addressed the council and answered questions of council. Deb Brandwick, Vice President of Oertel Architects, addressed council and provided additional information. Public Works Director Love provided further comments. City Attorney Batty advised council. City Manager Sable provided further direction to the council. Mayor Abrams moved to request applicant (St. Paul) and Ramsey County to provide environmental review and testing of land and water on the gun range site including well June 8, 2026 City Council Meeting Minutes 9 & septic, and to provide Maplewood City Council past lead mitigation and past testing reports. Seconded by Councilmember Cave Ayes – All The motion passed. Mayor Abrams moved to direct staff to notify applicant (St. Paul) and Ramsey County to extend second 60-day extension out to September 1, 2026. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:38 p.m. Andrea Sindt, City Clerk June 8, 2026 City Council Meeting Minutes 10