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Home My WebLink About2026-05-11 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 11, 2026 City Hall, Council Chambers Meeting No. 09-26 Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. April 27, 2026 City Council Workshop Minutes 2. April 27, 2026 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Management Intern Colin Vue Presentation G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. First Quarter 2026 Financial Report 3. Resolution Designating New Polling Place Location for Precincts 1 and 2, 2026 Primary Election 4. Resolution to Conduct Off-Site Gambling for the White Bear Avenue Business Association at the Ramsey County Fair 5. 2026 Tree Grinding Contract H. PUBLIC HEARINGS – If you are here for a public hearing please familiarize yourself with the rules of civility printed on the back of the agenda. Sign in with the city clerk before addressing the council. At the podium, please state your name and address clearly for the record. All comments/questions shall be posed to the mayor and council. The mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Conditional Use Permit and Setback Variance Resolution, Peach Automotive Service Garage, 1770 Gervais Avenue East 2. Resolution of Support for Ramsey County EDA 3. Resolution Regarding Ramsey County Gun Range 4. Ordinance Amending Section 18-273 Pertaining to Illicit Discharges K. AWARD OF BIDS 1. 2026 Maplewood Street Improvements, City Project 25-21 a. Resolution Receiving Bids and Awarding Construction Contract b. Authorize Use of WSB, Inc for Construction Surveying Services c. Authorize Use of ITT, Inc for Construction Testing Services L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the city clerk’s office at 651.249.2000 to make arrangements. Assisted listening devices are also available. Please check with the city clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at council meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time by keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:30 P.M. Monday, April 27, 2026 City Hall, Council Chambers A.CALL TO ORDER A meeting of the city council was heldin the city hall council chambers and was called to order at6:30 p.m.by Acting Mayor Cave. B.ROLL CALL Marylee Abrams, MayorAbsent Rebecca Cave, Acting MayorPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent, arrived at 6:32 Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Villavicenciomoved toapprove the agendaas submitted. Seconded by Councilmember JuenemannAyes – Acting Mayor Cave Councilmember Juenemann Councilmember Villavicencio Absent – Councilmember Lee The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.2026 Events Update City Clerk Sindt gave the staff reportand answered questions of council. No action required. 2.Residential Recycling and Trash Request for Proposal Update Sustainability Coordinator Finwall gave the presentation. Council providedopinions and direction to staff about priorities for theproposal. No action required. April 27, 2026 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 112 E1 F.ADJOURNMENT Acting Mayor Caveadjourned the meetingat6:59 p.m. April 27, 2026 Council Manager Workshop Minutes 2 Council Packet Page Number 2 of 112 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April27, 2026 City Hall, Council Chambers Meeting No. 08-26 A.CALL TO ORDER A meeting of the city council was held in the city hall council chambersand was called to order at7:04p.m.byActing Mayor Cave. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorAbsent Rebecca Cave, Acting MayorPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following was added to Council Presentations City Clean-Up CouncilmemberLeemoved to approve theagenda as amended. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.April 13, 2026 City CouncilMeetingMinutes CouncilmemberJuenemannmoved to approve the April 13, 2026 city council meeting minutes assubmitted. Seconded by CouncilmemberLeeAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update Acting City ManagerDarrowgave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. April27, 2026 City Council Meeting Minutes 1 Council Packet Page Number 3 of 112 E2 2.Council Presentations Councilmember Juenemann shared the city clean up event on Saturday was a success with about 375 vehicles attending. 3.Community Design Review Board 2025 Annual Report Bill Kempe, chair of the community design review board, gave the annual report. Councilmember Leemoved toapprove the Community Design Review Board 2025 Annual Report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4.Planning Commission 2025 Annual Report Allan Ige, planning commissioner, gave the annual report. CouncilmemberJuenemannmoved toapprove the Planning Commission 2025 Annual Report. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 5.Residential Recycling and Trash Annual Reviews Sustainability Coordinator Finwall introduced the item. Willie Tennis and Alexia Hieserich, with Tennis Sanitation, addressed council and provided the annual recycling report. Frances Estrella, withRepublicServices, addressed council and provided the annual trashreport. Councilmember Juenemannmoved toapprove the 2025 residential recycling, trash and yard waste annual reports and 2026 residential recycling, trash and yard waste collection work plans. Seconded by Councilmember Lee Ayes – All The motion passed. 6.Resolution Proclaiming Arbor Day 2026 Public Works Director Love gave the staff report. CouncilmemberJuenemann moved toapprove the resolution proclaiming May 22, 2026, as Arbor Day 2026 in Maplewood. Resolution 26-04-2491 RESOLUTION PROCLAIMING ARBOR DAY 2026 April27, 2026 City Council Meeting Minutes 2 Council Packet Page Number 4 of 112 E2 WHEREAS,ArborDayprovidesanopportunitytocelebratetheimportanceof treesand forests toour economy, culture, history, and futureofthestate; and WHEREAS,treesareofgreatvalueastheyprovidecleanairandwater,shade andenergy savings, wildlifehabitat, recreationalopportunities, wood products, and jobs, whilealso capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas emissions; and WHEREAS,properlyplantingandcaringfor a diversemixoftreesmakes communityforests more resilient by minimizing the impacts of diseases, insects, and other stressors such as climate change and providing long-term community and environmental benefits; and WHEREAS,thoughtfullychoosing,planting,andcaringfor a diversemixof treesnow supports resilient communities into the future. NOW,THEREFORE,BEITRESOLVEDthat theCityCouncilof Maplewood,Minnesota, designatesMay22nd,2026,asArborDayintheCityof Maplewood. Seconded by Councilmember Villavicencio Ayes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G7 was highlighted. CouncilmemberLeemoved toapprove agenda items G1-G8. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 1.Approval of Claims CouncilmemberLeemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 149,167.68 Checks # 125311 thru # 125342 dated 4/14/26 $ 572,585.83 Checks # 125343 thru # 125377 April27, 2026 City Council Meeting Minutes 3 Council Packet Page Number 5 of 112 E2 dated 4/21/26 $ 527,923.79 Disbursements via debits to checking account dated 4/6/26 thru 4/19/26 $ 1,249,677.30 Total Accounts Payable PAYROLL $ 838,200.41 Payroll Checks and Direct Deposits dated 4/10/26 $ 838,200.41 Total Payroll $ 2,087,877.71 GRAND TOTAL Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Resolution Designating Absentee/Early Voting Location 2026 Elections CouncilmemberLeemoved toapprove the resolution designating absentee/early voting location for 2026 elections. Resolution 26-04-2492 RESOLUTION DESIGNATING ABSENTEE/EARLY VOTING LOCATION 2026 ELECTIONS WHEREAS, Minnesota Statutes 203B.081, subd 6, requires the City Councilto designate absentee/early voting locations at least 14 weeks before the election; and WHEREAS, the designation shall also include the days and times; and WHEREAS, changes to the polling place location may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby designates the following absentee/early voting locationwith days and times for each election conducted in the city in 2026: Location: Maplewood City Hall, 1830 County Road B East, Maplewood State Primary Election days and hours: June 26, 2026 to August 7, 2026, Monday through Friday 8:00am to 4:30pm Additionally, Saturday, August 8, 2026 from 9:00am to 3:00pm and Monday, August 10, 2026 from 8:00am to 5:00pm State General Election days and hours: April27, 2026 City Council Meeting Minutes 4 Council Packet Page Number 6 of 112 E2 September 18, 2026 to October 30, 2026, Monday through Friday 8:00am to 4:30pm Additionally, Saturday, October 24, 2026, Saturday, October 31, 2026, and Sunday, November 1, 2026 from 9:00am to 3:00pm, Tuesday, October 27, 2026 8:00am to 7:00pm, Monday, November 2, 2026 from 8:00am to 5:00pm AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to theRamsey County Elections Office. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3.Agreement for Professional Services with Consultant Keith Streff CouncilmemberLeemoved toapprove the agreement for professional services with consultant Keith Streff. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 4.Resolution Directing Final Payment and Acceptance of Project, 2024 Maplewood Street Improvements, City Project 23-08 CouncilmemberLeemoved to approve theresolution directing final payment and acceptance of project for the 2024 Maplewood Street Improvements, City Project 23-08. Resolution 26-04-2493 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF 2024 MAPLEWOOD STREET IMPROVEMENTS, CITY PROJECT 23-08 WHEREAS, the City Council of Maplewood, Minnesota, ordered the 2024 Maplewood Street Improvements, City Project 23-08, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the 2024 Maplewood Street Improvements, City Project 23-08, is complete and recommends acceptance of the project. April27, 2026 City Council Meeting Minutes 5 Council Packet Page Number 7 of 112 E2 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.2024 Maplewood Street Improvements, City Project 23-08, is complete, and 2.The City accepts the maintenance of the improvements; and 3.The final construction cost is $8,620,171.79; and 4.Final payment to Forest Lake Contracting and the release of retainage is hereby authorized. Seconded by Councilmember JuenemannAyes – All The motion passed. 5.Wakefield Open Space Grant Application Councilmember Leemoved tosupport to apply for the Minnesota Department of Natural Resources Expedited Conservations Project Grant. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6.Public Art Stewardship Grant Agreement Councilmember Leemoved to approve the public art stewardship grant agreement with Ramsey-Washington Metro Watershed District and direct the mayor and city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7.2026 Ramsey County SCORE Grant Agreement Councilmember Leemoved to approve the 2026 SCORE grant agreement with Ramsey County and direct the mayor and city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. Seconded by Councilmember JuenemannAyes – All The motion passed. 8.Conditional Use Permit Review, Verizon Wireless Communications Monopole, 1210 Sterling Street South Councilmember Leemoved to approve the conditional use permit review and grant a one-year extension for Verizon Wireless’ communications monopole, located at 1210 Sterling Street South, and review again in one year. April27, 2026 City Council Meeting Minutes 6 Council Packet Page Number 8 of 112 E2 Seconded by Councilmember JuenemannAyes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearingplease familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Beacon Acquisition, LLC, Multifamily Residential Apartment Building, 1375 Frost Avenue East a.Public Hearing b.Public Vacation of an Easement Resolution Acting Mayor Cave introduced the public hearing. Community Development Director Parr gave the staff report. Acting Mayor Caveopened public hearing. The following people spoke: None Acting Mayor Caveclosed the public hearing. Kevin Walker, Vice President of Beacon Interfaith Housing, addressed counciland gave an update on the project. CouncilmemberJuenemannmoved to approve a resolution for the public vacation of an easement. Resolution 26-04-2494 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01Beacon Acquisition, LLC has requested the Maplewood City Council to vacate the following portions of a utility easement: That part of the 5.00 foot wide easement reserved in Alley Vacation Document No. 1705888 described as follows: The south 135.00 feet of that part of said 5.00 foot easement which runs north-south along the center of the vacated alley in Block 11, GLADSTONE. and April27, 2026 City Council Meeting Minutes 7 Council Packet Page Number 9 of 112 E2 The entire 5.00 foot easement which runs east-west along the center of the vacated alley between Lot 4 and Lots 5 thru 9, in LUNNS REARRANGEMENT OF LOTS 7 to 12, inclusive, Block 11, GLADSTONE. Section 2.Criteria 2.01Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3.Findings 3.01The Maplewood City Council makes the following findings: 1.The existing utility easement does not align with the existing utilities on the site and these utilities are to relocated and put underground. 2.The vacation is not counter to the public interest. 3.A new utility easement will be dedicated to align with the location of the relocated utilities. Section 4.City Review Process 4.01The city conducted the following review when considering the public vacation request. 1.On April 27, 2026, the city council discussed the public vacation request. City staff published two consecutive weeks of a meeting notice in the Pioneer Press and sent notices to the affected property owners. The city council gave everyone at the hearing a chance to speak and present written statements. They considered the report and recommendation from city staff. Section 5.City Council 5.01The city council herebyapprovesthe resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1.The applicant shall provide and dedicate a new utility easement that aligns with the relocated utilities. Seconded by Councilmember Lee Ayes – All The motion passed. I.UNFINISHED BUSINESS 1.Resolution Authorizing Advertisement for Bids, 2026 DNR Boulevard Ash Tree Removal and Replacement Project, City Project 26-07 Public Work Director Love gave the staff report. April27, 2026 City Council Meeting Minutes 8 Council Packet Page Number 10 of 112 E2 Councilmember Juenemannmoved to approvethe resolution authorizing the advertisement for bids for the 2026 Boulevard Ash Tree Removal and Replacement Project, City Project 26-07. Resolution 26-04-2495 AUTHORIZATION TO ADVERTISE FOR BIDS RESOLUTION th WHEREAS, pursuant to a resolution of the City Council adopted April 13, 2026, that approved a grant agreement between the City of Maplewood and the Minnesota Department of Natural Resources for the Community Tree Planting Grant. AND WHEREAS, plans and specifications for the 2026 Boulevard Ash Tree Removal and Replacement Project, City Project 26-07 have been prepared, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.The City Clerk or office of the City Parks and Natural Resources shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via th QuestCDN and considered at 10:00 a.m. on the 20day of May, 2026. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 2.The City Clerk and City Natural Resources Coordinator are hereby authorized and instructed to receive and open bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular City Council meeting of June th 8, 2026. Seconded by Councilmember LeeAyes – All The motion passed. J.NEW BUSINESS 1.Resolution for a Lawful Gambling Premises Permit for Bayport American Legion at Goodrich Golf Course, 1820 Van Dyke Street North City Clerk Sindt gave the staff report.Kelly Bertelsen, General Manager and Jennifer Stevensen, Assistant Gambling Manager, with the Bayport American Legion, addressed council and provided additional information. CouncilmemberJuenemannmoved to approve the resolution for a lawful gambling premises permit for Bayport American Legion to conduct gambling activities at Goodrich Golf Course, 1820 Van Dyke Street North. Resolution 26-04-2496 April27, 2026 City Council Meeting Minutes 9 Council Packet Page Number 11 of 112 E2 LAWFUL GAMBLING PREMISES PERMIT FORBAYPORT AMERICAN LEGION AT GOODRICH GOLF COURSE WHEREAS, Bayport American Legion has submitted an applicationto the City of Maplewood requesting city approval of a Lawful Gambling Premises permit application, to be used at Goodrich Golf Course, 1820 Van Dyke Street North, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for Bayport American Legion to conduct gambling activities at Goodrich Golf Course, 1820 Van Dyke Street North, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval Seconded by CouncilmemberLee Ayes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Acting Mayor Caveadjourned the meeting at7:44p.m. April27, 2026 City Council Meeting Minutes 10 Council Packet Page Number 12 of 112 F1a CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Summary: This item is informational and intended to provide the city council with a forecast of upcoming agenda items and the workshop schedule. These are not official announcements of the meetings, but a look at the upcoming meetings for the city council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Workshop Schedule: May 26: Note change to Tuesday June 8: Climate Mitigation Plan Adoption Sale of General Obligation Improvement Bonds Council Comments: Comments regarding workshops, council meetings or other topics of concern or interest. Maplewood Living Schedule: Author Due DateEdition Villavicencio April 17 May 2026 All assignments are subject to change based on election filings. Council Packet Page Number 13 of 112 F3 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Colin Vue, Management Intern PRESENTER: Colin Vue, Management Intern AGENDA ITEM: Management Intern Colin Vue Presentation Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The City of Maplewood created an internship to provide a college student an opportunity to experience local government and engage with city-wide functions. This role has been filled by Colin Vue, who has served as the management intern since May 27, 2025. The presentation will showcase the internÓs involvement with the city and the results of the Nonprofit Expo hosted on April 16, 2026. Recommended Action: No action. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Safety Focus Area: Sustainability Focus Area: Support and develop staff and human resources Development Focus Area: Invest in people and placemaking Background: Some of the projects and takeaways from the year-long internship experience include assisting with the revision of city policies, creating space for Metro-INET tenants, and participating in the International City/County Management AssociationÓs leadership program. Finally, leading the cityÓs first Nonprofit Expo on April 16, 2026. The event gathered over 25 local nonprofit organizations and engaged Maplewood residents to promote volunteerism and community services. Attachments: 1. PowerPoint presentation Council Packet Page Number 14 of 112 F3, Attachment 1 Council Packet Page Number 15 of 112 F3, Attachment 1 Council Packet Page Number 16 of 112 F3, Attachment 1 Council Packet Page Number 17 of 112 F3, Attachment 1 Council Packet Page Number 18 of 112 F3, Attachment 1 Council Packet Page Number 19 of 112 F3, Attachment 1 Council Packet Page Number 20 of 112 F3, Attachment 1 Council Packet Page Number 21 of 112 F3, Attachment 1 Council Packet Page Number 22 of 112 G1 Council Packet Page Number 23 of 112 G1, Attachment Council Packet Page Number 24 of 112 G1, Attachment Council Packet Page Number 25 of 112 G1, Attachment Council Packet Page Number 26 of 112 G1, Attachment Council Packet Page Number 27 of 112 G1, Attachment Council Packet Page Number 28 of 112 G1, Attachment Council Packet Page Number 29 of 112 G1, Attachment Council Packet Page Number 30 of 112 G1, Attachment Council Packet Page Number 31 of 112 G1, Attachment Council Packet Page Number 32 of 112 G1, Attachment Council Packet Page Number 33 of 112 G2 Council Packet Page Number 34 of 112 G2, Attachment Council Packet Page Number 35 of 112 G2, Attachment Council Packet Page Number 36 of 112 G2, Attachment Council Packet Page Number 37 of 112 G3 CITY COUNCIL STAFF REPORT Meeting Date April 27, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM:Andrea Sindt, City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM:Resolution Designating New Polling Place Location for Precincts 1 and 2, 2026 Primary Election Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Maplewood Precincts 1 and 2 use the Edgerton Elementary School gym as a polling location. In March 2026, staff was notified the school will not be available for the 2026 State Primary Election due to construction. St Paul Hmong Alliance Church at 1770 McMenemy St N, a previous polling location, has agreed to again serve as a polling location and will be able to hold both precincts for the primary. Recommended Action: Motion to approve the resolution designating St Paul Hmong Alliance Church at 1770 McMemeny Street N as the polling location for Precincts 1 and 2 during the August 11, 2026 State Primary Election. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Safety Sustainability Development Background: Edgerton Elementary will have renovations making the gym unavailable to serve as the primary election polling location for Precinct 1 and Precinct 2. City election staff, with Ramsey County election staff approval, approached St Paul Hmong Alliance Church to see if they would be a polling location. The church was the polling location for Precinct 1 until 2021 when they decided to end that service. The church agreed and an on-site visit confirms their gym can hold both precincts. Ramsey County will be mailing out postcards to notify voters of this change in location. For the November General Election, Edgerton Elementary will again be available. No other polling location changes are required. Attachments: 1.Resolution Council Packet Page Number 38 of 112 G3, Attachment 1 City of Maplewood Ramsey County, Minnesota RESOLUTION DESIGNATING POLLING PLACE LOCATION FOR PRECINCTS 1 AND 2 2026 PRIMARY ELECTION WHEREAS, Minnesota Statutes 204B.16, subd 1 requires the city council, by ordinance or resolution, to designate any changes to polling place locations for the upcoming year; and WHEREAS, notification was received in March 2026 that Edgerton Elementary School gym, the polling location for both Precinct 1 and Precinct 2, will be unavailable during the 2026 August Primary Election; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and WHEREAS, St. Paul Hmong Alliance Church, previously a polling location until 2021, has agreed to serve as the polling location for the 2026 State Primary Election. NOW, THEREFORE, BE IT RESOLVED, that the city council of the city of Maplewood hereby designates the following polling place location for the 2026 State Primary Election conducted in the city: Precinct 1 St. Paul Hmong Alliance Church 1770 McMenemy Street North Precinct 2 St. Paul Hmong Alliance Church 1770 McMenemy Street North AND BE IT FURTHER RESOLVED, that the city clerk is authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this resolution that becomes unavailable for use by the city; AND BE IT FURTHER RESOLVED, that the city clerk is authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this resolution when necessary to ensure a safe and secure location for voting; AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to the Ramsey County Elections Office; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the polling place location changes in the clerk’s office. Council Packet Page Number 39 of 112 G4 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Resolution to Conduct Off-Site Gambling for the White Bear Avenue Business Association at the Ramsey County Fair Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Summary: A request to conduct off-site gambling has been submitted by the White Bear Avenue Business Association. Approval of the request will allow pull-tab gambling activity to occur during the Ramsey County Fair from Thursday, July 16, 2026 through Sunday, July 19, 2026. Recommended Action: Motion to approve the resolution to conduct off-site gambling for White Bear Avenue Business Association from Thursday, July 16, 2026 to Sunday, July 19, 2026 during the Ramsey County Fair. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Sustainability Development Background: White Bear Avenue Business Association holds an organization license with the Minnesota Gambling Control Board to conduct lawful gambling and is eligible per MN §349.165 subd.5 to hold lawful gambling events at a location without obtaining a premises permit. Applications to conduct off-site gambling are processed and approved by the Minnesota Gambling Control Board; however, local approval by resolution must be obtained prior to submission. Attachments: 1.Resolution of Approval to Conduct Off-Site Gambling Council Packet Page Number 40 of 112 G4, Attachment 1 RESOLUTION CITY APPROVAL TO CONDUCT OFF-SITE GAMBLING WITHIN CITY LIMITS WHITE BEAR AVENUE BUSINESS ASSOCIATION WHEREAS, White Bear Avenue Business Association has submitted an application to conduct off-site gambling at the Ramsey County Fair Grounds, 2020 White Bear Avenue in Maplewood, MN 55109; and WHEREAS, the off-site gambling will take place during the Ramsey County Fair on Thursday, July 16, 2026 through Sunday, July 19, 2026. NOW, THEREFORE, BE IT RESOLVED, by the city council of Maplewood, Minnesota that: 1.The application to conduct off-site gambling is approved for White Bear Avenue Business Association during the date stated above; and 2.The Minnesota Gambling Control Board approve said permit application as complying Minnesota Statute §349.213; and 3.This resolution be forwarded to the Gambling Control Board for their approval. Approved by the Maplewood City Council on May 11, 2026. Council Packet Page Number 41 of 112 G5 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Troy Brink, Street/Storm Superintendent PRESENTER:Steven Love, Public Works Director AGENDA ITEM: 2026 Tree Grinding Contract Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The public works maintenance yard temporarily stores trees removed from city parks and roads. The Emerald Ash Borer (EAB) infested trees and other tree debris located in the city’s public works yard are now ready to be ground up and removed. Removal of the stockpile is important as public works shifts to summer maintenance activities and to ensure there is room for future tree removals and storm debris in the maintenance yard. Recommended Action: Motion to authorize Hugo’s Tree Care Inc, to perform grinding, hauling, and disposal of EAB infested wood and other tree debris from the public works yard. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $17,500 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Public works operations budget. Strategic Plan Relevance: Safety Sustainability Focus Area: Advance environmental stewardship initiatives Development The public works department has been removing EAB-affected trees since EAB was identified in the City of Maplewood. A tree survey in 2011 identified 2,138 ash trees on city property and along streets in right of ways, currently there are approximately 396 ash trees still at risk from EAB. Background: With the infestation of EAB in Maplewood, public works have been removing ash trees along city roads and in active park areas. EAB-affected trees, hazard trees, and storm-damaged trees removed by public works crews are temporarily stored in the public works yard. Typically, the Council Packet Page Number 42 of 112 G5 stockpile of trees needs to be ground and removed from the yard once per year.Ground-up material is generally used for mulch or bioenergy. The stockpile consists of roughly 83 trees and collected storm-related tree debris. The volume of tree material has now reached a point where grinding and proper disposal are necessary. Maplewood Public Works Department obtained two quotes from qualified contractors totaling $17,500 and $18,500. Hugo’s Tree Care Inc. is recommended to do this work as their quote of $17,500 is the lower of the two quotes, and they are available to do the work once notified. Attachments: 1. Quote from Dakota-Wood Grinding, Inc 2. Quote from Hugo Tree Care, Inc Council Packet Page Number 43 of 112 G5, Attachment 1 Council Packet Page Number 44 of 112 G5, Attachment 2 Council Packet Page Number 45 of 112 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 46 of 112 J1 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Conditional Use Permit and Setback Variance Resolution, Peach Automotive Service Garage, 1770 Gervais Avenue East Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The owner proposes adding a vehicle maintenance garage business at 1770 Gervais Avenue East. Peach Tree Care, a tree trimming and removal contractor, currently operates from the property. A vehicle maintenance garage requires a conditional use permit (CUP) and must be at least 350 feet from any property the city plans for residential use. A setback variance is required due to proximity of the site to adjacent residential property. Recommended Action: Motion to approve a conditional use permit and setback variance resolution for the property at 1770 Gervais Avenue East, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Safety Sustainability Development Grow a vibrant and resilient buisness community The property owner wants to expand their business operations in Maplewood. The vehicle maintenance business will use existing space within the building, creating additional jobs, generating tax revenue, and providing services to Maplewood residents. Background: The property is the site of a tree trimming and removal company and is zoned M1, light manufacturing. The zoning code permits a contractor shop and yard, including the business office and its associated yard used for the repair, maintenance, or storage of vehicles, equipment, and materials. The site was initially developed in 1988 and used by Schwan’s Enterprises as a sales office and warehouse, with garage bays for the company's vehicles. The owner uses the garage to Council Packet Page Number 47 of 112 J1 repair their tree-trimming vehicles; however, these spaces are often unused, and they would like to offer repair services to the public. Conditional Use Permit A vehicle maintenance garage requires a CUP. The applicant submitted an interior floor plan, site plan, and photos. No exterior modifications are proposed as part of this proposal. The vehicle maintenance garage will offer routine and minor repair services to the public, including oil changes and basic maintenance, primarily operating from the southern portion of the property. Setback Variance City code requires that a motor vehicle maintenance garage be at least 350 feet from any property the city plans for residential use. The property is between 57 and 105 feet when measured from the site’s property line to the adjacent residential property lines across Gervais Avenue as it curves, and approximately 92 feet to the residential property line across Gervais Court diagonally. State statute allows variances to be approved when the proposal is in harmony with city goals and policies outlined in the comprehensive plan and official controls, and when practical difficulties exist. The practical difficulty standard outlines three factors that cities must consider when reviewing a variance request: reasonableness, uniqueness, and essential character. 1.Reasonableness – When the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance. The zoning ordinance permits a vehicle maintenance garage on the property, subject to a CUP. Similar light manufacturing and auto-oriented businesses have historically operated in this neighborhood. 2.Uniqueness – When the plight of the landowner is due to circumstances unique to the property, not created by the landowner. The property was developed in 1988 as a business office, warehouse, and storage yard, and is zoned for commercial and industrial uses. 3.Essential Character – When the variance, if granted, will not alter the essential character of the locality. The properties are zoned to permit this use and have been used in this manner historically, before the development of the adjacent residential neighborhood. The adjacent residential properties to the north were developed between 1999 and 2014. Department Comments Andrea Sindt, City Clerk – A city vehicle repair license must be obtained from the City Clerk. Randy Johnson, Building Official – A building permit and architectural drawings are required for any proposed building alterations. Jon Jarosch, Assistant City Engineer – None Shann Finwall, Sustainability Coordinator – None Jery Novak, Fire Marshal – None Council Packet Page Number 48 of 112 J1 CommissionReview Planning Commission April 21, 2026: The planning commission helda public hearing andreviewedthe conditional use permit and setback variance requests. The commission recommended approval. Public Hearing Notice Staff sent a public hearing notice and application details to the 17 properties within 500 feet of the subject property. Staff did not receive public comments. Reference Information Site Description Site Size: 1.36 Acres Surrounding Land Uses North: High-Density Residential South: Warehouse/Light Manufacturing/Highway 36 East: Automotive Service/Light Manufacturing West: Warehouse/Office/Light Manufacturing Planning Existing Land Use: Employment Existing Zoning: M1, Light Manufacturing Review Schedule The city deemed the applicant’s application complete on April 13, 2026. The initial 60-day review deadline for a decision is June 12, 2026. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Attachments: 1.Conditional Use Permit and Setback Variance Resolution 2.Overview Map 3.Future Land Use Map 4.Zoning Map 5.Applicant Narrative 6.Applicant Plans and Site Photos 7.Planning Commission Minutes Dated April 21, 2026 8.Presentation Slides Council Packet Page Number 49 of 112 J1, Attachment 1 CONDITIONAL USE PERMIT AND SETBACK VARIANCERESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Paech Properties LLC (property owner) has requested a Conditional Use Permit and a setback variance for the property located at 1770 Gervais Avenue East. 1.02 The property located at 1770 Gervais Avenue East is legally described as: The East one-half (E 1 /2) of the North one-half (N 1 /2) of Lot 16, E. G. Rogers' Garden Lots, except the South 250 feet of that part of the East one-half (E1/2) of the North one-half (N1/2) of said Lot 16, lying North of the North right-of-way line of State Trunk Highway No. 36, together with that part of vacated Gervais Avenue lying between the Northerly extensions of the East and West lines of said above described tract that accrued thereto by reason of vacation thereof, Ramsey County, Minnesota. Tax Parcel Identification: 102922410017 1.03 A vehicle maintenance garage is permitted with a conditional use permit. 1.04 A motor vehicle maintenance garage must be at least 350 feet from any property the city plans for residential use. 1.05 The property is between 57 and 105 feet when measured from the site’s property line to the adjacent residential property lines across Gervais Avenue as it curves, and approximately 92 feet to the residential property line across Gervais Court diagonally. Section 2. Conditional Use Permit and Variance Standards. 2.01 Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. Council Packet Page Number 50 of 112 J1, Attachment 1 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 2.02 Variance Standards. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit and Variance standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On April 21, 2026, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2. On May 11, 2026, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The City Council will review the conditional use permit in one year. 2. There shall be no exterior storage of vehicles or equipment on the property or on the adjacent public streets related to the vehicle maintenance garage. Council Packet Page Number 51 of 112 J1, Attachment 1 3.All vehicles awaiting repair must be stored inside the building and may not be stored outside in the parking lot or on public streets. No unlicensed or inoperable vehicles shall be stored on the premises for more than 48 hours, except in storage areas that are fully screened from public view. 4. No motor vehicle maintenance garage within 350 feet of a residential lot line shall be open to the public between the hours of 11:00 p.m. and 6:00 a.m. 5. All repair, assembly, disassembly, and maintenance shall occur within an enclosed building, except for minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil, or wiper fluid replacement. 6. The parking lot and striped spaces must always be maintained. The applicant will review the existing striped stalls and drive access aisles on the site, repaint the parking spaces where necessary, and repair any areas with deficient pavement. The applicant will provide a parking plan showing striped stalls for staff approval. 7. Parking shall be limited to paved areas. 8. The owner will construct a trash enclosure for the property as required around all trash containers or dumpsters, and it shall be 100 percent opaque. The enclosure must meet city ordinance requirements. The enclosure must always be maintained. The owner will submit a plan for the trash enclosure to staff for review before installation. 9. Should there be changes to the building's tenant mix, the property owner must submit these details to the city for review. Before a new tenant occupies the property, the owner must obtain city approval. 10. All vehicle deliveries and transport unloading shall be done on-site, not along public streets. 11. All signs shall meet the City of Maplewood sign ordinance. All abandoned signs for previous businesses on the property must be removed or replaced with updated signage reflecting the current business operations. The property owner will obtain sign permits before installation. 12. The property owner must contact the city’s licensing division and obtain a license for a vehicle repair business on the property. 13. A building permit and architectural drawings are required for any proposed building alterations. 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Tuesday, April 21, 2026 City Hall, Council Chambers 1830 County Road B East PUBLIC HEARING 1.Conditional Use Permit and Setback Variance Resolution, Peach Automotive Service Garage, 1770 Gervais Avenue East Michael Martin, AICP,AssistantCommunity Development Director, gave the presentation. Applicants, Michael Paech and Mohammed Nur, addressed the commission and answered questions.Commission members shared comments. Vice Chairperson Yangopened the public hearing. There were no speakers on this item. Vice Chairperson Yangclosed the public hearing. Commissioner Wullschleger movedtoapprove a conditional use permit and setback variance resolution for the property at 1770 Gervais Avenue East, subject to certain conditions of approval. CONDITIONAL USE PERMIT AND SETBACK VARIANCERESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Paech Properties LLC(property owner) has requested a Conditional Use Permit and a setback variance for the property located at 1770 Gervais Avenue East. 1.02The property located at 1770 Gervais AvenueEast is legally described as: The East half of the North half of Lot 16, E.G. Rogers’ Garden Lots, except the South 250 feet thereof. Tax Parcel Identification: 102922410017 1.03A vehicle maintenance garage is permitted with a conditional use permit. 1.04 Amotor vehicle maintenance garagemustbe at least 350 feet from any property the city plans for residential use. 1.05The property is between 57 and 105 feet when measured from the site’s property line to the adjacent residential property lines across Gervais Avenue as it curves, and approximately 92 feet to the residential property line across Gervais Court diagonally. Section 2. Conditional Use Permit and Variance Standards. 2.01 Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards. April 21, 2026 1 PlanningCommission Meeting Minutes Council Packet Page Number 66 of 112 Attachment 7 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 2.02Variance Standards. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01The proposal meets the specific Conditional Use Permit and Variance standards. Section 4. City Review Process 4.01The City conducted the following review when considering this conditional use permit request. 1.On April 21, 2026, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approvethis resolution. April 21, 2026 2 PlanningCommission Meeting Minutes Council Packet Page Number 67 of 112 Attachment 7 2.On May 11, 2026, the City Council discussed this resolution. They considered reports and recommendations from the Planning Commission and City staff. Section 5.City Council 5.01The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.The CityCouncil will review the conditional use permit in one year. 2.There shall be no exterior storageof vehicles or equipmenton the property or on the adjacent public streetsrelated to the vehicle maintenance garage. 3.All vehicles awaiting repair must be stored inside the building and may not be stored outside in the parking lot or on public streets. No unlicensed or inoperable vehicles shall be stored on the premises for more than 48 hours, except in storage areas that are fully screened from public view. 4.No motor vehiclemaintenance garage within 350 feet of a residential lot line shall be open to the public between the hours of 11:00 p.m. and 6:00 a.m. 5.All repair, assembly, disassembly, and maintenance shall occur within an enclosed building, except for minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil, or wiper fluid replacement. 6.The parking lot and striped spaces must always bemaintained. The applicant will review the existing striped stalls and drive access aisles on the site, repaint the parking spaces where necessary, and repair any areas with deficient pavement. The applicant will provide a parking plan showing striped stalls for staff approval. 7.Parking shall be limited to paved areas. 8.The owner will construct a trash enclosure for the property as required around all trash containers or dumpsters, and it shall be 100 percent opaque. The enclosure must meet city ordinance requirements. The enclosure must always be maintained. The owner will submit a plan for the trash enclosure to staff for review before installation. 9.Should there be changes to the building's tenant mix, the property owner must submit these details to the city for review. Before a new tenant occupies the property, the owner must obtain city approval. 10.All vehicle deliveries and transport unloading shall be done on-site, not along public streets. 11.All signs shall meet the City of Maplewood sign ordinance. All abandoned signs for previous businesses on the property must be removed or replaced with updated signage reflecting the current business operations. The property owner will obtain sign permits before installation. 12.The property owner must contact the city’s licensing division and obtain a license fora vehicle repair business on the property. 13.A building permit and architectural drawings are required for any proposed building alterations. April 21, 2026 3 PlanningCommission Meeting Minutes Council Packet Page Number 68 of 112 Attachment 7 Seconded by CommissionerOszmanAyes – All The motion passed. This item will go to the city council on May 11, 2026 April 21, 2026 4 PlanningCommission Meeting Minutes Council Packet Page Number 69 of 112 J1, Attachment 8 Council Packet Page Number 70 of 112 J1, Attachment 8 Council Packet Page Number 71 of 112 J1, Attachment 8 Council Packet Page Number 72 of 112 J1, Attachment 8 Council Packet Page Number 73 of 112 J1, Attachment 8 Council Packet Page Number 74 of 112 J1, Attachment 8 Council Packet Page Number 75 of 112 J1, Attachment 8 Council Packet Page Number 76 of 112 J1, Attachment 8 Council Packet Page Number 77 of 112 J1, Attachment 8 Council Packet Page Number 78 of 112 J1, Attachment 8 Council Packet Page Number 79 of 112 J1, Attachment 8 Council Packet Page Number 80 of 112 J1, Attachment 8 Council Packet Page Number 81 of 112 J2 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Sable, City Manager PRESENTER:Michael Sable, City Manager AGENDA ITEM: Resolution of Support for Ramsey County EDA Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Ramsey County is asking each city to approve a resolution “opting in” to enhanced business programming as part of the Ramsey County Economic Development Authority. Recommended Action: Motion to approve the resolution exercising the city’s authority to opt-in to, and support, the Ramsey County Economic Development Authority. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Donation Strategic Plan Relevance: Safety Sustainability Development Invest in people and placemaking Background: In 2025, Ramsey County received approval from the State Legislature to expand the eligible uses of the Housing and Redevelopment Authority (HRA) to include entrepreneurship and business programming, which requires the creation of the Ramsey County Economic Development Authority (EDA). In addition to existing programming (Open to Business, CEO Next, CEO Now, and Ramsey County Means Business) the following programming is being developed: Improve the capacity of Business Support Organizations Expand technical assistance service offerings to businesses Create new cohort-based learning opportunities Council Packet Page Number 82 of 112 J2 Establish data gathering, research & reporting capabilities Provide direct support to projects and businesses that deliver business growth The County plans to spend $1.5 - $2 million in the first few years of the program. Funding will continue to align with HRA levy spending directives where 50% of HRA levy spending occurs in suburban Ramsey County and 50% with the City of Saint Paul. Attachments: 1. Resolution 2. Implementation Next Steps Memo Council Packet Page Number 83 of 112 J2, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD EXERCISING THE CITYÓS AUTHORITY TO OPT-IN TO, AND SUPPORT, THE RAMSEY COUNTY ECONOMIC DEVELOPMENT AGENCY (ÐEDAÑ) WHEREAS, the Commissioners of Ramsey County (ÐCountyÑ) and the Maplewood City Council (ÐCityÑ) consider small businesses to be the backbone of stability and growth for their respective local government and municipality; and WHEREAS, the County and the City also consider continued investment in small businesses as critical for sustaining stability and growth in their respective local government and municipality; and WHEREAS, the County sought special legislation from the State Legislature that expanded the eligible uses of the CountyÓs Housing and Redevelopment Authority (HRA); and WHEREAS, the special legislation, often referred to as the EDA Bill (Bill), expanded the use of HRA Levy funding to include entrepreneurship and business programming and necessitated the creation of the Ramsey County Economic Development Authority (EDA); and WHEREAS, the EDA Bill was approved by the Legislature in 2025; and WHEREAS, the EDA Bill contained two provisions, (1) the EDA would not have tax levy authority and (2) Cities within the CountyÓs HRA Area of Operation would be required to ÒOpt InÓ to business programming by the EDA; and WHEREAS, pursuant to state statute, projects funded with HRA levy will continue to require consent by the City; and WHEREAS, pursuant to Ramsey County Board of Commissioners Resolution B2025- 229 dated December 2, 2025, and to filing with the Secretary of State a Certificate of Approval of Special Law By Governing Body (pursuant to Minnesota Statutes, 645.02 and 645.021) December 16, 2025, as Document No. 20254239, the County has legally established an EDA through which the above-referenced funds and programs supporting small business in the City may flow; and WHEREAS, the City supports the County in promoting growth and sustainability for small businesses within its jurisdiction and therefore supports, and wishes to avail itself to, funding and programs made available by the CountyÓs EDA and deems it a positive mechanism for doing so. NOW, THEREFORE, BE IT RESOLVED, that the City affirmatively ÐOpts-InÑ as a participant in the CountyÓs EDA Area of Operation, and supports the County in its EDA use, funding and programs established; and BE IT FURTHER RESOLVED that the City commits to the collaboration with the County and the processes necessary for implementing the CountyÓs EDA programs as an integral part and shared goal of supporting and sustaining entrepreneurs and local small businesses. Adopted by the city council of the City of Maplewood, Minnesota, this ___ day of _____, 2026. Council Packet Page Number 84 of 112 J2, Attachment 1 CITY OF MAPLEWOOD By: ___________________________ Mayor Attest: ________________________ City Clerk MA745-1-1092939.v2 Council Packet Page Number 85 of 112 J2. Attachment 2 DATE:March 6, 2026 TO:Ramsey County City Administrators and Community Development Directors FROM: Josh Olson, Director, Community & Economic Development Department CC: Ling Becker, County Manager Kari Collins, Deputy County Manager, Economic Growth & Community Investment RE: Ramsey County EDA Implementation Next Steps Thank you for your ongoing support of the Ramsey County’s housing and redevelopment programming. I look forward to the continued partnership in ensuring all in Ramsey County are valued and thrive. I am reaching out to provide you with information regarding the next steps to enhancing programming for entrepreneurs and small businesses as result of last year’s approved ‘EDA Bill.’ On December 2nd, 2025, the Ramsey County Board of Commissioners took an initial step to formally create the Ramsey County Economic Development Authority. This was a required first step, prior to the beginning of this year’s legislative session, but it is the first of many steps required to allow enhanced business programming to be funded through the Ramsey County Housing and Redevelopment Authority levy. While the legislation allowed for the creation of the Ramsey County Economic Development Authority (EDA), it outlined two important conditions: 1.The EDA will have no taxing authority. This was intentional as the EDA will only receive and spend funding from the existing Ramsey County Housing and Redevelopment Authority (HRA) levy. Expansion of the HRA to include EDA powers, as described by state statute, allows the county to utilize a portion of HRA levy funding for purposes of small business support and enhanced business programming. 2.Each City is required to ‘Opt In’ to this enhanced business programming. ‘Opt-In’ Process The process for a City to Opt-in requires a city resolution by June 1, 2026. Receipt of approved resolutions from cities will create a map that shows the EDA’s Area of Operation. th Ramsey County would then establish the EDA Area of Operation on or by June 15, 2026. Enhanced business programming will begin January 1, 2027. A draft resolution for city council approval is provided below. Tentative Programming Tentative plans continue to plan for an allocation of $1.5 - $2 million yearly from the existing Housing and Redevelopment Authority levy towards business focused programming. Programming and total budget allocation have not yet been formalized as the County awaits Council Packet Page Number 86 of 112 J2. Attachment 2 final decisions from cities regarding their intent to opt-in. While the approved EDA’s Area of Operation is a critical consideration to determining the scale and scope of final programming, we have identified five core focus areas for enhanced business support and growth programming. These areas include (further details below): Improve the capacity of Business Support Organizations Expand technical assistance service offerings to businesses Create new cohort-based learning opportunities Establish data gathering, research & reporting capabilities Provide direct support to projects and businesses that deliver business growth Please note: The County’s existing portfolio of business programming (Open to Business, CEO Next, CEO Now, and RamseyCountyMeansBusiness.com) remains unchanged for this year. Please reach out if you would like to further discuss this process and/or tentative programming, including any additional questions. Lastly, while it is not expected, if you are able to st communicate your council’s intentions ahead of the June 1 deadline that would be appreciated. Council Packet Page Number 87 of 112 J2. Attachment 2 Proposed Core Programmatic Areas for Enhanced Business Programming Improve the Capacity of Business Support Organizations Business Support Organizations (BCOs) are important lifelines to entrepreneurs and small businesses. Any many instances BCOs are a first stop of businesses looking to get a business started, navigate regulatory and technical hurdles, and seek financing. As the County, we saw first-hand during recent crises and business interruptions that our BCOs require resources to effectively and proactively respond. The ongoing Business Reimagination Center initiative is piloting efforts in 2026 that support capacity of BCOs. This piloted effort will inform future programming. High Level Budget Estimate: $250,000 Expand Technical Assistance Service Offerings to Businesses Small businesses often seek a myriad of technical assistance services in order for them to growth and prosper. The County currently invests in the Open to Business program that offers no cost direct technical assistance and other forms of support to small business owners and entrepreneurs. Enhanced technical services support general business challenges like accounting, marketing, digital literacy and/or could support business sectors. The ongoing Business Reimagination Center initiative is also piloting new and enhanced technical services that will inform future programming. High Level Budget Estimate: $250,000 Create New Cohort-Based Learning Opportunities Cohort-based learning programs like CEO Next and CEO Now allow business leaders to learn with and alongside their peers. CEO Next and CEO Now are a regional partnership with Hennepin County. Hennepin County currently operates these programs. Ramsey County is exploring possibilities for Ramsey County only cohorts as well as cohorts serving business at different growth stages. High Level Budget Estimate: $250,000 Establish Data Gathering, Research & Reporting Capabilities Data is everywhere, and it is increasingly playing a role in business growth and innovation. Decision making driven by robust data can create transformational impacts in assisting businesses in their growth, as well as support more robust and coordinated business retention, expansion and attraction efforts by the county and cities. High Level Budget Estimate: $250,000 Provide Direct Support to Projects and Businesses That Deliver Business Growth Accelerate business growth by providing direct, targeted support to projects and businesses with strong economic potential through mechanisms such as grants, low- interest loans, etc. High Level Budget Estimate: $1,000,000 Council Packet Page Number 88 of 112 J3 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Sable, City Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Resolution Regarding Ramsey County Gun Range Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The Maplewood City Council will consider a resolution in opposition to continued use of the outdoor firearms facility in the City of Maplewood. Recommended Action: Motion to approve the resolution expressing opposition to the continued operation of the City of St. Paul outdoor firearms training facility located on Ramsey County property within the City of Maplewood. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Safety Focus Area: Foster community engagement and support resident well-being Sustainability Focus Area: Cultivate a connected, engaged community Development Focus Area: Strengthen human connection and community growth Background: Beginning in the mid 1950Ós, Ramsey County authorized the City of St. Paul to operate an outdoor police firearms training center on county-owned land in the City of Maplewood. In March 1972, the City of St Paul entered in an agreement with the then-named Village of Maplewood regarding limitations to the use of the outdoor gun range. In November 1974, Ramsey County entered into a 99-year no cost lease with the City of St Paul for use of the county owned land as an outdoor gun range until December 31, 2073. Council Packet Page Number 89 of 112 J3 In the 1989, the City of St Paul acquired an adjacent 4.74-acre parcel to serve as a noise buffer to surrounding neighborhoods. In May 2021, Ramsey County entered into a revised lease agreement with the City of St. Paul reducing the hours of operation, adding sound suppression devices on all non-handgun firearms, and providing scheduling notifications to neighbors. In June 2025, the Maplewood City Council approved a Conditional Use Permit, Design Review Resolution, and Weland Buffer Variance application from the City of St. Paul for a new structure on the property. In March 2026, the Maplewood City Council approved the Final Plat and Preliminary Development Agreement for development of Century Ponds, a 206-unit development adjacent to the Ramsey County outdoor gun range. Since its incorporation in 1957, the City of Maplewood population has grown 196 percent from 14,200 to 42,088 residents, per the last census. This dynamic growth requires additional scrutiny of the highest and best uses of existing land within its boundaries to ensure continued development and redevelopment in Maplewood. Attachments: 1. Resolution Council Packet Page Number 90 of 112 J3, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. ______ A RESOLUTION EXPRESSING OPPOSITION TO THE CONTINUED OPERATION OF THE CITY OF SAINT PAUL OUTDOOR FIREARMS TRAINING FACILITY LOCATED ON RAMSEY COUNTY PROPERTY WITHIN THE CITY OF MAPLEWOOD WHEREAS, the City of Maplewood is a growing, vibrant community located in Ramsey County; and WHEREAS, the City of Maplewood has made significant investments in housing, infrastructure, and community development that reflects a clear and intentional direction for the future of the community, resulting in significant residential development, redevelopment, and increased expectations as a high-quality, modern suburban community; and WHEREAS, Ramsey County, the property owner, leases an outdoor firearms training facility that is operated by the City of Saint Paul within the municipal boundaries of the City of Maplewood; and WHEREAS, when the outdoor firearms facility first opened in 1950Ós, the surrounding area was largely undeveloped and few individuals were impacted by its operation, but now the area has witnessed significant residential development; and WHEREAS, the City of Maplewood and the surrounding neighborhood density will continue to increase because Ramsey County, fee owner of the land on which the outdoor firearms training facility is located, recently sold an adjoining 92-acre tract which is being developed with 206 single family homes and townhouses; and WHEREAS, regional decision-making should be grounded in mutual respect, shared responsibility, and a willingness to adapt when conditions change; and WHEREAS, the continued operation of this facility is increasingly incompatible with surrounding land uses and undermines the cityÓs long-term vision for safe, thriving, and connected neighborhoods, especially as residents in proximity to the facility experience ongoing impacts including persistent noise, disruption to daily life, and diminished enjoyment of their homes and community; and WHEREAS, the City of Maplewood notes that a neighboring property was intentionally acquired and preserved by the City of Saint Paul for a use as a noise buffer, a clear acknowledgement of the deleterious effects of the firearms facility on Maplewood residents; and WHEREAS, the continued operation of this facility at its current location reflects a longstanding pattern in which problematic land uses are placed in neighboring communities with less influence over the decision; and WHEREAS, the City of Maplewood has repeatedly raised concerns and sought collaborative solutions, yet those concerns have not resulted in meaningful reconsideration or adjustment by the parties controlling the facility; and WHEREAS, the continuation of this arrangement places an unfair and disproportionate burden on Maplewood residents and signals a lack of balance in how regional responsibilities are shared; and MA745-1-1092939.v2 Council Packet Page Number 91 of 112 J3, Attachment 1 WHEREAS, the City of Maplewood specifically rejects the premise that the existence of the firearms facility prior to development of the surrounding area is a sufficient policy rationale for its indefinite continuation, as public policy must evolve alongside community conditions, just as outdated practices in housing, land use, and governance have been reevaluated and changed over time; and WHEREAS, the City of Maplewood recognizes the importance of firearms training for public safety personnel but asserts that such training must be conducted in a manner that reflects current land use compatibility, minimizes impacts on residents, and demonstrates equitable regional decision-making. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Maplewood, Minnesota that: 1. Formal Opposition The City of Maplewood formally opposes the continued operation of the outdoor firearms training facility within its municipal boundaries. 2. Advocacy for Residents The city reaffirms its obligation to advocate for its residents and to ensure that local conditions are not dictated by external decisions that fail to account for MaplewoodÓs evolution as a community. 3. Rejection of ÐStatus QuoÑ Justification The city affirms that longevity alone does not constitute justification for the continuation of an inappropriate land use, and that policies and practices must be evaluated based on present-day impacts, community expectations, and alignment with the public good. 4. Call for Immediate Reengagement The city calls upon Ramsey County to promptly reengage in a meaningful and solution- oriented process that includes evaluation of alternative uses of the property or relocation of the facility. 5. Commitment to Constructive Solutions and Partnership The City of Maplewood remains willing to work collaboratively to identify alternatives that support public safety training needs while respecting the integrity, growth, and quality of life of Maplewood residents. 6. Distribution The City Clerk is directed to transmit this resolution to the Ramsey County Board of Commissioners, the Mayor and City Council of Saint Paul, and relevant regional partners. Adopted by the city council of the City of Maplewood, Minnesota, this ___ day of _____, 2026. CITY OF MAPLEWOOD By: ___________________________ Mayor Attest: ________________________ City Clerk MA745-1-1092939.v2 Council Packet Page Number 92 of 112 J4 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Jon Jarosch, Assistant City Engineer PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Ordinance Amending Section 18-273 Pertaining to Illicit Discharges Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: In a recent Minnesota Pollution Control Agency (MPCA) review of city code, it was noted the code did not have required conditions related to proper salt storage for non-residential uses. This amendment adds the MPCA approved language to the code under the illicit discharge section of the environmental chapter. Recommended Action: Motion to approve the ordinance amending section 18-273 of the Maplewood city code pertaining to illicit discharges, adding a new subdivision on proper salt storage. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Safety Strengthen regulations and code compliance Sustainability Advance environmental stewardship initiatives Development The lakes, wetlands, streams, and other bodies of water are environmental and recreational assets to the city. The use of de-icing salt on streets and parking lots is a common practice; however, studies on de-icing salt have demonstrated a relationship between their use and potential negative impacts to valuable waterbodies. The intent of this ordinance change is to regulate de-icing salt storage areas within the city to protect and preserve the quality of waterbodies. Background: During a recent MPCA audit of the city’s Municipal Separate Storm Sewer System (MS4) permit, it was noted the city’s code did not include certain language required by recent changes to the MS4 permitting program. To meet the new MS4 permit requirements, the city code must include Council Packet Page Number 93 of 112 J4 language specifyingproper de-icing salt storage at commercial, industrial, and non-National Pollutant Discharge Elimination System (NPDES) permitted industrial facilities. The code must require the following at these facilities: 1. De-icing salt must be stored in an area that is covered (or indoors). 2. De-icing salt must be placed on an impervious surface. 3. The facilities listed above must implement practices to reduce exposure when transferring materials in the designated de-icing salt storage areas. Section 18-273 of the city code regulates illicit discharges within the city. An illicit discharge is any discharge into the storm sewer system that is not composed entirely of stormwater. As the intent of the proposed code revisions is to protect waterbodies from runoff contaminated with excess de- icing salt, it is recommended that these code additions be placed in section 18-273, as further displayed in the attached ordinance amendment. As fall approaches, an article on proper salt storage will be included in the Maplewood Living. Staff will be updated on the new requirements during annual illicit discharge training. Attachments: 1. Ordinance Amendment Council Packet Page Number 94 of 112 J4, Attachment 1 Ordinance No. _____ An Ordinance Amending Section 18-273 of the Maplewood City Code Pertaining to Illicit Discharges The City Council of the City of Maplewood, Minnesota ordains as follows: Section 1. Section 18-273 of the Maplewood City Code is hereby amended by adding a new subdivision (d) and re-lettering existing subdivisions (d) – (h) to (e) – (i) as follows: (d)Salt Storage. To regulate the use of salt and de-icing material storage areas within the city to protect, restore and preserve the quality of its water, any commercial, institutional or non-NPDES permitted industrial facility that uses salt and/or de-icing materials for winter operations must: (1)Designate a salt storage area that is either covered or indoors; (2)Ensure the salt storage area is situated on an impervious surface; and (3)Implement practices (sweeping, diversions, and/or containment) to reduce exposure to the stormwater system when transferring materials within that area. Section 2. Effective Date. This ordinance shall be effective following its adoption and publication. Adopted by the City of Maplewood on May 11, 2026. Council Packet Page Number 95 of 112 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 96 of 112 K1 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer II PRESENTER:Steven Love AGENDA ITEM:2026 Maplewood Street Improvements, City Project 25-21 a. Resolution Receiving Bids and Awarding Construction Contract b. Authorize Use of WSB, Inc. for Construction Surveying Services c.Authorize Use of ITT, Inc.for Construction Testing Services Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: Bids have been received for the 2026 Maplewood Street Improvements project. The city council will consider approving a resolution to receive bids and award a construction contract to Park Construction Company. The city council will further consider authorizing the use of WSB, Inc. for construction surveying services and ITT, Inc. for construction testing services. Recommended Action: a. Motion to approve the resolution receiving bids and awarding a construction contract for the 2026 Maplewood Street Improvements, City Project 25-21, to Park Construction Company for the Base Bid & Bid Alternate 1. b. Motion to authorize the use of WSB, Inc. for construction surveying services and further authorize the mayor and city manager to sign the attached proposal from WSB, Inc. c. Motion to authorize the use of ITT, Inc. for construction testing services and further authorize the mayor and city manager to sign the attached proposal from ITT, Inc. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $11,786,700 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The project is funded through the Environmental Utility Fund, General Obligation Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, St. Paul Regional Water Services (SPRWS), Street Revitalization Fund, and Water Area Fund. Strategic Plan Relevance: Safety Maintain and enhance infrastructure and environmental systems Sustainability Advance environmental stewardship initiatives Council Packet Page Number 97 of 112 K1 Development The streets planned forreconstruction are keyparts of the city’s infrastructure, connecting homes, businesses, and other destinations. These streets and utilities have deteriorated beyond the point of regular maintenance and need to be replaced. The project is designed to limit impacts on the environment while improving the quality of stormwater runoff. Background: The plans and specifications for the 2026 Maplewood Street Improvements, City Project 25-21, were approved by the city council on March 23, 2026. The plans and specifications were advertised for bids, and a bid opening was held on April 28, 2026. These bids have been tabulated and checked for accuracy, with Park Construction Company submitting the lowest responsible bid. The next step in the process is for the council to consider awarding a construction contract. Construction will begin in June 2026 if the council awards the contract. To ensure the project is properly constructed, staff obtained quotes from consultant firms in the city’s consultant pool for construction surveying services. WSB, Inc. provided the lowest quote at $82,000. Staff recommends selecting WSB, Inc. for these services. To ensure the project meets city standards, staff obtained quotes for quality control services from construction testing firms. ITT, Inc. submitted the lowest quote at $67,255. Staff recommends selecting ITT, Inc. for these services. The project includes two areas, the Walter-Beam Area and the County Road C Area and covers 4.4 miles of city streets with an average pavement condition index rating of 37 out of 100. This project is part of the 2026 – 2030 Maplewood Capital Improvement Plan. The Walter-Beam Area streets total 2.4 miles in length. The neighborhood is bordered by Highway 61 to the east, County Road D to the north, Kohlman Lake to the south, and the city limits to the west. The County Road C Area streets total 2.0 miles in length. The County Road C Area is made up of 5 smaller neighborhoods near County Road C. The neighborhoods are bordered by Beam Avenue to the north, Highway 61 to the west, Gervais Avenue to the south, and White Bear Avenue to the east. The improvements for each area are described below: Pavement Rehabilitation (Walter-Beam Area): Full depth reclamation (grinding and mixing) of existing pavement and aggregate base Removal of excess reclaim material New pavement Replacement of soft subgrade soils beneath the roadway as needed Spot replacement of structurally damaged concrete curb and gutter Upgrades to existing pedestrian facilities Sawing and sealing of control joints in the new bituminous pavement Replacement of outdated utility surface castings and spot replacement of failing structures Installation of sacrificial anodes on water mains as directed by St. Paul Regional Water Services (reduces corrosion and extends service life) Restoration of disturbed driveways, boulevards, and landscaping impacted by the project Council Packet Page Number 98 of 112 K1 Full Reconstruction(County Road C AreaBase Bid): Removal of existing pavement and underlying aggregate base Road subgrade soil corrections as needed New aggregate base Construction of new concrete curb and gutter Upgrades to existing pedestrian facilities New Pavement Sawing and sealing of control joints in the new bituminous pavement Significant utility improvements to include the addition of new storm sewer systems, improvements to the water system as determined by St. Paul Regional Water Services, and spot replacement of select sanitary sewer mains and services Water quality improvements, such as rain gardens and infiltration systems Sewer lining of deteriorated sanitary sewer mains in select areas throughout the city Fog seal of past neighborhood improvement project streets Bid Alternate 1 – Harvest Park Parking Lot: Full depth reclamation of existing pavement and aggregate base Spot replacement of structurally damaged concrete curb and gutter New bituminous pavement Parking lot striping Bid Results: Two valid bids were received for this project. This project included a base bid and one bid alternate to improve the Harvest Park parking lot. A summary of the bids is shown below. Bid Tabulation BidderBase Bid Bid Alternate 1 Park Construction Company $9,983,511.87 $195,308.08 Bituminous Roadways$10,269,338.63 $230,778.10 Engineer’s Estimate $9,937,484.75 $186,407.00 The low bid from Park Construction Company for the base bid of $9,983,511.87 and is roughly $46,027 (0.5%) higher than the engineer’s estimate. Staff consider this a competitive bid and recommend awarding the base bid to Park Construction Company. The low bid from Park Construction Company for bid alternate 1 of $195,308.08 and is roughly $8,901 (0.5%) higher than the engineer’s estimate. Staff consider this a competitive bid and recommend awarding bid alternate 1 to Park Construction Company. The estimated total project cost, including allowances for contingencies and overhead (construction surveying, construction testing, design, legal, etc.), is $11,786,700. This is less than the current funding plan amount of $11,874,800. Project Funding The improvements are proposed to be funded through general obligation improvement bonds, the street revitalization fund, the environmental utility fund, the sanitary sewer fund, the water area fund, SPRWS, and assessments to properties benefiting from the improvements. The current and proposed funding plans are shown in the project funding summary table on the next page. Council Packet Page Number 99 of 112 K1 Project Funding Summary Funding Source Current Funding Plan Proposed Funding Plan General Obligation Improvement Bonds $4,614,585 $4,897,085 Street Revitalization Fund$1,169,250$1,364,250 Environmental Utility Fund$2,423,200$2,292,000 Sanitary Sewer Fund $668,300 $463,100 Water Area Fund $162,700 $152,400 St. Paul Regional Water Services$890,200$671,300 Special Benefit Assessment$1,946,565$1,946,565 Total Estimated Project Funding: $11,874,800 $11,786,700 The estimated project cost and the project funding plan have been reviewed by the finance director. It is recommended to adjust the project funding plan, as shown in the table above, to better align with the project needs based on the low bid. Project Schedule The following is a tentative schedule for City Project 25-21. Project Schedule Project Milestone Date City Council Meeting | Order Preparation of Feasibility Study6/23/2025 Neighborhood Meeting #1 (Walter-Beam Area)12/17/2025 Neighborhood Meeting #1 (County Road C Area)12/18/2025 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/26/2026 Authorize Preparation of Plans and Specifications Neighborhood Meeting #2 (Walter-Beam & County Road C Areas)2/182026 City Council Meeting | Public Hearing and Order Improvement2/23/2026 City Council Meeting | Approve Plans and Specifications, Authorize 3/23/2026 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening4/282026 City Council Meeting | Award Contract 5/11/2026 Neighborhood Meeting #3 (Walter-Beam Area)May 2026 Neighborhood Meeting #3 (County Road C Area)May 2026 Begin ConstructionJune 2026 City Council Meeting | Accept Assessment Roll and Order Assessment September 2026 Hearing Neighborhood Meeting #4 (Walter-Beam & County Road C Areas)September 2026 City Council Meeting | Assessment Hearing and Adopt Assessment RollSeptember 2026 Complete Construction November 2026 Assessments Certified to Ramsey County November 2026 Attachments: 1. Project Location Map 2. Resolution Receiving Bids and Awarding Construction Contract 3. WSB, Inc. Proposal 4. ITT, Inc. Proposal 5. Award of Contract Presentation Council Packet Page Number 100 of 112 K1, Attachment 1 Council Packet Page Number 101 of 112 K1, Attachment 2 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT CITY PROJECT 25-21 WHEREAS, a resolution was passed by the City Council on March 23, 2026, approving plans and specifications and advertising for bids for 2026 Maplewood Street Improvements, City Project 25-21; and WHEREAS, the plans and specifications were advertised for bids according to Minnesota Statutes Chapter 429, bids were received, opened tabulated according to the law and the following bids were received complying with the advertisement: Contractor Total of Base Bid + Bid Alt. 1 1.Park Construction Company $10,178,819.95 2. Bituminous Roadways $10,500,116.73 WHEREAS, Park Construction Company is the lowest responsible bidder; and WHEREAS, the proposed funding plan for the 2026 Maplewood Street Improvements, City Project 25-21 is shown below: Funding Source Total Amount General Obligation Improvement Bonds$4,897,085 Street Revitalization Fund$1,364,250 Environmental Utility Fund $2,292,000 Sanitary Sewer Fund $463,100 Water Area Fund $152,400 St. Paul Regional Water Services$671,300 Special Benefit Assessments$1,946,565 Total Project Funding: $11,786,700 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota 1. The mayor and city manager are authorized and directed to enter into a contract with Park Construction Company in the name of the City of Maplewood for the 2026 Street Improvements, City Project 25-21, for the Base Bid + Bid Alternate 1, according to the plans and specifications approved by the city council and on file in the office of the city engineer. 2. The finance director is hereby authorized to make the financial transfers necessary to implement the funding plan for the project shown above and to further prepare a budget adjustment based on final construction costs after project completion. Approved by Maplewood City Council on May 11, 2026. Council Packet Page Number 102 of 112 K1, Attachment 3 A PROPOSAL FOR Construction Stakingfor2026 Maplewood Street Improvements FOR THE CITY OF MAPLEWOOD Council Packet Page Number 103 of 112 K1, Attachment 3 April 20, 2026 Mr. Tyler Strong, PE Civil Engineer I City of Maplewood 1902 County Road B East Maplewood, MN55109 Re:Proposal to Provide Construction Stakingfor the 2026 Maplewood Street Improvements Dear Mr. Strong: WSB is pleased to submit the following proposal to provide constructionsurvey servicesfor the 2026 Maplewood Street Improvements.WSB has the expertise and equipment necessary to provide the City of Maplewood with surveying services, on time and within budget. Our survey crews are equipped with robotic total station and GPS to accurately complete the staking for the project. WSB performed the design for a portion of the County Road C area and can begin development of the construction staking files immediately following contract approval. PROJECT UNDERSTANDING The City of Maplewoodis requesting proposals for constructionstakingservices related to the 2026 Maplewood Street Improvements project. The proposed project consists of full reconstruction and pavement rehabilitation of the following two areas: Walter-Beam Area o Full Reconstruction Walter StreetÎfrom 375Ó south of CSAH D to Frank Street o Pavement Rehabilitation Walter StreetÎfromCSAH D to approximately 375Ó south of CSAH D Beam AvenueÎfrom TH 61 to Frank Street Edward StreetÎfrom Frank Street Carey Heights DriveÎfrom Frank Street to Duluth Street Duluth StreetÎfrom Duluth Street to Beam Avenue Duluth CourtÎfrom Duluth Street Lydia Avenue Îfrom Walter Street to Edward Street Frank StreetÎfrom Beam Avenue Frank CourtÎfrom Frank Street Summit CourtÎfrom Duluth Street Countryview CircleÎFrom Duluth Street County Road C Area o Full Reconstruction Kohlman AvenueÎfrom TH 61 to Fitch Road Fitch RoadÎfrom Kohlman Avenue 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Construction Staking 2026 Maplewood Street Improvements 1 Council Packet Page Number 104 of 112 K1, Attachment 3 Clarence StreetÎfrom Kohlman Avenue English Street Îfrom Kohlman Avenue to CSAH C Elm StreetÎfrom Kohlman Avenue to CSAH C Barclay StreetÎfrom Brooks Avenue Brooks Avenue Îfrom Hazelwood Street to Barclay Street Gem StreetÎfrom CSAH C Van Dyke Street-from Kohlman Avenue to CSAH C E. Kohlman Avenue Îfrom Van Dyke Street to White Bear Avenue Areas identified for full reconstruction will consist of removal of the existing roadway and placement of new pavement and curb and gutter. Improvements include adjustments to profiles, street widths, and alignments. The areas include minor sewer and water improvements and storm sewer improvements. Areas identified for pavement rehabilitation will consist of full depth reclamation on the existing pavement section, spot concrete curb and gutter repairs, spot subgrade corrections, replacement of broken or dated castings, drain tile, spot utility repairs and restoration. Through an investigation of the scope of work, WSB is familiar with the vision, expectations, and goals for this project.Based on our extensive expertise with similar projects and our project understanding, we are confident about successfully and professionally undertaking this project. SCOPE OF SERVICES The following approach will describe the professional services necessary to complete the scope of services requested. TASK 1| CONSTRUCTION STAKING Project Management and Coordination ÎIncludes project planning, coordination, resource allocation, monitoring project budgets, monthly invoicing, preparation of project documents and deliverables, correspondence with Cityand Contractor. Coordination with City inspector and Contractor to perform staking as necessary, to keep construction on schedule. Perform survey computations and provide cut-sheets. Stake limits of construction and right-of-way. Provide line and grade stakes for utilities. Stake alignments and grade for surface improvements. Stake other facilities as shown in the Drawings. Provide survey data for use in record drawings. SCHEDULE WSB will begin work following the preconstruction meeting for the projectand complete the work within the timeline provided below: Start Construction ÎJune 2026 End Construction ÎNovember 2026 Record Plan Data Collection ÎNovember 2026 Construction Staking 2026 Maplewood Street Improvements 2 Council Packet Page Number 105 of 112 K1, Attachment 3 PROPOSED FEE WSB will provide the services as outlined in Project Approach / Scope of Services. Our budget was developed based on our understanding of the scope and experience with similar types of projects. The following is a summary of the costs for each phase of the project: TaskDescriptionFee 1Construction Staking $82,000 We propose to conduct the work listed above on an hourly not-to-exceed fee of $82,000. If additional work outside of the above-described scope is determined necessary, we will proceed only after City approval. WSB will work with the City to define the scope of any additional work for City approval. We are excited about the prospect of continuing a lasting, collaborative, and trusting relationship with the City of Maplewood.If you have questions about the content of this proposal, please feel to reach out at dtipp@wsbeng.comor 612.240.3225. Sincerely, WSB Dustin Tipp, PEMorgan Dawley, PEustststststtinii Tipp, PEEEEEEorganDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDawleeyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyyy,yyPPPPPPPPPPPPPPPPP PPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPE Senior Project ManagerSenior Director of Municipal ServicesiPjtMeniorDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDiriririiiriiriiririririiriiriririririrrrrrrrrrrrrrrrrececeeeeceeeeeeceeeceeeeeecececeeeeeeececeec eeeeeceeececececececececccccccccccccccccctototottttttor rrrr rrrrr r r rroooooooooooooooooooooooooofooMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMuuuununununununununuuuununununuununuunuuunuunuuununuuuuuuun unununununnnnnnnnnnnnnnnnniciciciciciciciciciciiciicccccccccccccccccccccipipipipipipipipipipipipipppppppppppppppppppppppppppalaaaaaaaaaaaaaaaaaaaaaaaaaa Serv ACCEPTANCE This letter represents our entire understanding of the project scope. All work under this letter proposal will be governed by the Professional Services Agreement entered into between the City of Maplewoodand WSB on June 1, 2025. If the scope and fee appear to be appropriate, please sign on the space provided and return one copy to our office. We are available to begin work once we receive signed authorization. ACCEPTED BY: City of Maplewood: I hereby authorize WSB to proceed with the above-referenced work under the terms and conditions of the Professional Services Agreement entered into between City of Maplewoodand WSB on June1, 2025. Signature: Name/Title: Date: Construction Staking 2026 Maplewood Street Improvements 3 Council Packet Page Number 106 of 112 K1, Attachment 4 April 28, 2026 Mr. Tyler Strong City of Maplewood 1830 County Road B East Maplewood, MN 55109 Email:tyler.strong@maplewoodmn.gov RE:Proposal #04-47 2026Street Improvements Maplewood, MN Dear Mr. Strong, We are pleased to submit thisproposal to provide the construction materials testing for the above referenced projectin Maplewood, Minnesota.We willprovide, on an on-call basis, certified and experienced fieldand laboratoryconsultantsto conduct the necessary testing servicesfor the projectas detailed on the attached cost estimate. Based on our estimated quantities and scope of service, the cost for testing services will be $67,255.00. Please note that if all the tests we have estimated are not conducted, you will only be billed for the testsperformed. Mr. Strong,we would be pleased to work with you on theseprojects. If you have any questionsabout our company or the scope of services we offer, please feel free to contact me.I look forward to hearing from you. Sincerely, Tyler T.Burkes, EIT Assistant Geotechnical Engineer, Project Estimator Council Packet Page Number 107 of 112 K1, Attachment 4 Independent Testing Technologies, Inc. st 337 31Avenue South Waite Park, MN 56387 Phone: 320-253-4338 April 28, 2026 Proposal #04-47 Client:City of Maplewood ÎTyler Strong Project:2026Street Improvements Maplewood, MN Cost Estimate: DescriptionQty.Unit RateExtension Project Management Senior Project Management, hourly 8$ 100.00$ 800.00 $ 800.00 Utilities/Subgrade Scope Gradations (Select Granular Borrow), each1$ 115.00$ 115.00 Laboratory Proctor Tests (Standard Method), each 7$ 225.00$ 1,575.00 Nuclear Density Tests (Select Granular Borrow), each 19$ 35.00$ 665.00 Nuclear Density Tests (Trench Backfill), each19$ 35.00$ 665.00 Nuclear Density Tests (Finished Subgrade), each22$ 35.00$ 770.00 Nuclear Density Tests (Structure Backfill), each47$ 35.00$ 1,645.00 Laboratory Moisture Determination, each__$ 40.00AS NEEDED Trip Charges (Travel Time & Mileage), each 25$ 275.00$ 6,875.00 $12,310.00 Aggregate Base& BituminousScope Gradations ÎAggregateBase, each1$ 115.00$ 115.00 Gradations ÎReclaim Material, each17$ 115.00$ 1,955.00 Laboratory Proctor Tests (Standard Method), each__$ 225.00AS NEEDED Dynamic Cone Penetrometer Tests (Aggregate/ReclaimBase), each22$ 50.00$ 1,100.00 Laboratory Moisture Determination, each__$ 40.00AS NEEDED Percent Crushing, each__$ 95.00AS NEEDED Bituminous Properties (Extraction Gradation & Air Voids), each32$ 425.00$13,600.00 Bituminous Cores (Companions), each16$ 75.00$ 1,200.00 Bituminous Nuclear Density Tests, each10$ 75.00$ 750.00 Trip Charges (Travel Time & Mileage), each40$275.00$11,000.00 Subtotal:$29,720.00 Concrete TestingScope Concrete(Air, Slump, Casting, Curing, Compression of Cylinders), per set of 446$ 250.00$11,500.00 Trip Charges (Travel Time & Mileage), each47$ 275.00$12,925.00 Subtotal:$24,425.00 TOTAL:$67,255.00 _______________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________ Submitted By:SubmittedBy:Accepted By:Accepted By: Tyler T. Burkes, EITMarylee Abrams, MayorMichael Sable, City Manager Independent Testing Technologies, Inc.City of MaplewoodCity of Maplewood Council Packet Page Number 108 of 112 K1, Attachment 5 Council Packet Page Number 109 of 112 K1, Attachment 5 Council Packet Page Number 110 of 112 K1, Attachment 5 Council Packet Page Number 111 of 112 K1, Attachment 5 Council Packet Page Number 112 of 112